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Minutes 12/20/2018 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING DECEMBER 20,2018 The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday, December 20 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,Naples, Florida 34108. The following members attended. Landscape& Safety Committee Nick Fabregas Joe Chicurel, Chairman Pete Griffith (absent) Tom Cravens Mike Shepherd Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill,Administrator Lisa Jacob,Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Susan O'Brien, PBSD Board Tom Barber, Agnoli, Barber& Brundage Scott Streckenbein, PBSD Board John Gandolfo, PBF Board Tania Wrobleski, Sheriff's Office APPROVED AGENDA (AS AMENDED) 1. Call to Order 2. Pledge of Allegiance 3. Agenda approval 4. Approval of 09/20/18 meeting minutes 5. Audience comments 6. Sidewalk Construction Project Update (Lisa/Neil reports) a. Engineering study progress report b. Financing update c. Seagate Drive and Vanderbilt Beach Road sidewalk discussion d. Plan of action time line discussion 7. Myra Janco Daniels Crosswalk situation(Lisa reports) a. Line of sight issues (add-on) b. Project updates (add-on) 8. Widening of the median on Gulf Park Drive at the RIGHT TURN ONLY section discussion 9. Operations Dept's 2019 outline of projects (Marion report) 10. Committee Member comments 11. Chairman's comments 12. Adjournment 1 Pelican Bay Services Division Landscape & Safety Committee Meeting December 20,2018 ROLL CALL Mr. Griffith was absent and a quorum was established AGENDA APPROVAL Mr.Cravens motioned,Mr.Fabregas seconded to approve the agenda as amended with the addition of items#7a and#7b. The motion carried unanimously. APPROVAL OF 09/20/18 MEETING MINUTES Mr. Cravens motioned, Mr. Shepherd seconded to approve the 09/20/18 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Ms. O'Brien suggested that the committee obtain an update on the "no outlet" sign on Crayton Rd. under agenda item#7b. Mr. John Gandolfo requested an update on the US 41 berm landscaping project. Ms.Jacob commented that the project is "in process" with the County Procurement Dept. and will be going out for bid shortly. SIDEWALK CONSTRUCTION PROJECT UPDATE 1 Mr. Dorrill commented that per PBSD Board direction, Agnoli, Barber, & Brundage has been tasked to provide an engineering analysis and cost projection to replace all Pelican Bay pathways with concrete sidewalks. ENGINEERING STUDY PROGRESS REPORT Mr. Tom Barber,engineering consultant with ABB,commented on the progress of the six- foot wide concrete sidewalk replacement study. Highlights included(1) a draft of the"opinion of cost"report has been provided to staff, (2)total cost is estimated at$5.7 million,which includes a 20% contingency and any necessary landscape replacement, (3) most of the GIS work has been completed, (4) a total of 13 trees would require removal, (5) sidewalks on Vanderbilt Beach Rd. from US 41 to the Ritz were included; sidewalks on Seagate Drive were not included, and (6)the next step is to reflect the location of the sidewalks onto a GIS map. FINANCING UPDATE Mr. Dorrill commented that Mr. Mark Isackson, County Budget Director, will provide a "financing alternatives"presentation to the PBSD Board at its January board meeting. Mr. Dorrill reported on a recent meeting with Mr. Nick Casalanguida, Deputy County Manager. Items discussed included (1) a schedule and exhibit of all Pelican Bay drainage easements (near completion by County staff), and (2) preliminary architectural drawings and two conceptual site plans for a new Operations Center at 6200 Watergate Way. SEAGATE DRIVE AND VANDERBILT BEACH ROAD SIDEWALKS Mr. Dorrill commented that there was no direction from the PBSD Board to include Seagate Drive in the concrete replacement engineering study. Mr. Fabregas noted that existing sidewalks on Seagate Drive are four-feet wide and have high pedestrian traffic. By consensus,the 2 Pelican Bay Services Division Landscape & Safety Committee Meeting December 20,2018 committee agreed that ABB should include the cost to replace Seagate Drive sidewalks in a