Agenda 03/26/2019 Item #16D 316.D.3
03/26/2019
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the Memoranda of
Understanding (MOU) with the Southwest Florida Workforce Development Board, Inc. for the
delivery of the 21" Century Learning Centers swimming skills and drowning prevention "Miracle"
Program in Immokalee.
OBJECTIVE: To provide swim lessons, drowning prevention, and recreation camps to elementary and
middle school aged children in Immokalee through funding provided by the United States Department of
Education.
CONSIDERATIONS: The Miracle Programs will take place at the Immokalee Sports Complex and will
provide roundtrip transportation from school to park facilities for approximately twenty (20) students per
class. Students will learn basic swimming skills and drowning prevention. The program will provide for
camps held during March - June 30, 2019 at Immokalee Sports Complex. Children will also participate in
recreational and sports activities. Parks and Recreation will receive up to $16,068 for the Miracle
Program. Parks and Recreation has partnered with the Southwest Florida Workforce Development Board
for the past ten (10) years to offer the Miracle Program to the community.
Staff request this agreement be approved retroactive to March 11, 2019 due to unforeseen delays drafting
the agreement.
FISCAL IMPACT: To provide the appropriate staffing for the Miracle Programs, personal services, and
operating costs will be impacted in the amount of $16,068. The Workforce Development Board will
provide up to $16,068 to fund the programs, depending on participation. It is estimated that the program
will have between 80-120 participants per day. The reimbursed amount will cover the personal
service/operating cost as well as the cost of supplies/equipment necessary to run the program. Revenue is
budgeted and will be processed through the appropriate cost centers within Collier County Parks and
Recreation MSTU General Fund (111).
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
action.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires majority vote
for approval. -CMG
RECOMMENDATION: To approve and authorize the Chairman to sign the Memoranda of
Understanding with the Southwest Florida Workforce Development Board, Inc. to implement the 21st
Century Community Learning Centers Programs referred to as "Miracle".
Prepared By: Matthew Catoe, Operations Analyst, Parks and Recreation Division
ATTACHMENT(S)
1. MOU - Miracle Program (PDF)
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16.13.3
03/26/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.13.3
Doe ID: 8193
Item Summary: Recommendation to approve and authorize the Chairman to sign the Memoranda
of Understanding (MOU) with the Southwest Florida Workforce Development Board, Inc. for the
delivery of the 21st Century Learning Centers swimming skills and drowning prevention "Miracle"
Program in Immokalee.
Meeting Date: 03/26/2019
Prepared by:
Title: Operations Analyst Parks & Recreation
Name: Matthew Catoe
02/28/2019 7:56 AM
Submitted by:
Title: Division Director - Parks & Recreation — Parks & Recreation
Name: Barry Williams
02/28/2019 7:56 AM
Approved By:
Review:
Parks & Recreation
Public Services Department
Parks & Recreation
Public Services Department
Public Services Department
County Attorney's Office
Office of Management and Budget
County Attorney's Office
Budget and Management Office
County Manager's Office
Board of County Commissioners
Ilonka Washburn
Additional Reviewer
Kimberley Grant
Level 1 Reviewer
Barry Williams
Additional Reviewer
Todd Henry
Level 1 Division Reviewer
Steve Carnell
Level 2 Division Administrator Review
Colleen Greene
Level 2 Attorney Review
Valerie Fleming
Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Ed Finn
Additional Reviewer
Geoffrey Willig
Level 4 County Manager Review
MaryJo Brock
Meeting Pending
Completed
02/28/2019 8:06 AM
Completed
03/11/2019 12:28 PM
Completed
03/11/2019 3:58 PM
Completed
03/11/20194:15 PM
Completed
03/12/2019 11:54 AM
Completed
03/12/2019 12:28 PM
Completed
03/13/2019 11:06 AM
Completed
03/13/2019 4:23 PM
Completed
03/15/2019 12:24 PM
Completed
03/18/2019 9:06 AM
03/26/2019 9:00 AM
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16.D.3.a
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MEMORANDUM OF UNDERSTANDING:
hetween
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD, INC.
and
COLLIER COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THF. llELIVERY OF
21sT CENTURY C(.WMIJNITY I_FARNWO CI-NTFRS PROGRAM
"MIRACLE"
YEAR 5: 2019 0
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IN C)I_LIER COUNTY d
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This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "Workforce Board") and Collier County, a political Subdivision of
Cn
the State of Florida (hereinafter referred to as the "Parks and Recreation").
1. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the 21' Century
Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle
sited in Eden Park, Highlands, Pinecrest, Lake Trafford, and Village Oaks Elementary and Immokalee Middle
Schools,
11. Services to be Provided by Parks and Recreation Department
The Parks and Recreation Department agrees toy
A. Implement the Parks and Recreation Department component of the Miracle grant in accordance with
the approved application, specific contract deliverables and the Parks and Recreation project outline
for program year 2019 attached (See Attachment 2);
B. Maintain usual and customary records which will be available upon request;
C. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic
suggestions;
D. Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation;
E. Submit to the Workforce Board invoices for its services rendered to include materials/supplies,
personnel and refreshments as needed for participants. Such invoices may be computer-generated
and may be in electronic, facsimile, or paper format;
F. Submit final invoice and report no later than July 20, 2019. Failure to submit final invoice and
report by July 20, 2019, will constitute breach of contract and result in the forfeiture of all or
partial funding relative to the 4"' quarter. (.See Attachment I); and
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111. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
16. D.3.a
A. Provide fiscal services to the Parks and Recreation Department as necessary to support the
implementation of the 21" Century Community Learning Centers Program grant in accordance with
the approved application and the budget attached-,
B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of
funds-, the total funds from the January 2019 — June 2019 MOU is not to exceed the funding amount
of: $20,000.00 during 2019 YEAR 5 of the project,
C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle
project.
