The URL can be used to link to this page

Radio Road MSTU Agenda 03/25/2019.. Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 MARCH 25, 2019 3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 AGENDA I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE II. ATTENDANCE Advisory Committee Dale Lewis, Chairman (3/3/20) Maria Schoenfelder Vice Chairman (3/3/21) Helen Carella (3/3/22) Frank Cooper (3/3/20) Harry Wilson (3/3/21) Staff Harry Sells- Project Manager Landscape Robert Kindelan, Commercial land III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: January 28, 2019 V. LANDSCAPE MAINTENANCE REPORT – ROBERT KINDELAN Commercial Land Maintenance VI. PROJECT MANAGER REPORT HARRY SELLS A. BUDGET REPORT MARCH 25, 2019 B. BUDGET DISCUSSION FY 2019 C. COMMUNITY OUTREACH FEEDBACK D. IRRIGATION SYSTEM AND CONTROLLERS STATUS E. MARLENE SHERMAN PUBLIC COMMENT AT BCC MEETING F. STATUS OF RICH KING ENTRY VII. OLD BUSINESS VIII. NEW BUSINESS IX. COMMITTEE MEMBER COMMENTS X. PUBLIC COMMENTS XI. ADJOURNMENT NEXT MEETING: TBD Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 1 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 January 28, 2019 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chairman Lewis called the meeting to order at 3:00 PM. A quorum of five was present. The Pledge of Allegiance was recited. II. ATTENDANCE Advisory Committee: Dale Lewis; Chairman; Maria Schoenfelder, Vice-Chair; Helen Carella; Frank Cooper; Harry Wilson County Staff: Harry Sells, Project Manager; Pamela Lulich, Manager, Landscape Operations Others: Gary Gorden, Commercial Land Maintenance; Wendy Warren, Premier III. WELCOME TO FRANK COOPER The Board of County Commissioners appointed Frank Cooper to the Radio Road Beautification M.S.T.U. Advisory Committee for the remainder of a four-year term ending 3/20/20. IV. APPROVAL OF MINUTES Mr. Lewis moved to approve the Agenda of the Radio Road Beautification M.S.T.U. as presented. Second by Mr. Wilson. Carried unanimously 5 - 0. V. APPROVAL OF MINUTES – November 13, 2018 Mr. Lewis moved to approve the minutes of the November 13, 2018 meeting as presented. Second by Mr. Wilson. Carried unanimously 5 – 0. VI. RADIO ROAD MAINTENANCE – PAM LULICH Radio Road Maintenance Report Pam Lulich, Landscape Operations, reviewed landscape maintenance standards for Radio Road noting: • The budget for Capital Improvement is four million dollars annually. • Twenty-seven miles of new roadways are “out to bid” for refurbishment. • Superior Landscaping and Lawn Service, Inc. is the maintenance contractor for Radio Road. • Roadway has been fertilized; palms will also be fertilized. • Cold weather limited cut back amount for shrubs. • Tree replacements due to Hurricane Irma damage will be done. During Committee discussion the following was addressed: • Ms. Lulich will inspect the Bougainvillea’s by Windjammer Village which are interfering with the sight lines to determine any measures which may need to be taken. • During Community Outreach meetings, residents have expressed they would like to see landscape improvements as soon as possible. • The new full services maintenance contract specifies weekly mowing on medians and ROW (Right of Way). 