Agenda 03/12/2019 Item #16E403/12/2019
EXECUTIVE SUMMARY
Recommendation to approve the Administrative Reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Two (2) change orders that in aggregate modify contracts by -$67,825.00 and add 28 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Three (3) after the fact memos with a fiscal impact of $21,023.28
FISCAL IMPACT: The net total for the five (5) items is -$46,801.72
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0312 After the Fact Report - FY19 (PDF)
2. 0312 After the Fact Backup - FY19 (PDF)
3. 0312 Change Order Report - FY19 (PDF)
4. 0312 Change Order Backup - FY19 (PDF)
16.E.4
Packet Pg. 1143
03/12/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 8130
Item Summary: Recommendation to approve the Administrative Reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 03/12/2019
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
02/21/2019 9:21 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
02/21/2019 9:21 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 02/21/2019 10:09 AM
Procurement Services Ted Coyman Additional Reviewer Completed 02/21/2019 12:00 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 02/25/2019 8:38 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 02/25/2019 2:12 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 02/27/2019 1:49 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/27/2019 5:06 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 02/28/2019 9:12 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/28/2019 10:04 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/06/2019 12:23 PM
Board of County Commissioners MaryJo Brock Meeting Pending 03/12/2019 9:00 AM
16.E.4
Packet Pg. 1144
Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division ‐ Director Fiscal Impact Description1 1 14-6213 2/14/2019 Sanitary Sewer Lateral Installation Douglas N. Higgins PUEPMD - Tom Chmelik $17,961.81Vendor thought this was emergency work and performed services without a purchase order in place.2 4 17-7158 2/15/2019Purchase and delivery of #57 stone and fill dirt Grippo Pavement Maintenance and ConstructionWater Distribution - Beth Johnssen$2,911.47 Division staff ordered materials without a purchase order in place.3 11 NA 1/28/2019Application of weed killer to Oak sproutsGreen Way Landscaping PUEPMD - Tom Chmelik $150.00 Division staff requested services without a purchase order in place.Meeting DateTotal number of After the Fact MemosTotal Fiscal Impact3/12/20193$21,023.2816.E.4.aPacket Pg. 1145Attachment: 0312 After the Fact Report - FY19 (8130 : Procurement Services Administrative Reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Corinne Trtan EPMD
Tom Chmelik Douglas N. Higgins, Inc.
$17,961.81 14-6213 4500193188
✔
A service lateral was not available for a home under construction at 5413 Trammel St. (Naples
Manor). Wastewater Collections requested help from EPMD to submit a proposal from DN
Higgins through the work order process to obtain a PO.
Through discussions between Collections and DN Higgins, DN Higgins was under the impression
that this was emergency work and performed as such before the PO was issued.
Pay DN Higgins, Inc. the amount requested (in attached invoice) for services rendered and asset
received.
Clearly communicate to all involved whether this is an emergency or whether the project should
proceed through the normal construction work process.
Corinne Trtan
Corinne Trtan Digitally signed by Corinne Trtan
DN: cn=Corinne Trtan, o, ou,
email=corinnetrtan@colliergov.net, c=US
Date: 2019.02.14 15:47:58 -05'00'
02/14/2019
Tom Chmelik
ChmelikTom Digitally signed by ChmelikTom
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions,
ou=PUD, ou=PUD Planning and Project Management,
ou=PPM User Accounts, ou=General, cn=ChmelikTom,
email=Tom.Chmelik@colliercountyfl.gov
Date: 2019.02.14 15:51:30 -05'00'
2/14/2019
1 116.E.4.b
Packet Pg. 1146 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
216.E.4.bPacket Pg. 1147Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
316.E.4.bPacket Pg. 1148Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Pamela Libby Water - Distribution
Beth Johnssen Grippo Pavement
$2,911.47 17-7158 N/A
✔
The primary vendor was unable to provide the required materials. Division ordered from the
secondary vendor without a purchase order in place.
Request payment to Grippo Pavement for invoices listed below totaling $2,911.47.
4204 1/31/19 $ 917.35
4205 1/31/19 $1,074.92
4206 1/31/19 $ 919.20
Distribution staff has been informed in writing that a printed valid purchase order must be in hand
prior to placing any orders.
Pamela Libby
Pamela Libby Digitally signed by Pamela Libby
Date: 2019.02.12 13:29:55
-05'00'
Johnssen_b Digitally signed by Johnssen_b
Date: 2019.02.15 10:54:02
-05'00'
4 216.E.4.b
Packet Pg. 1149 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
Grippo Pavement Maintenance and Construction
PO Box 1837
Lehigh Acres, FL 33970
(239) 931-4476
cggpminc@yahoo.com
http://www.GrippoPavement.com
BILL TO SHIP TO
Collier County Board of County
Commissioners
3299 Tamiami Trl E Ste 700
Naples, FL 34112-5749
SCWRF
841 7th St SW
Naples, FL
Anthony 239-285-7860
INVOICE 4204
DATE 01/31/2019 TERMS Due on receipt
DUE DATE 01/31/2019
SHIP DATE P.O. NUMBER
01/29/2019 4500191302
ACTIVITY QTY RATE AMOUNT
East Naples Delivery
Supply & Hauling of # 57 Stone by the TON
From: Vulcan Materials
1/29/19 Truck #5102 - Ticket #58932292 - 22.58 Tons
22.58 25.60 578.05T
East Naples Delivery
Supply & Hauling of Fill Dirt by the TON
From: Vulcan Materials
1/29/19 Truck #5102 - Ticket #58932173 - 22.47 Tons
22.47 15.10 339.30T
Clerical errors are subject to correction.1 0.00 0.00
OFFSITE: Customer agrees that no trucks shall be loaded above
the maximum gross vehicle weight of each vehicle, it is unlawful
and not safe and customer can not force drivers to do so. Any over
weight tickets will be customer responsibility.
