Agenda 01/13/2009 Item #16D 7Agenda Item No. 16D7
January 13, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign an Amendment to the Housing Opportunities Made for Everyone
(H.O.M.E.) Acquisition/Rehabilitation /Resale Subrecipient Agreement approved on
September 23, 2008 (Item 16D6) for $427,472.42. This Amendment will allow
reimbursement of H.O.M.E.'s expenses for all eligible costs associated with the Agreement
and allows direct payment to be made to contractors and vendors in support of this
Agreement.
OBJECTIVE: For the Board of County Commissioners to approve and authorize the Chairman
to sign an Amendment to the Housing Opportunities Made for Everyone
Acquisition /Rehabilitation/Resale Subrecipient Agreement which would allow reimbursement of
H.O.M.E.'s expenses for any eligible costs associated with the purchase and/or rehabilitation
and/or resale of the foreclosed homes and does not require the completion of all Agreement
milestones for requests for reimbursement to be paid. This Amendment will also allow direct
payment to be made to vendors and contractors providing goods and services in support of the
Agreement.
CONSIDERATIONS: On September 23, 2008, the Collier County Board of County
Commissioners approved a $427,472.42 Subrecipient Agreement with Housing Opportunities
Made for Everyone (H.O.M.E.) to purchase /rehabilitate /resell foreclosed homes in Collier
County. H.O.M.E. has now begun the process of purchasing the foreclosed home sites and has
submitted their payment request(s) for reimbursement of eligible costs. The Clerk's Office has
requested that the Agreement be amended to specifically allow for partial or progress payments.
The Housing and Human Services Department (HHS) is proposing Amendment #1 to this
Agreement which will allow payment for any eligible costs incurred for any allowable activity in
support of this agreement. The Amendment will also allow payment to be paid directly to
vendors and contractors for goods and services performed in any phase of the purchase,
rehabilitation, or resale of the foreclosed homes covered by this Agreement upon approval by
HHS Staff. HHS staff is responsible for the monitoring and oversight of this project until all
milestones are completed and all CDBG requirements are met.
FISCAL IMPACT: No general funds are associated with Amendment. Expenditures for the
CDBG project associated with this Amendment have already been budgeted in CDBG Grant
Fund (12 1) for FY08.
GROWTH MANAGEMENT IMPACT: The project associated with this Amendment is
consistent with the Growth Management flan.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. This item is not quasi judicial, and as such ex parte disclosure is not required.
This item requires majority vote only. This item is legally sufficient for Board action. -CMG
Agenda Item No. 161D7
January 13, 2009
Page 2 of 5
RECOMMENDATION: That the Board of County Commissioners approve and authorize the
Chairman to sign Amendment 91 to the Housing Opportunities Made for Everyone (H.O.M.E.)
Acquisition/Rehabilitation/ Resale Subrecipient Agreement dated September 23, 2008, which
will allow reimbursement of H.O.M.E.'s expenses for all eligible costs associated with any
allowable activity associated with the purchase and/or rehabilitation and /or resale of the
foreclosed homes covered by the Agreement and will allow direct payment to vendors and
contractors providing goods and services in support of the Agreement. Furthermore, the
Amendment specifies that project milestones outlined in the Agreement will be used by HHS
Staff as program goals rather than requirements for reimbursement of allowable expenses.
Prepared by: Margo Castorena, Grant Operations Manager
Housing and Human Services Department
Page 1 of I
Agenda Item No. 16D7
January 13, 2009
Page 3 of 5
_
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16D7
Item Summary:
Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign an Amendment to the Housing Opportunities Made for Everyone
(H.O.M. E.) Acquisition/ Rehabilitation /Resale Subrecipient Agreement approved on
September 23, 2008 (Item 16D6) for $427,472.42, This Amendment will allow reimbursement
of H . M. E.s expenses for all eligible costs associated with the Agreement and allows direct
payment to be made to contractors and vendors in support of this Agreement.
