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Agenda 04/23/2019 Item #16D 5 (Revised 2018 FTA Section 5324)04/23/2019 EXECUTIVE SUMMARY Recommendation to approve the submittal of a revised 2018 Federal Transit Administration (FTA) Section 5324 Emergency Relief Grant application in the amount of $ 196,978 to repair damages to Collier Area Transit (CAT) vehicles and facilities as a result of Hurricane Irma, approve the acceptance of the award through the Transit Award Management System (TrAMS), and authorize the necessary Budget Amendment. OBJECTIVE: To obtain grant funding to cover costs of damages to CAT vehicles and facilities caused by Hurricane Irma. CONSIDERATIONS: On September 11, 2018, the Board of County Commissioners (Board) approved the submittal of a 2018 FTA Section 5324 Emergency Relief grant application in the amount of $226,326.76 to repair damages to CAT vehicles and facilities as a result of Hurricane Irma. During the FTA review process, revised application guidance was issued in December 2018 and the application was revised to meet those requirements. The application now requires a ten percent (10%) match for capital expenditures that were paid after June 4, 2018. The grant will pay one-hundred percent (100%) of capital expenditures paid before June 4, 2018 as well as all hurricane related operating costs. The new guidance also required CAT staff to submit cost estimates and all paid invoices to FTA in order to determine the funding amount to be awarded to Collier County. Based on the invoices and estimates provided January 2, 2019, the FTA approved an award amount of $196,978. A revised grant application has been entered into TrAMS to utilize these funds. The application was prepared and attached for Board approval. After review and approval by FTA, the grant award is electronically executed in TrAMS by the Public Services Department Head who serves as the Board- appointed designee. Public Transit & Neighborhood Enhancement (PTNE) and the Office of Management and Budget grants compliance staff will also use this electronic system to manage the project and submit all required reports. A breakdown of the revised funding allocation to Collier County is in the table below: Item Original Amount Match Revised Grant Amount Difference Total Operating Expenses $57,826.76 $0 $57,823 ($3.76) $57,823 Capital Expenses $168,500 $12,620 $126,535 ($29,345) $139,155 Total $226,326.76 $12,620 $184,358 ($29,348.76) $196,978 FISCAL IMPACT: A Budget Amendment is required in the amount of ($41,968.76) to reduce the grant funding within CAT Grant Fund (424) Project 33590 to the final award amount of $184,358. A Budget Amendment is required in the amount of $12,620 to appropriate local match in CAT Grant Match Fund (425) Project 33590. The ten percent (10%) local match is available from CAT Operating Fund (426) Project 6101. The Disaster Recovery funding requires a 10% match on Capital activities. Operations is recovered at 100%. GROWTH MANAGEMENT IMPACT: Transit capital and operations support goals and objectives of the Transportation Element of the Growth Management Plan. 16.D.5 Packet Pg. 1799 04/23/2019 LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote for Board approval. -JAB RECOMMENDATION: To authorize the submittal of a revised grant application for the FTA Section 5324 Emergency Relief grant funds, accept award, and authorize the necessary Budget Amendments. Prepared By: Joshua Thomas, Accounting Technician, Public Transit & Neighborhood Enhancement Division ATTACHMENT(S) 1. UNEX APP 2019 04-23 DR FTA 5324 (PDF) 16.D.5 Packet Pg. 1800 04/23/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.5 Doc ID: 8515 Item Summary: Recommendation to approve the submittal of a revised 2018 Federal Transit Administration (FTA) Section 5324 Emergency Relief Grant application in the amount of $ 196,978 to repair damages to Collier Area Transit (CAT) vehicles and facilities as a result of Hurricane Irma, approve the acceptance of the award through the Transit Award Management System (TrAMS), and authorize the necessary Budget Amendment. Meeting Date: 04/23/2019 Prepared by: Title: Grants Support Specialist – Grants Name: Joshua Thomas 04/01/2019 2:52 PM Submitted by: Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement Name: Michelle Arnold 04/01/2019 2:52 PM Approved By: Review: Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 04/02/2019 3:40 PM Public Transit & Neighborhood Enhancement Omar Deleon Additional Reviewer Completed 04/03/2019 1:55 PM Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 04/05/2019 9:26 AM Public Services Department Kimberley Grant Level 1 Reviewer Completed 04/05/2019 5:14 PM Public Services Department Todd Henry Level 1 Division Reviewer Completed 04/09/2019 12:57 PM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 04/09/2019 1:54 PM Grants Erica Robinson Level 2 Grants Review Completed 04/10/2019 10:16 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 04/10/2019 2:56 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/10/2019 4:37 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/12/2019 8:04 AM Grants Therese Stanley Additional Reviewer Completed 04/12/2019 12:13 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/15/2019 9:54 AM Board of County Commissioners MaryJo Brock Meeting Pending 04/23/2019 9:00 AM 16.D.5 Packet Pg. 1801 DOT FTA U.S. Department of Transportation Federal Transit Administration Application Federal Award Identification Number (FAIN) FL-2019-025-00 Temporary Application Number 1032-2018-5 Application Name FY 18 Section 5324 Emergency Relief for Irma Application Status FAIN Assigned / Ready for Submission Application Budget Number 0 Part 1: Recipient Information Name: Collier, County Of Recipient ID Recipient OST Type Recipient Alias Recipient DUNS 1032 County Agency COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 076997790 Location Type Address City State Zip Headquarters 3299 TAMIAMI TRL E STE 700 NAPLES FL 34112 Physical Address 3299 Tamiami Trl E Ste 700 Naples FL 34112 Mailing Address 3299 TAMIAMI TRAIL E NAPLES FL 34112 Union Information Union Name TRANSPORT WORKERS UNION, AFL-CIO Address 1 122 Dixie Lane Address 2 City Cocoa Beach State Florida Zipcode 32931 Contact Name Kevin Smith Telephone 8667954255 Fax 16.D.5.a Packet Pg. 1802 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) E-mail jptwu500@aol.com Website Union Name TRANSPORT WORKERS UNION, AFL-CIO Address 1 122 Dixie Lane Address 2 City Cocoa Beach State Florida Zipcode 32931 Contact Name Kevin Smith Telephone 8667954255 Fax 3217848847 E-mail Kevin.Smith@SCLS-LLC.com Website Part 2: Application Information Title: FY 18 Section 5324 Emergency Relief for Irma FAIN Application Status Application Type Date Created Last Updated Date From TEAM? FL-2019- 025-00 FAIN Assigned / Ready for Submission Grant 7/31/2018 7/31/2018 No Application Start Date The start date will be set to the date of the award Application End Date 3/30/2026 Application Executive Summary This is an FY 2018 Section 5324 D2018–EMER–004 application in the amount of $196,978. The application is for the repair of damages to Collier Area Transit facilities and vehicles caused by Hurricane Irma in September 2017. The damages for repair include structural steel repair, Gutter/leader replacement, interior fencing, garage door replacement, and bus wrap replacement. Funding will also be used for operating expenses such as labor costs and equipment costs that were incurred by our vendor. A breakdown of these costs is included in this application (Attachment # 23). Operating expenses total $57,823 and capital expenses total $139,155. Collier County will provide a local share in the amount of $12,620 for a portion of the capital expenditures. Collier County did submit an insurance claim for these projects and the adjuster responded with an estimate of $170,450.01 to cover capital damages. Collier County also submitted a claim to FEMA for reimbursement for capital damages, but no FEMA reimbursements have been received to date. This project only includes emergency operations, emergency protective measures, and emergency repairs/permanent repairs with no functional, location, or capacity change. Therefore, no TIP/STIP documentation is needed per Emergency Relief Program requirements. Indirect costs will not be applied to this application and its scope of work. The grant is for $184,358, Collier County received an ER allocation of $226,000, Collier County will create a second grant or an amendment to come in for the excess funds once/if a second allocation of the additional requested $82,000 is available. Frequency of Milestone Progress Reports (MPR) 16.D.5.a Packet Pg. 1803 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Quarterly Frequency of Federal Financial Reports (FFR) Quarterly Does this application include funds for research and/or development activities? This award does not include research and development activities. Pre-Award Authority This award is using Pre-Award Authority. Does this application include suballocation funds? Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Will this Grant be using Lapsing Funds? No, this Grant does not use Lapsing Funds. Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rate Details: N/A Requires E.O. 12372 Review No, this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Application Point of Contact Information First Name Last Name Title E-mail Address Phone roxanne.ledesma@dot.gov Transportation Program Specialist Josh Thomas Grants Support Specialist joshuathomas@colliergov.net 239-252- 8989 Application Budget Control Totals Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $184,358 Local $12,620 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $196,978 Application Budget 16.D.5.a Packet Pg. 1804 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Project Number Budget Item FTA Amount Non-FTA Amount Total Eligible Amount Quantity FL-2019-025- 01-00 300- 00 (300- A2) OPERATING ASSISTANCE $126,535.00 $12,620.00 $139,155.00 9 FL-2019-025- 01-00 30.09.07 Bus Shelters- Permanent repair $6,075.00 $675.00 $6,750.00 1 FL-2019-025- 01-00 30.09.07 Rehab Rennovate Admin/Maintenance Facility-Permanent repair $107,501.00 $11,945.00 $119,446.00 1 FL-2019-025- 01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Landscape Permanent repair $2,878.00 $0.00 $2,878.00 1 FL-2019-025- 01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Shutters Permanent repair $338.00 $0.00 $338.00 1 FL-2019-025- 01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Generator Permanent repair $480.00 $0.00 $480.00 1 FL-2019-025- 01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share- Overhead Doors Permanent repair $716.00 $0.00 $716.00 1 FL-2019-025- 01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Plumbing Permanent repair $110.00 $0.00 $110.00 1 FL-2019-025- 01-00 30.09.08 Emergency Repair Rehab/Rennovate Bus Station $8,053.00 $0.00 $8,053.00 1 FL-2019-025- 01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Roof Permanent repair $384.00 $0.00 $384.00 1 16.D.5.a Packet Pg. 1805 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) FL-2019-025- 02-00 300- 00 (300- A1) OPERATING ASSISTANCE $57,823.00 $0.00 $57,823.00 0 FL-2019-025- 02-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share $57,823.00 $0.00 $57,823.00 0 Earmark and Discretionary Allocations Earmark ID Earmark Name Amount Applied FAIN Congressional Release Date D2018-EMER- 004 Relief - Irma - Collier County $184,358 FL-2019-025- 00 Sources of Federal Financial Assistance This application does not contain any sources of federal financial assistance. Part 3: Project Information Project Title: Hurricane Irma Capital Repairs Project Number Temporary Project Number Date Created Start Date End Date FL-2019-025-01-00 1032-2018-5-P1 7/31/2018 9/7/2017 3/30/2023 Project Description Collier County is requesting a total of $139,155 in FTA Hurricane relief capital repairs funding as a result of Hurricane Irma hitting Collier County on September 10, 2017. The funding will allow for repair to vehicles and facilities that were damaged during the storm. Insurance claim #5109101706584 was submitted and an adjuster estimated that $170,450.01 would be covered by insurance for the capital damages. Collier County also submitted a claim to FEMA for reimbursement of capital costs but no FEMA reimbursements have been received to date. A breakdown of the capital costs is on attachment #23 and a breakdown is as follows: Bus stop damages $6,750 Station and facility repairs $132,405 Total $139,155 This project includes both 100% federal share for emergency repair costs incurred for up to 270 days from the date of the major disaster declaration and 90% federal share for permanent repair costs incurred after 270 days from the date of the major disaster declaration. Collier County will provide 10% local match from the Collier Area Transit operating fund to meet the 10% match requirement. Indirect cost rates will not be applied to this project and its scope of work. The facility located at 8300 radio rd is not in a floodplain and the flood insurance policy is uploaded as attachment #24. This project only includes emergency operations, emergency protective measures, and emergency repairs/permanent repairs with no functional, location, or capacity change. Therefore, no TIP/STIP documentation is needed per Emergency Relief Program requirements. Indirect costs will not be applied to this application and its scope of work. 16.D.5.a Packet Pg. 1806 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Project Benefits This project will benefit the residents and visitors of Collier County as well as the Collier Area Transit system by having fully functional vehicles and facilities following Hurricane Irma. Additional Information None provided. Location Description Collier County-Facility repairs located at 8300 Radio Rd. Naples FL. Project Location (Urbanized Areas) UZA Code Area Name 120000 Florida 123610 Bonita Springs, FL Congressional District Information State District Representative Florida 12 Gus M Bilirakis Project Control Totals Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $126,535 Local $12,620 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $139,155 Project Budget Project Number Budget Item FTA Amount Non-FTA Amount Total Eligible Amount Quantity FL-2019- 025-01-00 300- 00 (300- A2) OPERATING ASSISTANCE $126,535.00 $12,620.00 $139,155.00 9 FL-2019- 025-01-00 30.09.07 Bus Shelters- Permanent repair $6,075.00 $675.00 $6,750.00 1 16.D.5.a Packet Pg. 1807 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) FL-2019- 025-01-00 30.09.07 Rehab Rennovate Admin/Maintenance Facility-Permanent repair $107,501.00 $11,945.00 $119,446.00 1 FL-2019- 025-01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Landscape Permanent repair $2,878.00 $0.00 $2,878.00 1 FL-2019- 025-01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Shutters Permanent repair $338.00 $0.00 $338.00 1 FL-2019- 025-01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Generator Permanent repair $480.00 $0.00 $480.00 1 FL-2019- 025-01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share- Overhead Doors Permanent repair $716.00 $0.00 $716.00 1 FL-2019- 025-01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Plumbing Permanent repair $110.00 $0.00 $110.00 1 FL-2019- 025-01-00 30.09.08 Emergency Repair Rehab/Rennovate Bus Station $8,053.00 $0.00 $8,053.00 1 FL-2019- 025-01-00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Roof Permanent repair $384.00 $0.00 $384.00 1 Project Budget Activity Line Items Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST - 100% Fed Share Roof Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity 16.D.5.a Packet Pg. 1808 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description Repairs needed to roof at Collier Area Transit facility located at 8300 Radio rd to repair damages caused by Hurricane Irma. Project Manager labor cost 2 hours @ $61.00 per hour =$122.00 Site Supervisor labor cost 2 hours @$55.00 per hour = $110.00 Roofing Helper labor cost 2 helpers, 2 hours each @$38.00 per hour = $152.00 Total $384.00 (amounts are highlighted on invoice as attachment #16) Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $384 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $384 Milestone Name Est. Completion Date Description Start Date 10/4/2017 End Date 10/4/2017 Date of Major Disaster Declaration Irma 9/10/2017 Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST - 100% Fed Share Landscape Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description Hurricane Irma debris cleanup at Collier Area Transit Facility located at 8300 Radio rd. Landscape Invoice 1 $988.25 Landscape Invoice 2 $ 1,890 Total $ 2,878.25 Invoices are attached as attachments #13 and #14. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 16.D.5.a Packet Pg. 1809 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) 5324 - Emergency Relief 5324 20527 $2,878 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $2,878 Milestone Name Est. Completion Date Description Start Date 9/13/2017 End Date 9/15/2017 Date of Major Disaster Declaration Irma 9/10/2017 Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST - 100% Fed Share Shutters Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description Repairs made on electric hurricane shutters at Collier Area Transit Facility located at 8300 Radio rd in preparation for Hurricane Irma. 4.5 labor hours @ $75.00 per hour total $337.50 invoice attached as attachment #11 Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $338 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $338 16.D.5.a Packet Pg. 1810 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Milestone Name Est. Completion Date Description Start Date 9/7/2017 End Date 9/16/2017 Date of Major Disaster Declaration Irma 9/10/2017 Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST - 100% Fed Share Generator Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description Preventative maintenance performed as a result of disaster response due to Hurricane Irma. Oil and filters changed and inspection performed of generator at the Collier Area Transit facility at 8300 Radio rd. Major PM: $269.50 Trip Charge: $75.00 Oil 15W40 Gallon:$43.28 Filter, Fuel $15.76 Filter, Oil: $6.61 Filter, Fuel/Water Separator $22.50 Filter, Air $30.00 Filter, Air $17.56 Total $480.21 The generator repair invoice is attachment #10. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $480 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $480 Milestone Name Est. Completion Date Description Start Date 10/23/2017 End Date 10/23/2017 16.D.5.a Packet Pg. 1811 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Date of Major Disaster Declaration Irma 9/10/2017 Date of Major Disaster Declaration Irma Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST - 100% Fed Share- Overhead Doors Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description Repairs to overhead garage door at the Collier Area Transit Facility located at 8300 Radio rd as a result of damages caused by Hurricane Irma. Slats on the door were damaged and the door to the maintenance garage was off track. Labor costs to fix door $218.00 Labor costs to fix slats on second door $360.00 Material costs to fix slats on second door $138.18 Total: $716.18 Invoices are attached as attachments #9 and #15 Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $716 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $716 Milestone Name Est. Completion Date Description Start Date 9/19/2017 End Date 12/15/2017 Date of Major Disaster Declaration Irma 9/10/2017 Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST - 100% Fed Share Plumbing Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 1 16.D.5.a Packet Pg. 1812 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Extended Budget Description Plumbing inspection to the Collier Area Transit Facility located at 8300 radio rd to inspect all plumbing systems for damages following Hurricane Irma. Labor costs: 2 hours @ $55.00 per hour Total cost $110.00 Plumbing invoice is in attachment #3 Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $110 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $110 Milestone Name Est. Completion Date Description Start Date 9/26/2017 End Date 9/26/2017 Date of Major Disaster Declaration Irma 9/10/2017 Budget Activity Line Item: 30.09.07 - Bus Shelters-Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.07 EMER RELIEF - OPERATING ASSIST - 90% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description Collier County will use funding for this rebuilding activity to repair one bus shelter that were damaged as a result of Hurricane Irma. The light pole located at the bus stop was damaged as a result of the storm. The bus shelters has a useful life of 15 years. No insurance claims have been paid or anticipated to be paid for this project. Attachment Bus Stop Light Pole Purchase Order. The total amount is $6,750. and 90% ($6,075) is eligible for federal participation . Therefore, $6,075 has been included as federal share and 10% ($675.00) has been included as a local share in this application. