Loading...
Heritage Bay Minutes 02/14/2019 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, February 14, 2019 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman John May Vice Chairman Jack Arcurie Assistant Secretary Dennis Gagne Assistant Secretary Donna Hunter Assistant Secretary Also present were: Justin Faircloth District Manager Jeffrey Satfield District Engineer Gonzalo Ayres Lake&Wetland Management Laura Severance Heritage Bay Umbrella Association The following is a summary of the actions taken at the February 14, 2019 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Faircloth called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in favor the agenda was approved. THIRD ORDER OF BUSINESS Public Comments on Agenda Items There not being any, the next item followed. FOURTH ORDER OF BUSINESS Engineer's Report A. Project Summary February 14, 2019 Heritage Bay CDD i. Lake Bank Restoration Project Update a. As-Built Findings b. Q.E. Open Items for Completion • Staff provided an update on open items in need of completion. • Discussion ensued with regard to timing, pricing and completion of project. The Board was in agreement to have Q.E. start work on the outstanding projects no later than May 1,2019. ii. Boat Ramp Lake 30A • Discussion ensued with regard to boat ramp design. • Due to costs this item was tabled until further notice. • Discussion ensued regarding artificial turf being added around various buildings and the effect on drainage. With no objection by the engineer or the Board for this implementation, Mr. Hubbard was permitted to inform the Architectural Review Committee. The record will reflect Chairman Hubbard left the meeting at 9:31 a.m. The record will reflect Chairman Hubbard returned and the meeting reconvened. • Large gaps in rip rap near bridge on Lake 30A were discussed. It was recommended additional rock be brought in before settling occurs. District Engineer will inspect the area. iii. Lake 20 Construction Communications to Homeowners • Discussion ensued with regard to possible changes in the Clubhouse drainage plan and if notice to SFWMD is required. Mr. Hubbard will follow up with the Club. • Mr. Satfield noted that Dan Moyer has been recruited by a developer and is no longer with CPH. SEVENTH ORDER OF BUSINESS New Business C. Communication to Residents — 2018 Heritage Bay Water Quality Monitoring Report • Discussion ensued with regard to the draft communication to residents and the Water Quality Monitoring Report. There was consensus that the communication should also include other testing information. Supervisor Arcurie will develop a letter to be sent out with the report attached. 2 February 14, 2019 Heritage Bay CDD • Future meeting dates were discussed and there was consensus to meet in March but not in April. The March 7`1'meeting was moved to Friday, March 22, 2019 at 9:00 a.m. A. Lakes 30A& 30B Aerial Bid Survey Proposal • The aerial bid survey proposals for Lakes 30A&30B were discussed. • It was requested CPH provide a proposed sample product at no cost for the Board to review. The record will reflect Mr. Satfield left the meeting. FIFTH ORDER OF BUSINESS Attorney's Report A. 30A/30B Boating Regulations and Indemnification/Right of Use Update • Mr. Hubbard gave an update on the current status of the regulations noting that he is waiting for the final version which will be presented to the Board for review. SIXTH ORDER OF BUSINESS Old Business There not being any, the next item followed. SEVENTH ORDER OF BUSINESS New Business(continued) B. M.R.I.Stormwater Inspection Report • The inspection report was reviewed. • The M.R.I. proposal in the amount of$38,350 to clean all structures containing 25% or more sand, debris and blockage found during the 2018 inspection was discussed. • A proposal from Inframark for management and oversight of the M.R.I. work was discussed. The record will reflect Mr. Ayres joined the meeting. • The Board requested that items noted in the lagoon on Lake 30A and the new pipe of Lake 5 be broken out as separate costs to review with Q.E. Mr. Arcurie MOVED to proceed with the work outlined in the M.R.I. proposal dated December 6, 2018 inclusive of the breakout of pricing and Mr. May seconded the motion. • Further discussion ensued. 