Backup Documents 03/26/2019 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16D 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
3. County Attorney Office County Attorney Office
(7Jy"J Cr 3. a$.19
4. BCC Office Board of County tO ri8G
p
Commissioners _st / �p1
5. Minutes and Records Clerk of Court's Office �A''lI
1 r`) 3I2i 11 3 `5
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Matt Catoe Contact Information 239-252-4059
Contact/ Department
Agenda Date Item was 3.26.2019 Agenda Item Number 16.D.3
Approved by the BCC
Type of Document Memorandum of Understanding Number of Original 2 ✓
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable col w ' eve is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK M2' �/
2. Does the document need to be sent to another agency for add ional5igtures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be MC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board I
5. The Chairman's signature line date has been entered as the date of BCC approval of the MC
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip MC-
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on and all changes made during the �r
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable. ? e_}
9. Initials of attorney verifying that the attached document is the version approved by the
C P
BCC,all changes directed by the BCC have been made,and the document is ready for the ��►• �y
Chairman's signature.
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MEMORANDUM
Date: April 1, 2019
To: Matt Catoe, Operations Analyst
Parks & Recreation
From: Martha Vergara, Senior Deputy Clerk
Boards Minutes & Records Department
Re: Memorandum of Understanding w/SW FL Workforce Development
Board, Inc.
"Miracle" by 21st Century Community Learning Centers Program
Attached is a copy of the document referenced above (Item #16D3), approved by
the Board of County Commissioners on Tuesday, March 26, 2019.
The Original is being held in the Minutes & Records Department as part of the
Board's Official Record.
If you have any questions, please contact me at 252-7240.
Thank you.
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MEMORANDUM OF UNDERSTANDING:
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD, INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR Til1-.I)F:LIVFRY01
21ST CENTURY CO MM1INt'I'Y LF.ARNINU CIN FRS PR(X;RAM
"MIRM:f
YEAR 5: 2019
INC011IFR Ctni\IY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the"Workforce Board")and Collier County, a political Subdivision of
the State of Florida(hereinafter referred to as the"Parks and Recreation")
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the 214 Century
Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle
sited in Eden Park, Highlands, Pinecrest. Lake Trafford, and Village Oaks Elementary and Immokalee Middle
Schools.
IL Services to be Provided by Parks and Recreation Department
The Parks and Recreation Department agrees to
A. Implement the Parks and Recreation Department component of the Miracle grant in accordance with
the approved application, specific contract deliverables and the Parks and Recreation project outline
for program year 2019 attached(See Attachment 2),
B. Maintain usual and customary records which will be available upon request;
C Participate in Advisory Council meetings to provide reports and updates and to offer programmatic
suggestions;
D Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation,
E Submit to the Workforce Board invoices for its services rendered to include materials/supplies.
personnel and refreshments as needed for participants. Such invoices may be computer-generated
and may be in electronic. facsimile, or paper format,
F. Submit final invoice and report no later than July 20, 2019 Failure to submit final invoice and
report by July 20, 2019, will constitute breach of contract and result in the forfeiture of all or
partial funding relative to the 4th quarter.(See Attachment I); and
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III. Services to he Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation Department as necessary to support the
implementation of the 21" Century Community Learning Centers Program grant in accordance with
the approved application and the budget attached;
B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of
funds; the total funds from the January 2019—June 2019 MOU is not to exceed the funding amount
of $20,000.00 during 2019 YEAR 5 of the project;
C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle
project.
IV. General Conditions
A. The Parks and Recreation Department and its representative signing this document attest that:
1. Parks and Recreation Department as an organization in part or as a whole is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered
transactions by any federal department or agency; and,
2. Parks and Recreation Department or any of its agents are not suspended or debarred or otherwise
excluded from Recreation receiving Federal funds.