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $6,075 Local $675 16.D.5.a Packet Pg. 1813 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $6,750 Milestone Name Est. Completion Date Description Start Date 6/19/2018 End Date 9/17/2018 PO Issued 6/19/2018 Delivery Date 9/17/2018 Budget Activity Line Item: 30.09.07 - Rehab Rennovate Admin/Maintenance Facility-Permanent repair Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.07 EMER RELIEF - OPERATING ASSIST - 90% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description Multiple Rebuilding repairs needed to Collier County owned CAT Admin facility located at 8300 Radio Rd. as a result of Hurricane Irma including gutter replacement, roof repair, and structural steel repair. A breakdown of the costs associated with these repairs are attached in the application. (Specifically Attachment 23) Structural Steel Repairs, Pre- Cast Site Wall Repairs, Gutter/Leader Replacement, Interior Fencing, Concrete Slab Repairs, Sliding Window / Fire Wall Work and Door / Window work $119,446.00 Total Federal Funding $107,501 Total Local Share $11,945 The project began on October 13, 2018 and is set to be completed March 30, 2023. Collier County will provide the 10% matching funds from the Collier Area Transit Operating budget. Construction management and oversight will be contracted out. County staff is responsible for maintaining the facility. Collier County certifies that an Independent Cost Estimate will be prepared and available on file along with a cost/price analysis for the scope of work for the project. Cost estimates are attached in this application. Insurance amount of $170,450.01 will cover the cost of this line item. Insurance proceeds have not been received, Collier County is still awaiting payment. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $107,501 Local $11,945 Local/In-Kind $0 State $0 16.D.5.a Packet Pg. 1814 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $119,446 Milestone Name Est. Completion Date Description Start Date 10/13/2018 End Date 3/30/2023 RFP/ITB Issued 9/1/2018 Budget Activity Line Item: 30.09.08 - Emergency Repair Rehab/Rennovate Bus Station Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 1 Extended Budget Description As a result of Hurricane Irma, the gate and gate control boxes at the Collier Area Transit transfer station were damaged. Collier County is requesting $8,053 for this emergency rebuild project to repair the gate and gate control boxes. The equipment has a useful life of 10 years. No insurance claims have been paid or are anticipated to be paid for this project. Gate Repair Invoice 218+ 7835. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $8,053 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $8,053 Milestone Name Est. Completion Date Description Start Date 9/19/2017 End Date 11/13/2017 Purchase Order Issued 9/7/2017 16.D.5.a Packet Pg. 1815 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Project Environmental Findings Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300- 00) 30.09.08 Emergency Repair Rehab/Rennovate Bus Station 1 $8,053.00 $8,053.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under 16.D.5.a Packet Pg. 1816 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300-00) 30.09.07 Rehab Rennovate Admin/Maintenance Facility- Permanent repair 1 $107,501.00 $119,446.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300-00) 30.09.07 Bus Shelters- Permanent repair 1 $6,075.00 $6,750.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural 16.D.5.a Packet Pg. 1817 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300- 00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Plumbing Permanent repair 1 $110.00 $110.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. 16.D.5.a Packet Pg. 1818 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share- Overhead Doors Permanent repair 1 $716.00 $716.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300- 00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Generator Permanent repair 1 $480.00 $480.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an 16.D.5.a Packet Pg. 1819 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300- 00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Shutters Permanent repair 1 $338.00 $338.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date 16.D.5.a Packet Pg. 1820 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Landscape Permanent repair 1 $2,878.00 $2,878.00 Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 11: The following actions for transportation facilities damaged by an incident resulting in an emergency declared by the Governor of the State and concurred in by the Secretary, or a disaster or emergency declared by the President pursuant to the Robert T. Stafford Act (42 U.S.C. 5121): (i) Emergency repairs under 49 U.S.C. 5324; and (ii) The repair, reconstruction, restoration, retrofitting, or replacement of any road, highway, bridge, tunnel, or transit facility (such as a ferry dock or bus transfer station), including ancillary transportation facilities (such as pedestrian/bicycle paths and bike lanes), that is in operation or under construction when damaged and the action:(A) Occurs within the existing right-of-way and in a manner that substantially conforms to the preexisting design, function, and location as the original (which may include upgrades to meet existing codes and standards as well as upgrades warranted to address conditions that have changed since the original construction); and(B) Is commenced within a 2-year period beginning on the date of the declaration. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300- 00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share Roof Permanent repair 1 $384.00 $384.00 Project Title: Hurricane Irma Operating Project Number Temporary Project Number Date Created Start Date End Date FL-2019-025-02-00 1032-2018-5-P2 8/28/2018 9/7/2017 9/29/2017 Project Description 16.D.5.a Packet Pg. 1821 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Collier County is requesting $57,823 FY 2018 Section 5324 in emergency relief operating assistance as a result of Hurricane Irma. operating assistance includes transit labor, equipment, and vendor related costs. This project includes 100% Federal share for emergency operations incurred for up to 270 days from the date of the disaster declaration. A detailed breakdown of the damages, and invoices are attached to this application. An operational cost breakdown is in attachment 2 of the application documents. All items for this project are insured and were previously insured. Operating expenses incurred at the start of Collier's declared emergency on September 7, 2017. An insurance claim was submitted (Claim #510910706584) but the insurance only covers capital expenditures. Capital expenditures are not associated with this project. Operational costs are broken down as follows: Labor: $30,789.98 Equipment: $ 1,183.01 Vendor cost (Bus) $25,850.77 (based on FEMA rate) Total Operating Costs: $57,823 This project only includes emergency operations, emergency protective measures, and emergency repairs/permanent repairs with no functional location, or capacity change. Therefore, no TIP/STIP documentation is needed per Emergency Relief Program requirements. Project Benefits This project will benefit residents and visitors of Collier County by providing transit related services throughout the County. This project will also benefit Collier rea Transit staff by providing relief for operation related expenditures that were incurred as a result of Hurricane Irma. Additional Information None provided. Location Description This project is located in the urban and rural areas of Collier County. Project Location (Urbanized Areas) UZA Code Area Name 120000 Florida 123610 Bonita Springs, FL Congressional District Information State District Representative Florida 12 Gus M Bilirakis Project Control Totals Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $57,823 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 16.D.5.a Packet Pg. 1822 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Total Eligible Cost $57,823 Project Budget Project Number Budget Item FTA Amount Non- FTA Amount Total Eligible Amount Quantity FL-2019-025-02- 00 300-00 (300- A1) OPERATING ASSISTANCE $57,823.00 $0.00 $57,823.00 0 FL-2019-025-02- 00 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share $57,823.00 $0.00 $57,823.00 0 Project Budget Activity Line Items Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST - 100% Fed Share Scope Name / Code Line Item # Line Item Name Activity Quantity OPERATING ASSISTANCE (300-00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share OPERATING ASSISTANCE 0 Extended Budget Description Collier County is requesting $57,823 in emergency relief operating assistance as a result of Hurricane Irma. This project includes 100% Federal share for emergency operations costs incurred up to 270 days from the date of major disaster declaration. Operating expenses incurred at the start of Collier's declared emergency on September 7, 2017. operating assistance includes transit labor, equipment, and vendor related costs. A detailed breakdown of the damages, and invoices are attached to this application. Attachment # 23 includes a full cost breakdown. Attachment # 2 includes a breakdown of salary costs, and vehicles used during the emergency operations period. Operation costs are broken down as follows: Labor: $30,789.98 Equipment: $1,183.01 (this cost is based on the number of hours and miles driven in County cars by staff to deliver food and supplies to workers during the emergency operation period. The miles and hours are calculated on the spreadsheet in Attachment #2) Vendor $25,850.77 No insurance claims have been paid or anticipated for this project. Insurance claim has been filed and received for capital projects only. Emergency operations Response activities included providing evacuation trips to shelters, life sustaining trips, (medical appointments) Approximately 376 trips were made to transport passengers during the emergency operations period . Evacuations ended by September 17, 2017. Vehicles were also used to provide cooling at various locations throughout the county. Emergency operations were in force between September 7-September 29, 2017. All transportation during that time period was free for passengers. Will 3rd Party contractors be used to fulfill this activity line item? 16.D.5.a Packet Pg. 1823 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) No, 3rd Party Contractors will not be used for this line item. Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $57,823 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $57,823 Milestone Name Est. Completion Date Description Start Date 9/7/2017 End Date 9/29/2017 Project Environmental Findings Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class IIc CE Approved Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost OPERATING ASSISTANCE (300- 00) 30.09.08 EMER RELIEF - OPERATING ASSIST - 100% Fed Share 0 $57,823.00 $57,823.00 Part 4: Fleet Details No fleet data exists for this application. 16.D.5.a Packet Pg. 1824 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Part 5: FTA Review Comments Application Review Comments Comment By doretha.foster@dot.gov Comment Type Application Details Date 3/19/2019 Comment Civil rights Concurrence with Comments: Collier County BCC must comply with all applicable Federal laws and regulations related to this project, including the ADA Standards for Transportation Facilities, based on the U.S. Access Board’s ADA Accessibility Guidelines. Found here: http://www.access-board.gov/guidelines-and-standards/transportation/facilities/ada- standards-for-transportation-facilities Requirements to Remember for: Alterations or Additions to Facilities • As required under DOT ADA Standard 201 and DOT ADA Regulation 49 C.F.R. 37.43(a)(1), Collier County BCC must ensure that altered or added portions of the facility must be made accessible. • As required by DOT ADA Regulation 49 C.F.R. 37.43(a)(2) and DOT ADA Standard 202.3, Collier County BCC must ensure that the path of travel to the altered or added portion of the facility must be made accessible, to the maximum extent feasible. • As required by DOT ADA Standard 202.4 and DOT ADA Regulation 49 C.F.R. 37.43(e)(1), if the path of travel cannot be made accessible, Collier County BCC must submit to FTA an analysis demonstrating that the cost of making the path of travel accessible is disproportionate to (i.e., > 20%) the cost of the alterations or additions to the primary function area. • As required by DOT ADA Standard 202.4 and DOT ADA Regulation 49 C.F.R. 37.43(b), if the path of travel cannot be made accessible, Collier County BCC must submit to FTA an analysis demonstrating that site-specific conditions prevent you from making the path of travel accessible. Include relevant diagrams and maps. • As required by DOT ADA Standard 202.4 and DOT ADA Regulation 49 C.F.R. 37.43(e)(1), if the path of travel cannot be made accessible, COTA must submit to FTA an analysis demonstrating that the cost of making the path of travel accessible is disproportionate to (i.e., > 20%) the cost of the alterations or additions to the primary function area. • As required by DOT ADA Standard 202.4 and DOT ADA Regulation 49 C.F.R. 37.43(b), if the path of travel cannot be made accessible, COTA must submit to FTA an analysis demonstrating that site-specific conditions prevent you from making the path of travel accessible. Include relevant diagrams and maps. The information provided above is intended as technical assistance and applies only to the project as described. Should the project scope change or new information on the project be provided, FTA may require a re-evaluation of the project information as it relates to ADA and require additional information. This confirmation is not an express or implied promise of project compliance with the ADA. Application Review Comments Comment By roxanne.ledesma@dot.gov 16.D.5.a Packet Pg. 1825 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Comment Type FTA Post Review Comments for Grantee Date 9/19/2018 Comment 1. Be aware that your Sam.gov is expiring in November 2018. 2. Please send me the Talking Points. (Example in Application Template Language document) 3. Missing FEMA statement, review Application Template Language. Specifically, state if any FEMA funds have been received for transit-related projects. Have you made any FEMA claims on these items? 4. Need STIP comment, review page 38 of manual and select correct STIP statement from Application Template Language document. 5. Missing Insurance statement on P1, correct it on P2 as well. See attached. If Insurance claims have not been made please explain why. Insurance. Indicate if ALI items are insured and were previously insured. Specify if: a. (1) insurance claim to collect funds is being or has been filed, b. (2) insurance proceeds from damages have been received, and c. (3) insurance funds have been applied to the project. 6. In P2 (project 2), make sure the amount in the project description matches the amount requesting for project. You added .76 cents in one. 7. In both projects (P1 & P2) please add how it will benefit the residents and visitors (transit.. etc.). 8. In the P2 Extended Budget description, provide the breakdown of the operating assistance = transit labor, equipment, and vendor related costs. Then breakdown must be written out. 9. There are 23 attachments, the expense to backup documentation must be easy to identify. Please add in the ALI description, when breaking down the expenses which attachment is referring to which expense, for example transit labeled= $###,###- see attachment labeled “Title of document”. 10. In P2- clearly explain and show how the 57K was reached. For the salary portion, only include in the attachment what is being requested, no additional information- show a summary of cost at the end that will match the ALI. 11. In P1, Bus shelters- please add bid award and delivery date. Leave the other milestones dates in. 12. In P1- Bus shelters, please add if this was an emergency repair in the ALI name. Is this a permanent repair or emergency repair? See manual for explanation. Review page 38 of manual on STIP requirements. 13. In P1- REHAB/RENOVATE - ADMIN/MAINT FACILITY, label your ALI to describe if this is a permanent repair or emergency repair. Look at STIP requirements and local share. Please add bid award and delivery date milestones. Review NEPA requirements for this item. 14. Fix grant to not go over your allocation. Collier County has $226,000 allocated, the grant is requesting $226,326, please reduce the grant by $326. 15. Review Application Template Language document, Executive Summary of grant should begin with: First sentence template, “This is an FFY 2018 Section 5324 application in the amount of $XXXX. The application is for (provide description of projects), for Hurricane XXXX.” 16. The end date of your grant will be established by looking at your latest milestone, if your latest milestone ends for example July 2020, then you need to add two years and run it to the next March 30th. In this example, the two years would be July 2022 and then run it to the next march 30 making it March 30, 2023. 17. Code all ALI’s as Operating, but keep their name as they are, (for ER grants, even Capital items are to be labeled as Operating Assistance). 18. On 1032-2018-5-P2- correct NEPA, you need to select This Project and each ALI activity have a separate, individual NEPA finding 19. Review your start and end dates on all your milestones: The Secretary has 16.D.5.a Packet Pg. 1826 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) determined that the Federal share for ER funds used for emergency operations, emergency protective measures, and emergency repair costs (these terms are defined in the Emergency Relief final rule) incurred for up to 270 days from the date of the major disaster declaration will be 100 percent, thus waiving all of the non-Federal share. After 270 days past the major disaster declaration the Federal share drops to 90 percent. NOTE: We will need local share of 10% for items/expenses after these 270 days. See attached for your dates. Comment By roxanne.ledesma@dot.gov Comment Type FTA Post Review Comments for Grantee Date 12/28/2018 Comment 1. In Executive summary, it is mentioned that a FEMA claim has been submitted. Please advise FEMA that you are coming in to FTA for transit expenses. We will also share with FEMA. 2. In each project description, also add a FEMA statement. 3. In each Project description, add insurance statement. Once project mentions that an insurance claim was submitted. More information is needed, please include insurance claim number, status, etc. 4. Is the facility that is being repaired in a floodplain? Please add answer to project description. 5. Does the facility that is being repaired have flood insurance? Please add information to project description and upload flood insurance information/policy. 6. STIP/TIP comment must be included in both projects. 