Agenda 01/27/2009 Item #16C 2
Agenda item No. 16C2
January 27,2009
Page 1 of 19
~
EXECUTIVE SUMMARY
Recommendation to accept a South Florida Water Management District Alternative Water
Supply Grant in the amount of $500,000 for partial funding of the construction of the
North County Regional Water Treatment Plant and South County Regional Water
Treatment Plant Sand Separators, Project 71052.
OBJECTIVE: To receive Board approval to accept a grant from the South Florida Water
Management District (SFWMD) to provide partial funding of the North County Regional Water
Treatment Plant (NCRWTP) and South County Regional Water Treatment Plant (SCRWTP)
Sand Separators, Project 7 I 052, up to the amount of $500,000. The sand separator units will
filter raw water supply thereby increasing the life of the downstream cartridge filter elements.
CONSIDERATIONS: Public Utilities has becn awarded a grant from the SFWMD under
Senate Bill 444 "Alternative Water Supply Grant Program." In their 2009 budget, rather than
requiring a formal grant application, the Big Cypress Basin allocated $500,000 to Collier County
for an alternative watcr supply project. They selected the following project:
Title:
NCRWTP and SCRWTP Sand Separators -- Project Number 71052. Grant
amount up to $500,000 (or 40% of project cost, whichever is less).
Description: The NCRWTP and SCRWTP Sand Separators project will install a sand separator
at each plant. Sand separators are designed to remove particulate materials from
the raw water source prior to entering the reverse osmosis process at each facility.
The sand separator units will filter the raw water thereby resulting in longer life-
cycles for the downstream cartridge filter elements. Historically,
sand/particulates from the pipelines and/or wells have caused damage to the
cartridge filters and may have limited production on occasions. This pre-
treatment step will help alleviate this sand/particulate issue.
Staff is now in receipt of the Agreement for this project. The contract is required to be executed
and returned to SFWMD for signature and final processing.
FISCAL IMPACT: Revenue of up to $500,000 (or 40% of project cost, whichever is less) will
be realized upon completion of the work associated with the agreement. It is anticipated that this
will occur during FY 09. The source of matching funds is water user fees (fund 412). The
NCRWTP and SCRWTP Sand Separator contract in the amount of $] ,442,800 was awarded by
the BCC on November 13, 2007, Item IO(A) and is included in the FY09 budget approved by the
BCC on September 18, 2008.
LEGAL CONSIDERATIONS: Although the Agreement has not yet been executed by the
SFWMD, it has been approved for legal sufficiency because SFWMD requires County execution
first. The Resolution has been approved for form and legal sufficiency. This item is not quasi
judicial and as such ex parte disclosure is not required. This item requires majority vote only. -
JAB
-
Agenda Item No. 16C2
January 27,2009
Page 2 of 19
GROWTH MANAGEMENT IMPACT: This project is consistent with the 2008 Water
Master Plan Update adopted by the Board of Collier County Commissioners on June 24, 2008,
under Item 10(G). This project can be found listed in Table 8-2, line 104, of the 2008 Water
Master Plan Update. This grant will support the user fee projects that are consistent with and
will further the Goals, Objectives, and Policies of the Collier County Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing
Board of the Collier County Water-Sewer District:
1. Accept a South Florida Water Management District Alternative Water Supply Grant in
the amount of $500,000 for partial funding of the constmction of the North County
Regional Water Treatment Plant and South County Regional Water Treatment Plant Sand
Separators, Project 71052
2. Approve and authorize the Chair to execute Agreement No. 4600001692 between the
South Florida Water Management District and Collier County ~ NCRWTP and SCRWTP
Sand Separators up to the amount of $500,000 (or 40% of project cost, whichever is less).
