Agenda 04/09/2019 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING TUESDAY, APRIL 9, 2019
THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION
WILL MEET ON TUESDAY, APRIL 9th AT 9:00 AM AT THE PBSD OFFICE
LOCATED AT 801 LAUREL OAK DRIVE, SUITE 302, NAPLES, FL.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Audience comments
5. Recap of existing budget to actual
6. Preliminary FY 2020 budget review
7. Proposed Fleet replacements and capital equipment list
8. Proposed capital projects —additions/deletions
9. Other Business
10. New Business
11, Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE(3)MINUTES
PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON
SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO
THREE(3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING
IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS
BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A
DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING
YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE
PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
FY 2019 BUDGET TO ACTUAL EXPENSES FUND 109
3/30/2019
Expenses
WATER MGMT ADM Budget To Date VARIANCE
PAYROLL EXPENSE 130,100 59,852 70,248
IT CAP ALLOCATION 200 100 100
IT OFFICE AUTOMATION/BILLING 8,100 4,050 4,050
MNT. SITE ASSESSMENT 17,200 17,200 -
EMER MAINT AND REPAIR 3,500 458 3,042
INDIRECT COST REIMBURSE 119,100 59,550 59,550
OTHER CONTRACTUAL 52,200 16,542 35,658
TELEPHONE 5,200 1,169 4,031
POST FREIGHT UPS 1,200 53 1,147
RENT BUILDINGS&EQUIP 15,300 8,397 6,903
INSURANCE GENERAL 1,000 500 500
PRINTING 1,800 1,800
CLERKS RECORDING 1,000 1,000
LEGAL ADVERTISING 1,000 548 452
OFFICE SUPPLIES 1,500 198 1,302
OTHER TRAINING EDUCATION 2,000 1,141 859
WATER MGMT FLD OP
PAYROLL EXPENSE 155,200 76,479 78,721
ENGINEERING FEES 130,436 19,862 110,574
IT OFFICE AUTOMATION 700 350 350
FLOOD CONTROL SWALE MNT 242,601 91,563 151,038
FLOOD CONTROL REPLANTING 9,500 9,500
PLAN REVIEW SERVICES 1,500 1,500
INTERDEPT PAYMENT WQ Lab 22,100 8,216 13,884
OTHER CONTRACTUAL 13,000 3,042 9,958
TEMPORARY LABOR 79,700 39,419 40,281
CELLULAR TELEPHONE 2,100 636 1,464
TRASH AND GARBAGE 5,900 864 5,036
INSURANCE GENERAL 3,000 1,500 1,500
AUTO INSURANCE 500 250 250
BUILDING REPAIRS/MNT 500 500
TREE TRIMMING 25,400 9,000 16,400
FLEET MNTC. &PARTS' 15,300 28,472 (13,172)
OTHER EQUIP REPAIRS 2,675 3,592 (917)
CLOTHING RENTAL 1,600 1,709 (109)
PERSONAL SAFETY EQUIP 1,000 312 688
FERT HERB CHEM 139,300 44,205 95,095
FUEL AND LUB ISF 2,100 1,798 302
OTHER OPERATING SUPPLIES 2,600 1,613 987
ROW BEAUTIFICATION ADM
PAYROLL EXPENSE 55,000 `' 24;940 30,060
IT CAPITAL INTERFUND TRANS - -
IT OFFICE AUTOMAT 500 250 i 250
EMER MAINT AND REPAIRS 4,500 2 145 2,355
OTHER CONTRACTUAL 50,000 17,030 ! 32,970
TELEPHONE 5,200 1.083 4,117
POST FREIGHT UPS 2,000 2,000
RENT BUILDINGS!EQUIPISTORAGE 16,700 9.161 7,539
INSURANCE GENERAL 500 ,! 250 250
PRINTING 2,300 ' 2,300
CLERKS RECORDING 1,200 1,200
LEGAL ADVERTISING 1,200 1.418 (218)
OFFICE SUPPLIES 2,100 531 1,569
OTHER TRAINING EDUCATION 8,000 1.744 6,256
ROW BEAUT FIELD
PAYROLL EXPENSE 1,369,200 572,924 796,276
IT CAP &AUOTOMATION 19,700 9,850 9,850
WATER USAGE - 43,620 (43,620)
EMER MAINT AND REPAIRS 3,300 - 3,300