1 0.00 0.00
All Legal Disputes shall be handled in Lee County.1 0.00 0.00
GPM Inc is not responsible for Permits, Engineering and Testing of
the materials.
Permit fees, procurement fees and any additional work required by
the permit will be an extra cost to the customer.
1 0.00 0.00
In the event Owner/ Contractor shall fail to pay any periodic or
installment payment due hereunder, We the contractor may cease
work without breach pending payment or resolution of any dispute.
1 0.00 0.00
5 16.E.4.b
Packet Pg. 1150 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
ACTIVITY QTY RATE AMOUNT
Acceptance of Proposal. The above price, specifications and
conditions are satisfactory and are hereby accepted. You are the
authorized to do the work as specified.
1 0.00 0.00
SUBTOTAL 917.35
TAX (0%)0.00
TOTAL 917.35
TOTAL DUE $917.35
6 16.E.4.b
Packet Pg. 1151 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
Grippo Pavement Maintenance and Construction
PO Box 1837
Lehigh Acres, FL 33970
(239) 931-4476
cggpminc@yahoo.com
http://www.GrippoPavement.com
BILL TO SHIP TO
Collier County Board of County
Commissioners
3299 Tamiami Trl E Ste 700
Naples, FL 34112-5749
SCWRF
4781 Green Blvd
Naples, FL, 34116
Anthony 239-285-7860
INVOICE 4205
DATE 01/31/2019 TERMS Due on receipt
DUE DATE 01/31/2019
SHIP DATE P.O. NUMBER
01/30/2019 4500191302
ACTIVITY QTY RATE AMOUNT
Golden Gate Delivery
Supply & Hauling of # 57 Stone by the TON
From: Vulcan Materials
1/30/19 Truck #5102 - Ticket #58932394 - 22.52 Tons
1/30/19 Truck #5102 - Ticket #58932507 - 22.55 Tons
45.07 23.85 1,074.92T
Clerical errors are subject to correction.1 0.00 0.00
OFFSITE: Customer agrees that no trucks shall be loaded above
the maximum gross vehicle weight of each vehicle, it is unlawful
and not safe and customer can not force drivers to do so. Any over
weight tickets will be customer responsibility.
1 0.00 0.00
All Legal Disputes shall be handled in Lee County.1 0.00 0.00
GPM Inc is not responsible for Permits, Engineering and Testing of
the materials.
Permit fees, procurement fees and any additional work required by
the permit will be an extra cost to the customer.
1 0.00 0.00
In the event Owner/ Contractor shall fail to pay any periodic or
installment payment due hereunder, We the contractor may cease
work without breach pending payment or resolution of any dispute.
1 0.00 0.00
Acceptance of Proposal. The above price, specifications and
conditions are satisfactory and are hereby accepted. You are the
authorized to do the work as specified.
1 0.00 0.00
7 16.E.4.b
Packet Pg. 1152 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
SUBTOTAL 1,074.92
TAX (0%)0.00
TOTAL 1,074.92
TOTAL DUE $1,074.92
8 16.E.4.b
Packet Pg. 1153 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
Grippo Pavement Maintenance and Construction
PO Box 1837
Lehigh Acres, FL 33970
(239) 931-4476
cggpminc@yahoo.com
http://www.GrippoPavement.com
BILL TO SHIP TO
Collier County Board of County
Commissioners
3299 Tamiami Trl E Ste 700
Naples, FL 34112-5749
SCWRF
1271 Blue Hill Creek
Marco Island
Anthony 239-285-7860
INVOICE 4206
DATE 01/31/2019 TERMS Due on receipt
DUE DATE 01/31/2019
SHIP DATE P.O. NUMBER
01/29/2019 4500191302
ACTIVITY QTY RATE AMOUNT
Marco Island Delivery
Supply & Hauling of # 57 Stone by the TON
From: Vulcan Materials
1/29/19 Truck #5102 - Ticket #58931710 - 22.57 Tons
22.57 25.60 577.79T
Marco Island Delivery
Supply & Hauling of Fill Dirt by the TON
From: Vulcan Materials
1/29/19 Truck #5102 - Ticket #58931937 - 22.61 Tons
22.61 15.10 341.41T
Clerical errors are subject to correction.1 0.00 0.00
OFFSITE: Customer agrees that no trucks shall be loaded above
the maximum gross vehicle weight of each vehicle, it is unlawful
and not safe and customer can not force drivers to do so. Any over
weight tickets will be customer responsibility.
1 0.00 0.00
All Legal Disputes shall be handled in Lee County.1 0.00 0.00
GPM Inc is not responsible for Permits, Engineering and Testing of
the materials.
Permit fees, procurement fees and any additional work required by
the permit will be an extra cost to the customer.
1 0.00 0.00
In the event Owner/ Contractor shall fail to pay any periodic or
installment payment due hereunder, We the contractor may cease
work without breach pending payment or resolution of any dispute.
