Agenda 01/17/2019 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING THURSDAY, JANUARY 17, 2019
THE LANDSCAPE & SAFETY COMMITTEE OF THE PELICAN BAY
SERVICES DIVISION WILL MEET AT 1 :00 PM ON JANUARY 17 AT
THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960
HAMMOCK OAK DRIVE, NAPLES, FL 34108.
AGENDA
1. Call to Order
2. Pledge of Allegiance
3. Agenda approval
4. Approval of 12/20/18 meeting minutes
5. Audience comments
6. Sidewalk Construction Project Update (ABB reports)
7. Update on line of sight conflicts (Marion reports)
8. Committee Member comments
9. Chairman's comments
a. Pelican Bay Blvd. South Entrance
10. Adjournment
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICAN BAYSERVICESDIVISION.NET.
01/10/2019 2:14 PM
PELICAN BAY SERVICES DIVISION
LANDSCAPE & SAFETY COMMITTEE MEETING
DECEMBER 20,2018
The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday,
December 20 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock
Oak Drive,Naples, Florida 34108. The following members attended.
Landscape & Safety Committee Nick Fabregas
Joe Chicurel, Chairman Pete Griffith (absent)
Tom Cravens Mike Shepherd
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present Susan O'Brien, PBSD Board
Tom Barber, Agnoli, Barber& Brundage Scott Streckenbein, PBSD Board
John Gandolfo,PBF Board Tania Wrobleski, Sheriff's Office
APPROVED AGENDA (AS AMENDED)
1. Call to Order
2. Pledge of Allegiance
3. Agenda approval
4. Approval of 09/20/18 meeting minutes
5. Audience comments
6. Sidewalk Construction Project Update (Lisa/Neil reports)
a. Engineering study progress report
b. Financing update
c. Seagate Drive and Vanderbilt Beach Road sidewalk discussion
d. Plan of action time line discussion
7. Myra Janco Daniels Crosswalk situation(Lisa reports)
a. Line of sight issues (add-on)
b. Project updates (add-on)
8. Widening of the median on Gulf Park Drive at the RIGHT TURN ONLY section
discussion
9. Operations Dept's 2019 outline of projects (Marion report)
10. Committee Member comments
11. Chairman's comments
12. Adjournment
1
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Pelican Bay Services Division Landscape& Safety Committee Meeting
December 20,2018
ROLL CALL
Mr. Griffith was absent and a quorum was established
AGENDA APPROVAL
Mr.Cravens motioned,Mr.Fabregas seconded to approve the agenda as amended
with the addition of items #7a and #7b. The motion carried unanimously.
APPROVAL OF 09/20/18 MEETING MINUTES
Mr. Cravens motioned, Mr. Shepherd seconded to approve the 09/20/18 meeting
minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
Ms. O'Brien suggested that the committee obtain an update on the "no outlet" sign on
Crayton Rd. under agenda item#7b.
Mr. John Gandolfo requested an update on the US 41 berm landscaping project. Ms.Jacob
commented that the project is "in process" with the County Procurement Dept. and will be going
out for bid shortly.
SIDEWALK CONSTRUCTION PROJECT UPDATE
Mr. Dorrill commented that per PBSD Board direction, Agnoli, Barber, & Brundage has
been tasked to provide an engineering analysis and cost projection to replace all Pelican Bay
pathways with concrete sidewalks.
ENGINEERING STUDY PROGRESS REPORT
Mr. Tom Barber, engineering consultant with ABB,commented on the progress of the six-
foot wide concrete sidewalk replacement study. Highlights included(1)a draft of the"opinion of
cost"report has been provided to staff, (2)total cost is estimated at$5.7 million,which includes a
20% contingency and any necessary landscape replacement, (3) most of the GIS work has been
completed, (4) a total of 13 trees would require removal, (5) sidewalks on Vanderbilt Beach Rd.
from US 41 to the Ritz were included; sidewalks on Seagate Drive were not included, and (6)the
next step is to reflect the location of the sidewalks onto a GIS map.
FINANCING UPDATE
Mr. Dorrill commented that Mr. Mark Isackson, County Budget Director, will provide a
"financing alternatives"presentation to the PBSD Board at its January board meeting. Mr. Dorrill
reported on a recent meeting with Mr. Nick Casalanguida, Deputy County Manager. Items
discussed included (1) a schedule and exhibit of all Pelican Bay drainage easements (near
completion by County staff), and (2) preliminary architectural drawings and two conceptual site
plans for a new Operations Center at 6200 Watergate Way.
