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Minutes 02/21/2019 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING FEBRUARY 21,2019 The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday, February 21 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,Naples, Florida 34108. The following members attended. Landscape & Safety Committee Nick Fabregas Joe Chicurel, Chairman Pete Griffith Tom Cravens Mike Shepherd Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager (absent) Barbara Shea, Recording Secretary Also Present Susan O'Brien, PBSD Board Tom Barber, Agnoli, Barber& Brundage Scott Streckenbein, PBSD Board Jim Can, Agnoli,Barber& Brundage Trent Waterhouse, Pelican Bay Foundation Joe Lancia, Sheriffs Office Tania Wrobleski, Sheriff's Office APPROVED AGENDA (AS AMENDED) 1. Call to Order 2. Pledge of Allegiance 3. Agenda approval 4. Approval of 01/17/19 meeting minutes 5. Audience comments 6. Pelican Bay Sidewalk Project a. Project History b. Engineer Q &A i. *ABB cost to prepare construction drawings & specs, (includes permitting, engineering, & surveying) c. Financing Update (County cost sharing for sidewalks) 7. Chairman's comments 8. Committee member comments a. Line of sight landscaping conflicts at Station#8 crosswalk on PB Blvd. (add-on) b. Status of Ridgewood Park replanting (add-on) 9. Adjournment ROLL CALL All members were present and a quorum was established 1 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21,2019 AGENDA APPROVAL Mr. Griffith motioned, Mr. Shepherd seconded to approve the agenda as amended, with the addition of agenda items #8a and #8b. The motion carried unanimously. APPROVAL OF 01/17/19 MEETING MINUTES Mr. Cravens motioned, Mr. Griffith seconded to approve the 01/17/19 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Cpl. Tania Wrobleski, Sheriff's Office, introduced Cpl. Joe Lancia, Sheriffs Office, who is assigned to the beach and traffic patrols in Pelican Bay. PELICAN BAY SIDEWALK PROJECT PROJECT HISTORY Dr. Chicurel provided the history, facts, and chronology of the proposed sidewalk replacement project. He emphasized that the goal is that the replacement sidewalk will be concrete and six feet wide, except in some areas where it will be five feet wide to accommodate conflicts resulting from trees, utilities, etc. The seven tree conflicts identified by our engineer ABB on the GIS plan were physically examined by a committee member, staff, and our engineer, and it was concluded that only one hardwood canopy tree and a few palm trees in the entire project would need to be removed. The trees that are planned for removal have been"marked." An arborist will be on-site for root trimming work. Dr. Chicurel provided photos of our existing sidewalks in disrepair and read some resident complaints about our sidewalks, referring to them as unsafe, unattractive, in poor condition, and the cause of numerous accidents. ENGINEER Q & A The committee and audience members asked questions directed to our engineers, Mr. Jim Can and Mr. Tom Barber of ABB. Highlights of discussion included the following. • The engineers suggested a three phased approach which would include scheduling sidewalk replacement work during three consecutive off-season time periods. Mr. Barber suggested that the project begin with the replacement of sidewalks on the west side of PB Blvd. Mr. Dorrill recommended that we begin with the east side of PB Blvd, as these sidewalks are in the worst state of disrepair. Committee members expressed different opinions on this issue, and no final decision was made on choosing which sidewalks would be replaced first. • ABB has estimated the engineering costs, including design, surveying, and permitting to be approximately$405,000. Mr. Dorrill recommended that all of the engineering work be completed up front in order to minimize the risk of a constantly changing County procurement process. ABB will firm up the engineering cost estimate before the March PBSD Board meeting. • Mr. Dorrill noted that the project's budget includes $20,000 for tree replacement. He provided a photo of a 300 gallon live oak tree, 25-30 feet tall (an example of this project's tree replacement). The replacement trees will not be planted in the specific locations where 2 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21, 2019 trees will be removed but will be planted in those areas on PB Blvd. which lack canopy