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Backup Documents 03/12/2019 Item #16D 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 D 9 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. 'Elie completed routing slip and original documents are to be Iornarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than NIonday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office t^j-t3 ?ha\\S 4. BCC Office Board of County Commissioners k.041. .N-\ v, 5. Minutes and Records Clerk of Court's Office 3��S) 1 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Joshua Thomas/Tes ' Sillery Phone Number 252-8989 or 252-5840 Contact/ Department PTNE Division(ol ATM Dept) Agenda Date Item was 3-12-2019 Agenda Item Number 16 D 9(#8031) t/ Approved by the BCC Type of Document FY 18-19 5310 Grant Award Number of Original (2)Orig.Grant Award Attached Documents Attached PO number or account number if document is to be recorded Special instructions: • Please email a copy to: Josh.Thomas@colliercountyfl.gov & Tessie.Sillery@colliercountyfl.gov • Fed ex — see attached Memo for instructions & if any questions call Josh at 8989 INSTRUCTIONS&CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not (Initial) Applicable) 1. Does the document require the chairm s original sig ture? JT 2. Does the document need to be sent to an y for additional signatures? If yes,provide JT the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by JT the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office JT and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document JT or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature JT and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JT should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 3-12-2019 and all changes made during the NCA is not an meeting have been incorporated in the attached document. The County Attorney's Office opttort for has reviewed the changes,if applicable. (leis line 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all : Vitiot,an changes directed by the BCC have been made,and the document is ready for the Chairman's . ilfr ,*pttpn.for signature. L s iiiie I:Forms/County Fom s/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1609 MEMORANDUM Date: March 15, 2019 To: Joshua Thomas, Grants Support Specialist Grants Management Office From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Section 5310 Grant Award/FL-16-0043 & SFY 2018-19 Attached, for your records, please find a scanned copy of the document as referenced above, (Item #16D9) adopted by the Board of County Commissioners on March 12, 2019. The Minutes and Record's Department has submitted the original with a Resolution and a copy of the document, per your request to FDOT. If you have any questions, please contact me at 252-8411. Thank you. Attachment Crystal K. Kinzel a�G�cUITCOURT �0� Collier County 1 6 D 9 o Clerk of the Circuit Court and Comptroller 0 3315 Tamiami Trail East, Suite 102 Naples, Florida 34112-5324 0 `QC C��FR c ouNTsr•°' March 15, 2019 FDOT, District One Mail Station 1-39 801 North Broadway Avenue Bartow, FL 33830 Mr. Paul Simmons, Enclosed are two original Section 5310 Grant Awards/FL-16-0043, SFY 2018-19 approved by the Board on Tuesday, March 12, 2019. Please process with additional signature and return one original back to my office. I have enclosed a return envelope or your convenience. Please contact me with any questions at 239-252-8411. Thank you, YL(9"er‘ Teresa Cannon, DC 3299 Tamiami Trail East Suite #401 Naples, FL 34112 Phone-(239)252-2646 Fax-(239) 252-2755 Website-www.CollierClerk.com Email- CollierClerk@collierclerk.com 1609 NOTICE OF FTA SECTION 5310 GRANT AWARD / FL-16-0043, SFY 2018/19 Based on the Agency's Application for Federal Assistance under 49 U.S.C. Section 5310, "Enhanced Mobility of Seniors and Individuals with Disabilities"program,which was due to the Florida Department of Transportation,District One Modal Development Office (Department) on or before December 31, 2017 and is on file at the Florida Department of Transportation, District One, 801 North Broadway Avenue, Bartow, Florida 33830 offices, the Department hereby makes the following grant award under the 49 U.S.C. Section 5310 Program to: Collier County Area Transit Public Transit&Neighborhood Enhancement Division 3299 Tamiami Trail East Suite 103 Naples, FL 34112 As of February 12, 2019 Description Estimated Estimated Estimated Estimated Total Federal State Applicant or 100% _ 80% 10% Local 10% Expand(4)Cutaways 5 years/200,000 miles $335,832 $268,666 $33,583 $33,583 (4)Mobile Radios/Tablets 10 years $15,896 $12,716 $1,590 $1,590 TOTAL — $351,728 $281,382 $35,173 $35,173 Financial Management Number: 435210-1-93-15 Federal Award Identification Number(FAIN): FL-2018-059-00 ACCEPTANCE OF GRANT AWARD (To be signed by the recipient and returned to the FDOT District Office) The undersigned