SEAGATE DRIVE AND VANDERBILT BEACH ROAD SIDEWALKS
Mr. Dorrill commented that there was no direction from the PBSD Board to include
Seagate Drive in the concrete replacement engineering study. Mr. Fabregas noted that existing
sidewalks on Seagate Drive are four-feet wide and have high pedestrian traffic. By consensus,the
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Pelican Bay Services Division Landscape & Safety Committee Meeting
December 20,2018
committee agreed that ABB should include the cost to replace Seagate Drive sidewalks in a
separate line item in their final report.
PLAN OF ACTION TIME LINE DISCUSSION
Mr. Tom Barber commented that the final sidewalk replacement study report may be
available for the January 7 PBSD Board meeting, but no later than the February meeting. Mr.
Dorrill commented that we are within 60—90 days of obtaining financing proposals.
SEASONAL SHERIFF'S PATROLS IN PELICAN BAY
Mr. Dorrill commented that the PBSD historically funded additional law enforcement
patrols in Pelican Bay. However, these patrols were suspended last year when a majority of
supplemental Sheriff's Office resources were allocated to increased security at our schools. Cpl.
Tania Wrobleski suggested that we put in a request to the Sheriff's Office if we are interested in
extra CCSO patrols, although these may be difficult to obtain. She also commented that the fine
for making a left turn onto US 41 from Gulf Park Drive is $160.
MYRA JANCO DANIELS CROSSWALK
Ms. Jacob commented on the recent County re-striping of the crosswalk on Myra Janco
Daniels Blvd. near the St. Williams Church and the Waterside Shops. The PBSD will be
responsible for the installation of four additional signs at this crosswalk. Mr. Dorrill commented
that although we will follow up with providing the signage, no tree removal will be pursued.
Ms. O'Brien suggested that we talk to personnel at the St.Williams Church,who may have
valuable input on church pedestrian traffic.
LINE OF SIGHT ISSUES (ADD-ON)
Dr. Chicurel and committee members discussed areas in Pelican Bay with "line of sight"
conflicts(with landscaping), many of which can only be observed from a sedan-type vehicle. Mr.
Dorrill commented that staff will complete an inventory of"line of sight"conflicts at intersections,
with specific evaluation of plant height and tree trunks, throughout Pelican Bay.
PROJECT UPDATES (ADD-ON)
Ms. Jacob provided project updates which included (1) the streetlight pole project is near
completion; the final phase which includes the installation of four new bollard lights will be
completed in January, (2) the street sign project contract has been awarded; a pre-construction
meeting has been scheduled for early January, and(3)the"no outlet" sign for Crayton Rd. will be
included in the next group of"add-on" signs to be installed.
Ms. O'Brien commented that the "no outlet" sign for Crayton Rd. was approved by the
PBSD Board in April and she suggested that we install a temporary sign.
WIDENING OF THE MEDIAN ON GULF PARK DRIVE
Dr. Chicurel reported that staff is placing three quasi-permanent posts at the end of the
former left turn lane at the intersection of Gulf Park Dr. and US 41.
Mr. Dorrill reported that he has a scheduled January meeting with Senator Passidomo,
which will provide an opportunity to discuss possible FDOT funding for a US 41 median alteration
(at the intersection of Gulf Park Dr.). By committee consensus it was agreed that Mr. Dorrill will
3
Pelican Bay Services Division Landscape & Safety Committee Meeting
December 20,2018
work with our engineer to prepare an exhibit of a proposed median alteration to share with the
senator.
By consensus, the committee was in favor of widening the median at the east end of Gulf
Park Dr. which would remove the former left turn lane at the east end of Gulf Park Dr. ABB will
prepare a drawing of the recommended widened median.
Mr. John Gandolfo commended the committee for working on the safety improvements at
this intersection.
OPERATIONS DEPT'S 2019 OUTLINE OF PROJECTS
Mr. Bolick reported (1) the US 41 berm restoration project is expected to begin in the
Spring, (2) a new tree trimming RFP is in process, and (3)pine straw, in-house mulching, and re-
sodding work is on-going.
Ms. O'Brien asked whether the installation of the plants and trees is included in the US 41
berm restoration project. Mr. Bolick confirmed that landscaping installation will be included in
the project and exclusively performed by the contracted vendor.
COMMITTEE MEMBER COMMENTS
None
CHAIRMAN'S COMMENTS
None
ADJOURNMENT
The meeting was adjourned at 2:19 p.m.
