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VB Waterways MSTU Agenda 04/15/2019 Vanderbilt Waterway MSTU Advisory Committee 2399 East Tamiami Trail Suite 103 Naples, FL 34112 APRIL 15, 2018 1:00 P.M. Government Center Bldg. F 5th floor IT Training Room 3299 Tamiami Trail East, Naples Fl 34112 I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Clint Cuny- Chair (2/12/21) Pam Marsal Vice Chair (2/12/23) Phil Arnold (2/12/21) Vincent Fantegrossi (2/12/23) Nancy Koeper (2/12/23) Staff Harry Sells – Project Manager Michelle Arnold – PTNE Director III. Approval of Agenda IV. Approval of Minutes March 8, 2019 V. Waterway Engineering Report Gary McAlpin -Coastal Zone Director VI. Project Manager Report Harry Sells A. FY 20 Budget Discussion VII. Old Business A. Finalize By-Laws B. Next Meeting Location VIII. New Business IX. Public Comments X. Member Comments XI. Adjourn NEXT MEETING DATE: TO BE DETERMINED Vanderbilt Waterway MSTU Advisory Committee 2399 East Tamiami Trail Suite 103 Naples, FL 34112 MARCH 8, 2018 2:00 P.M. Government Center Bldg. F 5th floor IT Training Room 3299 Tamiami Trail East, Naples Fl 34112 I. Call to order and Pledge of Allegiance Meeting called to order by Harry Sells at 2:10 PM. A quorum of four was present. Nancy Koeper-excused. The Pledge of Allegiance was recited II. Attendance Advisory Committee Clint Cuny -(2/12/21) Pam Marsal (2/12/23) Phil Arnold (2/12/21) Vincent Fantegrossi (2/12/23) Nancy Koeper (9/12/23) excused Staff Harry Sells – Project Manager Michelle Arnold – PTNE Director III. Approval of Agenda. Mr. Fantegrossi motioned to accept the agenda as modified (Election of officers first followed by a presentation of the Florida Sunshine Law. Second by Mr. Arnold. Passed 4-0 IV. Election of Officers, Chairman and Vice Chairman Mr. Fantegrossi motioned to nominate Clint Cuny as Chairman. The motion was seconded by Mr. Arnold and passed 4-0. Mr. Cluny assumed the office of Chairman and proceeded to run the meeting. Mr. Fantegrossi motioned to nominate Pam Marsal as Vice Chair. The motion was seconded by Mr. Cluny and passed 4-0 V. Sunshine Law Presentation- Colleen Greene, Assistant county Attorney Collene Greene provided a very informative presentation on the Sunshine Law and how meetings and committee members interactions comply with the laws. A copy of the presentation will be included as part of the minutes. VI. Project Manager Report Harry Sells A. Waterway Project Status- Harry Sells reported that Gary McAlpin with Coastal Zone Management, has issued a Purchase Order to Huminston and Moore to survey the extent of the waterway. The scope of work with the Engineers includes a report to the committee of the proposed project parameters and the projected cost of the dredging project. The engineering cost for this work is projected to be $49,698. The Board of County 2 Commissioners authorized a loan of $50,000 to cover this expense. The next Committee meeting will be scheduled after the Engineering work is complete to allow time for the presentation. B. Budget report for 3/8/2019 Harry Sells explained the budget process and presented a basic outline of the Fiscal Year (FY) 2019 budget. The only income was the $50,000 loan from the BCC and the only commitment was $49,698 for engineering, leaving an available operating balance of $302. Income from taxes will be available in FY 20 during the new tax year. Decisions on the scope of work and timeframe for a dredging project will be made after the Engineer’s presentation. C. FY 20 Budget Discussion Upon a determination of the millage rate income from taxes will be available in FY 20, on October 1, 2019. The millage rate will be determined after information is obtained from the Engineer on the projected cost for the project. Depending on the cost and the estimated time to complete the work the committee may request an additional loan from the BCC with a multi-year payoff. If the Engineer does not have any information to share regarding the project cost for the April meeting, staff may make some recommendations with how to proceed with the preparation of a FY 20 budget. At a maximum millage of 0.5, the estimated revenue for the year would be $640,000. The committee would rather set a millage rate lower than the maximum. VII. Old Business None VIII. New Business A. Vanderbilt MSTU Policy Statement An MSTU Policy Statement written by Mr. Cluny was discussed. After discussion the committee agreed that a policy statement was not needed because the Ordinance sets the framework for the Committee. Harry Sells will verify the statement against the MSTU Ordinance and bring it back to the next meeting agenda. B. Responsibilities of Advisory Committee. Individual packets of the following information were generally discussed and provided to the Committee members. 