IV. General Conditions £
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A. The Parks and Recreation Department and its representative signing this document attest that: 0-
a. a
1. Parks and Recreation Department as an organization in part or as a whole is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered la
transactions by any federal department or agency-, and,
2. Parks and Recreation Department or any of its agents are not suspended or debarred or otherwise
excluded from Recreation receiving Federal fiends.
B Parks and Recreation Department and the Workforce Board agree that:
I Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability,
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes,
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such Recreation records shall be used only for purposes allowed under
1002.22, Florida Statutes, and shall be shared only with written parental permission-, and
4 Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall be effective on March H, 2019 and shall end on June 30, 2019, except as
provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Florida Department of Education or
as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties.
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VI. Termination
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Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation
Department for services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Oukrstanding, the partners affix their signatures in
the .spaces provided.
William L. McDaniel Jr., Chairperson
Collier County Board of County Commissioners
Joe Pate o, Executive Director
Southwest Florida Workforce Development Board, Inc.
Approved as to form and legality
Assistant County Attorney
ATTEST
CRYSTAL K. KINZEL, CLERK
BY:
°Irtrrchm nt
A. Camp Program Sessions
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Date
Date
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Invoice DateDeliverables
. --.......---...._..
included with invoice
Penalties
1' Session
_0_ Daily schedule of classes offered; description and goals of
Each of these two requirements
March 2019
each class, name(s) of staff, qualifications. and
is worth 50% of funding
documentation of mandated background checks
requested.
® End of Session report including: (1) original sign -in sheets
Failure to submit final
containing student names. schools. dates and total number
invoice and report by July
served; (2) Pre -and Post-tcst/survev results indicating
20, 2019 will constitute
student progress toward goals; (3) name(s) of staff and hours
breach of contract and
workcd
forfeiture of full or partial
funding
2r4 Session
_
® Daily schedule of classes offered; description and goals of
Each of these two requirements
June 2019
each class; name(s) of staff.. qualifications, and
is worth 50% of funding
documentation of mandated background checks
requested.
0 End of Session report including: (1) original sign -in sheets
containing student names, schools, dates and total number
served; (2) Pre -and Post-tcst/survey results indicating
student progress toward goals; (3) name(s) of staff and hours
worked
CAMP AND SATURDAY SESSIONS: March 1 I to March 14, 2019; April 27, 2019 June 03-06 and .lune
10-13,2019
The Camp and.__Saturday Session Programs will take place at the Immokalee Sports Complex and will be guided
by the following:
• Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with the
approved grant application goals and objectives
• Parks and Recreation will supply 2 paid Leaders and evidence of the required background check for
each
• Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff to
maintain a 1.15 ratio
• Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions
• Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork
is completed and on file
• March 2019 schedule: Monday through Thursday: March 11,12, 13, and 14, 2019
• June 2019 schedule: Monday through Thursday from 12:30 PM — 5:30 PM: Week 1: June 3, 4, 5, and
6; Week 2: June 10, 11, 12, and 13, 2019
• A maximum of 106 students will attend each session
• if students use the pool, an additional fee of $1 per child per day will be charged
• There is an option of one (1) or two (2) additional Saturday sessions funded within the existing budget
if there is agreement between both parties
The Fee Structure
• 4 @ $100 per day leaders (paid Parks and Recreation staff) $400
• Facility Usage (gym, field, classroom) and Clean-up $400
• Pool and material/supplies ($2.75 x 196) _ _ _. $539
$1339 per day x 12 days = $ 16,068 $16,068 total
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A CgW and/or Saturday Session Resort will be submitted at the end of each session to the Miracle Project
Coordinator, who represents the Southwest Florida Workforce Development Board. Each report, at a minimum,
will include: original sign -in sheets; a daily calendar of classes and activities; goals/objectives and related
activities for each component; pre -post assessments/surveys demonstrating the learning that occurred; the
names of all staff per day.
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January 2019 - June 2019 $16,068.00
ContractedServices:CampServices
'I'he Fee Structure
4 @ $100 per day Leaders (paid Parks and Recreation stag $400
Facility Usage (gym, field, classroom) and Clean-up $400
Pool and material/supplies ($2.75 x 196) $539
$1339 per day x 12 days = $ 16,068 $16,068 total
Total: $16,068.00
January 2019 - June
Contracted Services: Additional Services
Additional swimmin-1, Spring and Summer Camps
I.,
'R,,tal, $3,932.00
Total MOU 2019 Budget
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83,932.00
$20,000,00
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