Joe Chicurel, Chairman
Minutes approved [ ] as presented OR [ ] as amended ON [ ] date
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Agnoli, Barber&Brundage, Inc
Engineer's Preliminary Opinion of Probable Cost
lits January 1, 2019
i) al
PN: 18-0086
PELICAN BAY SIDEWALK
Item No. Description Unit Quantity Unit Total
Cost Cost
1 MOBILIZATION LS 1 $220,000.00 $220,000.00
2 MAINTENANCE OF TRAFFIC LS 1 $235,000.00 $235,000.00
3 DEMOLITION-ASPHALT SIDEWALK SY 38,771 $3.50 $135,699.28
4 DEMOLITION-CONCRETE SIDEWALK SY 6,606 $25.00 $165,161.11
5 DEMOLITION-CLEARING AND GRUBBING(SHRUBS,SOD,MISC.) SY 15,126 $10.00 $151,258.89
6 REGRADING AREA(Demolition,Earthwork,Curbing,Sod&Landscape) LF 640 $100.00 $63,980.14
7 DEMOLITION-TREE REMOVAL OAK EA 7 $1,700.00 $11,900.00
8 DEMOLITION-TREE REMOVAL SABAL EA 7 $600.00 $4,200.00
9 DEMOLITION-TREE REMOVAL PINE EA 2 $1,500.00 $3,000.00
10 DEMOLITION-TREE REMOVAL MAHOGANY EA 2 $1,300.00 $2,600.00
11 ADA COMPLIANT DETECTABLE WARNINGS EA 180 $250.00 $45,000.00
12 PAVERS-RESTORATION AT CROSSWALKS EA 80 $5,000.00 $400,000.00
13 CONCRETE-2'VALLEY GUTTER(50'per each crosswalk) LF 6,100 $20.00 $122,000.00
14 CONCRETE-6"THICK SIDEWALK SY 45,378 $44.00 $1,996,617.33
15 REGULATORY SIGNAGE-R1-1 EA 122 $1,000.00 $122,000.00
16 THERMOPLASTIC STRIPING,STD,WHITE,SOLID-6"WIDTH(50'per each crosswalk) LF 6,100 $3.00 $18,300.00
17 THERMOPLASTIC STRIPING,STD,WHITE,SOLID-24"WIDTH(15'per each crosswalk LF 1,845 $12.00 $22,140.00
18 LANDSCAPE-RELOCATE EXSTING IRRIGATION LS 1 $260,000.00 $260,000.00
19 LANDSCAPE-RESTORE SOD(6'x sidewalk length) SY 48,383 $5.00 $241,916.67
20 ADJUST ELECTRIC HANDHOLE TOP TO GRADE EA 15 $1,000.00 $15,000.00
21 ADJUST IRRIGATION VALVE BOX TO GRADE EA 102 $250.00 $25,500.00
22 ADJUST MISC UTILITY CONFLICT EA 22 $1,500.00 $33,000.00
23 MISC CONFLICT EA 107 $1,000.00 $107,000.00
24 RELOCATE FIRE HYDRANT EA 1 $2,500.00 $2,500.00
25 TEMPORARY SILT FENCE LF 145,150 $1.50 $217,725.00
26 ROOT REMOVAL EA 96 $800.00 $76,800.00
27 BIO-BARRIER ROOT CONTROL EA 96 $400.00 $38,400.00
28 REPLACEMENT TREES EA 18 $2,000.00 $36,000.00
TOTAL $4,772,698.41
SURVEYING(750W day*108 days*$1,200k/day) EA 1 $130,000.00 $130,000.00
ENGINEERING EA 1 $85,000.00 $85,000.00
PERMITTING EA 1 $43,000.00 $43,000.00
SURVEY CONSTRUCTION LAYOUT EA 1 $85,000.00 $85,000.00
ENGINEERING CONSTRUCTION SERVICES EA 1 $55,000.00 $55,000.00
ROW PERMIT AND FEES EA 1 $25,000.00 $25,000.00
20%CONTINGENCY $1,039,139.68
PROJECT TOTAL $6,234,838.10
Agnoli, Barber& Brundage, Inc
Engineer's Preliminary Opinion of Probable Cost
December 14, 2018
PN: 18-0086
PELICAN BAY SIDEWALK
Item No. Description Unit Quantity Unit Total
Cost Cost
1 MOBILIZATION LS 1 $200,000.00 $200,000.00
2 MAINTENANCE OF TRAFFIC LS 1 $220,000.00 $220,000.00
3 DEMOLITION-ASPHALT SIDEWALK SY 38,771 $3.50 $135,699.28
4 DEMOLITION-CONCRETE SIDEWALK SY 5,018 $25.00 $125,438.89
5 DEMOLITION-CLEARING AND GRUBBING(SHRUBS,SOD,MISC.) SY 1,673 $10.00 $16,725.19