7. Project 1 needs the funding type, a more detailed scope, cost breakdown, cost sharing information, vendor/contracts. See attached template language and checklist. 8. Both projects need more details in the “project benefits” area, please add benefits related to emergency relief. 9. Project 2 needs the exact location added in location narrative. 10. For Project 2- uploaded documentation for operating expenses only add up to $57,826.76. You are claiming 58k. Provide documentation for the remaining amount or correct to match the 57k total. 11. For both projects- mention if activity is response, recovery, or rebuilding in project description. 12. For project 2, invoice in vendor $25,850.77 is missing. 13. For project 2, a cost breakdown is needed in project description- for example- labor 30,789.98, equip $1,183.01, etc. 14. In project 1, bus shelter ALI of $6,075- please explain cost- this is a light in a bus stop, add details. I included reference to attachment for invoice. 15. In Project 1, rehab ALI, PMOC reviewed and found eligible a cost of $132,405.14. This is also found in attachment #23 that is referenced and uploaded. However, cost claimed is $137,877. Please correct to 132k or identify and explain the difference. 16. For project 1, rehab ALI- a cost breakdown is needed showing each line item, its cost and a reference to which attachment it can be found in. Please ref attachment by name. Breakdown must be in text format in description. 17. Proj 1- add a summary of cost breakdown to project description (3 ALI’s and their totals of each). 18. STIP comments should be- ? This project only includes emergency operations, emergency protective measures, and emergency repairs/permanent repairs with no functional, location, or capacity change. Therefore, no TIP/STIP documentation is needed per Emergency Relief Program requirements. 16.D.5.a Packet Pg. 1827 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) 19. Please send talking points 20. Please reference checklist for project template that is expected and for other items that are reviewed. 21. Please reference attached language document, it includes many statements and language that can be copy/pasted in grant. 22. End date should be 2 years past last milestone and then rollover to next March 30. 23. For Proj 2, fix end date of operating assistance. 24. For emergency operations include: ? Type and description of emergency operations service, including the storm name and number of people transported (if applicable) ? Dates and hours of emergency service ? Number and type of vehicles utilized ? Total fare revenues collected (if any) during emergency operations ? Payroll summaries for staff during emergency operations period ? Applicable contracts for purchased transportation or other services and materials 25. add indirect cost rate statement 0 see language doc attached. 26. Add operating assistance sentence to Proj 2- see attached language, This project includes 100 percent Federal share for emergency operations incurred for up to 270 days from the date of the major disaster declaration. 27. For Proj 1, add repair statement, see attached language, • This project includes 100 percent Federal share for emergency repair costs incurred for up to 270 days from the date of the major disaster declaration. • This project includes 90 percent Federal share for emergency repair costs incurred after 270 days from the date of the declared disaster. • This project includes 90 percent Federal share for permanent repair costs incurred after 270 days from the date of the declared disaster. 28. For Rehab ALI, please review and add missing comments – see language doc attached in section “For all FACILITY CONSTRUCTION OR REHABILITATION ALI'S, include:” 29. For ALI’s where 10% local share was included, please add narrative that explains the breakdown, - Include breakdown of the contract federal participation amount. For example, “The total amount is $XXXX, and XX% ($XXXX) of XX% ($XXXX) is eligible for federal participation. Therefore, $XXXX has been included as federal share in this application. Comment By roxanne.ledesma@dot.gov Comment Type FTA Post Review Comments for Grantee Date 2/25/2019 Comment EXECUTIVE SUMMARY • The amount in the executive summary don’t add up. $196,981.90- $13,915.51 = $183,066.39. Grant if for $183,871 and has a local share of $13,110 . Please correct whichever is off. • FEMA statement is needed in executive summary- “ No FEMA claims have been submitted for these expenses” (if applicable). Project 1- Operations • On ALI EMER RELIEF - OPERATING ASSIST - 100% Fed Share - Vendor is 16.D.5.a Packet Pg. 1828 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) $25,853.77 and should be Vendor $25,850.77 • Can you make a reference to which is the invoice for Equipment: $1,183.01 • Please add any additional information on evacuation such as approximate trips or passengers, when route evacuations started and when it ended. Project 2 • The project description amounts and the funding source amount for project 2 don’t match. (Mention of 168k) • The total for the Rehab Renovate Admin/Maintenance Facility-Permanent repair Should be $124,372.14. you are off by $20. This will change local share and federal funding amount. (when you sum it all up based on what you wrote in extended budget description) • Structural Steel Repairs, Pre- Cast Site Wall Repairs, Gutter/Leader Replacement, Interior Fencing, Concrete Slab Repairs, Sliding Window / Fire Wall Work and Door / Window work $119,466.00= Is the insurance going to cover the Rehab Renovate Admin/Maintenance Facility-Permanent repair at 100%? How much of the 170 is being reimbursed for this ALI? Make this it’s own ALI so we can easily change the numbers when the insurance money comes in. • Move all of these out of the Rehab Renovate Admin/Maintenance Facility-Permanent repair to another ALI and make them 100%, you will save $488 o Plumbing: $110.00- this is 100% o Overhead Doors $716.18- I see the invoice for 498.18- this can be 100% , there is two invoices for $218. The 218 is calculated to the total of the total of the Emergency Repair Rehab/Renovate Bus Station, 218+ 7835= 8053. Are these 218’s two separate doors or are you counting it twice by accident? o Generator: $480.21- This can be 100% o Shutters: $337.50- This can be 100% o Landscape: $2878.25- if you separate this in another ALI you can claim this at 100% and save the agency $288. o Roof Repairs: $384.00 – Thanks for highlighting in the invoice- was this project complete? PO was done before 270 days, we can make this item 100% Application Conditions Entered By micah.miller@dot.gov Condition Type Special Conditions Date 3/21/2019 Condition Appendix A. Conditions of Award for Emergency Relief Grants The following Conditions of Award must be included in the grant agreement for any grants made using Hurricane Harvey, Irma, and Maria supplemental funding through FTA’s Emergency Relief Program. Depending on the purpose of the grant, include either the language shown under “Emergency Response, Recovery, and Rebuilding” or 16.D.5.a Packet Pg. 1829 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) “Resilience Grants”. The language below is subject to change by FTA’s Office of the Chief Counsel without prior notice, and without subsequent revision in this toolkit. Consult your Regional Counsel to confirm the correct Conditions of Award when developing a grant under this program. Conditions of Award for FTA’s Public Transportation Emergency Relief Program Grants. The Recipient agrees that the following Conditions of Award apply to grants for projects funded under the Response, Recovery, and Rebuilding Allocation and Resilience Allocation of the Public Transportation Emergency Relief Program as described in the Federal Register notice “Allocation of Public Transportation Emergency Relief Funds in Response to Hurricanes Harvey, Irma, and Maria.” These Conditions of Award supersede any conflicting provisions of this Grant Agreement and applicable Master Agreement, unless FTA determines otherwise in writing: 1. This award is authorized by 49 U.S.C. § 5324, which established FTA’s Emergency Relief Program and funded by an appropriation under the Bipartisan Budget Act of 2018, Public Law 115-123, February 9, 2018, which provides funding for transit systems affected by Hurricanes Harvey, Irma, and Maria. This grant supports projects described in FTA’s Federal Register notice “Allocation of Public Transportation Emergency Relief Funds in Response to Hurricanes Harvey, Irma, and Maria” 83 FR 25104, May 31, 2018, 2. FTA Notice. The Recipient agrees to follow FTA’s Federal Register notice “Allocation of Public Transportation Emergency Relief Funds in Response to Hurricanes Harvey, Irma, and Maria” 83 FR 25104, May 31, 2018, pertaining to the Emergency Relief Program Grants, and any later revision of the FTA notice; any future FTA notices of Emergency Relief Program funding availability; and FTA’s Emergency Relief Program Final Rule, except as FTA determines otherwise in writing, 3. Eligible Projects – Limitations. Funding under this Grant Agreement may be used only for projects determined eligible for funding under FTA’s Emergency Relief Program, and may not be used for projects determined ineligible, 4. Federal Share. The specific Federal share for this Project is identified on this Grant Agreement. As the Recipient may request, the Federal share may be up to One Hundred (100) percent of the net project cost for emergency operations, emergency protective measures, and emergency repair projects for costs incurred for up to 270 days from the date of the applicable major disaster declaration and up to Ninety (90) percent of the net project cost for other projects. For resilience projects or components of projects, the Federal share may be up to Eighty (80) percent of the net project cost. 5. Federal Emergency Management Agency Funding Assistance. If the Recipient receives Federal funding from the Federal Emergency Management Agency (FEMA) or through a pass-through entity through the Robert T. Stafford Disaster Relief and Emergency Assistance Act, or any other Federal agency for any portion of a project activity approved for FTA funding under this Grant Agreement, the Recipient agrees to: a. Provide written notification to FTA, and b. Reimburse FTA for any Federal share that duplicates funding provided by FEMA or another Federal agency, 6. Flood Insurance. a. The Recipient understands and agrees as follows: 16.D.5.a Packet Pg. 1830 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) (1) It will obtain and maintain flood insurance as required by the Flood Disaster Protection Act of 1973, 42 U.S.C. § 4012a(a), for any building located in a special flood hazard area (100-year flood zone), if applicable, before drawing down Federal funds to acquire, construct, reconstruct, repair, or improve that building, and (2) Each such building and its contents will be covered by flood insurance in an amount at least equal to the Federal investment or to the maximum limit of coverage made available with respect to the particular type of property under the National Flood Insurance Act of 1968, 42 U.S.C. § 4001 et seq., whichever is less, if applicable, and b. The Recipient will comply with the insurance requirements normally imposed by its State and local laws, regulations, and ordinances, if applicable, except as FTA determines otherwise in writing. 