1) Florida Sunshine Law; 2) Vanderbilt Waterway MSTU Ordinance 2018-64; Two ordinances regarding information about assignment and duties of Advisory Board members; 3) Resolution 2019-21 which appointed the five Advisory Committee members; and 4) copies of the budget. C. Meeting Location After a discussion it was decided that the next meeting would be held at 3299 Tamiami Trail East, in Bldg. F. Staff will look into the availability of other locations close to on within the MSTU boundary for convenience of the public to attend. This information will be reported back to the committee at the next meeting. D. By Laws A draft copy of By Laws were distributed. The Committee did not go over them in detail but committed to reading then and bringing back recommended changes for 3 discussion and approval at the next meeting. IX. Public Comments No public Present. X. Member Comments No further member comments. XI. Adjourn There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 4:30 P.M. VANDERBILT BEACH WATERWAY MSTU ADVISORY COMMITTEE ______________________________________ Clint Cuny, Chairman The minutes approved by the Advisory Committee on , 2019 “as submitted” [___] or “as amended” [___]. NEXT MEETING DATE : TO BE DETERMINED Government Center - Bldg. F 5th floor IT Training Room 3299 Tamiami Trail East, Naples Fl 34112 DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT Attached are two options for Water Turkey Bay/Vanderbilt Lagoon dredging. 1. We are meeting with FDEP/USACE next week to discuss permitting. We will claim an emergency which will promote expedited handling. Additionally, we will use the same dredge template/footprint as used in the 90’s. Since we have a history dredging this channel, this will also expedite permitting. 2. The quality of the sand from the geotechnical analysis that has been performed will allow us to dispose of the material in the nearshore of the beaches and not on the beach. This is not what we were hoping for but not bad either. We have an existing permit to dispose of the material in the nearshore at Barefoot Beach at R-14 which is about half a mile north of Wiggins Pass. This will allow us to avoid the costly process of dewatering the material and trucking it off site but it also increases the risk of the material traveling down drift to the south and ending up in the Wiggins Pass channel. 3. We have presented two options for dredging and will get pricing for both. The first is to spot dredge and remove only 12,400 CY’s of material as shown on the first set of drawings and the second is to dredge the entire channel and remove 28,500 CY’s. We are getting two prices because it might be more economical in the long run to completely dredge the channel once instead of a temporary dredge now and then a more comprehensive dredge within several years. 4. We will also be looking to combine the bidding of this project with the dredging of Caxambas Pass and the renourishment of South Marco beach. If we do this, we can expect to reduce the mobilization costs of each project by using one piece of equipment to dredge both projects. Mobilization costs can run as high as several hundred of thousand dollars so this is a significant issue. We will update you again when we have more definitive information from the regulatory agencies. Vanderbilt Waterway FUND 168 FY20 Budget Prep Vendor Item Budget Commitments Expenditures Available FY19 Forecast FY20 Budget CUR AD VALOREM TAX -$ -$ -$ -$ DEL AD VALOREM -$ -$ -$ -$ OVERNIGHT INTEREST -$ -$ -$ -$ FIFTH THIRD O/N INTEREST -$ -$ -$ -$ INVESTMENT INTEREST -$ -$ -$ -$ INTEREST TAX COLL -$ -$ -$ -$ REVENUE STRUCTURE -$ -$ -$ -$ TRANSFERS FROM PROP APP -$ -$ -$ -$ TRANSFERS FROM TAX COLL -$ -$ -$ -$ ADV/REPAY FROM 111 50,000.00$ -$ -$ 50,000.00$ CARRY FORWARD GEN -$ -$ -$ -$ CARRY FORWARD -$ -$ -$ -$ NEG 5% EST REV -$ -$ -$ -$ TRANSFERS & CONTRIB 50,000.00$ -$ -$ 50,000.00$ TOTAL REVENUE 50,000.00$ -$ -$ 50,000.00$ PERSONAL SERVICE ENGINEERING FEES Humiston & Moore En Develop Conceptual Pl 50,000.00$ 49,698.00$ -$ 302.00$ 49,700.00$ INDIRECT COST -$ -$ -$ -$ LANDSCAPE INCIDENTALS -$ -$ -$ -$ OTHER CONTRACTUAL -$ -$ -$ -$ Dredging POST FREIGHT -$ -$ -$ -$ ELECTRICITY -$ -$ -$ -$ WATER & SEWER -$ -$ -$ -$ RENT EQUIPMENT Copier Lease Shared -$ -$ -$ -$ -$ 300.00$ INSURANCE GENERAL -$ -$ -$ -$ SPRINKLER MAINTENANCE -$ -$ -$ -$ MULCH -$ -$ -$ -$ LIGHTING MAINTENANCE -$ -$ -$ -$ PRINTING AND OR BINDING -$ -$ -$ -$ LEGAL ADVERTISING -$ -$ -$ -$ OTHER MISCELLANEOUS Transcriptionist Serv -$ -$ -$ -$ 1,200.00$ OFFICE SUPPLIES Office Supplies -$ -$ -$ -$ 300.00$ COPYING CHARGES Monthly CPC -$ -$ -$ -$ -$ 300.00$ FERT HERB CHEM -$ -$ -$ -$ -$ OTHER OPERATING SUPPLIES -$ -$ -$ -$ -$ 200.00$ OTHER TRAINING -$ -$ -$ -$ -$ OPERATING EXPENSE 50,000.00$ 49,698.00$ -$ 302.00$ INFRASTRUCTURE -$ -$ -$ -$ IMPROVEMENTS GENERAL -$ -$ -$ -$ CAPITAL OUTLAY -$ -$ -$ -$ TRANSFERS TO 111 -$ -$ -$ -$ ADV/REPAY TO 111 UNINCORP -$ -$ -$ -$ -$ Budget Trans from Appraiser -$ -$ -$ -$ Budget Trans from Tax Collector -$ -$ -$ -$ TRANSFERS -$ -$ -$ -$ TOTAL BUDGET 50,000.00$ 49,698.00$ -$ 302.00$ 1 VANDERBILT WATERWAY MUNICIPAL SERVICE TAXING UNIT (MSTU) ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Vanderbilt Waterway Municipal Service Taxing Unit (MSTU) Advisory Committee here after referred to in this document as the Committee. ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinances 2018-64. The Committee will make recommendations to the BCC in matters related to Projects in the Vanderbilt Waterway MSTU area, preparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint subcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair’s inability to serve, exercise all the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Committee shall adopt procedures by which it shall operate. ARTICLE IV Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in February of each year, and the election shall be held immediately thereafter. Section 2. A candidate receiving the majority vote shall be declared elected and shall 2 serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair of Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Vanderbilt Waterway MSTU Advisory Committee shall consist of five (5) members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment, after the initial appointment, shall be for a term of three years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings – Regular meetings of the Advisory Committee shall be advertised and held. If a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings – Special meetings of the Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices – Notices of a Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72) hours prior to meetings. Section 6. Attendance – Members may notify the Staff Liaison if they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse, he/she may forfeit his/her appointment. Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum of the Committee members physically present; and (2) the members who are present both authorize the participation by telephone and find that the absence was due to “extraordinary circumstances.” Once approved to participate, the absent member can conduct themselves in the same manner as if they were present, including making motions and voting on items. Section 7. Quorum – A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to 3 pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at its next meeting where there is a quorum present. Section 8. Voting – Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes - Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Public Transportation and Neighborhood Enhancement Division staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk’s Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas – Agendas are set by the Chair with coordination with the Staff Liaison. Members may send agenda items request to the Staff Liaison prior to the publishing of the Agenda. Otherwise, the agenda may be change at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on items NOT on the Agenda XI Members Comments XII Adjourn Next Meeting Date 4 ARTICLE VII Public Participation All Vanderbilt Waterway MSTU Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and, in an effort, to be fair to all wishing to participate, the following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda - During each portion of the agenda the Chair may open the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker’s slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda – A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must register with the Staff liaison prior to this portion of the Agenda by completing a speaker’s slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws Section 1. Any proposed amendment to the By-Laws shall be provided to every Committee member at least seven seventy-two (72) hours before it is voted on at a regular meeting. Section 2. These Bylaws, and all amendments to the By-Laws, will become effective 5 upon an affirmative vote of a majority of the quorum. These By-Laws for the Vanderbilt Waterway MSBU Advisory Committee are hereby approved this _______ day of __________ , 2019 Vanderbilt Waterway MSTU Advisory Committee By: __________________________________________________ Date:___________________ Clint Cuny Chair By: __________________________________________________ Date: __________________ Pam Marsal Vice Chair By: __________________________________________________ Date: __________________ Phil Arnold By: __________________________________________________ Date: __________________ Vincent Fantegrossi By: __________________________________________________ Date: __________________ Nancy Koeper Attested by: __________________________________________________ Date: __________________ Michelle Arnold, PTNE Director Vanderbilt Waterway MSTU Advisory Committee 2399 East Tamiami Trail Suite 103 Naples, FL 34112 APRIL 15, 2018 1:00 P.M. Government Center Bldg. F 5th floor IT Training Room 3299 Tamiami Trail East, Naples Fl 34112 I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Clint Cuny- Chair (2/12/21) Pam Marsal Vice Chair (2/12/23) Phil Arnold (2/12/21) Vincent Fantegrossi (2/12/23) Nancy Koeper (2/12/23) Staff Harry Sells – Project Manager Michelle Arnold – PTNE Director III. Approval of Agenda IV. Approval of Minutes March 8, 2019 V. Waterway Engineering Report Gary McAlpin -Coastal Zone Director VI. Project Manager Report Harry Sells A. FY 20 Budget Discussion VII. Old Business A. Finalize By-Laws B. Next Meeting Location VIII. New Business IX. Public Comments X. Member Comments XI. Adjourn NEXT MEETING DATE: TO BE DETERMINED 41.A.2 Packet Pg. 1388 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & Vanderbilt Waterway MSTU Advisory Committee 2399 East Tamiami Trail Suite 103 Naples, FL 34112 MARCH 8, 2018 2:00 P.M. Government Center Bldg. F 5th floor IT Training Room 3299 Tamiami Trail East, Naples Fl 34112 I. Call to order and Pledge of Allegiance Meeting called to order by Harry Sells at 2:10 PM. A quorum of four was present. Nancy Koeper-excused. The Pledge of Allegiance was recited II. Attendance Advisory Committee Clint Cuny -(2/12/21) Pam Marsal (2/12/23) Phil Arnold (2/12/21) Vincent Fantegrossi (2/12/23) Nancy Koeper (9/12/23) excused Staff Harry Sells – Project Manager Michelle Arnold – PTNE Director III. Approval of Agenda. Mr. Fantegrossi motioned to accept the agenda as modified (Election of officers first followed by a presentation of the Florida Sunshine Law. Second by Mr. Arnold. Passed 4-0 IV. Election of Officers, Chairman and Vice Chairman Mr. Fantegrossi motioned to nominate Clint Cuny as Chairman. The motion was seconded by Mr. Arnold and passed 4-0. Mr. Cluny assumed the office of Chairman and proceeded to run the meeting. Mr. Fantegrossi motioned to nominate Pam Marsal as Vice Chair. The motion was seconded by Mr. Cluny and passed 4-0 V. Sunshine Law Presentation- Colleen Greene, Assistant county Attorney Collene Greene provided a very informative presentation on the Sunshine Law and how meetings and committee members interactions comply with the laws. A copy of the presentation will be included as part of the minutes. VI. Project Manager Report Harry Sells A. Waterway Project Status- Harry Sells reported that Gary McAlpin with Coastal Zone Management, has issued a Purchase Order to Huminston and Moore to survey the extent of the waterway. The scope of work with the Engineers includes a report to the committee of the proposed project parameters and the projected cost of the dredging project. The engineering cost for this work is projected to be $49,698. The Board of County 41.A.2 Packet Pg. 1389 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 2 Commissioners authorized a loan of $50,000 to cover this expense. The next Committee meeting will be scheduled after the Engineering work is complete to allow time for the presentation. B. Budget report for 3/8/2019 Harry Sells explained the budget process