6 REGRADING AREA(Demolition,Earthwork,Curbing,Sod&Landscape) LF 640 $100.00 $63,980.14
7 DEMOLITION-TREE REMOVAL OAK EA 6 $1,700.00 $10,200.00
8 DEMOLITION-TREE REMOVAL SABAL EA 5 $600.00 $3,000.00
9 DEMOLITION-TREE REMOVAL PINE EA 1 $1,500.00 $1,500.00
10 DEMOLITION-TREE REMOVAL MAHOGANY EA 1 $1,300.00 $1,300.00
11 ADA COMPLIANT DETECTABLE WARNINGS EA 168 $250.00 $42,000.00
12 PAVERS-RESTORATION AT CROSSWALKS EA 68 $5,000.00 $340,000.00
13 CONCRETE-2'VALLEY GUTTER(50'per each crosswalk) LF 5,800 $20.00 $116,000.00
14 CONCRETE-6"THICK SIDEWALK SY 43,789 $44.00 $1,926,706.22
15 REGULATORYSIGNAGE-R1-1 EA 116 $1,000.00 $116,000.00
16 THERMOPLASTIC STRIPING,STD,WHITE,SOLID-6"WIDTH(50'per each crosswalk) LF 5,800 $3.00 $17,400.00
17 THERMOPLASTIC STRIPING,STD,WHITE,SOLID-24"WIDTH(15'per each crosswalk LF 1,755 $12.00 $21,060.00
18 LANDSCAPE-RELOCATE EXSTING IRRIGATION LS 1 $250,000.00 $250,000.00
19 LANDSCAPE-RESTORE SOD(6'x sidewalk length) SY 46,477 $5.00 $232,383.33
20 ADJUST ELECTRIC HANDHOLE TOP TO GRADE EA 12 $1,000.00 $12,000.00
21 ADJUST IRRIGATION VALVE BOX TO GRADE EA 101 $250.00 $25,250.00
22 ADJUST MISC UTILITY CONFLICT EA 17 $1,500.00 $25,500.00
23 MISC CONFLICT EA 107 $1,000.00 $107,000.00
24 RELOCATE FIRE HYDRANT EA 1 $2,500.00 $2,500.00
25 TEMPORARY SILT FENCE LF 139,430 $1.50 $209,145.00
26 ROOT REMOVAL EA 93 $800.00 $74,400.00
27 BIO-BARRIER ROOT CONTROL EA 93 $400.00 $37,200.00
TOTAL $4,332,388.04
SURVEYING(750ft/day*100 days*$1,200k/day) EA 1 $120,000.00 $120,000.00
ENGINEERING EA 1 $80,000.00 $80,000.00
PERMITTING EA 1 $40,000.00 $40,000.00
SURVEY CONSTRUCTION LAYOUT EA 1 $80,000.00 $80,000.00
ENGINEERING CONSTRUCTION SERVICES EA 1 $50,000.00 $50,000.00
ROW PERMIT AND FEES EA 1 $20,000.00 $20,000.00
20%CONTINGENCY $944,477.61
PROJECT TOTAL $5,666,865.65
PELICAN BAY SERVICES DIVISION
LANDSCAPE & SAFETY COMMITTEE MEETING
JANUARY 17,2019
The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday,
January 17 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak
Drive,Naples, Florida 34108. The following members attended.
Landscape & Safety Committee Nick Fabregas
Joe Chicurel, Chairman Pete Griffith
Tom Cravens (absent) Mike Shepherd
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present John Gandolfo, PBF Board
Tom Barber, Agnoli, Barber& Brundage Tania Wrobleski, Sheriffs Office
APPROVED AGENDA (AS PRESENTED)
1. Call to Order
2. Pledge of Allegiance
3. Agenda approval
4. Approval of 12/20/18 meeting minutes
5. Audience comments
6. Sidewalk Construction Project Update (ABB reports)
7. Update on line of sight conflicts (Marion reports)
8. Committee Member comments
9. Chairman's comments
a. Pelican Bay Blvd. South Entrance
10. Adjournment
ROLL CALL
Mr. Cravens was absent and a quorum was established
AGENDA APPROVAL
Mr. Shepherd motioned, Mr. Fabregas seconded to approve the agenda as
presented. The motion carried unanimously.
