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BCC Minutes 03/25/1980 C . ~ ',' ~ , p I .:.....1 r ----J Naples, Florida, March 25, 1980 LET IT BE REMEMBERED, that the Board of County Commissioners 1m and for the County of Collier, and also acting as the Governing BoardCs) of such special districts as have been created according ~ law and having conducted buoiness horoin, met on this date at 3s00 P.M. in Conference Session in Building "F" of the Courthouse Complex with the following members presents CHAI&~: Clifford Wenzel VICE-CHAIRMAN: Thomas P. Archer John A. Pistor C. R. "Russ" Wimer ABSENT: David C. Brown ALSO PRESENT: William J. Reagan, Clerk; Harold L. Hall, Chief Deputy Clerk/Fiscal Off~cer; Edna Brenneman, Deputy Clerk; C. William Norman, County Manager; Gene Willett, Administrative Assistant to County Manager; Robert Best, Budget Analyst; and, Anthony Pires, Assistant County Attorney. AGENDA 1. Discussion of BCC Fiscal Policy for FY 80-81 DISCUSSION OF BCC FISCAL POLICY FOR FY 80-81 - POLICY TENTATIVELY APPROVED, RECOMMENDATION FOR CONSULTANT TO REVIEW CITY SERVICES WITH REGARD TO DUPLICATION OF COUNTY SERVICES TO BE FORTHCOMING County Manager C. William Norman recalled that Commissioner Wimer requested the staff to provide input as to how the previous year's Fiscal Policy was implemented and advised that both he (Mr. Norman) and Utility Director Berzon have submitted reports in this regard. Chairman Wenzel expressed the opinion that the Policy was, in his viewpoint, a good one, although it is possible that it might not have been complied with in its entirety. Commissioner Wimer commented that that was the reason he made his request. He said that memoranda in this regard have been presented by Messrs. NOrffi~~, Hall and Berzon and expressed his appreciation for the work put forth. One of the concerns, pointed out by the Commissioner. was the lack of depth with which the Policy was implemented and BOOK 052 PACE 348 Ii I <,>1':,,/, '.;'.<;,;": "",", . &OOK 052 PACE 349 March 25, 1980 voiced his hope that this area will be corrected when working on next year's budget. Other concerns, said Commissioner Wimer, are in the areas of Contracted Services and Data Processing which he said "showed up badly" in the reports. However, he continued, the information which he needed was forthcoming and expressed hope that, with the additional personnel hired, pursuant to requests for same, a "better job" can be done. Commissioner Wimer moved, seconded by Commissioner Pistor, that the Board of County Commissioners' Fiscal POlicy for FY 80-81 be approved. Chairman Wenzel not~d that the schedule submitted does not call for reviews of the new budget until July 3lst, suggesting that this date might not provide sufficient review time since, for example, the Sheriff's budget must be approved by August 1st. Fiscal Officer Harold Hall advised th~t the schedule being proposed parallels the previous year's schedule, adding that the tentative budget is presented July 15th, providing the Board approximately one week for its review, following which departmental reviews by the Board will begin the third week in July. Mr. Norman stated that he was unaware of any problems the previous year in terms of review and said that the staff is attempting to provide more time "at the front end" in order to perform more in-depth staff reviews, pursuant to the request made by Commissioner Wimer. Mr. Hall brought to the Board's attention the proposed new legislation which he said will very likely be passed this session and, if so, will change the entire approach to advertising-- the budget. For example, said Mr. Hall, the change will require combining the budget and millage information and said that they will not be handled as two public hearings, as has been done in the past. Further, said Mr. Hall, the legislation will require the mailing to each taxpayer a complete statement of his proposed taxes from all taxing entities. Returning to the matter of the schedule, Mr. Hall said that, under existing statutes, the proposed schedule is realistic and will keep the budget process on the schedule which has becn followed in the past. ,.. c=J l"_J ~ March 25, 1980 Commissioner Archer commented on other legislation which has been proposed which could have a drastic effect on the way the Sheriff's budget, and those of the other Constitutional Officers, is handled and which includes the possibility that individual budget hearings may be required. Chairman Wenzel inquired about the "dual taxation business" and whether this year's budget will have to be worked out to make sure this is considered and thus change the millage com- pletely between the two governmental bodies - the City and the County. He pointed out that this would require additional work in order for the Count.i to raise the necessary funds. Commissioner Pistor offered the suggestion that a prOfes- sional analyst be hired, as was done in the City, to review the situation, with Commissioner Wimer concurring, adding the comment that there should be a factual, impartial report compiled listing the duplication of services in the City. He noted that he repre- sents residents in the City who are being taxed double because the City refuses to make use of the services provided by the County. It wa~ Mr. Hall's observation that it might be wise to have the County Attorney ond the County Manager provide a recom- mended approach to take following their meetings which have been i scheduled for the purpose of reviewing the City Consultant's report. Commissioner Wimer emphasized that he was not "talking about dual taxation" but rather the City's duplication of services which, he said, is a separate subject. Commissioner Wimer moved, seconded by Commissioner Pistor, that the employment of a professional analyst be considered to review the subject under discussion. Upon call for the question on the floor with regard to the adoption of the Fiscal Policy, the motion carried 4/0 with Commis- sioner Brown not present. Additional brief discussion followed concerning the motion pertaininy tu the eli,ployment of an analyst, with Chairman Wenzel subsequently calling for the question. The motion carried 4/0 with Commissioner Brown not present. &O~j( 052 PACf350 &OOK 052 rACE '351 Chairman Wenzel directed the staff to look into the feasibility March 25, 1980 of employin9 a consultant to provide the information requested, following which a recommendation can be brought to the Board with regard to the type of firm desired. Mr. Hall advised the Board that the County has the mechanism within the accounting system to respond quickly to whatever speoial needs the Commission might have pertaining to the subject matter under deliberation. . . . . . . The meeting was adjourned by order of the Chair _ Times 3:25 P.M. ,~ r--' - .-