1 0.00 0.00
9 16.E.4.b
Packet Pg. 1154 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
ACTIVITY QTY RATE AMOUNT
Acceptance of Proposal. The above price, specifications and
conditions are satisfactory and are hereby accepted. You are the
authorized to do the work as specified.
1 0.00 0.00
SUBTOTAL 919.20
TAX (0%)0.00
TOTAL 919.20
TOTAL DUE $919.20
10 16.E.4.b
Packet Pg. 1155 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy,procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director:Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase:Explain the circumstances behind this purchase.
Action Required:What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature:Date:
Division Director: Signature:Date:
Collier County
After the Fact Form
Michael Stevens EPMD
Tom Chmelik Green Way Landscaping Inc.
150.00
✔
Issue: Oak sprouts in lawn from County removed tree that was in conflict with the 110th Avenue
PUR project. Resident elevated to Comm. Solis' office before the County could respond.
Solution: Hire a landscaper doing business on a nearby project to resolve the problem by
professional application of herbicide to kill the tree sprouts. This was intended to be paid using a
P-card, but the vendor does not accept credit cards.
Issue a PO to cover the $150.00 cost of the landscaper.
Clearly identify acceptable methods of payment with the vendor and make sure to have a valid
purchase order in place prior to ordering any goods or services.
Michael Stevens
Michael Stevens,
P.E.
Digitally signed by Michael
Stevens, P.E.
Date: 2019.01.04 09:30:10 -05'00'
ChmelikTom Digitally signed by ChmelikTom
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions,
ou=PUD, ou=PUD Planning and Project Management,
ou=PPM User Accounts, ou=General, cn=ChmelikTom,
email=Tom.Chmelik@colliercountyfl.gov
Date: 2019.01.28 09:22:33 -05'00'
11 316.E.4.b
Packet Pg. 1156 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
INVOICE
DATE
11/30/2018
INVOICE #
16271
BILL TO
Collier County Engineering &
Project Management Division
3339 Tamiami Trail E.
Suite 303
Naples, FL 34112
JOB LOCATION
671 110TH AVENUE N.
DUE DATE
Due on receipt
Thank you for your business.Total
P O Box 2487
Bonita Springs, FL 34133
239-566-2151
Fax 239-566-2085
www.greenwayland.com
PAYMENT DUE UPON
RECEIPT.
DESCRIPTION AMOUNT
SPRAYED SHOOTS WITH WEED KILLER.150.00
NOTE: PICTURES TO FOLLOW SHORTLY.
$150.00
12 16.E.4.b
Packet Pg. 1157 Attachment: 0312 After the Fact Backup - FY19 (8130 : Procurement Services Administrative Reports)
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 18-7278 1 2/1/2019CCSO CID Building HVAC & Roof ReplacementCedars Electro-Mechanical Inc.Facilities Management - Claude Nesbitt$2,098,132.00 $2,098,132.00 ($67,825.00) $2,030,307.00 -3.23% 210 0 210 0.00%2 11 16-6638 7 1/29/2019Vanderbilt Cul-de-Sacs Public Utility RenewalMitchell & Stark Construction Inc.PUEPMD - Diana Dueri $17,300,544.02 $17,782,115.07 $0.00 $17,782,115.07 0.00% 1060 28 1088 2.64%Meeting Date Total number of Change ordersTotal Dollar ChangeTotal Change in Days3/12/2019 2 -$67,825.00 2816.E.4.cPacket Pg. 1158Attachment: 0312 Change Order Report - FY19 (8130 : Procurement Services Administrative Reports)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification Amendment
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 2,098,132.00 05/18/18, 11D Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 2,098,132.00 05/18/18, 11D Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 2,098,132.00 5/20/2019 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ (67,825.00) -3.23% Total Change from Original Amount
Revised Contract/Work Order Total $ 2,030,307.00 -3.23% Change from Current BCC Approved Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Procurement Services
Change Order Form
53010
Ceders Electro-Mechanical
4500188966 18-7278 001
CCSO CID HVAC & Roof Replacement
Facilities Mangement Claude Nesbitt
5/20/2019 5/20/2019
0
10/22/2018
1.This change order is to deduct the unused amount from alternate 2 and to utilize the $150,000 allowance for a change in the chiller package. The
allowance will have a balance of $118,325.38. Items to be changed are summarized below with the contractor’s Extra Work Orders (EWO).
ITEM DESCRIPTION EWO Quotes ($)
a.Deduct remaining unused funds of eliminated alternate 2-LED lighting.9 -67,825.00
b.1 Eliminate the York chiller package including the 6 air handling units, replace with 10 B -149,075.00
b.2 Acquire and add the Carrier chiller package and associated re-permitting costs 10 B 180,749.62
CO #1 Funds to utilize from Owners Allowance $31,674.62
Market prices at the time of re-solicitation, for alternate, chillers to replace the York model were as follows from low to high:
Carrier ($149,075), Daikin ($192,058) Trane ($195,214 )
2.The changes were not in the contract and are being requested because:
a.Upgrades to the Building Energy Efficiency code and the City of Naples permitting review required that the LED change out would involve
more extensive renovation to the entire building’s electrical systems. The funding was removed from the Contract via this change order.
b.York was acquired by Johnson Controls, Inc. (JCI) in 2005. Over the past two years, the County Attorney’s office and the Clerk of the Courts
has addressed issues with JCI included but not limited to not completing work tasks, billing for quotes, and refusing to provide back-up
documents. As a result, JCI has self-imposed a stop work with the County, Due to the existing legal position with JCI and the fact that JCI
now owns York, the County cannot purchase York chillers based upon JCI’s unwillingness to work with the County or sell their parts to the
County. Carrier chillers are of as high a quality as York models. The option to move to Carrier is two-fold, Carrier provides reliable service
and response time to the County with a high level of quality service and professionalism.