3. Approve and authorize the Chair to execute the Resolution.
PREPARED BY:
Department
Nathan Beals, Associate Project Manager, Public Utilities Engineering
Page 10f2
Agenda Item No. 16C2
January 27, 2009
Page 3 of 19
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C2
Meeting Date:
Recommendation to accept a South Florida Water Management District Alternative Water
Supply Grant in the amount of $500.000 for partial funding of the construction of the North
County Regional Water Treatment Plant and South County Regional Water Treatment Plant
Sand Separators, Project 71052
1/27/200990000 AM
Prepared By
Nathan Beals
Public Utilities
Project Manager
Public Utilities Planning and Project
Management Department
Date
12/31120088:36:14 AM
Approved By
Nathan Beals
Public Utilities
Project Manager
Public Utilities Planning and Project
lVIanagement Department
Dale
12/31120088:53 AM
Approved By
Jennifer A. Belpedio
County Attorney
Assistant County Attorney
County Attorney Office
Date
12/31120082:16 PM
Approved By
Phil E. Gramatges, P.E.
Public Utilities
Sr. Project Manager
Public Utilities Planning and Project
Management Department
Date
116120091 :04 PM
Approved By
Marlene J. Foard
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
11612009 2;05 PM
Approved By
Thomas Wides
Operations Director
Date
Public Utilities
Public Utilities Operations
1/71200912:33 PM
Approved By
Paul Mattausch
Water Director
Date
Public Utilities
Water
117120095:56 PM
Approved By
James W, Delony
Public Utilities
Public Utilities Administrator
Date
Public Utilities Administration
1/912009 8:21 AM
Appro,"'ed By
OMB Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
119120099:45 AM
Approved By
Susan Usher
Senior ManagementfBudget Anal}fst
Office of Management & Budget
Date
County Manager's Office
1114120092:17 PM
ti le://C:\AgendaTest\Export\ 122-January%2027, %202009\ 16. %20CONSENT%20AG END...
1/21/2009
Page 2 of2
Agenda Item No. 16C2
January 27, 2009
Page 4 of 19
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
1/20/20091 :59 PM
file://C:\AgendaTe5t\Exp0r1\ 122-January%2027, %202009\16.%20CONSENT%20AGEND... 1/21/2009
Agenda Item No. 16C2
January 27, 2009
Page 5 of 19
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
Overnight Delivery
796202633892
December 19,2008
Mr. Nathan Beals
Collier County
3301 East Tamiami Trail
Naples, FL 34112
Dear Mr. Beals:
Subject:
Contract # 4600001692
Sand Separators
Please find enclosed two (2) copies of the subject document. Please have them signed
by an individual with signature authority on behalf of your organization. Please include
documentation to demonstrate official delegation of signature authority up to the
contract monetary limits.
Please retum both copies to my attention, along with, if applicable and not previously
submitted, a Certificate of Insurance reflecting the required coverage(s). Do not date
the documents, a fully signed document will be returned to you upon execution by the
South Florida Water Management District (District). Note that this document is not
binding on the parties until it is approved by the appropriate level of authority within the
District and executed by both parties.
Your cooperation and timely response will be greatly appreciated. Should there be any
questions, or if you require any additional information, please contact me.
Sincerely,
-~
S-'-
Sharman Rose
Contract/Compliance Specialist
Procurement Department
shrose@sfwmd.gov
(561) 682-2167
(561) 682-5624
SRlgq
E nclos u re
3301 Gun Club Road, West Palm Beach, Florida 33406 . (561) 686-8SVO . FL W ATS 1-800-432-2045
Mailing Address: P.O. Box 24680, West Palm Beach, Fl33416-4680 . www.sfwmd.gov
Agenda Item No. 16C2
January 27,2009
Page 6 of 19
e
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
LOCAL GOVERNMENTAL AGREEMENT
AGREEMENT NO. 4600001692
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
COLLIER COUNTY
THIS AGREEMENT is entered into as of the by and between the South Florida
Water Management District (DISTRICT) and Collier County (ENTITY).