and presented a basic outline of the Fiscal Year (FY) 2019 budget. The only income was the $50,000 loan from the BCC and the only commitment was $49,698 for engineering, leaving an available operating balance of $302. Income from taxes will be available in FY 20 during the new tax year. Decisions on the scope of work and timeframe for a dredging project will be made after the Engineer’s presentation. C. FY 20 Budget Discussion Upon a determination of the millage rate income from taxes will be available in FY 20, on October 1, 2019. The millage rate will be determined after information is obtained from the Engineer on the projected cost for the project. Depending on the cost and the estimated time to complete the work the committee may request an additional loan from the BCC with a multi-year payoff. If the Engineer does not have any information to share regarding the project cost for the April meeting, staff may make some recommendations with how to proceed with the preparation of a FY 20 budget. At a maximum millage of 0.5, the estimated revenue for the year would be $640,000. The committee would rather set a millage rate lower than the maximum. VII. Old Business None VIII. New Business A. Vanderbilt MSTU Policy Statement An MSTU Policy Statement written by Mr. Cluny was discussed. After discussion the committee agreed that a policy statement was not needed because the Ordinance sets the framework for the Committee. Harry Sells will verify the statement against the MSTU Ordinance and bring it back to the next meeting agenda. B. Responsibilities of Advisory Committee. Individual packets of the following information were generally discussed and provided to the Committee members. 1) Florida Sunshine Law; 2) Vanderbilt Waterway MSTU Ordinance 2018-64; Two ordinances regarding information about assignment and duties of Advisory Board members; 3) Resolution 2019-21 which appointed the five Advisory Committee members; and 4) copies of the budget. C. Meeting Location After a discussion it was decided that the next meeting would be held at 3299 Tamiami Trail East, in Bldg. F. Staff will look into the availability of other locations close to on within the MSTU boundary for convenience of the public to attend. This information will be reported back to the committee at the next meeting. D. By Laws A draft copy of By Laws were distributed. The Committee did not go over them in detail but committed to reading then and bringing back recommended changes for 41.A.2 Packet Pg. 1390 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 3 discussion and approval at the next meeting. IX. Public Comments No public Present. X. Member Comments No further member comments. XI. Adjourn There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 4:30 P.M. VANDERBILT BEACH WATERWAY MSTU ADVISORY COMMITTEE ______________________________________ Clint Cuny, Chairman The minutes approved by the Advisory Committee on , 2019 “as submitted” [___] or “as amended” [___]. NEXT MEETING DATE : TO BE DETERMINED Government Center - Bldg. F 5th floor IT Training Room 3299 Tamiami Trail East, Naples Fl 34112 41.A.2 Packet Pg. 1391 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & VANDERBILT WATERWAYS MSTU FUND 168 March 8, 2019 FY19 Vendor Item PO#Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX -$ -$ -$ -$ 2 DEL AD VALOREM -$ -$ -$ -$ 3 OVERNIGHT INTEREST -$ -$ -$ -$ 4 INVESTMENT INTEREST -$ -$ -$ -$ 5 REIMB FOR PRIOR YEAR EXPENDITURE -$ -$ -$ -$ 6 REVENUE STRUCTURE -$ -$ -$ -$ 7 TRANSFERS FROM PROP APP -$ -$ -$ -$ 8 TRANSFERS FROM TAX COLL -$ -$ -$ -$ 9 ADV/REPAY FROM FUND 111 50,000.00$ -$ -$ 50,000.00$ 10 CARRY FORWARD GEN -$ -$ -$ -$ 11 CARRY FOR OF ENCUMB AMT -$ -$ -$ -$ 12 NEG 5% EST REV -$ -$ -$ -$ 13 TRANSFERS & CONTRIB 50,000.00$ -$ -$ 50,000.00$ 14 TOTAL REVENUE 50,000.00$ -$ -$ 50,000.00$ 15 ENG FEES Humiston & Moore Engineering Prof. Eng. Serv/Develop Conceptual Plan 4500193396 50,000.00$ 49,698.00$ -$ 302.00$ 16 INDIRECT COST -$ -$ -$ -$ 17 LANDSCAPE INCIDENTALS -$ -$ -$ -$ 18 OTHER CONTRACTUAL -$ -$ -$ -$ 19 POST FREIGHT UPS -$ -$ -$ -$ 20 ELECTRICITY -$ -$ -$ -$ 21 WATER AND SEWER -$ -$ -$ -$ 22 RENT BUILDINGS -$ -$ -$ -$ 23 RENT EQUIPMENT -$ -$ -$ -$ 24 INSURANCE GENERAL -$ -$ -$ -$ 25 SPRINKLER SYSTEM MAIN -$ -$ -$ -$ 26 MULCH -$ -$ -$ -$ 27 LICENCES AND PERMITS -$ -$ -$ -$ 28 CLERKS RECORDING FEES -$ -$ -$ -$ 29 LEGAL ADVERTISEMENTS -$ -$ -$ -$ 30 OTHER MISCELLANEOUS -$ -$ -$ -$ 31 OFFICE SUPPLIES -$ -$ -$ -$ 32 COPYING CHARGES -$ -$ -$ -$ 33 FERT HERB CHEM -$ -$ -$ -$ 34 OTHER OPER SUPPLIES -$ -$ -$ -$ 35 OTHER TRAINING -$ -$ -$ -$ 36 OPERATING EXPENSE 50,000.00$ 49,698.00$ -$ 302.00$ 37 TRANS TO 111 UNINCOR -$ -$ -$ -$ 38 TRANS TO 112 UNINCOR -$ -$ -$ -$ 39 Budget Trans from Appraiser -$ -$ -$ -$ 40 Budget Trans from Tax Collector -$ -$ -$ -$ 41 TRANSFERS -$ -$ -$ -$ 42 TOTAL BUDGET 50,000.00$ 49,698.00$ -$ 302.00$ Total Available Balance 302.00$ Plus Commited And Not Spent 49,698.00$ Estimated Cash 50,000.00$ 50,000.00$ Estimated Cash Less Uncollected Ad Valorem Taxes 41.A.2 Packet Pg. 1392 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & Vanderbilt Waterway FUND 168 FY20 Budget Prep Vendor Item Budget Commitments Expenditures Available FY19 Forecast FY20 Budget CUR AD VALOREM TAX -$ -$ -$ -$ DEL AD VALOREM -$ -$ -$ -$ OVERNIGHT INTEREST -$ -$ -$ -$ FIFTH THIRD O/N INTEREST -$ -$ -$ -$ INVESTMENT INTEREST -$ -$ -$ -$ INTEREST TAX COLL -$ -$ -$ -$ REVENUE STRUCTURE -$ -$ -$ -$ TRANSFERS FROM PROP APP -$ -$ -$ -$ TRANSFERS FROM TAX COLL -$ -$ -$ -$ ADV/REPAY FROM 111 50,000.00$ -$ -$ 50,000.00$ CARRY FORWARD GEN -$ -$ -$ -$ CARRY FORWARD -$ -$ -$ -$ NEG 5% EST REV -$ -$ -$ -$ TRANSFERS & CONTRIB 50,000.00$ -$ -$ 50,000.00$ TOTAL REVENUE 50,000.00$ -$ -$ 50,000.00$ PERSONAL SERVICE ENGINEERING FEES Humiston & Moore En Develop Conceptual Pl 50,000.00$ 49,698.00$ -$ 302.00$ 49,700.00$ INDIRECT COST -$ -$ -$ -$ LANDSCAPE INCIDENTALS -$ -$ -$ -$ OTHER CONTRACTUAL -$ -$ -$ -$ Dredging POST FREIGHT -$ -$ -$ -$ ELECTRICITY -$ -$ -$ -$ WATER & SEWER -$ -$ -$ -$ RENT EQUIPMENT Copier Lease Shared -$ -$ -$ -$ -$ 300.00$ INSURANCE GENERAL -$ -$ -$ -$ SPRINKLER MAINTENANCE -$ -$ -$ -$ MULCH -$ -$ -$ -$ LIGHTING MAINTENANCE -$ -$ -$ -$ PRINTING AND OR BINDING -$ -$ -$ -$ LEGAL ADVERTISING -$ -$ -$ -$ OTHER MISCELLANEOUS Transcriptionist Serv -$ -$ -$ -$ 1,200.00$ OFFICE SUPPLIES Office Supplies -$ -$ -$ -$ 300.00$ COPYING CHARGES Monthly CPC -$ -$ -$ -$ -$ 300.00$ FERT HERB CHEM -$ -$ -$ -$ -$ OTHER OPERATING SUPPLIES -$ -$ -$ -$ -$ 200.00$ OTHER TRAINING -$ -$ -$ -$ -$ OPERATING EXPENSE 50,000.00$ 49,698.00$ -$ 302.00$ INFRASTRUCTURE -$ -$ -$ -$ IMPROVEMENTS GENERAL -$ -$ -$ -$ CAPITAL OUTLAY -$ -$ -$ -$ TRANSFERS TO 111 -$ -$ -$ -$ ADV/REPAY TO 111 UNINCORP -$ -$ -$ -$ -$ Budget Trans from Appraiser -$ -$ -$ -$ Budget Trans from Tax Collector -$ -$ -$ -$ TRANSFERS -$ -$ -$ -$ TOTAL BUDGET 50,000.00$ 49,698.00$ -$ 302.00$ 41.A.2 Packet Pg. 1393 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Vanderbilt Waterways MSTU Charter Document The Vanderbilt Waterway MSTU Ordinance 2018-64 has been created to: 1. Maintaining safe and reliable boating access to the Gulf of Mexico 2. Improving the flow and quality of water 3. Support property values by providing recreational access to the Gulf of Mexico We will accomplish these objectives by dredging the Vanderbilt Waterway between the Blue Bill Bridge and the Cocohatchee River. The funding paid under the MSTU ordinance 2018-64is NOT to be allocated for damage from storm water runoff or in any areas outside of the approved geography. The ordinance approving the MSTU has been created to provide and limit dredging in the Vanderbilt Waterway between the Blue Bill Bridge and the Cocohatchee River. This MSTU is not intended or approved to do any other work or address the needs of any other locations in the Vanderbilt Connors community. The Water Turkey Bay Channel branching south from the Wiggins Pass channel and leading to Vanderbilt Lagoon is essentially impassable in three locations and requires some level of dredging. The County’s policy has been that the County does not dredge inland water bodies that do not serve/benefit the entire population. This channel provides a direct benefit to a specific population of property owners, boaters and end users within Vanderbilt Lagoon currently known as the “Vanderbilt Waterways Group.” This shoaling is not a new occurrence. The Water Turkey Bay Channel has been shoaling in for the past 20 years, and residents and boaters have been repeatedly informed that dredging is their responsibility. This shoaling is not the result of Hurricane Irma. Recently, the Vanderbilt Waterways Group has been discussing with the County the possibility of establishing a MSTU to maintain this waterway. Provide temporary shallow draft boat access, including the following tasks:  Work with State and Federal agencies to obtain emergency permits to dredge the three locations that are currently impassable.  