3.Without approval of these changes:
a.Significant, additional redesign would be neccessary to comply with the energy efficiency requirements dictated by code as over 50% of
the lights would be changed. Doing so would delay the primary intent of the project further. The upgrade will be undertaken at a later date.
b.York’s (JCI) refusal to respond nor provide any services to the County’s requests to address the upkeep of their chillers will expose
operatons of the County’s AC systems to unreliable service, and the planned AC system would not perform in a manner expected by the
CCSO or the operations teams.
1 116.E.4.d
Packet Pg. 1159 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
SchneebergerS
ara
Digitally signed by
SchneebergerSara
Date: 2019.02.11 11:52:06
-05'00'
2 16.E.4.d
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10 16.E.4.d
Packet Pg. 1168 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification Amendment
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 17,300,544.02 7/12/16 11D Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 17,782,115.07 7/12/16 11D Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 17,782,115.07 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 2.78% Total Change from Original Amount
Revised Contract/Work Order Total $ 17,782,115.07 0.00% Change from Current BCC Approved Amoun
Cumulative Changes $ 481,571.05 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Procurement Services
Change Order Form
70122.1.1
70122.1.2
60122.2
Mitchell & Stark Construction Co., Inc.
4500170496 16-6638 7
Vanderbilt/Cul-de-Sacs Public Utility Renewal
Engineering and Project Management Diana Dueri
10/10/2019 9/12/2019 11/6/2018
28
10/17/2016
1. The Vanderbilt Drive Cul-de-Sacs Public Utilities Renewal Project is a multi-year project that was setup with multiple allowances in
specific utility areas for unforeseen conditions. The project is currently at a 60% completion as of this date. Due to several reasons
listed below the project is beginning to run out of allowances in certain areas. With this Change Order we are requesting
transfering funds to Wastewater and Stormwater allowances to account for:
•Wastewater: The existing funds available in the Wastewater Allowance were encumbered in Change Order No 6 to relocate
two pump stations within the project area that have reached the end of their useful life. However, some of the materials for
the pump stations were supplied by Collier County to the contractor and those costs will be deducted from Change Order No
6 back to the allowance at the end of the Project.
Item 3.46 – Wastewater Allowance: Transfer $60,000.00 from Item 1.10 – General Landscaping Allowance to Item 3.46 (refer
to the Allowance Consolidation table below). Final Total Allowance for Item 3.46 will be $1,035,693.30.
•Stormwater: Contractor has encountered different field conditions from when the project was designed. Many of the existing
utilities that were deemed to be in satisfactory conditions and planned to remain in place when the project was in the design
phase have now been discovered to be deteriorated and require replacement. However, landscaping restoration in the right-
of-way has not been required and these funds can be used to address the different field conditions encountered throughout
the project.
Item 4.16 – Stormwater Allowance (Vanderbilt Drive): Transfer $50,000.00 from Item 4.15 – Stormwater Landscaping
Allowance to Item 4.16 (refer to the Allowance Consolidation table below). Final Total Allowance for Item 4.16 will be
$100,000.00.
Furthermore, the cumulative draw against the contract allowances of $129,376.65 is due to the following conditions as detailed in
the attached spreadsheet: Install two (2) pump out connections at MPS 101.01; Patching of seawall between #307 and #291
Heron Avenues; Addition of stormwater culvert under the driveway at #256 Heron Avenue; Replacement of damaged pipes with
HDPE pipes at #427 and #449 Heron Avenues; Replacement of corroded metal culvert at #272 Heron Avenue; Modification of
mitered-end-section (MES) invert elevation at #224 Heron Avenue; Installation of additional linear feet of HDPE pipe between
driveways at #149 Flamingo Avenue; Conners Avenue road patching; #168 Egret Avenue reinforced driveway restoration;
Replacement of corroded corrugated metal pipes (CMP) at #465 and #405 Egret Avenues; Relocation of yard drain YD-34 on
Vanderbilt Drive; Addition of an inlet at #427 Heron Avenue; Removal of inlet and replacement with MES at #288 Flamingo
Avenue; Wastewater laterals and main deviation on Vanderbilt Beach Road; Conflict storm box at 91st Avenue North;
Replacement of corroded CMP at 95th, 98th and 99th Avenues North; Brick paver driveway restoration for #156 Egret Avenue; Add /
remove units to the quantity of various pay items per the attached tables below to account for the work described in Work
Directives #27; field adjustments and unforeseen conditions. The total units will be increased as detailed in the tables below.
11 216.E.4.d
Packet Pg. 1169 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Prepared by: ____________________________________________________ Date: 1/17/2019
Diana Dueri – EPMD
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
An additional 28 days are needed as detailed in the attached table for each Work Directive. Each Work Directive has its own
timeframe associated to preparation, construction, and cleanup after the work is done. Depending on the nature of the work
requested by the Owner, the additional time for each Work Directive may vary from 0.25 to 7 calendar days.