WHEREAS, the DISTRICT is a public corporation of the State of Florida, created by
the Florida Legislature and given those powers and responsibilities enumerated in Chapter 373,
Florida Statutes, to include entering into contracts with public agencies, private corporations or
other persons; and
WHEREAS, the DISTRICT desires to provide financial assistance to the ENTITY to
conduct Alternative Water Supply projects; and
WHEREAS, the ENTITY warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the tenus and conditions of this
AGREEMENT; and
NOW, THEREFORE, in consideration of the covenants and representations set forth
herein and other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged, the parties agree as follows:
I. The DISTRICT agrees to contribute funds and the ENTITY agrees to perfonu the work
set forth in Exhibit "A" attached hereto and made a part hereof, subject to availability of
funds and in accordance with their respective authorities for the ENTITY to procure and
install sand separators at North County Regional Water Treatment Plant and South
County Regional Water Treatment Plant.
2. Regardless of the actual date of execution, the period of performance of the
AGREEMENT is effective October I, 2008 and shall continue for a period of one (1)
year(s).
3. The total DISTRICT contribution shall not exceed the amount of Five Hundred
Thousand Dollars and No Cents (500,000.00). TIle DISTRICT will provide the full not-
to-exceed amount based on the Payment and Deliverable Schedule set forth in Exhibit
Agreement No. 460000 t 692 - Page 1 of7
Agenda Item No. 16C2
January 27, 2009
Page 7 of 19
"B", which is attached hereto and made a part of this AGREEMENT. The DISTRICT's
contribution is subject to adequate documentation to support actual expenditures within
the not-to-exceed AGREEMENT funding limitation of $500,000.00. In no event shall
the DISTRICT be liable for any contribution hereunder in excess of this amount. If the
total consideration for this AGREEMENT is subject to multi-year funding allocations,
funding for each applicable fiscal year of this AGREEMENT will be subject to
Governing Board budgetary appropriation. In the event the DISTRICT does not approve
funding for any subsequent fiscal year, this AGREEMENT shall terminate upon
expenditure of the current funding, notwithstanding other provisions in this
AGREEMENT to the contrary. The DISTRICT will notify the ENTITY in writing
after the adoption of the final DISTRICT budget for each subsequent fiscal year if
funding is not approved for this AGREEMENT.
4. The ENTITY shall submit quarterly financial reports to the DISTRICT providing a
detailed accounting of all expenditures incurred hereunder throughout the term of this
AGREEMENT. The ENTITY shall report and document the amount of funds expended
per month during the quarterly reporting period and the AGREEMENT expenditures to
date within the maximum not-to-exceed AGREEMENT funding limitation.
5. The ENTITY shall cost share in the total estimated amount of One Million Three
Hundred Twenty Five Thousand Dollars and No Cents ($1,325,000) in conformity with
the laws and regulations governing the El'.'TITY.
6. All work to be performed under this AGREEMENT is set forth in Exhibit "A",
Statement of Work, which is attached hereto and made a part of this AGREEMENT.
The ENTITY shall submit quarterly progress reports detailing the status of work to date
for each task. The work specified in Exhibit "A" shall be under the direction of the
ENTITY but shall be open to periodic review and inspection by either party. No work set
forth in Exhibit "A" shall be performed beyond May 31, 2009 unless authorized through
execution of an amendment to cover succeeding periods.
7. The ENTITY is hereby authorized to contract with third parties (subcontracts) for
services awarded through a competitive process required by Florida Statutes. The
ENTITY shall not subcontract, assign or transfer any other work under this
AGREEMENT without the prior written consent of the DISTRICT's Project Manager.
The ENTITY agrees to be responsible for the fulfillment of all work elements included
in any subcontract and agrees to be responsible for the payment of all monies due under
any subcontract. It is understood and agreed by the ENTITY that the DISTRICT shall
not be liable to any subcontractor for any expenses or liabilities incurred under the
subcontract(s).