Meeting Date:
1/13/2009 9.00.00 AM
Approved By
Marcy Krumbine
Director Date
Public Services
Housing & Human Services 1 211 612008 1:55 PM
Approved By
Marla Ramsey
Public Services Administrator Date
Public Services
Public Services Admin. 12/16/2008 3:55 PM
Approved By
Lyn Wood
Purchasing Agent Date
Administrative Services
Purchasing 12/1612008 3:56 PM
Approved By
Marlene J. Foord
Grants Coordinator Date
Administrative Services
Administrative Services Admin. 12119/2008 3:08 PM
Approved By
Colleen Greene
Assistant County Attorner Date
County Attorney
County Attorney Office 12/22/2008 11:38 AM
Approved By
Steve Carnell
Purchasing /General Svcs Director Date
Administrative Services
Purchasing 1212212008 3:59 PM
Approved By
Sherry Pryor
Management & Budget Analyst Date
County Manager's Office
Office of Management & Budget 12/2312008 10:11 AM
Approved By
James V. Mudd
County Manager Date
Board of County
County Manager's Office 12123/2008 5:59 PM
Commissioners
file: / /C:AAgendaTest \Export\ 121- January %2013 %202009\ 16. %2000N S ENT %20AGEN DA \... 1/7/2009
Agenda Item No. 16D7
January 13, 2009
Page 4 of 5
EXHIBIT A -] Contract Amendment # 1
"Housing Opportunities Made for Everyone
Acquisition, Rehabilitation, Resale
Supplemental CDBG"
This amendment, dated __January 13 2009 to the referenced agreement shall be by and
between the parties to the original Agreement, H.O.M.E. (Housing Opportunities Made for
Everyone (to be referred to as "Sub- Recipient ") and Collier County, a political subdivision of the
state of Florida, (to be referred to as "County").
Statement of Understanding
RE: Contract # B- 08- UC -12- 0016 ", Housing Opportunities Made for Everyone- Acquisition,
Rehabilitation, Resale Supplemental CDBG."
In order to continue the services provided for in the original Contract document referenced
above, the Sub - Recipient agrees to amend the above referenced Contract as follows:
AMEND: Exhibit A- Scope, Section G (Work Schedule) language
Note: Words underlined have been added. Words struck through have been deleted.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHS.
NOTE. Performance milestones are in effect for program monitoring requirements only, and
as such, are used by HUD and other grantor aeencies as general target goals rather than strict
performance requirements.
AMEND: Exhibit A, Scope, Section K (Compensation) language
Note: Words underlined have been added. Words struck through have been deleted.
COMPENSATION: The County shall reimburse the SUB - RECIPIENT for the performance of
this Agreement upon completion or partial completion of the work tasks as accepted and
approved by HHS pursuant to the submittal of monthly progress reports, but not more frequently
than once per month. Progress payments to H.O.M.E., as approved by HHS, can be made for
any eligible activity listed in the contract. Eligible work tasks and/or activities shall include, but
not be limited to, acquisition of a property, rehabilitation of the property and resale of the
property to an income qualified buyer. Payments for eligible work tasks and/or activities may be
made directly to the provider of the service(s), as approved by HHS, at H.O.M.E.'s request.
Adherence to the work schedule identified in Section G will be required, unless modified in
writing by the parties. Payment will be made upon receipt of a proper invoice and in compliance
with Section 218.70, Fla. Stat. otherwise known as the "Local Government Prompt Payment
Act."
All other terms and conditions of the agreement shall remain in force.
Exhibit A -I Contract Amendment #I
H.O.M.E.- Foreclosure Strategy, Page 2 of 2
Agenda Item No. 16D7
January 13, 2009
Page 5 of 5
IN WITNESS WHEREOF, the Sub - Recipient and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST:
Dwight E. Brock, Clerk
Sub - Recipient:
Ho si g Op rtunities NWe for Everyone
By.
.161ul Barlow, Vice President
� ?�
Print Name and Title
WITH SS:
Print Name and Title
Approved as to form and
Legal Sufficiency:
Assistant County Attorney
Cc 1)x(1 to &eco -c
Printed Name
Accepted: _
mfi # 17i 6, 6
2009
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
is
Tom Henning, Chairman
DEPARTM T DIRECTOR
Y.
Marcy rum ine
DNISi@N ADMINISTRA)?OR
� t - --
v Marla Ramsey
J
GRANT COORDINATOR
By;;
Sandra Marrero
CONTRACT SPECIALIST
By �) 1 7
Lyn Wood