trees. • Mr. Dorrill commented that the County's FY19 budget has a total annual sidewalk maintenance budget of$700,000 and no annual appropriation for new sidewalks. He noted that the recently passed sales tax initiative contains $10 million countywide for new sidewalks over 10 years; the County does not have a good funding model for new or replacement sidewalks. • Dr. Chicurel commented that the pathways along the ponds, such as those along the ponds in Oakmont and the Glenview,are the responsibility of the PBF. Only the County sidewalk system will be included in this project. He also noted that no new sidewalks will be installed in any areas where a sidewalk does not currently exist. • Mr. Dorrill commented that he has requested that Mr. Jamie French (Deputy Dept. Head of the County Growth Management Dept.)provide a written opinion stating that the County requires six feet wide sidewalks unless a variance is obtained for an obstruction, and then five feet would be appropriate. • Dr. Chicurel commented that not only would current PB residents be obligated to pay for this project, but also future owners would share in the obligation until the loan for this project is fully paid back. • Ms. O'Brien advocated that the PBSD schedule a sidewalk replacement project town hall meeting to provide details and specifics of our current plan. She also suggested a discussion of the complexities of easements in relation to this project. • Mr. Harry Weingartner requested that the PBSD sponsor a town hall meeting to update residents on the project and allow for resident comments. He commented that if the PBSD chooses not to schedule a town hall meeting on these issues,then the Pelican Bay Property Owners Association(PBPOA)will take on this responsibility. Mr. Griffith motioned, Mr. Cravens seconded to recommend to the full board to proceed with surveying and engineering of the whole project to include permitting. The motion carried unanimously. FINANCING UPDATE Mr. Dorrill reported that staff is preparing a draft executive summary to obtain the Board of County Commissioners' (BCC) approval of an understanding and to memorialize (1) a County contribution from general revenues, in contemplation of our $6 million sidewalk replacement project, of$250,000/year for the life of the debt (a 10 year line of credit or 10 year commercial paper has been discussed), and (2) a $50,000 annual appropriation from the County for PBSD sidewalk maintenance. Mr. Dorrill will share the draft executive summary with the PBSD Board after it is approved by Mr.Nick Casalanguida,Deputy County Manager. Ms. O'Brien commented that it was her understanding that the County's annual $250,000 contribution would be for longer than the life of the loan. Mr. Shepherd commented that he would like the loan's term to be longer than 10 years. CHAIRMAN'S COMMENTS Dr. Chicurel commented on (1) recent car break-ins in Oak Lake Sanctuary and (2) the recent completion of the County's resurfacing of Oakmont Pkwy. and Gulf Park Dr. Mr. Michael 3 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21,2019 Fogg questioned whether the County has a county-wide resurfacing master plan. Dr. Chicurel responded that the County has a five-year plan for road resurfacing. COMMITTEE MEMBER COMMENTS LINE OF SIGHT LANDSCAPING CONFLICTS AT STATION#8 CROSSWALK Mr. Cravens commented on line of sight median landscaping conflicts near the Station#8 crosswalk and suggested that the saw palmettos be removed and nearby tall plants be trimmed. Mr. Dorrill commented on our new Supervisor, Mr. Alex Mumm, who was an employee of Leo Jr. Landscaping for many years. In Mr. Bolick's absence, Mr. Dorrill commented that he will discuss these line of sight conflicts with Mr. Mumm after the meeting; the plants causing the conflicts will be removed and/or trimmed back. STATUS OF RIDGEWOOD PARK REPLANTING Mr. Trent Waterhouse commented that per Mr. Mike Chaffee,VP of Finance&Admin. of the PBF, Goetz & Stropes (landscape architects) recently provided a design plan for all of Ridgewood Park instead of only the focus area of the south side of the park (as requested). Mr. Chaffee has requested that Ms. Goetz provide a design plan for the south side only and once received, will provide it to the PBSD for review. ADJOURNMENT The meeting was adjourned at 3:00 p.m. oe 'hicurel, Chairman inutes approved I /1 as presented OR F 1 as amended ON [ 3 /o1/ j date 4