8, Both the DISTRICT and the ENTITY shall have joint ownershi.p rights to all work
items, including but not limited to, all doeuments, teclmical reports, research notes,
scientific data, computer programs, including the source and object code, which are
developed, created or otherwise originated hereunder by the other party, its
subcontractor(s), assign(s), agent(s) and/or suceessor(s) as required by the Exhibit "A",
Statement of Work. Both parties' rights to deliverables received under this
AGREEMENT shall include the unrestricted and perpetual right to use, reproduce,
modify and distribute such deliverables at no additional cost to the other party.
Notwithstanding the foregoing, ownership of all equipment and hardware purchased by
Agreement No. 460000 t 692 - Page 2 of 7
Agenda Item No. 16C2
January 27,2009
Page 8 of 19
the ENTITY under this AGREEMENT shall be deemed to be the property of the
ENTITY upon completion of this AGREEMENT. The ENTITY shall retain all
ownership to tangible property.
9. The ENTITY, to the extent permitted by law, assumes any and all risks of personal
injury, bodily injury and property damage attributable to negligent acts or omissions of
the ENTITY and the officers, employees, servants and agents thereof. The ENTITY
represents that it is self-funded for Worker's Compensation and liability insurance,
covering bodily injury, personal injury and property damage, with such protection being
applicable to the ENTITY, its officers and employees while acting within the scope of
their employment during perfonnance of under this AGREEMENT. In the event that
the ENTITY subcontracts any part or all of the work hereunder to any third party, the
ENTITY shall require each and every subcontractor to identify the DISTRICT as an
additional insured on all insurance policies as required by the ENTITY. Any contract
awarded by the ENTITY shall include a provision whereby the ENTITY's subcontractor
agrees to indemnify, pay on behalf, and hold the DISTRICT harmless from all damages
arising in connection with the ENTITY's subcontract.
10. The ENTITY and the DISTRICT further agree that nothing contained herein shall be
construed or interpreted as (1) denying to either party any remedy or defense available to
such party under the Jaws of the State of Florida; (2) the consent of the State of Florida or
its agents and agencies to be sued; or (3) a waiver of sovereign immunity of the State of
Florida beyond the waiver provided in Section 768.28, Florida Statutes.
II. The parties to this AGREEMENT are independent entities and are not employees or
agents of the other parties. Nothing in this AGREEMENT shall be interpreted to
establish any relationship other than that of independent entities, between the
DISTRICT, the ENTITY, their employees, agents, subcontractors or assigns, during or
after the term of this AGREEMENT. The parties to this AGREEMENT shall not
assign, delegate or otherwise transfer their rights and obligations as set forth in this
AGREEMENT without the prior written consent of the other parties. Any at.tempted
assignment in violation of this provision shall be void.
12. The parties to this AGREEMENT assure that no person shall be excluded on the
grounds ofrace, color, creed, national origin, handicap, age or sex, from participation in,
denied the benefits of, or be otherwise subjected to discrimination in any activity under
this AGREEMENT.
13. The ENTITY, its employees, subcontractors or assigns, shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this
AGREEMENT. The DISTRICT undertakes no duty to ensure such compliance, but
will attempt to advise the ENTITY, upon request, as to any such laws of which it has
present knowledge.
14. Either party may terminate this AGREEMENT at any time for convenience upon thirty
(30) calendar days prior written notice to the other party. In the event of termination, all
funds not expended by the ENTITY for authorized work performed through the
termination date shall be retwl1ed to the DISTRICT within sixty (60) days of
termination.
Agreement No. 4600001692 - Page 3 of?
Agenda Item No. 16C2
January 27,2009
Page 9 of 19
15. The ENTITY shall allow public access to all project documents and materials in accordance
with the provisions of Chapter 119, Florida Statutes. Should the ENTITY assert any
exemptions to the requirements of Chapter 119 and related Statutes, the burden of
establishing such exemption, by way of injunctive or other relief as provided by law, shall
be upon the ENTITY.
