Agenda 01/27/2009 Item #16E 4
EXECUTIVE SUMMARY
/\genda Item No. 16E4
.January 27, 2009
Page 1 of 2
Recommendation to approve the payment of Group Insurance actuarial consulting fees
to Willis, Inc. in the amount of $61,772.50.
OBJECTIVE: To receive approval to pay Group Insurance actuarial consulting fees incurred in FY
2008 in the amount of $61,772.50.
CONSIDERATIONS: Effective January 1, 2009, the Risk Management Department implemented an
Incentive Based Wellness Program. The County utilizes the services of Willis, Inc. to provide group
insurance actuarial consulting services to the group insurance program. Willis provided the actuarial
consulting work to enable the implementation of the incentive Based Wellness Program.
To prepare for the implementation of the new program, certain actuarial work that would normally have
been completed after October 1, 2008 (FY 2009) was completed in FY 2008. This work included
establishing final plan design; preparing the overall rate structure; and finalizing the modeling of the
plan. In addition to the above, Willis performed work in FY08 related to the review of Pharmacy Benefit
Management Services; GASB 45 evaluation services; and Consortium related work that were initiated
in FY 08 but which were ultimately awarded or finalized in November, 2008.
The Board approved an expenditure of $140,000 for FY 08 actuarial services. However, the services
described above resulted in incurred costs for the period of June through September which exceeded
the annual budget approved in the original award of the contract with Willis. Funds are available in the
FY 09 budget to pay for these services. The FY 09 services that were performed in FY 08 will not be
duplicated or billed again in the FY 09 budget year.
Staff recommends the approval of these fees.
FISCAL IMPACT: The total amount of fees incurred is $61,772.50. These fees will be paid from Fund
517, Group Health and Life. There are sufficient funds to fund these fees.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
LEGAL CONSIDERATIONS: There are no legal considerations associated with this item. This item
is not quasi judicial, and as such ex parte disclosure is not required. This item requires majority vote
only. - CMG
RECOMMENDATION: That the Board of Commissioners approve the payment of Group Insurance
actuarial consulting fees to Willis, Inc. in the amount of $61,772.50.
PREPARED BY:
Jeff Walker, CPCU, ARM, Director Risk Management
Page I of 1
A.genua Item r~a. i 6E4
January 27, 2009
Page 2 of 2
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E4
Recommendation to approve the payment of Group Insurance actuarial consulting fees to
Willis, Inc. in the amount of $61,772.50
Meeting Date:
1/27/20099:00-00 AM
Prepared By
Jeffrey A. Walker, CPCU.
ARM
Rrsk Nianagement DIrector
Date
Administrative Services
Risk Management
113/20091:24:10 PM
Approved By
Jeffrey A. Walker, CPCU,
ARM
Risk Management Director
Date
Administrative Services
Risk Management
1/8/20091 :24 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
1/15/200910:19 AM
A ppnl\'cd By
Jeff Kiatz:kow
Assistant County Attorney
Date
County Attorney
C~unty A ttcrne)' Office
1f15/20091 ;Hi FM
ApproH'd IlJ
OMS Coordinator
OMS Coordinator
Date
County Manage;'s Office
Office of Mana.gement & Budget
1/15!2009 3:20 PM
Aflpron'd Il)'
L:aura Devj~-'38n
rV:2:n.i:'g~m0~1t & 9ud;)ct .L,:1.::tyst
Dzte
CCL:nty Manager's Office
Offr:::c :::f M3nagement &. B:Jdget
1/20/20092:45 PM
Appnn'cd B)'
James V. Mudd
County t.':zmager
Date
Board of County
Commissioners
County Manager's Office
~/2D/20C9 3:33 PM
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