2. The transfer of funds to the above mentioned Allowances are needed due to the following reasons:
• Item 3.46 – Wastewater Allowance: To cover the cost of unforeseen conditions, the project needs funds until the rest of the
moneys are back from Change Order #6.
• Item 4.16 – Stormwater Allowance (Vanderbilt Drive): Existing field conditions have resulted in replacement of additional
heavily deteriorated stormwater culverts that were not originally planned to be replaced.
Work Directive changes were not included in the original contract due to several reasons, such as: Collier County additional
requests, different site conditions from when the project was designed and field adjustments. Reference the attached spreadsheet
for specific details.
The Contractor needs an additional 28 days to be able to complete the additional works described in the Attached Work
Directives.
3. Without the transfer of funds to the above mentioned Allowances the County will not be able to finish the project 100% as the
different Collier County departments will not have the necessary budget to compensate for the unforeseen conditions stated
above.
Without the changes described in the attached Work Directives, conflicts due to unforeseen conditions would not be accounted for,
properties would be without service, and / or the wastewater and stormwater systems would not be completed. Reference the
attached spreadsheet for specific details.
Without the additional 28 days the Contractor would not be able to perform the additional work requested in the Work Directives.
These changes DO change the total contract amount. Reference the attached spreadsheet for contract’s owner-directed allowances.
12 16.E.4.d
Packet Pg. 1170 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2019.02.21 08:21:40 -05'00'
13 16.E.4.d
Packet Pg. 1171 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
Contract No. 16‐6638 | Vanderbilt/Cul‐de‐Sacs Public Utility Renewal | Mitchell and Stark Construction Co. Inc.
1. Detailed and specific explanation of
requested change(s) to task(s) and/or
additional days.
2. Why this change was not included in
original contract.
3. Describe impact if this change is not
processed.
General
Landscaping
Water
Cost Wastewater Cost Stormwater Cost Total Cost
Additional
Calendar Days
Two Pump‐Out Connections at MPS 101.01
Construct two (2) pump‐out connections,
as requested by the County, in anticipation
of future bypass of MPS 101.01.
(Work Directive 7)
The original project Scope of Work did not
contemplate installation of these bypass
connections and the EOR was not aware of
the County's intention of having future
bypass connections for this pump station.
Since the area around Master Pump Station
101.01 was already disturbed and the
piping was exposed, it was the ideal time to
add the two pump‐out connections. The
pump‐out connections were not
anticipated as part of the original design.
However, if the pump‐out connections
were not installed when they were
performing construction works in this area,
the area would have been impacted again
in the future when the pump‐out
connections were installed.
$0.00 $0.00 $22,814.39 $0.00 $22,814.39 3
Patching of Seawall Between #307 and
#291 Heron Avenues
Patch the end of the outfall pipe at the
seawall betwseen lots #307 Heron Avenue
and #291 Heron Avenue. Contractor
applied hydraulic cement by hand to force
as much cement into crevices.
(Work Directive 8)
The current work area for the stormwater
improvements does not include any outfall
pipe location. During the design phase,
visual surveys at each pipe end (by the
street and seawall) were conducted to
determine their relatively good conditions
with no visual signs of disrepair. However,
the condition of the subject outfall changed
since the design was completed.
If this change is not processed the existing
outfall pipe will continue to deteriorate,
which will require a complete replacement
of the outfall pipe in the near future.
$0.00 $0.00 $0.00 $625.00 $625.00 0.5
Add Culvert Under the Driveway at #256
Heron Avenue
Install culvert under the driveway at #256
Heron Avenue to provide storwmater flow
continuity.
(Work Directive 10)
The current work area for stormwater
improvements did not include a culvert at
this location because no home existed at
the time of plan preparation. However, the
culvert is now needed as part of this
project.
Without this change, the new stormwater
system would not work as intented since
the driveway of the new home obstructs
the path of the stormwater flow. Not
installing the new culvert would also cause
stormwater ponding and overflow at this
residence.
$0.00 $0.00 $0.00 $2,645.44 $2,645.44 2
Replace Damaged Pipes with HDPE Pipes
at #427 and #449 Heron Avenues
Remove existing damaged pipe and replace
it with HDPE pipes at lots #427 Heron
Avenue and #449 Heron Avenues to
provide flow continuity by replacing
deteriorated culvert pipes and yard drain.
(Work Directive 15)
The current work area for stormwater
improvements did not include a pipe
replacement at these locations because
condition of existing culvert pipes was
assessed as "good condition" during the
design phase. However, replacement of
pipe is now needed since it presents
deterioration damages.
Without this change, the existing damaged
pipes would eventually collapse, which
would cause the stormwater system to not
work as intended. Not replacing these pipes
would also cause future stormwater
overflow at Heron Avenue.$0.00 $0.00 $0.00 $7,149.40 $7,149.40 3
Replace Corroded Metal Culvert at #272
Heron Avenue
Replace corroded metal culvert at #272
Heron Avenue, which was previosuly not
detected to be damaged.
(Work Directive 17)
The existing culvert at #272 Heron Avenue
was originally not considered to be replaced
because condition of existing culvert pipes
was assessed as "good condition" during
the design phase. However, replacement of
pipe is now needed since it presents
deterioration damages.