1
Pelican Bay Services Division Landscape & Safety Committee Meeting
January 17,2019
APPROVAL OF 12/20/18 MEETING MINUTES
Mr. Griffith motioned, Mr. Fabregas seconded to approve the 12/20/18 meeting
minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
None
SIDEWALK CONSTRUCTION PROJECT UPDATE
Mr. Tom Barber, engineering consultant with ABB, provided the committee with an
updated draft report of"engineer's preliminary opinion of probable cost" of the replacement of
PB sidewalks as of 01/01/19 along with the prior 12/14/18 draft. These two documents were added
to the record. The new draft contained updated estimates including (1) replacement of Seagate
Drive sidewalks with six feet wide concrete sidewalks with an estimated cost of$403,000, (2) 18
replacement tress with an estimated cost of$36,000, (3) clearing and grubbing demolition(line 5)
with an estimated cost of$151,259, and (4) a total sidewalk project estimated cost of$6,234,838.
Mr. Barber reported that ABB has completed the assigned task of updating the GIS map.
After discussion by the committee on whether to replace the existing five feet wide
concrete sidewalks on Seagate Drive,the committee and Mr.Dorrill agreed to task ABB to provide
an engineer's analysis of the condition (safety and compliance) of the existing Seagate Dr.
sidewalks. The committee also requested that ABB provide a cost savings analysis of complete
replacement of Seagate Dr. sidewalks vs. repair costs of only those sections which are deemed
unsafe.
Dr. Chicurel summarized that he will (1) present the updated ABB 01/01/19 "opinion of
cost" report and the Seagate Drive sidewalk condition opinion to the full board at its February
meeting, (2)make a motion that the committee is requesting the board to approve the draft, which
may or may not include the Seagate opinion., and (3) make an additional motion that we approve
contingent financing, knowing the County's participation.
Mr. Dorrill commented that staff will be asking the full board (based on committee
conclusions) for approval that we proceed to construction plans and specifications contingent on
the final negotiations on the cost share coming from the County general revenues; an annual
County contribution of$300,000 has been suggested during these negotiations.
SEASONAL SHERIFF'S PATROLS IN PELICAN BAY
Cpl. Tania Wrobleski, Sheriff's Office, commented as follows:
• The Sheriff's Office "special detail coordinator" has commented that special law
enforcement patrols/details remain unavailable during season,but may be available during
the summer months. Supplemental resources continue to be allocated to school security.
• Extra CCSO patrols can be requested on the Collier Sheriff website.
• Civilian volunteers are assigned where needed, and generally to locations with the highest
number of complaints.
Mr. Dorrill requested that Cpl. Wrobleski research the extent to which sworn auxiliary
deputies are available in the North Naples district.
THE INTERSECTION AT GULF PARK DR. AND US 41
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Pelican Bay Services Division Landscape & Safety Committee Meeting
January 17, 2019
Dr. Chicurel commented positively on staffs completion of the "right turn only" project.
Mr. Shepherd commented on eastbound vehicles (on Gulf Park Dr.)who continue to turn left onto
US 41. Ms. Jacob commented that flexible barrier poles will not be installed in the former left
turn lane until after Gulf Park Dr. is repaved (expected to be completed Spring 2019).
The committee discussed additional modifications to the intersection including (1)
widening the median on Gulf Park Dr. at the intersection of US 41 and reducing traffic to one lane,
or (2) an FDOT modification to the US 41 median which would discontinue left turning vehicles
into Gulf Park Dr. with no modification to the Gulf Park Dr. median. The committee agreed that
future discussion is needed on these additional possible modifications.
UPDATE ON LINE OF SIGHT CONFLICTS
Mr. Bolick commented on a few intersections with "line of sight" conflicts. Staff has
removed the tall shrubs on Pelican Bay Blvd. at the Dorchester intersection. Dr. Chicurel
suggested that the "red plants" at the Gulf Park Dr. turnaround be removed, as these plants are
blocking the view of westbound vehicles. Dr. Chicurel suggested additional reviews of"line of
sight"conflicts at intersections and crosswalks.
COMMITTEE MEMBER COMMENTS
Mr. Griffith asked for an update on the Ridgewood Park re-forestation project. Mr. Bolick
commented that he met with our landscape architect, Ms. Ellin Goetz, a few weeks ago and she is
in the process of preparing a landscape plan for this area.