7. Insurance. a. If a Recipient, a Recipient’s third party contractor, or a Recipient’s third party subcontractor receives insurance proceeds for any portion of a project activity prior to the receipt of FTA Emergency Relief funds, then the Recipient shall provide written notification to the FTA and reduce its request for FTA Emergency Relief funds by the amount of insurance proceeds allocated for the project activity, b. If the Recipient, a Recipient’s contractor, or a Recipient’s subcontractor receives insurance proceeds for any portion of a project activity after FTA obligates funding under this Grant Agreement, then the Recipient shall: (1) Provide written notification to FTA in a timely manner, and (2) If applicable, reimburse FTA for any Federal share that duplicates funding provided through insurance proceeds, c. If the Recipient, a Recipient’s third party contractor, or a Recipient’s third party subcontractor receives insurance proceeds that are allocated based on damage to specific assets, the provisions of FTA’s Circular 5010.1E will apply, d. If the Recipient receives insurance proceeds that are unallocated to any project activities, FTA and the Recipient will agree to an amount of insurance proceeds to be allocated to transit recovery and to reduce the Federal share for this project accordingly. The Recipient agrees to allocate those amounts by one of the following options: (1) Reduce FTA participation proportionally for all projects (based on the ratio of transit- allocated insurance to total transit damages), (2) Apply proceeds to individual projects that are eligible for FTA funds, or (3) Apply proceeds to projects on a first-come, first served basis after the allocation is determined, e. The Recipient agrees to submit quarterly Insurance Proceeds Reports (IPR) to FTA, no later than thirty (30) calendar days after the end of each calendar quarter, which include, at a minimum, the following information: (1) The insurance policies that cover the Recipient for any damage sustained by Hurricane Harvey, Irma, or Maria, 16.D.5.a Packet Pg. 1831 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) (2) Each insurance claim that the Recipient submitted in connection with damage sustained by Hurricanes Harvey, Irma, or Maria, for capital and operating costs, from the commencement of storm preparation through the date of the IPR, (3) The status of each insurance claim that the Recipient submitted in connection with damage sustained by Hurricanes Harvey, Irma, or Maria from the commencement of storm preparation through the date of the IPR, (4) The total amount of insurance proceeds that the Recipient received in connection with damage sustained by Hurricanes Harvey, Irma, or Maria from the commencement of storm preparation through the date of the IPR, (5) The status of the Recipient’s allocation of any insurance proceeds from the commencement of storm preparation through the date of the IPR , (6) If the Recipient allocated insurance proceeds, then the Recipient shall identify whether it allocated insurance proceeds towards an FTA funded project activity or a non-FTA funded project activity, and (7) If the Recipient allocated insurance proceeds towards an FTA funded project activity, then the Recipient shall identify that project activity by Project Number and Activity Line Item, and the Recipient shall identify the status of any grant action taken to adjust the Federal share, accordingly, 8. Useful Life. a. As authorized by 49 U.S.C. § 5324(d)(1) and FTA Circular 5010.1E, FTA’s useful life requirements do not apply to any assets that were destroyed as a result of Hurricanes Harvey, Irma, or Maria and were taken out of service prior to the end of their useful lives, and b. If the Recipient receives insurance proceeds for an asset and does not replace that asset, then FTA’s useful life requirements apply, and the recipient must reimburse FTA the remaining Federal interest in that asset in accordance with FTA Circular 5010.1E, c. If the Recipient disposes of a previously FTA funded asset that was damaged during Hurricanes Harvey, Irma, or Maria and receives more than $5,000 for the asset, the Recipient will promptly notify FTA and reimburse FTA for its proportionate share in accordance with FTA Circular 5010.1E, 9. Expenditure Authority. a. Office of Management and Budget Memorandum (OMB) M-18-14 “Implementation of Internal Controls and Grant Expenditures for the Disaster-Related Appropriations” requires that grantees receiving funds appropriated under the Bipartisan Budget Act of 2018 for disaster related expenses must expend those funds within 24 months of the point of obligation, absent a waiver from OMB, b. The Recipient agrees to expend funds received as expeditiously as possible and to return to FTA any of those Federal funds not expended following the completion of the project activities identified in this Grant Agreement or 24 months following obligation, 16.D.5.a Packet Pg. 1832 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) 10. Oversight Requirements. a. The Recipient agrees to maximize the transparency and accountability of funds authorized under the Bipartisan Budget Act of 2018, and in accordance with all applicable Federal regulations, the Recipient agrees to maintain records that identify adequately the source and application of these funds, b. The Recipient understands and agrees that OMB Memorandum M-18-14, provides that “[I]n disaster situation, fraud risks are higher than under the normal circumstances because the need to provide services quickly can hinder the effectiveness of existing controls and crate additional opportunities for individuals to engage in fraud” and “[A]ll programs and activities expending more than $10,000,000, as provide in division B of Public Law 115-123…in any one fiscal year shall be deemed to be ‘susceptible to significant improper payments’ for purposes of the Improper Payments Information Act of 2002 (31 U.S.C. § 3321 note), notwithstanding section 2(a) of such Act,” and c. The Recipient agrees: (1) To comply with any oversight requirements, and any periodic changes to those requirements, that FTA establishes, (2) To submit quarterly Federal Financial Reports to FTA, no later than thirty (30) calendar days after the end of each calendar quarter, through FTA’s Transit Award Management System (TrAMS), (3) To submit quarterly Milestone Progress Reports to FTA, no later than thirty (30) calendar days after the end of each calendar quarter, through FTA’s TrAMS system, and (4) That information contained in these reports may be made available to the public, 11. Floodplain Management. a. The Recipient agrees to follow Executive Order 11988, as amended, Floodplain Management, and any other guidance that FTA develops or amends regarding floodplain management, except as FTA determines otherwise in writing, b. The Recipient agrees that it will not use FTA funds for any construction activity or any permanent repairs in an area delineated as a “special flood hazard area,” or equivalent, as labeled in FEMA’s most recent and current data source, unless, prior to seeking FTA funds for such action, the Recipient designs or modifies its actions in manner that minimizes potential harm to or within the floodplain, c. The Recipient agrees that it will use the “best available information” as identified by FEMA, which includes advisory data such as Advisory Base Flood Elevations (ABFE), preliminary and final Flood Insurance Rate Maps (FIRM), and Flood Insurance Studies, d. If FTA and the Recipient determine that FEMA data is unavailable or insufficiently detailed, then other Federal, State, or local data may be used as the “best available information,” and e. If an FTA funded project activity is located in a floodplain, then the “best available information” requires a minimum baseline standard for elevation of no less than that found in FEMA’s ABFEs, where available, or if that is not available, then a minimum baseline standard for elevation of no less than FIRM, 16.D.5.a Packet Pg. 1833 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) 12. Record Retention. The Recipient agrees to maintain records, including but not limited to all invoices, contracts, time sheets, and other evidence of expenses, which support and validate its funding requests, 13. Integrity. The Recipient agrees that all data that it submits to FTA in connection with this Grant Award will be accurate, objective, and of the highest integrity, 14. Outside Agreements. The Recipient agrees to expeditiously develop and execute any outside agreements, including any inter-agency agreements or any other third party agreements, that are necessary to the completion of any project activities, 15. One-Time Funding. The Recipient acknowledges that receipt of funds through this Grant Agreement is a one-time disbursement that does not create any future obligation