The existing corroded metal culvert needed
to be replaced to complete the new
stormwater work. Without this change the
stormwater infrastructures could not be
completed, thus negatively impacting the
residents in that area by not providing the
upgraded facilities this project had
intended.
$0.00 $0.00 $0.00 $3,574.70 $3,574.70 2
Modification of ME Invert at #224 Heron
Avenue
Modify ME invert at house #224 Heron
Avenue which is in conflict with existing
utilities.
(Work Directive #18)
The end piece of culvert was in conflict with
existing utilities. Slightly changing the grade
avoided the conflict. This was accomplished
in the field as a $0.00 change.
The new ME invert had to be adjusted to
avoid conflicts with existing utilities.
Without this change the new stormwater
system could not be completed, thus
negatively impacting the residents in that
area by not providing the upgraded
facilities this project had intended.
$0.00 $0.00 $0.00 $0.00 $0.00 0.5
Additional LF of HDPE Pipe Between
Driveways at #149 Flamingo
Install additional linear feet of HDPE
storwmater pipe between driveways at
#149 Flamingo Avenue.
(Work Directive 19)
Once final grading was determined it
became evident additional pipe was
needed to obtain a more maintainable
slope.
Without this change the swale in front of
this property would have a back slope too
steep in relationship with the property and
existing landscape.
$0.00 $0.00 $0.00 $657.72 $657.72 0.5
Remove Stormwater Drainage
Replacement on 91st Avenue North from
the Scope of Work.
Leave intact the existing draiange
connection at 91st Avenue North.
(Work Directive 20)
The existing draiange pipe is in good
condition. The plans proposed replacing the
pipe, but upon review of the pipe after
excavating the surrounding soild cover, the
pipe does not need to be replaced.
Without this change the County will incur in
additional costs to replace a pipe that is in
good conditions.
$0.00 $0.00 $0.00 $0.00 $0.00 0.5
Detailed Change Order No. 7 Description
Page 1 of 5
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Packet Pg. 1172 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
Conners Avenue Road Patching
Backfill, compact, and place asphalt at all
water service trench excavations crossing
the roadway along Conners Avenue.
(Work Directive 25)
Conners Avenue was originally included as
part of Phase 2 of the Vanderbilt Cul‐de‐
Sacs project. The Contractor began work on
this street and installed the new water main
and water services along the entire length
of Conners Avenue. When the project was
re‐phased to be aligned with MSTU's
schedule to energize the new electric
utilties on Vanderbilt Drive, Conners
Avenue was excluded from Phase 2 and all
construction work scheduled for this street
was postponed. Since no construction work
is anticipated for Conners Avenue in the
near future, the road needs to be restored
back to its original condition.
Without this change Conners Avenue would
be in disrepair for the forseeable future,
which could cause damage to the vehicles
that transit this street on a daily basis, since
all work scheduled at this street was
postponed until further notice.
$0.00 $0.00 $45,192.70 $0.00 $45,192.70 7
#168 Egret Avenue Reinforced Driveway
Restoration
Install reinforcing steel (rebar) and dowels
when pouring the concrete driveway at
#168 Egret Avenue so it can be restored
back to its original condition.
(Work Directive 26)
When the contractor removed the existing
driveway for #168 Egret Avenue they
noticed that the concrete driveway had
been reinforced with steel rebar and
dowels. The contract documents did not
account for restoration of existing
reinforced concrete driveways.
Without this change the contractor would
not have been able to restore the driveway
back to its original condition, since the
contract documents did not include a
payment item for restoration of existing
reinforced concrete driveways.$0.00 $721.62 $0.00 $721.63 $1,443.25 0
Replacement of Corroded CMP pipes at
#465 and #405 Egret Avenues.
Remove existing corroded CMP pipes and
replace with new HDPE storwmater pipes at
#465 and #405 Egret Avenues. This Work
Directive was measured as unit price (60 LF
of 15‐inch HDPE stormwater pipe and 4
mitered end sections).
(Work Directive 27)
The existing drainage pipes were in very
poor condition. In the course of recent
heavy rains, the pipes conditioned
worsened causing erosion and immediate
replacement need.
Without this change, the existing damaged
pipes would eventually collapse, which
would cause the stormwater system to not
work as intended. Not replacing these pipes
would also cause future stormwater
overflow at Egret Avenue.
$0.00 $0.00 $0.00 $7,393.32 $7,393.32 2
Relocation of YD‐34 on Vanderbilt Drive
Relocate yard drain YD‐34 to avoid future
driveway. Plug PVC yard drain pipe throat.
Insert a T on existing 24‐inch HDPE pipe for
new yard drain.
(Work Directive 28)
No home existing on this location at the
time of plan preparation. However, a new
home is currently under construction on
the lot and the future 3‐car driveway will
conflict with the existing yard drain.
Without this change the new yard drain
would be in conflict with the proposed
driveway that will be constructed by the
homeowner. This would require Collier
County to incur in additional costs to
relocate the yard drain in the near future
when the homeowner builds the new
driveway.
$0.00 $0.00 $0.00 $1,763.45 $1,763.45 0.5
Add Inlet at #427 Heron Avenue
Relocate yard drain YD‐34 to avoid future
driveway. Plug PVC yard drain pipe throat.
Insert a T on existing 24‐inch HDPE pipe for
new yard drain.