CHAIRMAN'S COMMENTS
PELICAN BAY BLVD. SOUTH ENTRANCE
Dr. Chicurel commented on the recent FDOT changes being made at the Pelican Bay Blvd.
south entrance,and included a schematic of the proposed changes in the agenda packet. Mr.Dorrill
commented that he met with State Senator Passidomo who stated(1)FDOT has promised that the
street lights along US 41 from Pine Ridge Rd. up to Vanderbilt Beach Rd. are expected to be
operating no later than Jan. 25, and (2) FDOT has pledged to further evaluate relocating the new
street light pole which is positioned in front of our Pelican Bay entrance monument sign on the
south side of this intersection. FDOT has no plans for additional sidewalks to connect this
intersection to the Waterside Shops or to extend sidewalks northward on US 41.
ADJOURNMENT
[The meeting was adjourned at 2:00 p.m.
Joe Chicurel, Chairman
Minutes approved [ 1 as presented OR [ 1 as amended ON [ 1 date
3
Agenda item#6a
Page 1 of 1
Agnoli, Barber& Brundage, Inc
Engineer's Preliminary Opinion of Probable Cost
Febuary 5th, 2019
PN: 18-0086
Note:Sidewalk lengths are based on Collier County
PELICAN BAY SIDEWALK GIS information,other quantities are based on ABB
field collected GIS. Costs and Quantites are for
(Repair Seagate Drive) rough budgeting purposes only and are not based
on survey data.
Item No. Description Unit Quantity Unit Total
Cost Cost
1 MOBILIZATION LS 1 $205,000.00 $205,000.00
2 MAINTENANCE OF TRAFFIC LS 1 $225,000.00 $225,000.00
3 DEMOLITION-ASPHALT SIDEWALK SY 38,771 $3.50 $135,699.28
4 DEMOLITION-CONCRETE SIDEWALK SY 5,168 $25.00 $129,200.00
5 DEMOLITION-CLEARING AND GRUBBING(SHRUBS,SOD,MISC.) SY 15,126 $10.00 $151,260.00
6 REGRADING AREA(Demolition,Earthwork,Curbing,Sod&Landscape) LF 640 $100.00 $63,980.14
7 DEMOLITION-TREE REMOVAL OAK EA 6 $1,700.00 $10,200.00
8 DEMOLITION-TREE REMOVAL SABAL EA 5 $600.00 $3,000.00
9 DEMOLITION-TREE REMOVAL PINE EA 1 $1,500.00 $1,500.00
10 DEMOLITION-TREE REMOVAL MAHOGANY EA 1 $1,300.00 $1,300.00
11 ADA COMPLIANT DETECTABLE WARNINGS EA 168 $250.00 $42,000.00
12 PAVERS-RESTORATION AT CROSSWALKS EA 70 $5,000.00 $350,000.00
13 CONCRETE-2'VALLEY GU II ER(50'per each crosswalk) LF 5,950 $20.00 $119,000.00
14 CONCRETE-6"THICK SIDEWALK SY 43,939 $44.00 $1,933,325.78
15 REGULATORY SIGNAGE-R1-1 EA 116 $1,000.00 $116,000.00
16 THERMOPLASTIC STRIPING,STD,WHITE,SOLID-6"WIDTH(50'per each crosswalk) LF 5,950 $3.00 $17,850.00
17 THERMOPLASTIC STRIPING,STD,WHITE,SOLID-24"WIDTH(15'per each crosswalk LF 1,800 $12.00 $21,600.00
18 LANDSCAPE-RELOCATE EXSTING IRRIGATION LS 1 $250,000.00 $250,000.00
19 LANDSCAPE-RESTORE SOD(6'x sidewalk length) SY 45,650 $5.00 $228,250.00
20 ADJUST ELECTRIC HANDHOLE TOP TO GRADE EA 12 $1,000.00 $12,000.00
21 ADJUST IRRIGATION VALVE BOX TO GRADE EA 101 $250.00 $25,250.00
22 ADJUST MISC UTILITY CONFLICT EA 17 $1,500.00 $25,500.00
23 MISC CONFLICT EA 107 $1,000.00 $107,000.00
24 RELOCATE FIRE HYDRANT EA 1 $2,500.00 $2,500.00
25 TEMPORARY SILT FENCE LF 139,950 $1.50 $209,925.00
26 ROOT REMOVAL EA 93 $800.00 $74,400.00
27 BIO-BARRIER ROOT CONTROL EA 93 $400.00 $37,200.00
28 REPLACEMENT TREES EA 15 $2,000.00 $30,000.00
TOTAL $4,527,940.19
SURVEYING(750ft/day*100 days*$1,200k/day) EA 1 $122,400.00 $122,400.00
ENGINEERING EA 1 $82,000.00 $82,000.00
PERMITTING EA 1 $41,500.00 $41,500.00
SURVEY CONSTRUCTION LAYOUT EA 1 $82,000.00 $82,000.00
ENGINEERING CONSTRUCTION SERVICES EA 1 $51,000.00 $51,000.00
ROW PERMIT AND FEES EA 1 $25,000.00 $25,000.00
20%CONTINGENCY $986,368.04
PROJECT TOTAL $5,918,208.23
Agenda item#6a-1
Page 1 of 3
SheaBarbara
Subject: FW: Pelican Bay Sidewalks
Our Pelican Bay pathways have been the subject of Services Division discussions for more than three years. We have
received many e-mails and letters from residents, many pleading for improvements. We have a number of residents
who are"mobility challenged" and have described their condition as being "under house arrest" because they cannot
safely and reliably negotiate our sidewalk system. From the sounds of your e-mail,you and I are both fortunate to
remain agile and able to enjoy all Pelican Bay has to offer. Unfortunately,our sidewalks belong to all members, both
those who are agile and those less so.