16. The ENTITY shall maintain records and the DISTRICT shall have inspection and audit
rights below. The ENTITY shall similarly require each subcontractor to maintain and allow
access to such records for audit purposes:
A. Maintenance of Records: The ENTITY shall maintain all financial and non-
financial records and reports directly or indirectly related to the negotiation or
performance of this AGREEMENT including supporting docmnentation for any service
rates, expenses, research or reports. Such records shall be maintained and made available
for inspection for a period of five (5) years from the expiration date of this
AGREEMENT.
B. Examination of Records: The DISTRICT or designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this AGREEMENT. Such examination may be
made only within five (5) years from the expiration date ofthis AGREEMENT.
C. Extended Availability of Records for Legal Disputes: In the event that the
DISTRICT should become involved in a legal dispute with a third party arising from
performance under this AGREEMENT, the ENTITY shall extend the period of
maintenance for all records relating to the AGREEMENT until the final disposition of
the legal dispute. Ail such records shall be made readily available to the DISTRICT.
17. Whenever the DISTRICT's contribution includes state or federal appropriated funds, the
ENTITY shall, in addition to the inspection and audit rights set forth in paragraph #16
above, maintain records and similarly require each subcontractor to maintain and allow
access to such records in compliance with the requirements of the Florida State Single
Audit Act and the Federal Single Audit Act, as follows:
A. Maintenance of Records: The DISTRICT shall provide the necessary information to
the ENTITY as set forth in Exhibit "C". The ENTITY shall maintain all financialfnon-
financial records through:
(I) Identification of the state or federal awarding agency, as applicable
(2) Project identification information included in the Catalog of State Financial
Assistance (CSF A) or the Catalog of Federal Financial Assistance (CFDA), as applicable
(3) Audit and accountability requirements for state projects as stated in the Single
Audit Act and applicable rules of the Executive Office of Governor, rules of the Chief
Financial Officer and rules of the Auditor General and the State Projects Compliance
Supplement
(4) Audit/accountability requirements for federal projects as imposed by federal laws
and regulations
(5) Submission of the applicable single audit report to the DISTRICT, as completed
per fiscal year
Agreement No. 4600001692 - Page 4 of 7
Agenda Item No. 16C2
January 27, 2009
Page 10 of 19
B. Examination of Records: The DISTRICT or designated agent, the state awarding
agency, the state's Chief Financial Officer and the state's Auditor General and/or federal
awarding agency shall have the right to examine the ENTITY's financial and non-
financial records to the extent necessary to monitor the ENTITY's use of state or federal
financial assistance and to determine whether timely and appropriate corrective actions
have been taken with respect to audit fmdings and recommendations which may include
onsite visits and limited scope audits.
18. AU notices or other communication regarding this AGREEMENT shall be in writing and
forwarded to the attention of the following individuals:
South Florida Water Management District
Collier County
Attn: Max Guerra, Project Manager
Telephone No: (239) 263-7615
Attn: Sharman Rose, Contract Specialist
Telephone No: (561) 682-2167
P.O. Box 24680
3301 Gun Ctub Road
West Palm Beach, FL 33416-4680
Attn: Mr. Nathan Beals, Project Manager
Public Utilities Engineering Department
Telephone No: (239) 252-2583
3301 East Tamiami Trail
Naples FL 34112
] 9. ENTITY recognizes that any representations, statements or negotiations made by
DISTRICT staff do not suffice to legally bind DISTRICT in a contractual relationship
unless they have been reduced to writing and signed by an authorized DISTRICT
representative. This AGREEMENT shall inure to the benefit of and shall be binding upon
the parties, their respective assigns, and successors in interest.
20. This AGREEMENT may be amended, extended or renewed only with the written
approval of the parties. The DISTRICT shall be responsible for initiating any
amendments to this AGREEMENT, ifrequired.
21. This AGREEMENT, and any work performed hereunder, is subject to the Laws of the
State of Florida. Nothing in this AGREEMENT will bind any of the parties to pelform
beyond their respective authority, nor does this AGREEMENT alter the legal rights and
remedies which the respective parties would otherwise have, under law or at equity.
