Agenda 04/23/2019 Item #16E3 (Expenditures to - REV RTC, Inc.)04/23/2019
EXECUTIVE SUMMARY
Recommendation to authorize expenditures in excess of $50,000 but not to exceed $100,000 per
fiscal year, to REV RTC, Inc. d/b/a Hall-Mark RTC, as a sole source vendor for fleet parts, repairs
and services.
OBJECTIVE: To efficiently maintain County vehicles and equipment through an approved network of
vendors and dealerships for parts, supplies and services.
CONSIDERATIONS: The County's ambulance fleet is manufactured by Horton Emergency Vehicles, a
subsidiary of REV Group, Inc. REV RTC, Inc. d/b/a Hall-Mark RTC (“Hall-Mark RTC”), also a
subsidiary of REV Group, is the sole provider of Horton ambulance Original Equipment Manufacturer
(“OEM”) parts and services in the State of Florida.
Goods and services purchased from Hall-Mark RTC are projected to exceed $50,000 each fiscal year.
Procurement Services Staff annually reviews the Horton Emergency Vehicle distribution system.
Purchases will be made either by purchase order or with a purchasing card.
FISCAL IMPACT: Funds for repair parts and maintenance services are budgeted in the Fleet
Management Administration, Fund 521, operating budget. Expenditures with Hall-Mark RTC are
projected not to exceed $100,000 per each fiscal year.
GROWTH MANAGEMENT IMPACT: No growth management impact will result from this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To authorize expenditures in excess of $50,000 each fiscal year (but not to
exceed $100,000) with REV RTC, Inc. d/b/a Hall-Mark RTC as a sole source vendor for fleet parts and
services during the period FY 2019 thru FY 2023.
Prepared by: Michael Burks, Senior Analyst, Fleet Management Division
ATTACHMENT(S)
1. FY19 Waiver Request 119 - REV-RTC (Board Approval) Amended (PDF)
16.E.3
Packet Pg. 2215
04/23/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doc ID: 8529
Item Summary: Recommendation to authorize expenditures in excess of $50,000 but not to
exceed $100,000 per fiscal year, to REV RTC, Inc. d/b/a Hall-Mark RTC, as a sole source vendor for
fleet parts, repairs and services.
Meeting Date: 04/23/2019
Prepared by:
Title: Operations Coordinator – Fleet Management
Name: Salma Nader
04/03/2019 12:44 PM
Submitted by:
Title: Division Director - Fleet Management – Fleet Management
Name: Dan Croft
04/03/2019 12:44 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/03/2019 3:26 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 04/04/2019 8:41 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 04/04/2019 10:27 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 04/05/2019 9:12 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/05/2019 1:02 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 04/10/2019 11:33 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/11/2019 4:37 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/12/2019 7:41 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/12/2019 9:06 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 04/15/2019 10:12 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/16/2019 11:58 AM
Board of County Commissioners MaryJo Brock Meeting Pending 04/23/2019 9:00 AM
16.E.3
Packet Pg. 2216
Instructions
Collier County
Waiver Request Form
Completed waiver requests accompanied by any associated backup documentation (sole source letter, business case, etc.) must
be submitted to the division’s Procurement Strategist for any procurement, without competition, in excess of $3,000. Waiver
requests greater than $50,000 will require approval by the Board of County Commissioners.
Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on
having only one supplier in the market place, proprietary technology, copyright, patent, or a supplier’s unique capability.
Single source refers to a procurement directed to one source because of standardization, warranty,geographic territory, or other
factors, even though other competitive sources may be available.
Requester Name:Division:
Item/Service:Vendor Name:
Fiscal Year:Requested
date range: ______________
Not to Exceed
per Fiscal Year:
Is there an agreement
associated with this Yes No
Waiver?
Sole Source:Single Source:One Time Purchase:Multiple Purchases:
Description of Purchase: Enter a description of the item(s) items that will be purchased under this waiver.
Purpose: Describe in detail, the public purpose of the requested item(s) and why it is essential to County operations.
How was the decision made to use this vendor?Describe in detail if a formal standardization process was performed via
Procurementorifthereisahistoricalprecedenceestablishedfortheuseoftheproduct,pleaseexplainpurchaseandusehistory
and the current level of County investment in the product.
What is the cost/benefit of using, or continuing to use, this vendor for this product(s)?Describe savings or benefit of staying
with this firm and the additional cost or down side of switching to another provider.
Market research and market alternatives: When was the last time a market evaluation was performed to determine if either the
technology or vendor offerings have changed? When will your next evaluation be performed?
Citing the definitions provided at the top of this form, why is this either a Sole Source or a Single Source?
If a sole source please provide a letter from the manufacturer indicating so, or indicating a controlled distribution to only one
authorized source. If a Single Source please elaborate and justify.
Michael Burks Fleet Management
OEM parts, service, & warranty
REV-RTC dba HALL-MARK RTC #125296
FY-19 FY19 - FY23 $100,000 ■
■■
OEM parts and services for Horton Ambulances.
Fleet Management requires OEM parts and services to maintain County-owned ambulances.
Proper maintenance of the ambulances is essential for the County to provide effective
emergency services to the public.
American LaFrance was the County's original vendor used to purchase all ambulances until they went out of business. EMS
then evaluated multiple brands and picked Horton Emergency Vehicles which were purchased off of the Florida Sheriffs
Association contract. RevGroup now owns Horton.