The Services Division has taken the last two years to engage in comprehensive study of our pathways, including their
existing condition,the sidewalk designs and materials which are common to other similar Naples area PUD communities,
the legal requirements to achieve ADA compliance,the cost for repairs and/or replacement, hardscape and right-of-way
constraints, and many other aspects. All of our meetings have been open to the public and noticed on the PBSD web
site and on the Pelican Bay foundation web site.... we have tried to be totally transparent as we explored the various
options available to us.
Historical Perspective
Our pathways were originally placed in asphalt and were intended to be approximately 5' in width (actual width varies
from about 4'to 5'). The oldest sections date back to the 1980 time frame and have been resurfaced three times,with
progressively less success. The nationally accepted lifespan for asphalt pathways ranges from 20-40 years, depending on
location,traffic, and quality of initial installation. It is therefore no surprise that our walks are in failing condition after
nearly 39 years of service.
The county has continued to make repairs to the most egregious sections of our pathways each year,typically spending
about$22k. In 2018,those repairs exceeded$80k. Many of those 2018 repairs are already failing after less than six
months of service. Last spring, county representatives walked and inspected virtually every foot of our pathways,
accompanied by the chairman of the Services Division. The conclusion was that our pathways are exhausted and need
to be replaced. There are indeed some sections which remain serviceable, but those are in the minority.
Our pathways are a county asset, placed on county property(in the right-of-way). We have implored the county to
replace our aging walkway system, but unfortunately we are attached to the hip with an organization having virtually no
budget for pathway replacement. In fact, there are many neighborhoods in Collier County with poor(or no)walkways,
all of which are clamoring for similar attention. You can imagine the political position the commissioners would find
themselves in if they were to spend virtually all of their sidewalk budget in Pelican Bay and leave the balance of the
county naked!
Thus the problem remains in our court.....
County Lad Development Code
At the time our original pathway system was approved (late 1970's), five foot asphalt designs were acceptable. Since
that time, many studies have been completed on a national and local level to develop standards for optimum sidewalk
systems, including initial and maintenance costs, lifespan, and importantly the imperative that sidewalks serve all of our
citizens.
1
Agenda item#6a-1
Page 2 of 3
Asphalt material has proven to have a number of deficiencies. The lifespan is about half of the more common concrete
design. The edges of unconstrained asphalt typically fray and quickly reduce the effective width. The ability to construct
and maintain asphalt pathways in compliance with ADA requirements is challenging at best.
As we speak,the nationally accepted, minimum sidewalk width for bi-directional pedestrian traffic is six feet. The
Collier County Land Development Code embraces this new awareness and now specifies that sidewalks in public right-of-
ways(all PB walks fall into this category) be constructed from 6"thick concrete with minimum width based on the type
of roadway... PB Boulevard and Gulf Park Drive would require six foot minimum width, while so-called local roads such
as Ridgewood or Greentree would be allowed minimum widths of only five feet.
There are those among us who prefer asphalt walkways and have suggested that Pelican Bay might be "grandfathered"
to continue with five foot asphalt walks. This is likely not true, but entirely misses the point. We are a progressive
community and should be interested in achieving the most enlightened environment possible, regardless of whether we
might identify some loophole which would allow us to maintain an obsolete design standard. I have no appetite to
return to B&W television, even though I have fond memories of watching Ozzie& Harriet in B&W with my family.