Survey the channel to determine if beach-quality sand exists, dewatering/disposal methods, quantity, and location of material to be removed along with a conceptual cost estimate.  Develop a dredging plan that only removes material in the three impassable locations with the expectation that this is a temporary solution and will need to be funded by an ongoing MSTU maintenance plan.  Complete the construction phase for the emergency dredging. 41.A.2 Packet Pg. 1394 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 41.A.2 Packet Pg. 1395 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 1 VANDERBILT WATERWAY MUNICIPAL SERVICE TAXING UNIT (MSTU) ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Vanderbilt Waterway Municipal Service Taxing Unit (MSTU) Advisory Committee here after referred to in this document as the Committee. ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinances 2018-64. The Committee will make recommendations to the BCC in matters related to Projects in the Vanderbilt Waterway MSTU area, preparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint subcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair’s inability to serve, exercise all the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Committee shall adopt procedures by which it shall operate. ARTICLE IV Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in February of each year, and the election shall be held immediately thereafter. Section 2. A candidate receiving the majority vote shall be declared elected and shall 41.A.2 Packet Pg. 1396 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 2 serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair of Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Vanderbilt Waterway MSTU Advisory Committee shall consist of five (5) members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment, after the initial appointment, shall be for a term of three years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings – Regular meetings of the Advisory Committee shall be advertised and held. If a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings – Special meetings of the Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices – Notices of a Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72) hours prior to meetings. Section 6. Attendance – Members may notify the Staff Liaison if they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse, he/she may forfeit his/her appointment. Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum of the Committee members physically present; and (2) the members who are present both authorize the participation by telephone and find that the absence was due to “extraordinary circumstances.” Once approved to participate, the absent member can conduct themselves in the same manner as if they were present, including making motions and voting on items. Section 7. Quorum – A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to 41.A.2 Packet Pg. 1397 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 3 pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at its next meeting where there is a quorum present. Section 8. Voting – Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes - Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Public Transportation and Neighborhood Enhancement Division staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk’s Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas – Agendas are set by the Chair with coordination with the Staff Liaison. Members may send agenda items request to the Staff Liaison prior to the publishing of the Agenda. Otherwise, the agenda may be change at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on items NOT on the Agenda XI Members Comments XII Adjourn Next Meeting Date 41.A.2 Packet Pg. 1398 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 4 ARTICLE VII Public Participation All Vanderbilt Waterway MSTU Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and, in an effort, to be fair to all wishing to participate, the following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda - During each portion of the agenda the Chair may open the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker’s slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda – A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must register with the Staff liaison prior to this