accepts the above-described award and: a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits E, F, and G of its application. b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state program requirements, and for the services described, in its approved application. c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations. d) The Recipient agrees to contact the FDOT Contractor, Lazara Stinnette, at the Center for Urban Transportation Research,Florida Transit Research Inspection and Procurement Services(TRIPS)at 813-974-0695 to arrange purchase of the above items. This purchase will follow the Department's Guidelines for Acquiring Vehicles. e) The Recipient must do the following PRIOR to the purchase of equipment: 1) Follow FDOT procurement guidance by completing the appropriate third-party checklist in accordance with the procurement threshold, 2) Have it approved by the Department's Transit Project Coordinator, 3) The Recipient may now make purchase, 4) Compile documents: approved third party check list, invoice(s), proof of payment, and agency invoice to Department, and 5) Send all documents to Lazara to request reimbursement. f) The Recipient MUST request purchase of the vehicles/equipment on or before May 15,2019. g) The Recipient agrees to submit the local matching funds when requested to do so. h) The Recipient,if it is not a CTC, agrees to submit its Annual Operating Report(AOR)data to the CTC as requested. i) The Recipient will forward a copy of its maintenance plan to Dale Hanson by December 31, 2019 if you have not already done so. j) The Recipient will furnish proof of insurance for the vehicle(s)to Dale Hanson, listing FDOT District One as first Lien Holder and an additional insured, upon receipt of the vehicle. Page 1 of 6 Noir1 1609 SPECIAL CONSIDERATIONS: E-Verify Vendors/Contractors: 1. Shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and 2. Shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. Single Audit Information 1. Please note this award is for a passenger vehicle(s)and/or other capital equipment/costs.The value of the federal award should be considered as non-cash assistance. A non-Federal entity as defined by OMB Circular A-133, for fiscal years beginning before December 26,2014, and 2 CFR Part 200,thereafter,as a Subrecipient of this Federal award,may be subject to the audit requirements established by OMB Circular A-133, for fiscal years beginning before December 26, 2014,and 2 CFR Part 200,thereafter. In determining Federal awards expended in a fiscal year,the non-Federal entity must consider all sources of Federal awards,including non-cash contributions. AGENCY: k \ i C cckn1 �f �0Gilufit' �-tr��f�� SS ��r� �r5 (Name)A, Accepted by: � IMF% Date (Si:,(re) William L. McDaniel,Jr. ,, Chairman Typed Name and Title: Agency Federal Employment Identification Number: Agency Fiscal Year: DUNS Number: Cit FLORIDA DEPARTMENT OF TRANSPORTATION Award Approved by: Date: Typed Name and Title: Paul A. Simmons District Modal Development Administrator ATTEST Approved as to form and legality CRY TALK.KIN EL,CLERK- ... 4*. )(,), ' o\ Page 2 of 6 Attest as to Chaim tri n's Assistant County ;Q��,uey , ., .14 F. off t i L 1609 EXHIBIT 1 Federal Financial Assistance FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: CFDA No.: 20.513 CFDA Title: Enhanced Mobility of Seniors and Individuals with Disabilities CFDA Program Site: www.cfda.gov Awarding Agency: Florida Department of Transportation Award Amount: *refer to the Vehicle/Equipment delivery notice package for actual purchase price * Research & Not Applicable Development: Indirect Cost Rate: Not Applicable FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE FOLLOWING AUDIT REQUIREMENTS: 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal Awards www.ecfr.gov OMB Circular A-133,Audits of States, Local Governments and Non-Profit Organizations www.whitehouse.gov/omb/circulars OMB Circular A-133 Compliance Supplement www.whitehouse.gov/omb/circulars FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT TO THE FOLLOWING: OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments www.whi tehouse.gov/omb/circulars OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations www.whitehouse.gov/omb/circulars 49 USC 5310: Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities http://uscode.house.gov/browse.xhtml FTA Circular 9070.1 G: Enhanced Mobility of Seniors and Individuals with Disabilities Program Guidance and Application Instructions www.fta.dot.gov/legislation law/12349.html Federal Funding Accountability and Transparency Act(FFATA) Sub-award Reporting System (FSRS) www.fsrs.gov Page 3 of 6 1609 EXHIBIT 2 Single Audit Requirements The administration of resources awarded through the Florida Department of Transportation (Department) to the Subrecipient may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or limit the authority of any State