The County's entire fleet of ambulances are made by Horton. OEM parts and services are
required to maintain county-owned equipment.
Hall-Mark RTC is the exclusive dealer for Horton Ambulances in the State of Florida and is the
sole-source supplier of Horton parts as well as E-ONE. This is to support the current inventory of ambulances. EMS will evaluate
the market place in 5 years.
Hall-Mark RTC is the sole-source supplier of Horton and E-ONE OEM parts and service in the
State of Florida.
16.E.3.a
Packet Pg. 2217 Attachment: FY19 Waiver Request 119 - REV-RTC (Board Approval) Amended [Revision 1] (8529 : Approve REV RTC, Inc. d/b/a Hall-Mark RTC
Date of BCC standardization(if applicable):BCCItemnumber:
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulentlyspecifying sole
source. Florida Statute 838.22(2).
Requested by:Signature:Date:
Division Director:Signature:Date:
Procurement Strategist:Signature:Date:
Procurement Director:
Or designee
Signature:Date:
For Procurement Use Only:
Current FY Approval:Multi-Year Approval:Start End
Michael Burks 2-21-19
Daniel A. Croft 2-22-19
Sara Schneeberger
Sandra Herrera
■04/16/2019 09/30/2023
BurksMichael
Digitally signed by
BurksMichael
Date: 2019.02.21 14:25:46
-05'00'
CroftDan Digitally signed by CroftDan
Date: 2019.02.22 10:27:33
-05'00'
SchneebergerS
ara
Digitally signed by
SchneebergerSara
Date: 2019.04.16 10:04:32
-04'00'
HerreraSandra
Digitally signed by HerreraSandra
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions,
ou=ASD, ou=ASD Purchasing, ou=Purchasing User
Accounts, cn=HerreraSandra,
email=Sandra.Herrera@colliercountyfl.gov
Date: 2019.04.16 10:17:30 -04'00'
16.E.3.a
Packet Pg. 2218 Attachment: FY19 Waiver Request 119 - REV-RTC (Board Approval) Amended [Revision 1] (8529 : Approve REV RTC, Inc. d/b/a Hall-Mark RTC
p: 614.539.8181
tf: 800.282.5113
f: 614.539.8165
hortonambulance.com
Horton Emergency Vehicles
3800 McDowell Road
Grove City, Ohio 43123
March 22, 2019
Collier County Board of County Commissioners
Administrative Services Department / Fleet Management Division
2901 County Barn Road
Naples, FL 34112
Exclusive Representation for Budget Year 2019
Dear valued customer:
Please allow this letter to confirm that Hall-Mark RTC of Ocala, Florida is, and has
been, the authorized Horton sales and service dealership for Horton Products since
2004.
Hall-Mark RTC is a sole-source supplier of Horton products within their
geographically protected Florida territory. Hall-Mark RTC represents Horton for parts
sales, service and new ambulance/rescue apparatus. Hall-Mark RTC has served in
that capacity continuously and without interruption.
Thank you for being a valued Horton customer and if you have any questions, or
require any additional information, please do not hesitate to contact me at (614) 305-
0341 or lance.randolph@hortonambulance.com.
Regards,
Lance Randolph
VP / General Manager
Horton Emergency Vehicles, Inc.
16.E.3.a
Packet Pg. 2219 Attachment: FY19 Waiver Request 119 - REV-RTC (Board Approval) Amended [Revision 1] (8529 : Approve REV RTC, Inc. d/b/a Hall-Mark RTC
725 SW 46th Avenue
Ocala, Florida 34474
T (800)524-6072
M (352) 572-5390
F (352) 629-2018
January 8, 2019
Collier County Board of County Commissioners
Administrative Services Department / Fleet Management Division
2901 County Barn Road
Naples, FL 34112
RE: 2019 Budget year – Letter of Authorization Hall-Mark RTC / E-ONE / Horton Sole Source Letter
Dear valued customer:
Hall-Mark RTC is the sole-source supplier of E-ONE, Horton and REV Orlando brand parts and service
for the State of Florida. Hall-Mark RTC has operated in as an exclusive E-ONE dealer since 1993.
Hall-Mark RTC is a full service fire apparatus dealership dedicated to providing Fire-Rescue
Departments with the highest quality emergency vehicle repairs and service response in the State of
Florida.
Hall-Mark RTC is also the exclusive dealer for Horton Ambulances in the State of Florida and is the
sole-source supplier Horton parts as well as E-ONE. Contacts for all of your E-ONE and Horton
Parts/Service needs are Lisa Scott and Farrah Warfield. George Scott is the Service Manager and can
also be contacted for your service needs. Our Service Team can be reached at 352-629-6305.
Due to the volume, weight and cost of emergency vehicle parts, Hall-Mark RTC takes exception to
any PO or purchasing terms and conditions requiring free freight. Should you have any questions or
require any additional information, please do not hesitate to call any of the Hall-Mark Team.
Best regards,
William D. Alm
William D. Alm
V.P./ General Manager
Hall-Mark RTC
725 SW 46th Avenue
Ocala, Fl. 34474
16.E.3.a
Packet Pg. 2220 Attachment: FY19 Waiver Request 119 - REV-RTC (Board Approval) Amended [Revision 1] (8529 : Approve REV RTC, Inc. d/b/a Hall-Mark RTC