Agenda 01/13/2009 Item #16D 5Agenda Item No. 16D5
January 13, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign an Amendment to the Habitat for Humanity's (Habitat)
Acquisition/Rehabilitation /Resale Subrecipient Agreement approved on September 23, 2008
(Item 10K) for $1,104,000. This Amendment will allow reimbursement of Habitat's expenses
for all eligible costs associated with the Agreement and allows direct payment to be made to
contractors and vendors for goods and services provided in support of this Agreement.
OBJECTIVE: For the Board of County Commissioners to approve and authorize the Chairman
to sign an Amendment to the Habitat for Humanity Acquisition/Rehabilitation/ Resale
Subrecipient Agreement which would allow reimbursement of Habitat for Humanity's expenses
for any eligible costs associated with the purchase and /or rehabilitation and/or resale of the
foreclosed homes and does not require the completion of all Agreement milestones for requests
for reimbursement to be paid. This Amendment will also allow direct payment to be made to
vendors and contractors providing good and services in support of the Agreement.
CONSIDERATIONS: On September 23, 2008, the Collier County Board of County
Commissioners approved a $1,104,000 Subrecipient Agreement with Habitat for Humanity to
purchase /rehabilitate /resell foreclosed homes in the Naples Manor Area of Collier County.
Habitat for Humanity has now begun the process of purchasing the foreclosed home sites and has
submitted their payment request(s) for reimbursement of eligible costs. The Clerk's Office has
requested that the Agreement be amended to specifically allow for partial or progress payments.
The Housing and Human Services Department (HHS) is proposing Amendment #1 to this
Agreement which will allow payment for any eligible costs incurred for any allowable activity in
support of this Agreement. The Amendment will also allow payment to be paid directly to
vendors and contractors for goods and services performed in any phase of the purchase,
rehabilitation, or resale of the foreclosed homes covered by this Agreement upon approval by
HHS Staff. HHS staff is responsible for the monitoring and oversight of this project until all
milestones are completed and all CDBG requirements are met.
FISCAL IMPACT: No general funds are associated with this Amendment. Expenditures for
the CDBG project associated with this Amendment have already been budgeted in CDBG Grant
Fund (12 1) for FY08.
GROWTH MANAGEMENT IMPACT: The project associated with this Amendment is
consistent with the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. This item is not quasi judicial, and as such ex parte disclosure is not required.
This item requires majority vote only. This item is legally sufficient for Board action. -CMG
Agenda Item No. 16D5
January 13, 2009
Page 2 of 5
RECOMMENDATION: That the Board of County Commissioners approve and authorize the
Chairman to sign Amendment #1 to the Habitat for Humanity Acquisition/Rehabilitation/ Resale
Subrecipient Agreement dated September 23, 2008, which will allow reimbursement of Habitat
for Humanity's expenses for all eligible costs associated with any allowable activity associated
with the purchase and/or rehabilitation and /or resale of the foreclosed homes covered by the
Agreement and will allow direct payment to vendors and contractors providing goods and
services in support of the Agreement. Furthermore, the Amendment specifies that project
milestones outlined in the Agreement will be used by HHS Staff as program goals rather than
requirements for reimbursements of allowable expenses.
Prepared by: Margo Castorena, Grant Operations Manager
Housing and Human Services Department
Page 1 of 1
Agenda Item No. 161D5
January 13, 2009
Page 3 of 5
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16D5
Item Summary:
Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign an Amendment to the Habitat for Humanitys (Habitat)
Acquisition /Rehabilitation /Resale Subrecipient Agreement approved on September 23, 2008
(Item 10K) for $1,104,000. This Amendment will allow reimbursement of Habitats expenses
for all eligible costs associated with the Agreement and allows direct payment to be made to
contractors and vendors for goods and services provided in support of this Agreement.