LANDSCAPE INCIDENTALS 2,500 40 2,460
OTHER CONTRACTUAL 53,700 82,792 (29,092)
PEST CONTROL 1,100 8 1,092
TEMPORARY LABOR 373,600 , 195,787 177,813
MOTOR POOL RENTAL 600 600
CELLULAR TELEPHONE 4,500 1,098 3,402
ELECTRICITY 3,500 1,075 2,425
TRASH AND GARBAGE 17,700 x 1,210 16,490
RENT EQUIPMENT 5,500 412 5,088
INSURANCE GENERAL 12,300 6,150 6,150
AUTO INSURANCE 11,600 5,800 I 5,800
INSURANCE CLAIMS 500 I (500)
BUILDING REPAIRS/MNT 500 415 1 85
SPRINKLER SYSTEM 25,000 25.859 (859)
MAINTENANCE LAND/MULCH 75,000 60,746 14,254
TREE TRIMMING 303,300 3,840 299,460
LANDSCAPE MATERIALS 160,500 88,544 71,956
ROAD BIKEPATH REPAIRS 7,800 39 7,761
FLEET MAINT & PARTS 58,000 `, 25,546 32,454
LICENSES AND PERM 1,700 ;r 15 1,685
CLOTHING RENTAL 12,000 4,004 7,996
PERSONAL SAFETY EQUIP 5,200 :, 1,507 3,693
FERT HERB CHEM 144,000 44,318 99,682
FUEL AND LUB ISF 42,900 9,647 33,253
MINOR OPERATING EQUIP 12,000 ' 5,804 6,196
OTHER OPERATING SUPPLIES 11,400 4,344 7,056
PAINTING SUPPLIES 500 500
TRAFFIC SIGNS 50,000 3,181 46,819
TOTAL OPER EXPENSES 4,154,912 1,760,267 2,394,645
CAPITAL EXPENDITURES -
WMG-ADM &FLD 42,500 2,998 39,502
CB-ADM&FLD 178,569 69,213 109,356
TOTAL CAPITAL ' 221,069 72,211 148,858
NON OPERATING EXPENSES
PA BUDGET TRANS 71,000 43,727 27,273
TC BUDGET TRANS 125,800 76,652 49,148
TOTAL NON OPER EXP 196,800 120,379 76,421
GRAND TOTAL 4,572,781 1,952,857 2,619,924
RESERVES
Reserve for Contingencies 805,000
Reserve for Capital 200,000
Reserve for Attrition (25,700)
REVENUE
Revenue Reserve (209,200)
WATER MGMT ASSESSMENT 1,097,100 1 1,006,596 90,504
ROW COMM BEAU ASSESSMENT 3,079,100 2,825,993 253,107
TRANSFER FUND 320(Jacob Salary) 34,500 34,500 -
INTEREST 6,500 18,874 (12,374)
RECAP OF EY 19 ASSESSMENT
MNTC WMG&CB 548.40
CAPITAL PROGRAM 467.32
COST PER ERU Based on 7,615.29 1,015.72
FY 2019 STREET LIGHT BUDGET TO ACTUAL FUND 778
3/31/2019
Expenses
STREET LIGHT ADM Budget To Date VARIANCE
PAYROLL EXPENSE 53,400 16,865 36,535
INDIRECT COST& IT 11,700 5,725 5,975
OTHER CONTRACTUAL 36,300 13,558 22,742
TELEPHONE 5,200 684 4,516
POST FREIGHT UPS 1,500 1,500
RENT BUILDINGS/EQUIP/STORAGE 16,100 7,213 8,887
INSURANCE GENERAL 400 200 200
OFFICE SUPPLIES 800 701 99
STREET LIGHT FLD
PAYROLL EXPENSE 73,800 23,013 50,787
ENGINEERING FEES 20,000 20,000
IT OFFICE AUTOMATION 300 75 225
EMER MAINT AND REPAIR 9,600 9,600
OTHER CONTRACTUAL 800 - 800
TEMPORARY LABOR 41,000 16,188 24,812
CELLULAR TELEPHONE 1,800 625 1,175
ELECTRICITY 40,000 11,932 28,068
RENT EQUIPMENT 1,800 237 1,563
INSURANCE GENERAL 1,700 425 1,275
AUTO INSURANCE 900 225 675
BLDG. REPAIRS/MNT 500 38 462
FLEET MNTC. &REPAIRS 9,100 2,951 6,149
OTHER EQUIP REPAIRS 500 281 219
PERSONAL SAFETY EQUIP 800 233 567
FUEL AND LUB ISF 900 118 782
ELECTRICAL CONTRACTORS 99,989 21,588 78,401
LIGHT BULBS BALLASTS 38,200 2,299 35,901
TOTAL OPER EXPENSES 467,089 125,174 341,915
CAPITAL EXPENDITURES
ADMIN & FIELD -
NON OPERATING EXPENSES
PA BUDGET TRANS 11,900 11,900
TC BUDGET TRANS 14,900 10,798 4,102
TOTAL NON OPER EXPENSES 26,800 10,798 16,002
GRAND TOTAL 493,889 135,972 357,917
RESERVES
Reserve for Contingencies 150,000
Reserve for Capital 80,000
Reserve for Future Const 1,258,500
REVENUE
Revenue Reserve (29,400)
Millage at.0857 585,000 537,766 47,234
