Backup Documents 03/26/2019 Item #16A 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT /� 4/15/19
4. BCC Office Board of County
Commissioners 3t+ 5l t/' /6—Fi
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Pam Lulich/Landscape Operations Contact Information 239-597-6291
Contact/Department
Agenda Date Item was March J//,2019 Agenda Item Number J, ` teAl
Approved by the BCC a(p'µ` 1�
Type of Document Change Order to address redesign changes Number of Original 1
Attached and add 112 days to the final completion Documents Attached
date for Agreement No. 18-7316"Collier
Boulevard(Golden Gate Boulevard to
Immokalee Road)Landscape and Irrigation
Installation"(Project No.60206)
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column . • _•-ver is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP 0 SRT
2. Does the document need to be sent to another agency for add 'onal s'••.tures? If yes, SRT
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/26/2018 and all changes made during SRT
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the ��►°
BCC,all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
?c,;(146, .Q-rnrr {n;in l 11 1 a?Q.46-
1 6 A 9
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Tuesday, April 16, 2019 3:31 PM
To: lulich P
Subject: Item #16A9 (3-26-19 BCC Meeting)
Attachments: Backup Documents 03_26_2019 Item #16A 9.pdf
HI Pam,
An executed copy of Item #16A9, from the
March 26, 2019 13CC Meeting, is attached
for your records.
Thank you!
Ann Jennejohn
Senior Deputy Clerk
Office: 239-252-8406
r
Fax: 239-252-8408(if applicable)
Ann.Jennelohn@CollierClerk.com
Office of the Clerk of the Circuit Court
&Comptroller of Collier County
3299 Tamiami Trail,Suite#401
Naples, FL 34112-5324
www.CollierClerk.com
1
1 6 A 9
fr
.__,
.. „ te r , pivay Procurement Services
(..
Change Order Form
IW Contract Modification 0 Work Order Modification ID Amendment
Contract#: 18-7316 Change#: 1 Purchase Order#: 4500188344 Project#: 60206.3
Contractor/Firm Name: Hannula Landscaping and Irrigation,Inc. Contract/Project: Collier Blvd. (Golden Gate Blvd. to Immokalee
Rd.)
Katherine Chachere, PLA
Project Manager Name: Division Name: Road Maintenance
Original Contract/Work Order Amount S 1,061,960-67 7/10718 11 J Onginal BCC Approval Date Agenda Item#
Current BCC Approved Amount S 1.06196067 7/10/18 11 J Last BCC Approval Date, Agenda Item #
Current Contract/Work Order Total $ 1,061,960 67 3/4/2019 SAP Contract Expiration Date (Master)
Dollar Amount of this Change S 56,319 99 5 30% Total Change from Original Amount
Revised ContractiWork Order Total S 1,118 280 66 5 30% Change from Current BCC Approved Amount
_.
Cumulative Changes , $ 56,319 99 5,30% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 9-5-18 Original 3-4-19 Last Approved 3-4-19 Revised Date 6-24-19
Date Completion Date Date (Includes this change)
#of Days Added 112 Select Tasks I:1 Add new task(s) CI Delete task(s) o.. Change task(s) El Other(see below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and 1 or
the additional days added(If requested); 2.)why this change was not included in the original contract;and,3.) describe the Impact if
this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order will add and increase line items as described below resulting in a change order increasing the
project cost by $56,319.99 and increase the contract time by 112 days.
2. These changes were not included in the original contract for the following reasons:
).4 Plant Material Changes: Plant numbers changed due to potential sightline issues, availability of
materials, design continuity, and median revisions for future turn lanes.
- Locating Directional Bores: Existing directional bores required for the irrigation system need to be
located by the contractor before mainline installation. Also, additional sleeves need to be located due to
design changes. County staff had located some sleeves, but additional work was required to complete
the task. The contractor was issued a work directive to complete this work.
'0- Adding Directional Bores: Irrigation design changes required additional bores that were not in the
original design. Also, existing directional bores were not located by the contractor or by County Staff;
therefore, these additional directional bores need to be drilled to connect the irrigation system.
:•• Sidewalk Replacement: A 5'x5' portion of sidewalk was removed and replaced by the contractor due to
the directional bore drilling. The contractor was issued a work directive to complete this work.