22, Should any term or provision of this AGREEMENT be held, to any extent, invalid or
UIlenforceable, as against any person, entity or circwnstance during the term hereof, by force
of any statute, law, or ruling of any forum of competent jurisdiction, such invalidity shall not
affect any other tenn or provision of dus AGREEMENT, to the extent dIat the
AGREEMENT shall remain operable, enforceable and in full force and effect to the extent
permitted by law.
23. Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this AGREEMENT by the parties shall not be deemed a waiver of any of its rights or
remedies, nor shall it relieve the other party from performing any subsequent obligations
strictly in accordance with the terms oftlus AGREEMENT. No waiver shall be effective
unless in writing and signed by the party against whom enforcement is sought. Such waiver
shall be limited to provisions of this AGREEMENT specifically referred to therein and
shall not be deemed a waiver of any other provision. No waiver shall constitute a
continuing waiver unless the writing states otherwise.
Agreement No. 4600001692 - Page 5 of 7
Agenda Item No. 16C2
January 27, 2009
Page 11 of 19
24. Any dispute arising under this AGREEMENT which cannot be readily resolved shall be
submitted jointly to the signatories of this AGREEMENT with each party agreeing to
seek in good faith to resolve the issue through negotiation or other forms of non-binding
alternative dispute resolution mutually acceptable to the parties. A joint decision of the
signatories, or their designees, shall be the disposition of such dispute.
25. nus AGREEMENT states the entire understanding and agreement between the parties and
supersedes any and all written or oral representations, statements, negotiations, or
agreements previously existing between the parties with respect to the subject matter of this
AGREEMENT.
26. Any inconsistency in this AGREEMENT shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in preceding paragraphs I - 24
(b) Exhibit "A" Statement of Work
(c) All other exhibits, attac1unents and documents specifically incorporated herein by
reference
Agreement No. 460000t692 - Page 6 of?
Agenda Item No. 16C2
January 27, 2009
Page 12 of 19
IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby execute
this AGREEMENT on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICf
BY ITS GOVERNING BOARD
By:
Frank Hayden, Director of Procurement
SFWMD PROCUREMENT APPROVED
By: s.... ~
Date: ]~] \ qjO'i!.
wWl.
COLLIER COUNTY
ATTEST
DWIGHT B. BItOCK. CLDK
By:
Name of Authorized Individual
BY:
Title: C\-\"'IK
APt:>"'vad as to form & legal sufficiency
~c;d~ ~'
CtA../..-t. ollnly Att~r . y -"".L--"
Agreement No. 4600001692 - Page 7 of 7
Agenda Item No. 16C2
January 27,2009
Page 13 of 19
EXHIBIT "A"
STATEMENT OF WORK
North County Regional Water Treatment Plant And South County Regional
Water Treatment Plant Sand Separators
Collier County Water-Sewer District
A. INTRODUCTION
The Collier County Water-Sewer District (CCWSD) has two water treatment plants, North
County Regional Water Treatment Plant (NCRWTP) and South COlmty Regional Water
Treatment Plant (SCRWTP). CCWSD's potable water supply is groundwater withdrawn from
the Lower Tamiami, Hawthorn Zone I, and Lower Hawthorn Aquifers. The use of this water
supply is authorized by the South Florida Water Management District (SFWMD) under Water
Use Permit # 11-00249-W. The two plants have a total capacity of 52 million gallons per day
(MGD). Of the 52 MGD, 8 MGD at the NCRWTP and 20 MGD at the SCRWTP use brackish
water from the Hawthorn Zone I and Lower Hawthorn Aquifers. The water is treated using low
pressure reverse osmosis (LPRO).
To maximize the efficient use of the brackish water supply, sand separators need to be installed
upstream of the LPRO process at each plant. The sand separators will allow CCWSD to
conserve water by minimizing the amount of water that is lost due to filter backwashing and
other maintenance associated with sand entering the cartridge filter elements used in LPRO.