Interest 2,500 8,250 I (5,750)
FY 2019 CLAM BAY BUDGET TO ACTUAL FUND 320
3/31/2019
Amended Expenses
Clam Bay Expenses Budget To Date VARIANCE
ENGINEERING FEES 157,896 43,243 114,653
OTHER CONTRACTUAL 86,368 1,170 85,198
TREE TRIMMING 14,083 17,460 (3,377)
OTHER EQUIP REPAIRS/MNTC 2,456 2,456
L JACOB SALARY 34,500 34,500 -
OTHER OPERATING SUPPLIES 11,600 - 11,600
TOTAL OPER EXPENSES 306,903 96,373 210,530
CAPITAL EXPENDITURES
IMPROVEMENTS GENERAL - .. -
TOTAL CAPITAL - - -
NON OPERATING EXPENSES
PA BUDGET TRANS 3,800 2,170 1,630
TC BUDGET TRANS 6,100 4,131 1,969
TOTAL NON OPER EXPENSES 9,900 6,301 3,599
GRAND TOTAL 316,803 199,047 117,756
RESERVES
Rolled Projects 91,003
Carry Forward 11,500
Revenue Reserve (11,300)
91,203
REVENUE
Assessment 225,100206,657 18,443
Interest 500 ' 1,142 I (642)
COST PER ERU Based on 7,615.29 2936
FY 2019 CAPITAL PROJECTS BUDGET TO ACTUAL FUND 322
3/31/2019
Amended Expenses
Landscape Improvement Proj Budget To Date VARIANCE
ENGINEERING FEES 37,272 37,272
OTHER CONTRACTUAL 76,442 - 76,442
RENT EQUIPMENT 50 - 50
LANDSCAPE MATERIALS 270,195 1,442 268,753
OTHER OPERATING SUPPLIES 326 326
OTHER MACH/EQUIP 58,753 (58,753)
SIGNS 95,971 95,971
N BERM RESTORATION 31,219 31,219
LAKE AERATION 104,588 104,588
IRRIGATION 21,534 21,534
FIELD SITE IMPROVEMENTS 367,882 29,687 338,195
LAKE BANK ENHANCEMENTS 665,946 107,769 558,177
BEACH RENOURISHMENT 678,883 678,883
ROADWAY IMP 40,000 19,055 20,945
HURRICANE IRMA 1,523,134 92,694 1,430,440
ASSET MNG 75,000 19,075 55,925
NON OPERATING EXPENSES
PA BUDGET TRANS 10,000 10,110 (110)
TC BUDGET TRANS 20,000 13,544 6,456
TOTAL NON OPER EXPENSES 30,000 23,653 6,347
GRAND TOTAL 4,018,442 352,128 3,666,314
RESERVES
Rolled Projects 1,932,341
Carry Forward (966,700)
Revenue Reserve (166,900)
REVENUE
Assessment 3,333,700 ' 3,059,540 I274,160
Interest 5,000 13,939 (8,939)
COST PER ERU Based on 7,615.29 437.76
Collier County
Pelican Bay Services Division
Fiscal Year 2020
Operating Budget
General Fonds Capital Projects Funds
Water Ccmmunity Street II Clam Bay Capital Total
Revenue Management Beautification Lights *ii System Projects All Fends
Carryforward $359,127 5769,745 51,397,864 7 5131 95 5904,155 $3,562,887
Interest Income 53,800 61.700 S14,000 61.9(X) 89,000 $36,200
Plan Review Fee Income SI,500 SO SO 11 SO SO $1,500
InterfuadTranfers 534,500 SO SO SO 80 $34,500
Revenue Reserve (558,000) (5121,400) ($30,400) (59,5001 (174,900) (5294,200)
Assessment or Advatnrcrn Te'or Advatoran Tax Levy SI,155,371 52,630,043 5549,051 $196000 SI 488 442 •018910
'Feral Revenue II 11,496,098 $3,286,190 $17930,516 1 $320,395 52,326.0'11 `._ 359797
Appropriation Projections
Personnel Services $257,301 $1,102,098 £116,415 £34,500 $1,510,314
Adminislratioso
indirect Cast Reimbursements £119,100 $0 511,200 5130,300
Other Contractual Services 153.900 $33,000 136,000 $144,900
Storage Convector SO $900 $800 $1,700
Telephone-Service Convects $303 $300 $300 1 $900
Telephone.Direct Line 52,200 12,300 $3,000 17,500
Postage,Freight&Ups 51,200 $1,400 £500 1-: $3,100
Rent•Bsuldmgs 512,800 513,200 $13,300 . I $39,300
Rent-Egoipmen: 51,500 $1,500 52,000 I I $5,000
Insurance-General $1,000 5400 5400aa $1,60
Mine,Site ins&Assessment Fees $17,200 $0 SO 9 $17,200