agency inspector general, the State of Florida Auditor General or any other State official. The Subrecipient shall comply with all audit and audit reporting requirements as specified below. a. In addition to reviews of audits conducted in accordance with OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, monitoring procedures may include but not be limited to on-site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to Federal awards provided through the Department by this Award.By accepting this Award,the Subrecipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Subrecipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, State of Florida Chief Financial Officer (CFO)or State of Florida Auditor General. b. The Subrecipient, a non-Federal entity as defined by OMB Circular A-133, for fiscal years beginning before December 26,2014, and as defined by 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26,2014, as a subrecipient of a Federal award awarded through the Department, is subject to the following requirements: i. In the event the Subrecipient expends a total amount of Federal awards equal to or in excess of the threshold established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26,2014,the Subrecipient must have a Federal single or program- specific audit for such fiscal year conducted in accordance with the provisions of OMB Circular A-133,for fiscal years beginning before December 26,2014,and in accordance with the provisions of 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. Exhibit 1 to this Agreement provides the required Federal award identification information needed by the Subrecipient to further comply with the requirements of OMB Circular A-133,for fiscal years beginning before December 26,2014, and the requirements of 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. In determining Federal awards expended in a fiscal year, the Subrecipient must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including the Federal award provided as noncash assistance through the Depai fluent by this Award. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, for fiscal years beginning before December 26,2014,and established by 2 CFR Part 200,Subpart F-Audit Requirements,for fiscal years beginning on or after December 26,2014.An audit conducted by the State of Florida Auditor General in accordance with the provisions of OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, will meet the requirements of this part. Page 4 of 6 1609 ii. In connection with the audit requirements, the Subrecipient shall fulfill the requirements relative to the auditee responsibilities as provided in OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as provided in 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26,2014. iii. In the event the Subrecipient expends less than the threshold established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, in Federal awards, the Subrecipient is exempt from Federal audit requirements for that fiscal year. However, the Subrecipient must provide a single audit exemption statement to the Department at FDOTSingleAudit@dot.state.fl.us no later than nine months after the end of the Subrecipient's audit period for each applicable audit year. iv. The Subrecipient must electronically submit to the Federal Audit Clearinghouse (FAC) at https://harvester.census.gov/facweb/the audit reporting package as required by OMB Circular A- 133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26,2014,within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of record for audits required by OMB Circular A- 133, for fiscal years beginning before December 26, 2014, and for audits required by 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26, 2014, and this Award. However, the Department requires a copy of the audit reporting package also be submitted to FDOTSingleAudit@dot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period as required by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years beginning on or after December 26, 2014. v. Upon receipt,and within six months,the Department will review the Subrecipient's audit reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate action on all deficiencies has been taken pertaining to the Federal award provided through the Department by this Award. If the Subrecipient fails to have an audit conducted in accordance with OMB Circular A-133,for fiscal years beginning before December 26,2014,and in accordance with 2 CFR Part 200, Subpart F-Audit Requirements,for fiscal years beginning on or after December 26, 2014, the Department may impose additional conditions to remedy noncompliance. If the Department determines that noncompliance cannot be remedied by imposing additional conditions, the Department may take appropriate actions to enforce compliance. vi. As a condition of receiving this Federal award, the Subrecipient