Meeting Date:
1113/2009 9:00.00 AM
Approved By
Marcy Krumbine
Director Date
Public Services
Housing & Human Services 1 211 612008 1:52 PM
Approved By
Lyn Wood
Purchasing Agent Date
Administrative Services
Purchasing 12116/2008 3:53 PM
Approved By
Marla Ramsey
Public Services Administrator Date
Public Services
Public Services Admin. 1211612008 4:20 PM
_,. Approved By
Marlene J. Foord
Grants Coordinator Date
Administrative Services
Administrative Services Admin. 1211912008 3:23 PM
Approved By
Colleen Greene
Assistant County Attorner Date
County Attorney
County Attorney Office 12/22/2008 11:34 AM
Approved By
Steve Carrell
Purchasing /General Svcs Director Date
Administrative Services
Purchasing 1212212008 3:07 PM
Approved By
Sherry Pryor
Management & Budget Analyst Date
County Manager's Office
Office of Management & Budget 1212212008 4:59 PM
Approved By
James V. Mudd
County Manager Date
Board of County
County Manager's Office 12)2312008 10:00 AM
Commissioners
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Agenda Item No. 16D5
January 13, 2009
Page 4 of 5
EXHIBIT A -1 Contract Amendment # 1
"Habitat for Humanity (Habitat)
Acquisition, Rehabilitation, Resale
Supplemental CDBG"
This amendment, dated January 13 . 2009 to the referenced agreement shall be by and
between the parties to the original Agreement, Habitat for Humanity (to be referred to as "Sub -
Recipient") and Collier County, a political subdivision of the state of Florida, (to be referred to
as "County ".)
Statement of Understanding
RE: Contract # B- 08 -UC -12 -0016, "Habitat for Humanity- Acquisition, Rehabilitation, Resale
Supplemental CDBG."
In order to continue the services provided for in the original Contract document referenced
above, the Sub - Recipient agrees to amend the above referenced Contract as follows:
AMEND: Exhibit A- Scope, Section G (Work Schedule) language
Note: Words underlined have been added. Words struck through have been deleted.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HH.S.
NOTE. Performance milestones are in effect for program monitoring requirements only, and
as such, are used by HUD and other grantor agencies as general target goals rather than strict
Performance requirements.
AMEND: Exhibit A, Scope, Section K (Compensation) language
Note: Words underlined have been added. Words struck through have been deleted.
COMPENSATION: The County shall reimburse the SUB - RECIPIENT for the performance of
this Agreement upon completion or partial completion of the work tasks as accepted and
approved by HHS pursuant to the submittal of monthly progress reports, but not more frequently
than once per month. Progress payments to Habitat for Humanity, as apnroved by HHS, can be
made for any eligible activity listed in the contract. Eligible work tasks and/or activities shall
include but not be limited to acquisition of aproperty rehabilitation of the property and resale
of the property to an income qualified buyer. Payments for eligible work tasks and/or activities
may be made directly to the provider of the service(s) as approved by HHS, at Habitat's request.
Adherence to the work schedule identified in Section G will be required, unless modified in
writing by the parties. Payment will be made upon receipt of a proper invoice and in compliance
with Section 218.70, Fla. Stat. otherwise known as the `Local Government Prompt Payment
Act."
All other terms and conditions of the agreement shall remain in force.
Exhibit A -I Contract Amendment #I
Habitat for Humanity - Foreclosure Strategy, Page 2 of 2
Agenda Item No. 16D5
January 13, 2009
Page 5 of 5
IN WITNESS WHEREOF, the Sub - Recipient and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST:
Dwight E. Brock, Clerk
in
Sub - Recipient
Accepted: _
COUNTY:
2009
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY. FLORIDA
Lo
Tom Henning, Chairman
Habitat For Hui ity DEPARTMENT DIRECTOR
B By:
Dr. Sam D o, Executive Director Marcy Kru�mbune I
WITNESS:
DIVIS19P ADATIST"R
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Maria Ramsey
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Print Name and Title L15lrki DeucldPW- GRAN ORDIN R
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Print Name and Title Title
Approved as to form and
Legal Sufficiency:
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Assistant County Attorney
Colleen rl 6r6ere -c-
Printed Name
CONTRACT SPECIALIST /
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