3 February 14, 2019 Heritage Bay CDD On MOTION by Mr. Arcurie seconded by Mr. May with all in favor the prior motion was approved. • Discussion ensued with regard to the need of oversight for this project and it was agreed none was required. F. Littoral Plantings Spring/Summer 2019 • Littoral Plantings were discussed. Mr. Ayres will provide a quote for Lakes 4 and 5. EIGHTH ORDER OF BUSINESS Manager's Report D. Lake&Wetland Management Monthly Inspections and Service Reports • The December and January Lake & Wetland Inspection and Service Reports were reviewed. • Lake bank maintenance was discussed. • Mr. Ayres noted he would pick a lake to treat with enzymes for the Board to review at no cost. i. Quarry Illinois Pondweed Dialogue • The Special Addendum to the Current Lake Maintenance Agreement dated June 20, 2017 with Lake&Wetland Management was discussed. • This addendum is for lake management services (30A and 30B) including algae, border grass, submersed vegetation and invasive exotic plant control for one (1) lake and one (1) lake shore line (East bank of 30B) totaling 9,690 linear feet. Price includes additional rip rap wall. • Cost will increase from$1,000 per month to$2,000 per month. The record will reflect Supervisor May left the meeting. The record will reflect Supervisor May rejoined the meeting. On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the Special Addendum to the Current Lake Maintenance Agreement dated June 20, 2017 with Lake & Wetland Management for an additional 1,000 per month subject to Staff/District Counsel review was approved. 4 February 14, 2019 Heritage Bay CDD The record will reflect Mr.Ayres left the building. SEVENTH ORDER OF BUSINESS New Business (continued) D. Lake Bank Concerns—Terraces Buildings • Discussion ensued with regard to lake bank concerns near the Terraces I and II Buildings and damage caused by their vendors. • Installation of gutters was also discussed. • Mr. Hubbard will draft a letter to the Terraces about the installation of gutters and being careful working on the lake banks. • The proposal from Copeland Southern Enterprises for the Lake 5 Restoration and Rut Repair Project was discussed. • A revised quote should be obtained and a bill submitted to the Association for payment. Mr. Hubbard MOVED to authorize staff to obtain a revised quote from Copeland Southern Enterprises broken out by Terrace I and Terrace II; to then forward this quote to the Property Manager of Terrace I and Terrace II for approval and concurrence that these fees will be paid; and Mr. Arcurie seconded the motion. • Further discussion ensued. The Board approved repairs to the lake banks to be completed by Copeland Southern once reimbursements have been received from Terraces I and II from damage caused by their vendor. II On VOICE vote with all in favor the prior motion was approved. E. Lake Bank Analysis &Recommendations • Lake Bank Review and Long Range Planning Report was discussed. • It was agreed proposals should be obtained for items 6, 8, 11, 12, 20, 26, 30, 35, 36, 40,48,49; and the SE corner of Lake 4 around building 10345 from Copeland Southern and other various vendors. 5 February 14, 2019 Heritage Bay CDD On MOTION by Mr. Hubbard seconded by Mr. May with all in favor to obtain bids for work as noted was approved. C. Golf Course Cultivation Schedule Summer 2019 • Pine— 1 thru 9-April 22, 2019 • Oak- 19 thru 27—May 22, 2019 • Cypress - 10 thru 18—June 17, 2019 EIGHTH ORDER OF BUSINESS Manager's Report(continued) A. Approval of the Minutes of the December 6,2018 Meeting Mr. Faircloth stated each Board member received a copy of the December 6, 2018 meeting and requested any additions, corrections or deletions. On MOTION by Mr. May seconded by Mr. Gagne with all in favor the minutes of the December 6, 2018 meeting were approved. B. Acceptance of Financials • The financials for the period ending December 31, 2018 were reviewed. On MOTION by Mr. May seconded by Ms. Hunter with all in favor the December 31,2018 financials were accepted. C. Field Manager's Report • The Field Management Reports for site inspections conducted on December 19, 2018 and January 22, 2019 were reviewed. • Mr. Ayers to identify/mark palms that should be removed from the lake banks. D. Lake&Wetland Management Monthly Inspections and Service Reports i. Quarry Illinois Pondwecd Dialogue • This item was previously addressed. E. Follow Up Items • Staff provided an update on follow up items including Q.E.progress; CPR researching State grants for mitigation efforts; and FEMA meeting. 6 February 14, 2019 Heritage Bay CDD NINTH ORDER OF BUSINESS Supervisors' Reports, Requests and Comments There not being any,the next item followed. TENTH ORDER OF BUSINESS Chairman's Comment • Chairman Hubbard commented on ponds; fishing tournament; general lake maintenance; and Boulder Lake. ELEVENTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor the meeting was adjourned. in Faircloth Edwin Hubbard /Secretary Chairman 7