Sand separators (i.e., filters or strainers) are designed to remove particulate materials from the
raw water source. Historically, sand/particulates from the pipelines and/or wells are believed to
have caused damage to the cartridge filters and may have limited production on occasions. This
pre-treatment step will help alleviate this sand/particulate issue and extend the useful life of the
plants' treatment equipment.
B. OBJECTIVES
The objectives of the project are the following:
. Reduce the potable water lost due to filter backwashing
. Remove particulate material from raw water before entering the cartridge filters
. Extend the useful life of plant treatment equipment
C. SCOPE OF WORK
The work includes procuring and installing a sand separator and ancillary equipment at both the
NCRWTP and the SCRWTP.
D. WORK BREAKDOWN STRUCTURE
The major tasks and task descriptions that will be necessary for the completion of the scope of
work are as follows:
Exhibit "An to Contract No. 460000l692, Page 1 of4
Agenda Item No. 16C2
January 27, 2009
Page 14 of 19
Task 1: - Procure one (1) sand separator for the NCRWTP.
Due Date: February 2009
Task 2: Procure one (1) sand separator for the SCRWTP
Due Date: February 2009
Task 3 - Install One (n Sand Separator And Ancillarv Equipment at the NCRWTP: The
NCRWTP sand separator is preliminarily sited southeast of the existing high service pumping
system and approximately 75 feet northwest of the facility's exit gate, near a double 450 bend in
the 24-inch diameter raw water main (see Figure 1). These bends, along with approximately 15
feet of 24-inch diameter pipe, will be removed in order to accommodate a new wye, 900 bend,
gate valve, and tee on the raw water main. These yard piping modifications will allow the
current raw water flow to be directed to the sand separator with provisions for bypassing the sand
separator for maintenance. The sand separator will be installed on a reinforced concrete slab
approximately 20 feet west of the raw water main.
Due Date: April 2009
Task 4 - Install One (!) Sand Separator and Ancillarv Equipment at the SCRWTP: The
SCRWTP sand separator is preliminarily sited on the east side of the LPRO building adjacent to
the existing asphalt road, near two plugged tees believed to exist in the 36-inch diameter raw
water main (see Figure 2). These tees were identified on existing record drawings as future "pre-
filter connections", Although intended to serve the proposed sand separator, the pipe diameter of
the branch connections is not identified and could not be verified through a search of available
records. Therefore, the raw water main will be cut to allow the installation of new tees and
sleeves. These yard piping modifications will allow the current raw water flow to be directed to
the proposed sand separator with provisions for bypassing the sand separator for maintenance.
The sand separator will be installed on a reinforced concrete slab approximately 7 feet east of the
LPRO building. An existing 1-1/4 inch diameter sanitary sewer force main will be relocated to
accommodate the proposed structures and piping.
Due Date: April 2009
Task 5: The County shall submit to SFWMD Certificate of 50% Construction Completion of
Task 2 and Task 4 and invoice.
Due Date: May 2009
Exhibit "A" to Contract No. 4600001692, Page 2 of 4
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No 16C2
Agenda Item 27 2009
January 15 of 19
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Agenda Item No. 16C2
January 27, 2009
Page 17 of 19
EXHIBIT "B"
SUMMARY SCHEDULE OF TASKS AND DELIVERABLES
North County Regional Water Treatment Plant (NCRWTP) and South County Regional
Water Treatment Plant (SCRWTP) Sand Separators
Collier County Water-Sewer District
If the total consideration for this Agreement is subject to multi-year funding allocations, funding
for each applicable fiscal year of this Agreement will be subject to Governing Board budgetary
appropriation. In the event the District does not approve funding for any subsequent fiscal year,
this Agreement shall terminate upon expenditure of the current funding, notwithstanding other
provisions in this Agreement to the contrary.