shall permit the Department, or its designee, the CFO or State of Florida Auditor General access to the Subrecipient's records including financial statements, the independent auditor's working papers and project records as necessary.Records related to unresolved audit findings,appeals or litigation shall be retained until the action is complete or the dispute is resolved. vii. The Department's contact information for requirements under this part is as follows: Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0450 FDOTSingleAudit(a,dot.state.fl.us Page 5 of 6 1609 c. The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department, or its designee, the CFO or State of Florida Auditor General access to such records upon request.The Subrecipient shall ensure that the audit working papers are made available to the Department, or its designee,the CFO, or State of Florida Auditor General upon request for a period of five years from the date the audit report is issued unless extended in writing by the Department. Page 6 of 6 G�' 1609 Engala, Todd From: Engala, Todd Sent: Wednesday, March 20, 2019 1:57 PM To: ArnoldMichelle Cc: Peronto, Michelle S (Michelle.Peronto@dot.state.fl.us); DeleonOmar; SotoCaroline; Hanson, Dale; Anne McLaughlin (anne.mclaughlin@colliercountyfl.gov); LStinnette@cutr.usf.edu; Fernandez, Kelley (Kelley.Fernandez@dot.state.fl.us); Peters, Victoria Subject: 435210-1-93-15/ FTA Section 5310 Grant Award (FL-16-0043)/Collier County BoCC/ SFY 2018/2019 Attachments: Executed - NOGA 5310-43 Collier County BoCC-4 Cut_4Radios-Tablets.pdf Dear Ms. Arnold: Attached is the fully-signed notice of funding and acceptance of grant award (NOGA) form for FTA Section 5310 Grant Award (FL-16-0043) for SFY 2018/19 To activate your agency's purchase order you may now contact: Ms. Lazara Stinnette Center for Urban Transportation Research, University of South Florida Florida Transit Research Inspection and Procurement Services (TRIPS) Email: LStinnettecutr.usf.edu Phone: 813-974-0695 Fax: 813-974-5168 It is a requirement to order your vehicle on or before Wednesday, May 15, 2019. ATTENTION! Your notice of grant award is six(6)pages in length because the single audit language has been added. Please be certain to read this portion of your grant award. If you have questions please contact you Transit Project Coordinator, Ms. Dale Hanson and she would be happy to assist you. Sincerely, Todd Engala, MURP FD Transit Project Coordinator Modal Development Office/Public Transit 801 North Broadway Ave., ATKI NS on behalf of FDOT,District One Bartow, FL 33830 Phone: 863-519-2412 Email: Todd.Engala©dot.state.fl.us Transit Project Coordinators 1 1609 NOTICE OF FTA SECTION 5310 GRANT AWARD /FL-16-0043, SFY 2018/19 Based on the Agency's Application for Federal Assistance under 49 U.S.C. Section 5310, "Enhanced Mobility of Seniors and Individuals with Disabilities"program,which was due to the Florida Department of Transportation,District One Modal Development Office (Department) on or before December 31, 2017 and is on file at the Florida Department of Transportation, District One, 801 North Broadway Avenue, Bartow, Florida 33830 offices, the Department hereby makes the following grant award under the 49 U.S.C. Section 5310 Program to: Collier County Area Transit Public Transit&Neighborhood Enhancement Division 3299 Tamiami Trail East Suite 103 Naples,FL 34112 As of February 12,2019 Description Estimated Estimated Estimated Estimated Total Federal State Applicant or 100% 80% 10% Local 10% Expand(4)Cutaways 5 years/200,000 miles $335,832 $268,666 $33,583 $33,583 (4)Mobile Radios/Tablets 10 years $15,896 $12,716 $1,590 $1,590 TOTAL, $351,728 $281,382 $35,173 $35,173 Financial Management Number: 435210-1-93-15 Federal Award Identification Number(FAIN): FL-2018-059-00 ACCEPTANCE OF GRANT AWARD (To be signed by the recipient and returned to the FDOT District Office) The undersigned accepts the above-described award and: a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits E,F, and G of its application. b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state program requirements, and for the services described, in its approved application. c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations. d) The Recipient agrees to contact the FDOT Contractor,Lazara Stinnette, at the Center for Urban Transportation Research,Florida Transit Research Inspection and Procurement Services(TRIPS)at 813-974-0695 to arrange purchase of the above items. This purchase will follow the Department's Guidelines for Acquiring Vehicles. e) The Recipient must do the following PRIOR to the purchase of equipment: 1) Follow FDOT procurement guidance by completing the appropriate third-party checklist in accordance with the procurement threshold, 2) Have it approved by the Department's Transit Project Coordinator, 3) The Recipient may now make purchase, 4) Compile documents: approved third party check list, invoice(s),proof of payment, and agency invoice to Department, and 5) Send all documents to Lazara to request reimbursement. f) The Recipient MUST request purchase of the vehicles/equipment on or before May 15,2019. g) The Recipient agrees to submit the local matching funds when requested to do so. h) The Recipient,if it is not a CTC,agrees to submit its Annual Operating Report(AOR)data to the CTC as requested. i) The Recipient will forward a copy of its maintenance plan to Dale Hanson by December 31,2019 if you have not already done so. j) The Recipient will furnish proof of insurance for the vehicle(s)to Dale Hanson,listing FDOT District One as first Lien Holder and an additional insured,upon receipt of the vehicle. Page 1 of 6 1609 SPECIAL CONSIDERATIONS: E-Verify Vendors/Contractors: 1. Shall utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and 2. Shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. Single Audit Information 1. Please note this award is for a passenger vehicle(s)and/or other capital equipment/costs.The value of the federal award should be considered as non-cash assistance.A non-Federal entity as defined by OMB Circular A-133,for fiscal years beginning before December 26,2014, and 2 CFR Part 200,thereafter,as a Subrecipient of this Federal award,may be subject to the audit requirements established by OMB Circular A-133, for fiscal years beginning before December 26, 2014,and 2 CFR Part 200,thereafter.In determining Federal awards expended in a fiscal year,the non-Federal entity must consider all sources of Federal awards,including non-cash contributions. AGENCY: L0 \ \ \ Fr 6 n1 \f CD( f� � - '(4111 C"°� S (Name) // WAIF Accepted by: ��b Date \ (Sit„ e) William L. McDaniel,Jr. ,, Chairman Typed Name and Title: Ck– b a a6�� Agency Federal Employment Identification Number: Agency Fiscal Year: 0 C r — S e�p°-C- ti DUNS Number: 61c FLORIDA DEPARTMENT OF TRANSPORTATION Award Approved by: -- Date:3 c /2O/7 1 Typed Name and Title: Paul A. Simmons district Modal Development Administrator ATTEST Approved as to form and legality CRI{ TML IC KI L,CLERK g3 - o\ Page 2 of 6 Attest as.toChauThati'S Assistant County :1a,ncy 097\�� 1609 EXHIBIT 1 Federal Financial Assistance FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: CFDA No.: 20.513 CFDA Title: Enhanced Mobility of Seniors and Individuals with Disabilities CFDA Program Site: www.cfda.gov Awarding Agency: Florida Department of Transportation Award Amount: *refer to the Vehicle/Equipment delivery notice package for actual purchase price * Research& Not Applicable Development: Indirect Cost Rate: Not Applicable FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE FOLLOWING AUDIT REQUIREMENTS: 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles &Audit Requirements for Federal Awards www.ecfr.gov OMB Circular A-133,Audits of States, Local Governments and Non-Profit Organizations www.whitehouse.gov/omb/circulars OMB Circular A-133 Compliance Supplement www.whitehouse.gov/omb/circulars FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT TO THE FOLLOWING: OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments www.whitehouse.gov/omb/circulars OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations www.whitehouse.gov/omb/circulars 49 USC 5310: Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities http://uscode.house.gov/browse.xhtml FTA Circular 9070.1 G: Enhanced Mobility of Seniors and Individuals with Disabilities Program Guidance and Application Instructions www.fta.dot.gov/legislation law/12349.html Federal Funding Accountability and Transparency Act(FFATA) Sub-award Reporting System(FSRS) www.fsrs.gov Page3of6 1 6 D 9 EXHIBIT 2 Single Audit Requirements The administration of resources awarded through the Florida Depai tlment of Transportation(Department) to the Subrecipient may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or limit the authority of any State agency inspector general, the State of Florida Auditor General or any other State official. The Subrecipient shall comply with all audit and audit reporting requirements as specified below. a. In addition to reviews of audits conducted in accordance with OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, monitoring procedures may include but not be limited to on-site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to Federal awards provided through the Depai trent by this Award. By accepting this Award,the Subrecipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Subrecipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, State of Florida Chief Financial Officer (CFO) or State of Florida Auditor General. b. The Subrecipient, a non-Federal entity as defined by OMB Circular A-133, for fiscal years beginning before December 26,2014, and as defined by 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26, 2014, as a subrecipient