Current Status of Decision
The services division moves very slowly, in part to consider all of our member preferences and to be sensitive to unique
member needs. Even though we have been working diligently on sidewalk design for over two years,we are still a year
or more out from actually beginning any replacement project.
Thus far,the Services Division has only an "estimate"from our consulting engineer which forecasts the total project
cost,the number of trees which might be vulnerable,and other considerations which would impact any forward plan.
That estimate indicates that 18 trees might be impacted.... 9 of which would be hardwood species. Importantly,the
estimate also includes$36,000 to replace all impacted trees, one-for-one,with the largest caliper tree which can be
reasonably transplanted. The palm tree replacements would be indistinguishable from those removed. As an aside,we
have roughly 3600 trees which we are responsible for. Thus,the 9 highlighted trees constitute 1/4 of 1%of our tree
inventory.
The next step, if we were to proceed,would be to have an official engineering design for the sidewalk system. This
would include accurate survey data,accurate identification of actual trees and other hardscape which would need to be
relocated and of course, total cost.
Final Thoughts
Your e-mail made some good suggestions which I will also comment on...
Any replacement of our sidewalks would be financed through long-term financing. Thus far,all of the stakeholders seem
to have embraced this notion of matching the costs with the users actually benefiting from the improvements. If the
original engineering estimates prove to be accurate,the total cost would be slightly less than$6M and be financed over
10-20 years. The county finance department has already been working on a proposal which would meet our needs.
Financed over 10 years,the$6M cost would result in approximately$95 per year, per owner.
Your suggestion of a partnership with the county is a good one and one that our capable administrator has already been
pursuing with the county. You can imagine how much easier it would be to secure a modest chunk of money from the
county's General Fund than a very visible capital expenditure exclusively for Pelican Bay. At this time,the negotiations
seem to be converging on a county contribution of between $250,000 and $300,000 per year. If this turns out to be the
case,the county would therefore be returning about$40 per year, per owner(we have 7615 ERU's over which we
distribute all division costs). So the net cost,per owner for new sidewalks would be roughly$55 per year. As the chair
of the budget committee, my sense is that most of our owners can handle$55 per year.
2
Agenda item#6a-1
Page 3 of 3
You suggested that the timing for any decision regarding sidewalks be made soon... before summer. With some
embarrassment, I must confess that we don't work that fast. The reality is that the only decision which can be made
before even next fall would be to proceed with engineering design work. That decision might be made in March and
could result in an engineering project easily requiring three months. That would then be followed by several months of
review, public meetings,etc. before the decision to solicit actual bid costs could be made. The take away is that you will
almost certainly be back in town for Fall 2019 before any final decisions are made.
We have already had many public meetings, including at least two where a comprehensive PowerPoint presentation was
included in the presentation. As soon as we have an actual proposal/plan from our engineers,we would be in a
position for a repeat performance.
Just a few final related comments....the Services Division engages in minor trimming of surface tree roots for a number
of reasons, including sidewalk intrusion, reduction in mulch circles around trees and to maintain the ability to mow turf.
In the past,this trimming has been done with the counsel of contracted arborists. I know of no trees which have been
lost due to minor grooming of surface roots.
Any issue seems to have a number of interested coalitions, often with opposing perspectives. Surrounding the sidewalk
issue are the groups which believe that jogging on asphalt is preferred to concrete,groups which view trees as
"sacrosanct", groups which believe that wider walks will simply attract more bicycles and make walking more
dangerous,groups which rely on flat/reliable surfaces to safely negotiate,groups with prefer the crisp and pristine look
of concrete, groups which prefer the"natural" look of asphalt, "white carpet"groups which object to asphalt tracking in
their home.... and more. As your representatives, the members of the PBSD board try to weigh all of the various
perspectives, including the legal and liability implications for every decision, all aimed at providing the most satisfying
user experience for all members.
Personally, I am a fan of hardwood canopy trees and believe that they are an integral part of the PB experience. I also
believe that opposing progress towards six foot, concrete sidewalks would constitute little more than tilting at
windmills....they are coming our way whether we like it or not. As the sidewalk issue works its way though the system,
I intend to put my energy into preserving the maximum number of trees and to insure that replacements restore any
lost canopy.
You are welcome to call me anytime on cell to discuss this and any other PBSD issue... 239-269-7738.
Respectfully,
Mike Shepherd
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