(Work Directive 30)
A new permitted driveway’s mitered end
section (which was not existing during the
project's design phase) is close to another
mitered end section. The resulting swale in
between is too steep and is not
maintainable.
Without this change the swale between the
mitered end sections would result too steep
and the swale would not be maintainable.
$0.00 $0.00 $0.00 $1,736.36 $1,736.36 0.5
Remove Inlet and Replace with MES at
#288 Flamingo Avenue
Remove inlet and replace with mitered end
section at #288 Flamingo Avenue to avoid
maintenance issues.
(Work Directive 31)
Once final grading was finished it became
evident that a mitered end section would
allow for easier maintenance, in lieu of the
inlet.
Without this change the installed inlet that
is located against the newly graded right of
way swale would have a steep sideslope
and would not be maintainable.
$0.00 $0.00 $0.00 $820.00 $820.00 0.25
Replace Corroded CMP at 95th Avenue
North
Cut back 20 feet of existing corrugated
metal pipe (CMP) west of structure CB‐8,
install 10 feet of HDPE pipe connection to
CB‐8 with mitered end section. New MES to
have same invert elevation as the existing
CMP. Grade swale so bottom elevation is
level with MES and CMP pipe inverts.
Corroded pipe cut end shall be protected
with manhole wrap to protect against sharp
edges.
(Work Directive 35 ‐ Rev.B)
The originla plans proposed to connect
existing CMP to the new catch basin CB‐8;
however, field work confirmed that existing
CMP show high level of corrosion and
decay. Therefore, it is necessary to add new
HDPE as described.
Without this change there would be no
stormwater flow connectivity from 95th
Avenue North to Vanderbilt Drive, which
would cause stormwater overflow for the
residences located in 95th Avenue North.
$0.00 $0.00 $0.00 $1,860.00 $1,860.00 0.75
Page 2 of 5
15 16.E.4.d
Packet Pg. 1173 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
Wastewater Laterals and Main Deviation
on Vanderbilt Beach Road
Connect existing 8‐inch service connection
and 6‐inch sewer service lateral that were
directly connected to existing manhole MH
VB‐1 near Station 14+00 on Vanderbilt
Beach Road to the new gravity sewer
system as described below:
1. 8‐inch service to be connected to the
new manhole MH VB‐01, which needs to be
cored. Furthermore, remove the 8"x8"x8"
wye fitting that was previously installed and
replace it with knock‐on hubs sleeve.
2. 6‐inch lateral, located further west, to be
connected to the gravity sewer main with a
45° Bend, followed by a two‐way cleanout,
then to the gravity sewer main with an
8"x6" Tee‐Wye.
(Work Directive 36)
Contractor discovered two (2) existing 6‐
inch sanitary sewer laterals and one (1) 8‐
inch service connection
near Station 14+00± and one (1) sanitary
sewer lateral near Station 12+70± on
Vanderbilt Beach Road. One (1) 6‐inch
sewer service
lateral, located further west, and the 8‐inch
service connection are directly connected
to the existing manhole MH VB‐1 near
Station 14+00±. A new manhole is
proposed in the same location. These
sanitary sewer laterals and service were
located in the field, but are not shown on
the plans.
Without this change there would be
existing residences on Vanderbilt Beach
Road left without wastewater service.
$0.00 $0.00 $3,300.00 $0.00 $3,300.00 1
Conflict Storm Box at 91st Avenue North
Cut the existing 19‐inch x 30‐inch RCP
stormwater pipe and install a conflict storm
box to allow installation of the new 10‐inch
PVC gravity sewer pipe at the intersection
of 91st Avenue North and Vanderbilt Drive.
The new 10‐inch PVC gravity sewer pipe
shall be installed through the new conflict
storm box with a non‐corrosive casing pipe.
New conflict box structure, frame and cover
shall comply with H‐20 (AASHTO) loading
requirements.
(Work Directive 37)
The existing 19‐inch x 30‐inch RCP
stormwater pipe that crosses 91st Avenue
North was originally contemplated to be
replaced as part of this project. Contractor
anticipated modifying the alignment of this
storwmater pipe to allow the installation of
the new gravity sewer pipe. Since the
existing RCP storwmater pipe was in good
condition the County decided to leave it in
place (Work Directive 20), which now
presents a conflict with the new gravity
sewer pipe.
Without this change, the gravity sewer
main from 91st Avenue North will not be
able to maintain the proper slope to assure
reliable service without additional,
perpetual maintenance costs.
$0.00 $9,715.48 $9,715.48 $19,430.96 2
Replace Corroded CMP at 98th Avenue
North
Cut back 20 feet of existing 15‐inch
corrugated metal pipe (CMP) east of
structure CB‐17, install 10 feet of HDPE pipe
connecting to CB‐17 with mitered end
section (MES). New MES to have same
invert elevation as the existing CMP. Grade
swale so bottom elevation is level with MES
and CMP pipe inverts. Corroded pipe cut
end shall be protected with manhole wrap
to protect against sharp edges.
(Work Directive 38)
The originla plans proposed to connect
existing CMP to the new catch basin CB‐17;
however, field work confirmed that existing
CMP show high level of corrosion and
decay. Therefore, it is necessary to add new
HDPE as described.
Without this change there would be no
stormwater flow connectivity from 98th
Avenue North to Vanderbilt Drive, which
would cause stormwater overflow for the
residences located in 98th Avenue North.