:.> 112 Days Added: Adding 108 days to the project will give the contractor time to locate existing sleeves,
drill the additional directional bores, and locate utilities in these areas. We are also adding four(4) days
due to rain events. The Notice to Proceed's final completion date will change from March 4, 2019, to
June 24, 2019.
3. If these modifications are not processed, the plantings will not be complete, the irrigation system will not be gfs
connected or run properly, and the contractor will not have time to complete the work.
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
BCC
Admin BCC ES
Rpt
1 6 A 9
, C.,....,..._ ,..... , ..... Dc--
ate: ____2 - i____•
- --- ,,'
Prepared Pr./ ----1_,_ -, •••,, ‘•„-_, N._ %
Katherine Chachere, PLA,Project Manager
Acceptance of this Change uraer snail(=smite a moaiticauon to contract/woric oroer mentalea above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as If the same were stated in this acceptance. The
adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor I Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
,„, / I 7/
Accepted by: '..--___-••-•-:,-t-,,,7 , J. ,, -- ,•" --- Date: VOL' °I q
Dale Owner, Hannula Landscaping and Irrigation Inc,
,, -•.,
)
.
Approved by: • --' ''''', i Date.
Pamela Lulich, PLA,Landscape Operations Manager,Growth Management Department /
/
I'
Approved by: — --
, ', el /.. .' Data:
JoSeph Delete, PLA, Interim Road Maintenance Director, Growth Management Department -t- -.? I
/
,
e,•') , ,
, ger,
Approved by: ; 1 1 Y `'Ll'`'-'... Date: \)\\ - \1
c k
Thaddeus Cohen,Department Head,Growth Management Department
Digitally signed by
SchneebergerSara SchneebergerSara
Date:2019.02.19 16:16:00-0500'
Approved by: Date:
Sara Schneeberger,Procurement Strategist, Procurement Services Division
V-eeeti BOARD OF OUNTY COMMISSIONERS
IA enda3 _ii,ict
c,Ae coLL4•16, • 1 LORIDA
66). 240, AA
Dp.t1 cf-tt —tat Ar_
Rea'd .c.
\V i iam L. McDaniel, Jr., Chairman
Deputy ....' ,,
A I II'S I' - A
.-..troy...s top, d legality
('R -TU 1\ I\INtid„CLERK
..
d
SCo . . eacn, 0 puty County Attorney
,,:c.est c3 to Chai •n's
•
sIgneture only.
'.........„
Revised: 10)2812014 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY
BCC 1 .
Admire BCC Ell
Rpt
-------
� �� � ��
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Hannula Landscaping and Irrigation,Inc.
` '
7050 Pennsylvania Street
Fort Myers,Florida 33912
Office 239-437-9666
Fax 239-437-9665
Change OrdeNumber One
18-7316 Collier Boulevard North(Golden Gate Blvd. To Immokalee Road)
Date: February 4, 2019
P.O.4500188344
' -
ITEM QTY ADD DESCRIPTION Spec. Unit Total
DELETE COST Cost
- '
7 -11 Delete Lagerstroemia indica Muskogee Crape Ea. $527.00 -55,797.00r
Myrtle l2'l4' 6'spd.#45Gal. [ont.Mu|h-
Trunk3(ancMinimum ]"[a|\p.
8 -5 Delete Lagerstroemia °�in�icaNa��hczCrape Ea. �520�5O '$2'632.58 ~"
Myrtle lZ-14' 6'spd.#4SGal. CunLMu|h-
Tn/nk ]faneMinimum}" [a|ip.
9 '6 Delete UOusrumjaponicum ] Japanese [a. $620.00 '$3,720.00 �
Ligustrum 10'I2'ht O'spd 3" cal min'
Specimen
,Multi-trunk
�
12 -30 Delete [hamo*ropshumilis European Fan Palm Ea. 504I0^~ '$2'828.00
7 gal. 3 clump mm , heavy cal.Single
�
13 -5 Delete Phoenixnedinata xDacNifemx Hybrid [A. $5'850.00 -$29'250.00
17Wood 4'5'' cal. D8H
14 7 Add Phoenix Sylvestris Robusta Sylvester Ea. $3,18210.e 522'274.00 /
Palm, 24' Ht. 16' wd. Straight Trunk
15 -4 Delete Sabal Palmetto 12', 18', 22', Std [o� $22Z.00 '�88-5888.00 /,r
ht. FG Booted
16 -14 Delete Sabal minor#7Gal. 5dumpmin� heavy [a� �l40�0O1 '�-$1,960,00 ��
cal.