2 Traffic Accident Radio Road and Sherbrook Drive Ms. Lulich submitted a quote from Superior Landscaping & Lawn Service in relation to traffic accident report #3020 for replacement of a fourteen to sixteen-foot Foxtail Palm and ten Ilex Schillings destroyed by a car and requested the Radio Road M.S.T.U. fund the project. Mr. Lewis motioned to approve Superior Landscaping & Lawn Service, Inc.’s proposal dated December 31, 2018 in the amount of $1,000.00 for replacement of one fourteen to sixteen-foot Foxtail Palm and ten Ilex Schillings at the intersection of Radio Road and Sherbrook Drive destroyed by an auto accident. Second by Ms. Schoenfelder. Carried unanimously 5 – 0. VII. LANDSCAPE MAINTENANCE REPORT – Gary Gorden, Commercial Land Maintenance Mr. Gorden reported on maintenance as follows: • Structural pruning including the Sabal Palms will be done the beginning of February 2019. • Banding on existing tree stakes was tightened. • Black Olives were fertilized; minimum pruning is necessary. • Shrubs in medians were pruned to comply with County standards for sight line visibility. • Two inches of mulch will be placed on the medians on Devonshire Boulevard. Mr. Sells reported trees damaged by Hurricane Irma have not been replaced. The Committee should review replacement of missing or damaged trees at a future meeting. VIII. PROJECT MANAGER REPORT – Harry Sells A. BUDGET REPORT January 28, 2019 Mr. Sells distributed the “Radio Road MSTU Funds 158 Budget for January 28, 2019 for information purposes highlighting as follows: • FY19 Ad Valorem property tax revenue budget is $130,800.00. • Taxable value FY18 vs FY17 rose 5.27%. • Total revenue FY19 is $936,499.44 including investment interest, transfers and contributions (minus a 5% reserve of $6,700). • The Millage rate remains constant at 0.1000. • Operating Expense Budget is $126,799.44 of which $86,188.58 is committed; $15,377.73 expended. • The $12,000.00 allocated for Landscape Architecture will be credited to the budget as the Committee elected not to renew the firm’s contract. • Unencumbered Operating Expense funds available are $25,233.13. • General Funds for Improvements of $734,149.90, Line 34, are available to fund special projects or operating expense shortages if a budget amendment is approved by the Board of County Commissioners. • Total Available Balance is $808,623.60. Mr. Sells will prepare the FY19 budget for presentation to the M.S.T.U. Beautification Advisory Committee and submit millage rate recommendations to the budget committee in March 2019. A Revenue Neutral budget is preferred as M.S.T.U. costs have stabilized. B. COMMUNITY OUTREACH FEEDBACK The “MSTU Community Outreach Plan,” outlining the public outreach efforts to provide information and solicit input from tax paying residents, is being implemented in Homeowner Associations within the M.S.T.U. boundaries. 