Minutes 03/11/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, March 11, 2019 at 3:00 p.m. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice Chairman
Gene Bolton Assistant Secretary
John Martino Assistant Secretary
Fred Bally Assistant Secretary
Also present were:
Justin Faircloth District Manager
Daniel Cox (via phone) District Attorney
Sam Marshall District Engineer
Residents
The following is a summary of the discussions and actions taken at the March 11, 2019
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
o Mr.Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
o Mr. Faircloth added audience comments on agenda items before organizational matters and
also allowing for audience comments on any other item at the end of the meeting after
Supervisors requests and comments.
On MOTION by Mr. Martino seconded by Mr. Bolton with all in
favor, the agenda was approved as amended.
THIRD ORDER OF BUSINESS Audience Comments on the Agenda
o None.
March 11,2019 Cedar Hammock CDD
FOURTH ORDER OF BUSINESS Organizational Matters
A. Discussion and Appointment of Vacant Seat#4
o Two individuals expressed interest to fill the Board vacancy.
o Mr. Greeley nominated Mr. Fred Bally to be appointed to the Board.
On MOTION by Mr. Greeley seconded by Mr. Bolton with all in
favor, Mr. Fred Bally's appointment to vacant seat#4 was approved.
B. Oath of Office
o Mr. Faircloth being a notary of the State of Florida administered the Oath of Office to Mr.
Fred Bally.
C. Resolution 2019-05,Designation of Officers
o Mr. Greeley nominated Mr. Day as Chairman.
o Mr. Day nominated Mr. Greeley as Vice Chair
On MOTION by Mr. Greeley seconded by Mr. Bolton with all in
favor, resolution 2019-05 designating Mr. Day as Chairman, Mr.
Greeley as Vice Chair, Mr. Bolton, Mr. Martino and Mr. Bally as
Assistant Secretary, Mr. Faircloth as Secretary, Mr. Bloom as
Treasurer and Mr. Baldwin as Assistant Treasurer was adopted.
FIFTH ORDER OF BUSINESS Old Business
A. Resolution 2019-03 Setting Public Hearing
o Discussion ensued regarding possible dates for the public hearing. It was suggested to have
the public hearing for April 23,2019 at 2:00 pm
o The question arose about awarding a bid. Mr. Faircloth suggested the Board wait to award a
bid until sufficient funds have been received.
o Discussion ensued regarding discounts for timely payments.
o The Board reviewed the assessment methodology and an extensive discussion ensued
regarding the document and assessments.
o Mr. Faircloth reviewed a current cash flow analysis with the Board.
o Further discussion ensued regarding the assessment methodology and setting the amount of
the assessments. Mr. Cox provided clarification and responded to questions and concerns of
the Board related to the assessments.
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March 11,2019 Cedar Hammock CDD
o Mr. Marshall stated if the Board has budgetary considerations then the items associated with
hole#4 jumps to the first of the list regarding priority. Regarding consequences of failure,he
recommended it would be better to start the project with hole#5 and its various items.
o Mr. Day provided his opinion on the costs of the projects and wanted them to consider the
impact to the community.
o Mr. Cox confirmed the assessment methodology would need to be approved at the meeting,
however,the final methodology will be adopted after hearing testimony at the public hearing.
o Further discussion ensued regarding the resolution.
o Discussion ensued regarding whether to make the assessment due on June 1 or July 1.
o Mr. Cox was asked whether all the exhibits in the resolution had to be approved and in form
satisfactory to the Board before the vote. Mr. Cox stated, the Board would be approving the
engineer's report, the methodology report, and assessment roll which are all preliminary, but
may change at the public hearing.
o Board members reviewed various paragraphs of the resolution and had questions which were
responded to by the attorney with minor changes.
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor,
resolution 2019-03 setting the public hearing on April 23, 2019 at
2:00 pm was adopted.