of a Federal award awarded through the Department, is subject to the following requirements: i. In the event the Subrecipient expends a total amount of Federal awards equal to or in excess of the threshold established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26,2014,the Subrecipient must have a Federal single or program- specific audit for such fiscal year conducted in accordance with the provisions of OMB Circular A-133,for fiscal years beginning before December 26,2014,and in accordance with the provisions of 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. Exhibit 1 to this Agreement provides the required Federal award identification information needed by the Subrecipient to further comply with the requirements of OMB Circular A-133, for fiscal years beginning before December 26, 2014, and the requirements of 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. In determining Federal awards expended in a fiscal year, the Subrecipient must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including the Federal award provided as noncash assistance through the Department by this Award. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, for fiscal years beginning before December 26,2014,and established by 2 CFR Part 200, Subpart F-Audit Requirements,for fiscal years beginning on or after December 26,2014.An audit conducted by the State of Florida Auditor General in accordance with the provisions of OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, will meet the requirements of this part. Page 4 of 6 1609 ii. In connection with the audit requirements, the Subrecipient shall fulfill the requirements relative to the auditee responsibilities as provided in OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as provided in 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26, 2014. iii. In the event the Subrecipient expends less than the threshold established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, in Federal awards, the Subrecipient is exempt from Federal audit requirements for that fiscal year. However, the Subrecipient must provide a single audit exemption statement to the Department at FDOTSingleAudit@dot.state.fl.us no later than nine months after the end of the Subrecipient's audit period for each applicable audit year. iv. The Subrecipient must electronically submit to the Federal Audit Clearinghouse (FAC) at https://harvester.census.gov/facweb/the audit reporting package as required by OMB Circular A- 133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26, 2014, within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of record for audits required by OMB Circular A- 133, for fiscal years beginning before December 26, 2014, and for audits required by 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years beginning on or after December 26, 2014, and this Award. However, the Department requires a copy of the audit reporting package also be submitted to FDOTSingleAudit(a,dot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period as required by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. v. Upon receipt,and within six months,the Department will review the Subrecipient's audit reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate action on all deficiencies has been taken pertaining to the Federal award provided through the Department by this Award. If the Subrecipient fails to have an audit conducted in accordance with OMB Circular A-133,for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on or after December 26, 2014, the Department may impose additional conditions to remedy noncompliance. If the Department determines that noncompliance cannot be remedied by imposing additional conditions, the Department may take appropriate actions to enforce compliance. vi. As a condition of receiving this Federal award, the Subrecipient shall permit the Department, or its designee, the CFO or State of Florida Auditor General access to the Subrecipient's records including financial statements, the independent auditor's working papers and project records as necessary. Records related to unresolved audit findings, appeals or litigation shall be retained until the action is complete or the dispute is resolved. vii. The Department's contact information for requirements under this part is as follows: Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0450 FDOTSingleAudit@dot.state.fl.us Page 5 of 6 05 1609 c. The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department, or its designee, the CFO or State of Florida Auditor General access to such records upon request.The Subrecipient shall ensure that the audit working papers are made available to the Department, or its designee, the CFO, or State of Florida Auditor General upon request for a period of five years from the date the audit report is issued unless extended in writing by the Department. Page 6 of 6 0Ci