All invoices shall be accompanied by adequate documentation to demonstrate completion of each
task in accordance with the Statement of Work requirements. All deliverables submitted
hereunder are subject to review and acceptance by the District. Acceptability of all work will be
based on the judgment of the District that the work is technically complete and accurate.
. A summary deliverable and payment schedule associated with this project is set forth
below including specific deliverables associated with each task and due dates for all
deliverables.
. All deliverables submitted hereunder are subject to review and acceptance by the
District.
. Acceptability of all work will be based on the judgment of the District that the work is
technically complete and accurate.
. Total payment by the District to Collier County shall not exceed the amount of $500,000.
Payment shall be made following receipt and acceptance by the District of project
invoices in accordance with the schedule set forth below.
. All invoices shall be accompanied by adequate documentation to demonstrate completion
of each task in accordance with this Statement of Work document.
District Not-to-
Collier Due Invoice Exceed
Task Deliverables County Cost Date" Date Payment""
I Procure one (1) sand separator for the
NCRWTP. $135,000 02128/09
2 Procure one (I) sand separator for the
SCRWTP. $260,000 02/28/09
--
Page 1 of 2, Exhibit "B" to Agre:-emcntNo. 46090001692
Agenda Item No. 16C2
January 27,2009
Page 18 of 19
Install one (I) sand separator and
3 ancillary equipment at the NCRWTP. $465,000 04/30/09
4 Install one (1) sand separator and
ancillary equipment at the SCRWTP. $465,000 04/30/09
5 Certification of 50% Completion of
Tasks 2 & 4/Invoice 5/31/09 05/31/09 $500,000
TOTAL $1.325.000 $500,000
· All dates are referenced from the date of execution of this agreement and are estimated.
"The District shall only be obligated to pay for documented actual expenditures within the not-to-exceed amounts
specified above. [n the event actual expenditures by the County are less than the not-to-exceed for a particular task,
the County shall have the right to apply the unexpended balance towards a subsequent task. The County shall
provide written notice of its decision to exercise this right The County is respousible for any additional funds either
through local revenues, grants, other appropriations, andlor other funding sources.
Page 2 of 2, Exhibit "B" to Agreement No. 46090001692
Agenda Item No. 16C2
January 27, 2009
Page 19 of 19
RESOLUTION NO. 2009-
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA, APPROVING, AND AUTHORIZING ITS CHAIR TO EXECUTE,
A SOUTH FLORIDA WATER MANAGEMENT DISTRICT ALTERNATIVE WATER
SUPPLY GRANT AGREEMENT UP TO A TOTAL AMOUNT OF $500,000 (OR 40% OF
PROJECT COST, WHICHEVER IS LESS) FOR PARTIAL FUNDING OF THE
CONSTRUCTION OF THE NORTH COUNTY REGIONAL WATER TREATMENT
PLANT AND SOUTH COUNTY REGIONAL WATER TREATMENT PLANT SAND
SEPARATORS, PROJECT 71052.
WHEREAS, at the January 27, 2009, meeting of the Board of County Commissioners the
Board ("Board") approved a South Florida Water Management District (the "District")
Alternative Water Supply Grant up to a total amount of $500,000 (or 40% of project cost,
whichever is less) for partial funding of the construction of the North County Regional Water
Treatment Plant and South County Regional Water Treatment Plant Sand Separators, and
authorized the Board, through its Chair, to enter into an agreement accepting the grant with the
District; and
WHEREAS, the District requires that the Board provide a resolution memorializing and
confirming the Board's aforementioned affirmative vote to approve the agreement and its
authorization for the Chair to execute the agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
On January 27, 2009, the Board of County Commissioners approved by majority vote the
aforenlentioned Agreement and authorized its Chair to execute same.
A certified copy of this Resolution will be fOlwarded by the Collier County Clerk to the
District.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same, this 27'h day of January, 2009.
ATTEST:
DWIGHT E. BROCK, CLERK
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
, CHAIR
Approval as to form and legal Sufficiency:
.~()~
Jennifer A. Belpe io
Assistant County Attorney