separate line item in their final report. PLAN OF ACTION TIME LINE DISCUSSION Mr. Tom Barber commented that the final sidewalk replacement study report may be available for the January 7 PBSD Board meeting, but no later than the February meeting. Mr. Dorrill commented that we are within 60—90 days of obtaining financing proposals. SEASONAL SHERIFF'S PATROLS IN PELICAN BAY Mr. Dorrill commented that the PBSD historically funded additional law enforcement patrols in Pelican Bay. However, these patrols were suspended last year when a majority of supplemental Sheriff's Office resources were allocated to increased security at our schools. Cpl. Tania Wrobleski suggested that we put in a request to the Sheriff's Office if we are interested in extra CCSO patrols, although these may be difficult to obtain. She also commented that the fine for making a left turn onto US 41 from Gulf Park Drive is $160. MYRA JANCO DANIELS CROSSWALK Ms. Jacob commented on the recent County re-striping of the crosswalk on Myra Janco Daniels Blvd. near the St. Williams Church and the Waterside Shops. The PBSD will be responsible for the installation of four additional signs at this crosswalk. Mr. Dorrill commented that although we will follow up with providing the signage, no tree removal will be pursued. Ms. O'Brien suggested that we talk to personnel at the St. Williams Church,who may have valuable input on church pedestrian traffic. LINE OF SIGHT ISSUES (ADD-ON) Dr. Chicurel and committee members discussed areas in Pelican Bay with "line of sight" conflicts (with landscaping),many of which can only be observed from a sedan-type vehicle. Mr. Dorrill commented that staff will complete an inventory of"line of sight"conflicts at intersections, with specific evaluation of plant height and tree trunks,throughout Pelican Bay. PROJECT UPDATES (ADD-ON) Ms. Jacob provided project updates which included (1) the streetlight pole project is near completion; the final phase which includes the installation of four new bollard lights will be completed in January, (2) the street sign project contract has been awarded; a pre-construction meeting has been scheduled for early January, and (3)the"no outlet" sign for Crayton Rd. will be included in the next group of"add-on" signs to be installed. Ms. O'Brien commented that the "no outlet" sign for Crayton Rd. was approved by the PBSD Board in April and she suggested that we install a temporary sign. WIDENING OF THE MEDIAN ON GULF PARK DRIVE Dr. Chicurel reported that staff is placing three quasi-permanent posts at the end of the former left turn lane at the intersection of Gulf Park Dr. and US 41. Mr. Dorrill reported that he has a scheduled January meeting with Senator Passidomo, which will provide an opportunity to discuss possible FDOT funding for a US 41 median alteration (at the intersection of Gulf Park Dr.). By committee consensus it was agreed that Mr. Dorrill will 3 Pelican Bay Services Division Landscape & Safety Committee Meeting December 20,2018 work with our engineer to prepare an exhibit of a proposed median alteration to share with the senator. By consensus, the committee was in favor of widening the median at the east end of Gulf Park Dr. which would remove the former left turn lane at the east end of Gulf Park Dr. ABB will prepare a drawing of the recommended widened median. Mr. John Gandolfo commended the committee for working on the safety improvements at this intersection. OPERATIONS DEPT'S 2019 OUTLINE OF PROJECTS Mr. Bolick reported (1) the US 41 berm restoration project is expected to begin in the Spring, (2) a new tree trimming RFP is in process, and (3)pine straw, in-house mulching, and re- sodding work is on-going. Ms. O'Brien asked whether the installation of the plants and trees is included in the US 41 berm restoration project. Mr. Bolick confirmed that landscaping installation will be included in the project and exclusively performed by the contracted vendor. COMMITTEE MEMBER COMMENTS None CHAIRMAN'S COMMENTS None ADJOURNMENT The meeting was adjourned at 2:19 p.m. / - Joecurel, Chairman Minutes approved [ Vas presented OR [ j as amended ON [ ©I— 7-I / 1 date 4