B Parks and Recreation Department and the Workforce Board agree that:
1 Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents,volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such Recreation records shall be used only for purposes allowed under §
1002.22, Florida Statutes, and shall be shared only with written parental permission; and
4 Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall be effective on March I I,2019 and shall end on June 30,2019, except as
provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Florida Department of Education or
as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties.
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VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty(30)days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation
Department for services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
3-D6;1(1
(William L. McDaniel Jr., Chairperson Date
Collier County Board of County Commissioners
• ' 4 1- 1s `I5'
Joe Pate o, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
Approved as to fotm and legality
i/1// / l //
Assistant County At ome
ATTEST
CRYSTAL K INZEL,CLERK
BY: 114p ' ;
A. Camp Program Sessions
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% a:
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Invoice Date Deliverables included with Invoice I Penalties
1"Session ' Daily schedule of classes offered:description and goals of Each of these two requirements
March 2019 1 each class:name(s)of staff.qualifications.and j is worth 50%of funding
documentation of mandated background checks requested.
® End of Session report including' (1)original sign-in sheets ! Failure to submit final
containing student names. schools,dates and total number invoice and report by July
served:(2)Pre-and Post-test/survey results indicating 20, 2019 will constitute
student progress toward goals:(3)name(s)of staff and hours breach of contract and
worked ± forfeiture of full or partial
funding
2 Session !A Daily schedule of classes offered;description and goals of Each of these two requirements
lune 2019 each class;name(s)of staff.qualifications,and ; is worth 50%of funding
documentation of mandated background checks ; requested.
li End of Session report including: (1)original sign-in sheets
containing student names.schools,dates and total number
served;(2)Pre-and Post-test/survey results indicating
student progress toward goals:(3)name(s)of staff and hours
worked
CAMP AND SATURDAY SESSIONS: March 11 to March 14, 2019; April 27, 2019 June 03-06 and June
10-13, 2019
The Camp and Saturday Session Programs will take place at the Immokalee Sports Complex and will be guided
by the following:
• Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with the
approved grant application goals and objectives
• Parks and Recreation will supply 2 paid Leaders and evidence of the required background check for
each
• Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff to
maintain a 1.15 ratio
• Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions
• Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork
is completed and on file
• March 2019 schedule: Monday through Thursday: March 11,12. 13,and 14, 2019
• June 2019 schedule: Monday through Thursday from 12:30 PM — 5:30 PM: Week 1: June 3, 4, 5, and
6, Week 2 June 10, 11, 12, and 13, 2019
• A maximum of 106 students will attend each session
• If students use the pool, an additional fee of$1 per child per day will be charged
• There is an option of one (I) or two (2) additional Saturday sessions funded within the existing budget
if there is agreement between both parties
The Fee Structure
• 4 (cu $100 per day Leaders(paid Parks and Recreation staff) $400
• Facility Usage(gym, field, classroom)and Clean-up $400
• Pool and material/supplies($2 75 x 1961 $539
$1339 per day x 12 days— $ 16,068 $16,068 total
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A Camp and/or Saturday Session Report will be submitted at the end of each session to the Miracle Project
Coordinator, who represents the Southwest Florida Workforce Development Board. Each report, at a minimum,
will include: original sign-in sheets, a daily calendar of classes and activities; goals/objectives and related
activities for each component; pre-post assessmentsisurveys demonstrating the learning that occurred, the
names of all staff per day.
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Attachme►►t4,
January 2019-June 2019 $16,068.00
Contra ctedServi ces:CampServi ces
The Fee Structure
4 @ $100 per day Leaders(paid Parks and Recreation staff) $400
Facility Usage(gym, field, classroom)and Clean-up $400
Pool and material/supplies($2 75 x 196) $539
$1339 per day x 12 days= $ 16,068 $16.068 total
Total:$16,088.00
January 2019-June 2019 $3,932.00
Contracted Services: Additional e v -
lcl�iiti nal ���r 'pri' and It:nm
Total: $3.9:
Total MOU 2019 Budget $20,000.00
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