$0.00 $0.00 $0.00 $1,860.00 $1,860.00 1
Brick Paver Driveway Restoration for #156
Egret Avenue
Restore the brick paver driveway at #156
Egret Avenue from further
behind the right‐of‐way to provide a
constant slope to the new edge of
pavement elevation, which is higher than it
previously was.
(Work Directive 39)
Pre‐construction video and photo
documentation shows original driveway to
have a constant slope from the edge of the
garage structure to edge of pavement. As a
result of this project, the road elevation in
front of this house was changed
generating an uneven slope from the
garage to the new road, which created a
low area in this driveway.
Without this change the driveway would
have a lower elevation at the right‐of‐way
than the proposed final elevation for the
new road, which will cause water ponding
issues to the driveway.
$0.00 $1,694.98 $0.00 $1,694.98 $3,389.96 0
Replace Corroded CMP at 99th Avenue
North
Cut back 20 feet of any existing corrugated
metal pipe (CMP) found to be deteriorated
east of the new catch basin structures along
Vanderbilt Drive, and install 10 feet of HDPE
pipe connecting towards mitered end
sections (MES). New MES’s to have same
invert elevation as the existing CMP. Grade
swale so bottom elevation is level with
MES’s and CMP pipe inverts. Corroded pipe
cut end shall be protected with manhole
wrap to protect against sharp edges.
(Work Directive 40)
The originla plans proposed to connect
existing CMP to the new catch basin CB‐17;
however, field work confirmed that existing
CMP show high level of corrosion and
decay. Therefore, it is necessary to add new
HDPE as described.
Without this change there would be no
stormwater flow connectivity from 98th
Avenue North to Vanderbilt Drive, which
would cause stormwater overflow for the
residences located in 98th Avenue North.
$0.00 $0.00 $0.00 $3,720.00 $3,720.00 1
TOTAL $0.00 $2,416.60 $81,022.57 $45,937.48 $129,376.65 28
Page 3 of 5
16 16.E.4.d
Packet Pg. 1174 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
CURRENT SUMMARY TO
DATE Landscape Water Wastewater Stormwater Total
Contractual Allowances $250,000.00 $175,000.00 $975,693.30 $180,000.00 $1,580,693.30
CO#1 Draw $0.00 $0.00 $13,571.62 $0.00 $13,571.62
CO#2 Draw $0.00 $0.00 $20,192.38 $0.00 $20,192.38
CO #3 Draw $2,805.00 $149,685.68 $102,301.79 $0.00 $254,792.47
CO #4 Draw $0.00 ($12,180.00) ($69,835.72)$17,421.60 ($64,594.12)
**CO #5 Draw $0.00 $0.00 $0.00 $0.00 $0.00
CO #6 Draw $0.00 $0.00 $804,890.20 $0.00 $804,890.20
CO #7 Draw (Work Directives Only)$0.00 $2,416.60 $81,022.57 $45,937.48 $129,376.65
Remaing Allowances $247,195.00 $35,077.72 $23,550.46 $116,640.92 $422,464.10
**Note: Change Order #5 increased the contract amount, but did not add or withdraw any money from the Allowances.
Page 4 of 5
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Packet Pg. 1175 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
From Allowance (A)To Allowance (B)Amount to be Transferred
Item 1.10 ‐ General Landscaping Allowance Item 3.46 ‐ Wastewater Allowance $60,000.00
Item 4.15 ‐ Stormwater Landscaping Item 4.16 ‐ Stormwater Utilities and
Unforseen Conditions (Vanderbilt Drive)$50,000.00
UPDATED SUMMARY TO
DATE (WITH TRANSFER OF
MONEY)
Landscape Water Wastewater Stormwater Total
Original Contractual Allowances $250,000.00 $175,000.00 $975,693.30 $180,000.00 $1,580,693.30
Final Contractual Allowances $190,000.00 $175,000.00 $1,035,693.30 $180,000.00 $1,580,693.30
CO#1 Draw $0.00 $0.00 $13,571.62 $0.00 $13,571.62
CO#2 Draw $0.00 $0.00 $20,192.38 $0.00 $20,192.38
CO #3 Draw $2,805.00 $149,685.68 $102,301.79 $0.00 $254,792.47
CO #4 Draw $0.00 ($12,180.00) ($69,835.72)$17,421.60 ($64,594.12)
**CO #5 Draw $0.00 $0.00 $0.00 $0.00 $0.00
CO #6 Draw $0.00 $0.00 $804,890.20 $0.00 $804,890.20
CO #7 Draw (All modifications)$0.00 $2,416.60 $81,022.57 $45,937.48 $129,376.65
Remaing Allowances $187,195.00 $35,077.72 $83,550.46 $116,640.92 $422,464.10
**Note: Change Order #5 increased the contract amount, but did not add or withdraw any money from the Allowances.
Transfer of Funds
Final Allowance Amount for Allowance
A Final Allowance Amount for Allowance B
$30,000.00 $100,000.00
$190,000.00 $1,035,693.30
Page 5 of 5
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Packet Pg. 1188 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
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Packet Pg. 1189 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
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Packet Pg. 1190 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
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Packet Pg. 1191 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
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Packet Pg. 1192 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
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Packet Pg. 1193 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)
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Packet Pg. 1194 Attachment: 0312 Change Order Backup - FY19 (8130 : Procurement Services Administrative Reports)