17 -53 Delete Hamelia nodosa Dwarf Firebush 3 gal. Ea. $1120 '5593.60 ~r
lD^x24^ Ht. x24'' Sr.
�
18 -14 Delete Serenoa repens Saw Palmetto 7Gal. Ea. $94.00 -$1'91600
24'''50^ Ht. x36" spr.
19 -36 Delete Viburnum obovatum Walters Viburnum Ea. $12.30.1' '5442.80 /
3gal. lD"'24" Ht. xJ4" Spr.
�
20 -55 Delete Dianelia tasmanicnVahegataVariegated Ea. $9.95 -$547.25 ".
Flax Lily 3gal. l8"'Z4'' HtxZ4^ Spr.
22 34 Add MuhlenbeqgiacapiUahs3gal. I8"'24" Ht. [a. $I120 / $380,80 /
x24'' Spr.
23 1I4 Add Knuhbnbergiacap.UahsWhite Cloud Ea_ $12,90 ~ 51'470,60
3gal. 18'''24" Ht. xZ4'' 3p,.
25 28 Delete AQapanthvs africanus x Peter Pan [a. 514D0/ '$392.00
/
Dwarf Blue Lily Of The Nile 3 gal. mm .
� � � ��
� �� ��
��
1B" Ht, x 18" Spr.
26 12,I15 Add EA. $5.30-") $64209.50 ~/
Peanut Igal.4'' ht. x6'' spr,
27 '9402 Delete Mimosa strigillosa/ Powderpuff 1.gal. Ea. $5.25 / -$49,833.00 ~�
12"
^ h
O �� x �pr�
' ~
C/O 1 Add Kemove & Kepboe[oncn�eVVa|kTo L.S. $50800 $500.00 /'
Install Directional Bore
[/0 1 Add Contractor Mark Up At 5% 5% $25,00 $25.00 /
- '
C/O Add Locate Existing Sleeves
40 Add Backhoe Excavator Hrs. $75.00 $3,000.00 /
80 Add Din�� Labor Hrs. $32.00 $2,560,00~/
1 Add Labor Burden 39% $998.40 $098.40 r
�
l Add OverheadAndProfi� 10% $655.84 5665.84
- - .
Subtotal = $7'I14.24 ^~
35 2262 Add 3" HOPE Class l50SDR 11Extra Molecular LF 523I0/ $52.026.00 ""
weight HDPE Irrigation casing to be used as
main lineat existing paved surface crossing
42" +/-depth �
�
37 626 Add 4" HDPE Class 150 SDR 11 Extra Molecular Li 527.00 $16,902.00 ""
weight HDPE Irrigation casing to be used
for 2" submainandoon�vo|vvive4or
multiple lateral line crossing at existing
pavd surfaces without existing sleeves
42" +/- depth
38 -220 Delete HDPE Large Casing HDPE Class 150 SDR 11 LF $27I0^/ '$5'940.00 /-
extra molecular weight HOPE Irrigation
^px,mmo|ecubrwei8h, HDPE |rh0adon
casing to be used for 2" submain, spare
vvire'(s) conduit, and control wires, or
multiple lateral line crossing at existing
paved surfaces without existing sleeves
4Z^ +/-depth.
45 -150 Delete 2'' HDPE-Class 150 SDR11 Extra molecular LF $17l01 '$2,55000 ^~
weight HDPE irrigation casing to be used at
existing paved surface crossings for
landscape triangles |otem| |ines�
16 .A9
C/O Add Extend Time Line For Locate Tickets(10) Days N/C N/C
Days, Locate Existing Sleeves(14) Days,
Directinal Bores Over Contract Amount (30)
Days, Electrical Components And FP&L
Service (30) Days,Change Order Processing
• '••• Days, Toa4 Rain Days
To Date. Total = 112 Days 1
Total Additions= $165,002.14
Total Deletions= $108,682.15
Net Change = $56,319.99
a