3 Thirteen association meetings have been conducted by Staff with primarily positive comments expressed by residents. Mr. Sells has reservations for fifteen additional seminars. A total of fifty- seven associations exist in the district and it is the goal of Staff to meet with all groups to ascertain actions and projects property owners would like to see implemented by the M.S.T.U. Mr. Sells will report to the Board of County Commissioners in March on the survey results and progress of the Community Outreach Plan highlighting: • Monthly Meetings • Community Surveys • Public Meetings • Comprehensive Mailings Mr. Sells requested members submit ideas to him defining the direction of the M.S.T.U. and what they would like him to convey to the BCC. During Committee discussion the following strategies were considered: • Maintain status quo. • Continue solely for Devonshire Boulevard landscape. • Pursue projects based on feedback from residents. • Sunset the M.S.T.U. The Committee suggested an annual mailing to all residents updating M.S.T.U. activities. C. IRRIGATION SYSTEM AND CONTROLLERS STATUS The system is now totally automated and operating on a single isolation transformer. The system calculates water requirement usage for which the Road and Maintenance Division bills monthly. D. MARLENE SHERMAN PUBLIC COMMENT AT BCC MEETING Ms. Sherman initiated two action requests to the Board of County Commissioners as follows: 1. a. A request to sunset the Radio Road Beautification M.S.T.U. b. A policy change on the ordinance modification procedure which would require notification and agreement by all taxpaying residents in the form of a letter or direct communication. Under the BCC’s policy, a request for a change in the Ordinance is heard by the Board and, if approved, it is advertised and placed on an Agenda for consideration at a future meeting. 2. Sunset/remove the ordinance change from 2013. This ordinance modification applies to the Rich King Greenway Entryway project. Dale Lewis made a motion to recommend to the Board of County Commissioners to continue the M.S.T.U., remove the project freeze, and resume beautification. Second by Mr. Cooper. Carried unanimously 5 - 0. Mr. Sells will email a copy of the Board of County Commissioners minutes to the Advisory Committee members. 4 E. STATUS OF RICH KING ENTRY At the November 13, 2018 meeting the Committee recommended the Board of County Commissioners (BCC) proceed with the “Rich King Greenway Entryway” refurbishment project. The project was originally approved by the Board of County Commissioners in June of 2013 but delayed pending final authorization to proceed. Financing is available for the project. Mr. Sells will present the Committee’s November 2018 recommendation to the Board of County Commissioners. IX. OLD BUSINESS None X. NEW BUSINESS A. ELECTION OF OFFICERS Election & Installation of 2019-20 Officers i. Nominations for Chair Mr. Wilson nominated Dale Lewis for the position of Chair of the Radio Road Beautification M.S.T.U. Advisory Committee for one year, or until a successor is appointed. Second by Ms. Schoenfelder. Nominations were closed and no others were tendered. Mr. Lewis assumed the Chair. ii. Nominations for Vice-Chair Mr. Cooper nominated Maria Schoenfelder for the position of Vice-Chair of the Radio Road M.S.T.U. Advisory Committee for one year, or until a successor is appointed. Second by Mr. Lewis. Nominations were closed and no others were tendered. Ms. Schoenfelder assumed