B. Resolution 2019-04 Levying Special Assessments
o Further discussion ensued regarding the resolution.
o It was recommended that the Board determine the scope of the project for phase one.
o Discussion ensued regarding the bridges and bulkheads and the costs.
o Mr. Greeley stated they needed to come to an agreement of which projects will be done and
when.
o Mr. Faircloth stated he wants to ensure the Board has the funds available to complete the
scope of work selected.
o Mr. Faircloth asked if the Board desired to make a motion approving the suggestion from
Supervisor Day that all the bulkheads on hole number five as well as the two bridges be
determined as the scope for phase one of the project.
o Further extensive discussion ensued regarding the scope of phase one.
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March 11,2019 Cedar Hammock CDD
On MOTION by Mr. Bally seconded by Mr. Bolton with Mr. Bally,
Mr. Bolton, Mr. Day and Mr. Greeley voting AYE and Mr. Martino
voting NAY to make all bulkheads on hole number five as well as the
two bridges the scope of phase one was approved.
o Discussion ensued regarding the dollar figure for the assessment.
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor
resolution 2019-04, setting the assessment methodology report with
changes indicated by the Board and the attorney was adopted.
C. Engineer's Report
o None.
SIXTH ORDER OF BUSINESS New Business
A. Bulkhead&Bridges Project
i. Invitation to Bid
ii. Drafted mailed Notice
iii. Bulkhead&Bridges Project Draft Public Hearing Notice
o Items were discussed during the presentation of the resolution.
B. Distribution of the Tentative Budget for Fiscal Year 2020 and Consideration of
Resolution 2019-06 Approving the Budget and Setting the Public Hearing
o Mr. Faircloth discussed and reviewed the tentative budget with the Board. The purpose of the
resolution was explained.
o Discussion ensued regarding building the reserves higher.
On MOTION by Mr. Martino seconded by Mr. Bally with Mr.
Martino, Mr. Bally, Mr. Greeley and Mr. Bolton voting Aye and Mr.
Day voting NAY resolution 2019-06 with the inclusion of the second
installment of the special assessment was adopted.
SEVENTH ORDER OF BUSINESS Attorney's Report
o Items were previously covered during the discussions regarding Resolution 2019-03 and
Resolution 2019-04.
EIGHTH ORDER OF BUSINESS Engineer's Report
o None.
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March 11,2019 Cedar Hammock CDD
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of February 11, 2019
On MOTION by Mr. Martino seconded by Mr. Bally with all in favor
the minutes of the February 11, 2019 meeting were approved as
presented.
B. Approval of the Minutes of February 25,2019
On MOTION by Mr. Martino seconded by Mr. Day with all in favor
the minutes of February 25,2019 were approved as presented.
C. Financial Report
On MOTION by Mr. Martino seconded by Mr. Day with all in favor
the financial report of January 31,2019 was accepted.
D. Follow-up Items
o Mr. Faircloth followed up on a number of items.
> Gatehouse repair
➢ Collected money from FEMA for submission of debris clean up
> Requested authorization from the Board to continue to appeal any outstanding
items from FEMA.
On MOTION by Mr. Bolton seconded by Mr. Martino with all in
favor authorizing Mr, Faircloth to appeal any decision from FEMA
was approved.
o Discussion ensued regarding moving the meeting times from 3:00 to 2:00 pm
On MOTION by Mr. Martino seconded by Mr. Day with all in favor
changing the remaining meeting times, aside from the April 1, 2019
Special Meeting,from 3:00 pm to 2:00 pm was approved.
o Remaining meetings will be advertised to reflect time change.
TENTH ORDER OF BUSINESS Supervisors Request
o None
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March 11,2019 Cedar Hammock CDD
ELEVENTH ORDER OF BUSINESS Audience Comments
o None.
TWELFTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Martino seconded by Mr. Day with all in favor,
the meeting was adjourned at 5:31 p.m.
J m Faircloth Norman Day ‘ 7
ecretary Chairman
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