by FTA to advance similar funding amounts, 16. Failure to Complete the Project. The Recipient agrees to complete the project, if applicable, as summarized in the resilience POP and described in this Grant Agreement. Failure to complete the full scope may result in termination of the Grant Agreement by FTA and FTA may require the Recipient to refund the entire amount or a lesser amount of Federal funds provided for the Project, as FTA may determine, 17. Violations of Law. The Recipient agrees that it and each of its subrecipients must report to the United States Department of Transportation Inspector General and any other appropriate Inspector General any credible evidence that a principal, employee, agent, contractor, subrecipient, subcontractor, or other person has submitted a false claim under the False Claims Act, 31 U.S.C. § 3729 et seq., or has committed a criminal or civil violation of law pertaining to fraud, waste, abuse, conflict of interest, bribery, gratuity, or similar misconduct involving funds awarded in this Grant Agreement, and 18. Future Requirements. The Recipient agrees to comply with applicable future Federal requirements that may be imposed on the use of funds disbursed through the Bipartisan Budget Act of 2018, and FTA’s Public Transportation Emergency Relief Program regulations and guidance. Part 6: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-24, October 1, 2017) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(24), October 1, 2017, http://www.transit.dot.gov, 16.D.5.a Packet Pg. 1834 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) (2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM “FTA AWARD” OR “AWARD” IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, “AWARD” ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN. FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: Collier, County Of Recipient ID: 1032 DUNS No: 076997790 Application Information Federal Award Identification Number: FL-2019-025-00 Application Name: FY 18 Section 5324 Emergency Relief for Irma Application Start Date: The start date will be set to the date of the award Application End Date: 3/30/2026 Application Executive Summary: This is an FY 2018 Section 5324 D2018–EMER–004 application in the amount of $196,978. The application is for the repair of damages to Collier Area Transit facilities and vehicles caused by Hurricane Irma in September 2017. The damages for repair include structural steel repair, Gutter/leader replacement, interior fencing, garage door replacement, and bus wrap replacement. Funding will also be used for operating expenses such as labor costs and equipment costs that were incurred by our vendor. A breakdown of these costs is included in this application (Attachment # 23). Operating expenses total $57,823 and capital expenses total $139,155. Collier County will provide a local share in the amount of $12,620 for a portion of the capital expenditures. Collier County did submit an insurance claim for these projects and the adjuster responded with an estimate of $170,450.01 to cover capital damages. Collier County also submitted a claim to FEMA for reimbursement for capital damages, but no FEMA reimbursements have been received to date. This project only includes emergency operations, emergency protective measures, and emergency repairs/permanent repairs with no functional, location, or capacity change. Therefore, no TIP/STIP documentation is needed per Emergency Relief Program requirements. Indirect costs will not be applied to this application and its scope of work. The grant is for $184,358, Collier County received an ER allocation of $226,000, Collier County will create a second grant or an amendment to come in for the excess funds once/if a second allocation of the additional requested $82,000 is available. 16.D.5.a Packet Pg. 1835 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Pre-Award Authority: This award is using Pre-Award Authority. Application Budget Total Application Budget: $196,978.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $184,358.00 Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $12,620.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $184,358.00 Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $12,620.00 Application Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached) Funding Source Section of Statute CFDA Number Amount 5324 - Emergency Relief 5324 20527 $184,358 Local $12,620 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $196,978 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Certification Date: Special Conditions Comment By micah.miller@dot.gov 16.D.5.a Packet Pg. 1836 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) Comment Type Special Conditions Date 3/21/2019 Comment Appendix A. Conditions of Award for Emergency Relief Grants The following Conditions of Award must be included in the grant agreement for any grants made using Hurricane Harvey, Irma, and Maria supplemental funding through FTA’s Emergency Relief Program. Depending on the purpose of the grant, include either the language shown under “Emergency Response, Recovery, and Rebuilding” or “Resilience Grants”. The language below is subject to change by FTA’s Office of the Chief Counsel without prior notice, and without subsequent revision in this toolkit. Consult your Regional Counsel to confirm the correct Conditions of Award when developing a grant under this program. Conditions of Award for FTA’s Public Transportation Emergency Relief Program Grants. The Recipient agrees that the following Conditions of Award apply to grants for projects funded under the Response, Recovery, and Rebuilding Allocation and Resilience Allocation of the Public Transportation Emergency Relief Program as described in the Federal Register notice “Allocation of Public Transportation Emergency Relief Funds in Response to Hurricanes Harvey, Irma, and Maria.” These Conditions of Award supersede any conflicting provisions of this Grant Agreement and applicable Master Agreement, unless FTA determines otherwise in writing: 1. This award is authorized by 49 U.S.C. § 5324, which established FTA’s Emergency Relief Program and funded by an appropriation under the Bipartisan Budget Act of 2018, Public Law 115-123, February 9, 2018, which provides funding for transit systems affected by Hurricanes Harvey, Irma, and Maria. This grant supports projects described in FTA’s Federal Register notice “Allocation of Public Transportation Emergency Relief Funds in Response to Hurricanes Harvey, Irma, and Maria” 83 FR 25104, May 31, 2018, 2. FTA Notice. The Recipient agrees to follow FTA’s Federal Register notice “Allocation of Public Transportation Emergency Relief Funds in Response to Hurricanes Harvey, Irma, and Maria” 83 FR 25104, May 31, 2018, pertaining to the Emergency Relief Program Grants, and any later revision of the FTA notice; any future FTA notices of Emergency Relief Program funding availability; and FTA’s Emergency Relief Program Final Rule, except as FTA determines otherwise in writing, 3. Eligible Projects – Limitations. Funding under this Grant Agreement may be used only for projects determined eligible for funding under FTA’s Emergency Relief Program, and may not be used for projects determined ineligible, 4. Federal Share. The specific Federal share for this Project is identified on this Grant Agreement. As the Recipient may request, the Federal share may be up to One Hundred (100) percent of the net project cost for emergency operations, emergency protective measures, and emergency repair projects for costs incurred for up to 270 days from the date of the applicable major disaster declaration and up to Ninety (90) percent of the net project cost for other projects. For resilience projects or components of projects, the Federal share may be up to Eighty (80) percent of the net project cost. 5. Federal Emergency Management Agency Funding Assistance. If the Recipient receives Federal funding from the Federal Emergency Management Agency (FEMA) or through a pass-through entity through the Robert T. Stafford Disaster Relief and Emergency Assistance Act, or any other Federal agency for any portion of a project activity approved for FTA funding under this Grant Agreement, the Recipient agrees to: 16.D.5.a Packet Pg. 1837 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) a. Provide written notification to FTA, and b. Reimburse FTA for any Federal share that duplicates funding provided by FEMA or another Federal agency, 6. Flood Insurance. a. The Recipient understands and agrees as follows: (1) It will obtain and maintain flood insurance as required by the Flood Disaster Protection Act of 1973, 42 U.S.C. § 4012a(a), for any building located in a special flood hazard area (100-year flood zone), if applicable, before drawing down Federal funds to acquire, construct, reconstruct, repair, or improve that building, and (2) Each such building and its contents will be covered by flood insurance in an amount at least equal to the Federal investment or to the maximum limit of coverage made available with respect to the particular type of property under the National Flood Insurance Act of 1968, 42 U.S.C. § 4001 et seq., whichever is less, if applicable, and b. The Recipient will comply with the insurance requirements normally imposed by its State and local laws, regulations, and ordinances, if applicable, except as FTA determines otherwise in writing. 