Vice-Chair. XI. COMMITTEE MEMBER COMMENTS The Committee discussed meeting dates and agreed the next regularly scheduled meeting will be March 11, 2019. XII. PUBLIC None XIII. Adjournment There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:25 P.M. NEXT M.S.T.U. MEETING: MARCH 25, 2019 Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 5 RADIO ROAD MSTU ADVISORY COMMITTEE ____________________________________________ Dale Lewis, Chairman The Minutes were approved by the Committee on , 2019 as presented____, or as amended ________. ��j�}'�-` __i •O - - ��r• ' � S. �* �.{f .-.- qmf off Legend La { Radio Rd OL IS -� a v f~�y'Y i ' \/ # r 0M- ('StIC; - V C# } ..� L {* • ...+ I *� *s Y� t fi: *ti;moi µ,� r# /yj� p .{y �ti '' - # '"•+'_ *+wr�wgap ar y Y 1 y�# # # Y +*` -fVII IlP L.•i!L'�. f - M �41• 3� �4ti A 11teF�r1,e!PA *�r w 10 r' Y 4 9L 1, �_ ; 1 - * '� '"qr 490 1 • ' �• f f IP F a y'_r•� F'•F F1 r1r#{i :. or 04 pw ng AVe � a�F t moi • , i• 7 5� ' f, �� . . ++ i,.. f :101 t on— - _ ar 'M-3 clIL r< p 61 00T N -0 -L . M114 #••rrte.+vk�]A# a F7Mi �'� a1♦L�.'#+. I�� ■ '' M I #� Indio-F� .- t� ON ` — #+f,.. 3 14. •VVE {jam �� -�`7 �' - y �i `{}:st 4• -� `�� F'. �� f I j CD }� wlrx►�, „t { ;3 10. i T et E _ }* ., - O; 1r ,� I (� t �+1j?��7{�. o -.Gail Blvd LZ • - s - , ~ aRrWti f}M s'aw �� . _ }�,+- r`n T 7 a 1 } '# 01 V ' �1 +`4r:L}� L'JI"? i i.�x �eigrape Ave , � * - �. ;. LOt , • r . •4 M1 �. - f ` j O *r3. rr ,'� r .r ti # 1,}r rt Fps # _ �[�hy� ,r • 1� _ s =p>- 9"= ; ' I� �r P4�n ekt� LU Ave �1 ' � '+, a" r C4 -�q rr r, "�` 'kip ileus Ave � r.. � ' •- +' ox�hiolIow. Dr ►_� .+ *' � o: 1: * _ * • '�} - � ; '.� _ � +■'�'.•. � T, #�,; = +•.+ l=5tey., vee _ F Iamfngo Dr ±� ;'•r' F' — -" , +� r � r'• " 1J oxP. Qo� ra ■ *"� . i' ,.,per i� k s IY1y r r - F kutc � �. �j + "+ fir Dr' Fare$ \i� I } f• 0.�7 . ,{+ r+Er12� ,rye w 3�r � •• ,JCS a IF s 9. sr * 4.a }ems , ja Sty OL r it 11ji , . KV-. ■ .� a ■,' .� tzii,.. . ..,3.1 - - 4 �14�0 RADIO ROAD MSTU FUND 158 March 25, 2019 Vendor Item PO#Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX (130,800.00)$ -$ (116,073.64)$ (14,726.36)$ 2 DEL AD VALOREM -$ -$ (1.11)$ 1.11$ 3 OVERNIGHT INTEREST -$ -$ (1,966.12)$ 1,966.12$ 4 FIFTH THIRD O/N INTEREST -$ -$ -$ -$ 5 INVESTMENT INTEREST (2,000.00)$ -$ (3,429.47)$ 1,429.47$ 6 INTEREST TAX COLL -$ -$ (45.54)$ 45.54$ 7 REVENUE STRUCTURE (132,800.00)$ -$ (121,515.88)$ (11,284.12)$ 8 TRANSFERS FROM PROP APP -$ -$ -$ -$ 9 TRANSFERS FROM TAX COLL -$ -$ (995.75)$ 995.75$ 10 CARRY FORWARD GEN (807,500.00)$ -$ -$ (807,500.00)$ 11 CARRY FORWARD (2,899.44)$ -$ -$ (2,899.44)$ 12 NEG 5% EST REV 6,700.00$ -$ -$ 6,700.00$ 13 TRANSFERS & CONTRIB (803,699.44)$ -$ (995.75)$ (802,703.69)$ 14 TOTAL REVENUE (936,499.44)$ -$ (122,511.63)$ (813,987.81)$ 15 ENGINEERING FEES 12,000.00$ -$ -$ 12,000.00$ 16 INDIRECT COST 4,200.00$ -$ 2,100.00$ 2,100.00$ 17 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 4500189942 20,000.00$ 20,000.00$ -$ -$ 18 OTHER CONTRACTUAL Florida Land Maintenance Grounds Maintenance 4500189942 70,000.00$ 42,000.00$ 25,200.00$ 2,800.00$ 19 ELECTRICITY FP&L Electricity 1,500.00$ 539.36$ 310.64$ 650.00$ 20 WATER & SEWER Collier County Water & Sewer 500.00$ -$ -$ 500.00$ 