portion of the Agenda by completing a speaker’s slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws Section 1. Any proposed amendment to the By-Laws shall be provided to every Committee member at least seven seventy-two (72) hours before it is voted on at a regular meeting. Section 2. These Bylaws, and all amendments to the By-Laws, will become effective 41.A.2 Packet Pg. 1399 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & 5 upon an affirmative vote of a majority of the quorum. These By-Laws for the Vanderbilt Waterway MSBU Advisory Committee are hereby approved this _______ day of __________ , 2019 Vanderbilt Waterway MSTU Advisory Committee By: __________________________________________________ Date:___________________ Clint Cuny Chair By: __________________________________________________ Date: __________________ Pam Marsal Vice Chair By: __________________________________________________ Date: __________________ Phil Arnold By: __________________________________________________ Date: __________________ Vincent Fantegrossi By: __________________________________________________ Date: __________________ Nancy Koeper Attested by: __________________________________________________ Date: __________________ Michelle Arnold, PTNE Director 41.A.2 Packet Pg. 1400 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & Attached are two options for Water Turkey Bay/Vanderbilt Lagoon dredging. 1. We are meeting with FDEP/USACE next week to discuss permitting. We will claim an emergency which will promote expedited handling. Additionally, we will use the same dredge template/footprint as used in the 90’s. Since we have a history dredging this channel, this will also expedite permitting. 2. The quality of the sand from the geotechnical analysis that has been performed will allow us to dispose of the material in the nearshore of the beaches and not on the beach. This is not what we were hoping for but not bad either. We have an existing permit to dispose of the material in the nearshore at Barefoot Beach at R-14 which is about half a mile north of Wiggins Pass. This will allow us to avoid the costly process of dewatering the material and trucking it off site but it also increases the risk of the material traveling down drift to the south and ending up in the Wiggins Pass channel. 3. We have presented two options for dredging and will get pricing for both. The first is to spot dredge and remove only 12,400 CY’s of material as shown on the first set of drawings and the second is to dredge the entire channel and remove 28,500 CY’s. We are getting two prices because it might be more economical in the long run to completely dredge the channel once instead of a temporary dredge now and then a more comprehensive dredge within several years. 4. We will also be looking to combine the bidding of this project with the dredging of Caxambas Pass and the renourishment of South Marco beach. If we do this, we can expect to reduce the mobilization costs of each project by using one piece of equipment to dredge both projects. Mobilization costs can run as high as several hundred of thousand dollars so this is a significant issue. We will update you again when we have more definitive information from the regulatory agencies. 41.A.2 Packet Pg. 1401 Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1402Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1403Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1404Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1405Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1406Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1407Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1408Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1409Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1410Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1411Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1412Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1413Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1414Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1415Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1416Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1417Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1418Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 & DRAFT41.A.2Packet Pg. 1419Attachment: Vanderbilt Waterways MSTU Meeting Agenda & Backup - April 15, 2019 (8818 : Vanderbilt Waterways MSTU - April 15, 2019 &