Information Tech Automation Allocation 55.500 $11,200 $400 I $17,100
Printing or Binding-Outside.Venders $700 S1.200 SO }.....1 11,900
Legal Advertising • SI.000 51.200 SO 1 ; 52,200
Clerks Recording Fees.Ole 51,000 $1,200 SO )1 52,200
Office Supplies-General $1,500 $2,100 $800 $4,400
}
Other Training&Educational Exp_ $1,500 55,000 SO 1 a 16,500
Other Operating Supplies SO SO $0 j Lll
Emergency Maintenance&Repairs 13.500 $430 SO I51,000
Field Services: li
II
Engineering $120,000 SO 520,00 561,000 $201,00
Plan Review Fees 51,500 SO SO 1 51,50
Electrical Connector $0 SO 560,000 1 $60,000
Other Contractual Services 511,900 $16,30 $800 I 545,800 SO 574,80
Iavtdacape Inc-dental; $0 82,600 10 52,600
Pest Control SO 51.100 S0 $1,10
Tree Trimming $78,000 $297,10 $0 $34,030 $369.100
Temporary Labor 579,700 $469,10 541,600 1 $590,40
Berm&Sank Maintenance $201,900 SO $0 $500,000 3701,900
Water Use Charges $0 $116,800 $0 $116,80
Landscape Materiels $9,500 $162,50 SO I $175,000 5347,000
CeiluarTelephones/Radios $2,100 54,500 $1,800 $8,400
Trash&Dumps-ter Fees $5,900 $17,70 $0 $23,60
Water Quality Testing 510,800 SO $0 120.80
Insurance-Vehicles $500 511,60 $900 $13,000
Insurance-Gastral $1,500 511,90 51,300 516,70
Bldg.Repairulfntc. 5500 5500 $500 5150000 $151,500
TV Cable/Internet SI) SO $0 SO
Electricity $0 55,00 838,400 543.40
Fertilizers,Herbicides,Clem $139,300 5144.000 10 5283,300
Sprinkler System Maint $6 533,00 SO I $35,000
Mulch $0 $77,10 SO $77,100
Equipment Rental SO $3,50 $1,800 $7,30
Licenses and Pennies SO £1,500 So 1 51,500
Floor Repairs,Maintenance&Fuel $33,500 51 1 1,10 56,fl0 0 52,000 5)53,40
Roar)Ind Crosswalk Repairs 50 57,60 $0 SO $7,800
Photo Processing(Aerial) SO SO $0SO SO
Mirror Operating Equipment SO $11,000 SO i SO $11,000
EntpinyeeUniforms $1,600 $13,500 $0 II $15,100
Other Operating Supplies $3,00 $11,400 $500 I'll $2,000 $16,900
Light,Bulb and Ballast $0 SO 130.000 I 530,00
Personal safety Equipment 51,00 $5,200 $800 , $7,000
Paint s.pplics SO $500 SO i $500
1raftic Signs S0 550,000 $0 I,.: 50 $50,000
Emergency Maintenance&Repairs $0 53300 . $9,600 $12,900
(leach Renourit)unen! 1.s $-'00000 $200,000
Hurricane IRMA 1SO 50
Capital Outlay 5116,030 552,000 £1,000I SO so 5169,000
Rolled Capital Projeets/Prograns,&Reserves
Rounding Factor from GOV Max ($58,051) (1101,700) $50,714 16
$0 $819,255 $720,21
Capital Rolled Projects I' $128,058 $595,750 $723,806
Resmtsfor Opeatjons $166,148 $211,142 5130.687 1' $3,930 ($234,708( $177,259
Reserve far Fltture Capital Improvements £0 51,210,300 51,240,300
Equipment Reserve 560,00 5187,000 580,000 5327,000
Other Charges,Fees&Transfers
Tax Collector 534,700 578,90 $16,200 55,900 544,700 5180,400
Property Appraiser 121,900 561,60 j700 53,200 506,700 516.5,100
'TotalApproprialions 51,496,098 53,286,090 51,930,516 1 5310 39c 51,3_21,,.!,?"?.3 [397 5<7,359 ,796.1
Lquivalcnt Residential Unit's: 7615.29 7615.29 7615.29 7615.29 7615.24
t'ry,jeclnt[tater E111 or Millage 5151.717 $345364 0.11832 $25.738 5115.454
Prnjcrtrd Total Rate:ERI;or\tillage 5497,081 0.0832 5221.19 $718.27
'ciaalRate(8120191 254&40 0.0857 546732 $1,015.72
AcluelDollart7.11llageChanee ($3132) -0.0025 (5246.13) (5297.45)
•9.36% 100,00% -52.67% .29.28%
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