21 RENT EQUIPMENT JM TODD Copier/Printer Lease (shared 4500191080 300.00$ 133.06$ 133.06$ 33.88$ 22 INSURANCE GENERAL Collier County Insurance Direct Pay 300.00$ 150.00$ 150.00$ -$ FIS Irrigation Parts 4500189929 1,480.92$ 519.08$ Hydropoint Data Systems Irrigation System VISA -$ 705.00$ 23 SPRINKLER MAINTENANCE 5,000.00$ 1,480.92$ 1,224.08$ 2,295.00$ 24 MULCH Forestry Resources Mulch 4500190392 4,000.00$ 2,320.00$ -$ 1,680.00$ 25 LIGHTING MAINTENANCE 2,899.44$ -$ -$ 2,899.44$ 26 LEGAL ADVERTISING 300.00$ -$ -$ 300.00$ Juristaff, Inc.Transcriptionist Services 4500189787 -$ 230.19$ (230.19)$ Premier Staffing Transcriptionist Services 4500190381 1,800.00$ 27 OTHER MISCELLANEOUS 2,000.00$ 1,800.00$ 230.19$ (30.19)$ 28 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 200.00$ 163.46$ 36.54$ (0.00)$ 29 COPYING CHARGES JM TODD Monthly CPC 4500191081 300.00$ 221.82$ 78.18$ -$ 30 FERT HERB CHEM Florikan Fertilizer 4500189930 3,000.00$ 1,338.75$ 956.25$ 705.00$ 31 OTHER OPERATING SUPPLIES 100.00$ -$ -$ 100.00$ 32 OTHER TRAINING 200.00$ -$ -$ 200.00$ 33 OPERATING EXPENSE 126,799.44$ 70,147.37$ 30,418.94$ 26,233.13$ 34 INFRASTRUCTURE Harts Electrical Install new Transformer 4500187376 -$ -$ 2,450.10$ (2,450.10)$ 35 IMPROVEMENTS GENERAL 736,600.00$ -$ -$ 736,600.00$ 36 CAPITAL OUTLAY 736,600.00$ -$ 2,450.10$ 734,149.90$ 37 TRANSFERS TO 111 46,400.00$ -$ 44,600.00$ 1,800.00$ 38 TRANSFERS TO 112 21,200.00$ -$ 21,200.00$ -$ 39 Budget Trans from Appraiser 2,200.00$ -$ 508.38$ 1,691.62$ 40 Budget Trans from Tax Collector 3,300.00$ -$ 2,371.49$ 928.51$ 41 TRANSFERS 73,100.00$ -$ 68,679.87$ 4,420.13$ 42 TOTAL BUDGET 936,499.44$ 70,147.37$ 101,548.91$ 764,803.16$ 1,214,337,046 FY 10 Final Taxable value 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value Total Available Balance 764,803.16$ 967,155,849 FY 14 Final Taxable Value Plus Commited And Not Spent 70,147.37$ 996,994,678 FY 15 Final Taxable Value Estimated Cash 834,950.53$ 1,066,174,009 FY 16 July Taxable Value 1,145,697,249 FY 17 July Taxable Value 820,224.17$ 1,242,647,732 FY 18 July Taxable Value 1,308,187,315 FY 19 July Taxable Value 5.27%Adj. 18 to 19 FY 19 FY 18 Millage 0.1000 0.1000 Maximum Cap = .5000 Extension 130,819 124,265 Property Tax Limitation Impact FY 19 Gross Taxable Value 1,308,187,315 Minus: New Const. Annex.12,266,519 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 1,295,920,796 18 Levy 124,265 Rolled Back Rate (less Amend. One)0.0959 Estimated Cash Less Uncollected Ad Valorem Taxes 36.A.2 Packet Pg. 817 Attachment: Radio Road MSTU Meeting Agenda & Backup - March 25, 2019 (8481 : Radio Road Beautification MSTU - March 25, 2019) DEVONSHIRE BOULEVARDAT APPLEBY DRIVEINTERSECTION IMPROVEMENTSBERKSHIRE LAKESDEVONSHIRE BOULEVARDAPPLEBY DR ROUNDABOUTCONCEPTUAL PLAN VIEW36.A.2Packet Pg. 818Attachment: Radio Road MSTU Meeting Agenda & Backup - March 25, 2019 (8481 : Radio Road Beautification MSTU - March 25, 2019) DEVONSHIRE BOULEVARDAT BELVILLE BOULEVARDINTERSECTION IMPROVEMENTSBELVILLE BLVD ROUNDABOUTCONCEPTUAL PLAN VIEWDEVONSHIRE BOULEVARD36.A.2Packet Pg. 819Attachment: Radio Road MSTU Meeting Agenda & Backup - March 25, 2019 (8481 : Radio Road Beautification MSTU - March 25, 2019)