7. Insurance. a. If a Recipient, a Recipient’s third party contractor, or a Recipient’s third party subcontractor receives insurance proceeds for any portion of a project activity prior to the receipt of FTA Emergency Relief funds, then the Recipient shall provide written notification to the FTA and reduce its request for FTA Emergency Relief funds by the amount of insurance proceeds allocated for the project activity, b. If the Recipient, a Recipient’s contractor, or a Recipient’s subcontractor receives insurance proceeds for any portion of a project activity after FTA obligates funding under this Grant Agreement, then the Recipient shall: (1) Provide written notification to FTA in a timely manner, and (2) If applicable, reimburse FTA for any Federal share that duplicates funding provided through insurance proceeds, c. If the Recipient, a Recipient’s third party contractor, or a Recipient’s third party subcontractor receives insurance proceeds that are allocated based on damage to specific assets, the provisions of FTA’s Circular 5010.1E will apply, d. If the Recipient receives insurance proceeds that are unallocated to any project activities, FTA and the Recipient will agree to an amount of insurance proceeds to be allocated to transit recovery and to reduce the Federal share for this project accordingly. The Recipient agrees to allocate those amounts by one of the following options: (1) Reduce FTA participation proportionally for all projects (based on the ratio of transit- allocated insurance to total transit damages), (2) Apply proceeds to individual projects that are eligible for FTA funds, or 16.D.5.a Packet Pg. 1838 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) (3) Apply proceeds to projects on a first-come, first served basis after the allocation is determined, e. The Recipient agrees to submit quarterly Insurance Proceeds Reports (IPR) to FTA, no later than thirty (30) calendar days after the end of each calendar quarter, which include, at a minimum, the following information: (1) The insurance policies that cover the Recipient for any damage sustained by Hurricane Harvey, Irma, or Maria, (2) Each insurance claim that the Recipient submitted in connection with damage sustained by Hurricanes Harvey, Irma, or Maria, for capital and operating costs, from the commencement of storm preparation through the date of the IPR, (3) The status of each insurance claim that the Recipient submitted in connection with damage sustained by Hurricanes Harvey, Irma, or Maria from the commencement of storm preparation through the date of the IPR, (4) The total amount of insurance proceeds that the Recipient received in connection with damage sustained by Hurricanes Harvey, Irma, or Maria from the commencement of storm preparation through the date of the IPR, (5) The status of the Recipient’s allocation of any insurance proceeds from the commencement of storm preparation through the date of the IPR , (6) If the Recipient allocated insurance proceeds, then the Recipient shall identify whether it allocated insurance proceeds towards an FTA funded project activity or a non-FTA funded project activity, and (7) If the Recipient allocated insurance proceeds towards an FTA funded project activity, then the Recipient shall identify that project activity by Project Number and Activity Line Item, and the Recipient shall identify the status of any grant action taken to adjust the Federal share, accordingly, 8. Useful Life. a. As authorized by 49 U.S.C. § 5324(d)(1) and FTA Circular 5010.1E, FTA’s useful life requirements do not apply to any assets that were destroyed as a result of Hurricanes Harvey, Irma, or Maria and were taken out of service prior to the end of their useful lives, and b. If the Recipient receives insurance proceeds for an asset and does not replace that asset, then FTA’s useful life requirements apply, and the recipient must reimburse FTA the remaining Federal interest in that asset in accordance with FTA Circular 5010.1E, c. If the Recipient disposes of a previously FTA funded asset that was damaged during Hurricanes Harvey, Irma, or Maria and receives more than $5,000 for the asset, the Recipient will promptly notify FTA and reimburse FTA for its proportionate share in accordance with FTA Circular 5010.1E, 9. Expenditure Authority. a. Office of Management and Budget Memorandum (OMB) M-18-14 “Implementation of Internal Controls and Grant Expenditures for the Disaster-Related Appropriations” requires that grantees receiving funds appropriated under the Bipartisan Budget Act of 16.D.5.a Packet Pg. 1839 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) 2018 for disaster related expenses must expend those funds within 24 months of the point of obligation, absent a waiver from OMB, b. The Recipient agrees to expend funds received as expeditiously as possible and to return to FTA any of those Federal funds not expended following the completion of the project activities identified in this Grant Agreement or 24 months following obligation, 10. Oversight Requirements. a. The Recipient agrees to maximize the transparency and accountability of funds authorized under the Bipartisan Budget Act of 2018, and in accordance with all applicable Federal regulations, the Recipient agrees to maintain records that identify adequately the source and application of these funds, b. The Recipient understands and agrees that OMB Memorandum M-18-14, provides that “[I]n disaster situation, fraud risks are higher than under the normal circumstances because the need to provide services quickly can hinder the effectiveness of existing controls and crate additional opportunities for individuals to engage in fraud” and “[A]ll programs and activities expending more than $10,000,000, as provide in division B of Public Law 115-123…in any one fiscal year shall be deemed to be ‘susceptible to significant improper payments’ for purposes of the Improper Payments Information Act of 2002 (31 U.S.C. § 3321 note), notwithstanding section 2(a) of such Act,” and c. The Recipient agrees: (1) To comply with any oversight requirements, and any periodic changes to those requirements, that FTA establishes, (2) To submit quarterly Federal Financial Reports to FTA, no later than thirty (30) calendar days after the end of each calendar quarter, through FTA’s Transit Award Management System (TrAMS), (3) To submit quarterly Milestone Progress Reports to FTA, no later than thirty (30) calendar days after the end of each calendar quarter, through FTA’s TrAMS system, and (4) That information contained in these reports may be made available to the public, 11. Floodplain Management. a. The Recipient agrees to follow Executive Order 11988, as amended, Floodplain Management, and any other guidance that FTA develops or amends regarding floodplain management, except as FTA determines otherwise in writing, b. The Recipient agrees that it will not use FTA funds for any construction activity or any permanent repairs in an area delineated as a “special flood hazard area,” or equivalent, as labeled in FEMA’s most recent and current data source, unless, prior to seeking FTA funds for such action, the Recipient designs or modifies its actions in manner that minimizes potential harm to or within the floodplain, c. The Recipient agrees that it will use the “best available information” as identified by FEMA, which includes advisory data such as Advisory Base Flood Elevations (ABFE), preliminary and final Flood Insurance Rate Maps (FIRM), and Flood Insurance Studies, 16.D.5.a Packet Pg. 1840 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) d. If FTA and the Recipient determine that FEMA data is unavailable or insufficiently detailed, then other Federal, State, or local data may be used as the “best available information,” and e. If an FTA funded project activity is located in a floodplain, then the “best available information” requires a minimum baseline standard for elevation of no less than that found in FEMA’s ABFEs, where available, or if that is not available, then a minimum baseline standard for elevation of no less than FIRM, 12. Record Retention. The Recipient agrees to maintain records, including but not limited to all invoices, contracts, time sheets, and other evidence of expenses, which support and validate its funding requests, 13. Integrity. The Recipient agrees that all data that it submits to FTA in connection with this Grant Award will be accurate, objective, and of the highest integrity, 14. Outside Agreements. The Recipient agrees to expeditiously develop and execute any outside agreements, including any inter-agency agreements or any other third party agreements, that are necessary to the completion of any project activities, 15. One-Time Funding. The Recipient acknowledges that receipt of funds through this Grant Agreement is a one-time disbursement that does not create any future obligation by FTA to advance similar funding amounts, 16. Failure to Complete the Project. The Recipient agrees to complete the project, if applicable, as summarized in the resilience POP and described in this Grant Agreement. Failure to complete the full scope may result in termination of the Grant Agreement by FTA and FTA may require the Recipient to refund the entire amount or a lesser amount of Federal funds provided for the Project, as FTA may determine, 17. Violations of Law. The Recipient agrees that it and each of its subrecipients must report to the United States Department of Transportation Inspector General and any other appropriate Inspector General any credible evidence that a principal, employee, agent, contractor, subrecipient, subcontractor, or other person has submitted a false claim under the False Claims Act, 31 U.S.C. § 3729 et seq., or has committed a criminal or civil violation of law pertaining to fraud, waste, abuse, conflict of interest, bribery, gratuity, or similar misconduct involving funds awarded in this Grant Agreement, and 18. Future Requirements. The Recipient agrees to comply with applicable future Federal requirements that may be imposed on the use of funds disbursed through the Bipartisan Budget Act of 2018, and FTA’s Public Transportation Emergency Relief Program regulations and guidance. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: 16.D.5.a Packet Pg. 1841 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App) FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: Award Date: EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, (2) Adopts and ratifies all of the following information it has submitted to FTA: (a) Statements, (b) Representations, (c) Warranties, (d) Covenants, and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. Executed By: Collier, County Of 16.D.5.a Packet Pg. 1842 Attachment: UNEX APP 2019 04-23 DR FTA 5324 (8515 : FY18 FTA 5324 Revised App)