Agenda 03/12/2019 Item #16C103/12/2019
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid #18-7472, “Alarm Monitoring Services,” to D.A.
Systems, Inc. d/b/a Dehart Alarm Systems for countywide alarm monitoring services and authorize
the Chairman to sign the attached Agreement.
OBJECTIVE: To provide 24-hour monitoring of fire and burglar alarms for Collier County owned and
leased properties in accordance with the Purchasing Ordinance.
CONSIDERATIONS: The Division of Facilities Management is responsible for the repair,
maintenance, and monitoring of fire and security alarms systems in County facilities. In order to comply
with State of Florida Building Code, State of Florida Fire Prevention Code, and the National Fire Alarm
and Signaling Code (NFPA 72), many of the fire alarm syst ems require monitoring by a licensed, UL-
listed monitoring company.
On August 17, 2018, the Procurement Services Division released Invitation to Bid 18-7472 to 2,368
vendors for Alarm Monitoring Services. Interested vendors downloaded thirty-six (36) bid packages and
the County received one (1) bid by the September 18, 2018 deadline. The incumbent vendor reviewed our
scope and informed staff it would not be submitting a bid, with no specific cause. Additionally, staff
reached out to a local vendor, Naples Fire Protection, which stated it did not have the capacity for an
account of this size, as it would be too time consuming. Staff is recommending to award to Dehart Alarm
Systems as the only responsive and responsible bidder.
The rates provided are for labor hours, alarm monitoring services, reporting, and repairs of fire and
burglar alarm systems. Under the current contract, the Facilities Management Division monitors roughly
25 fire protection alarm equipment and 45 burglar alarm equipment. The rates provided by D.A. Systems,
Inc. d/b/a Dehart Alarm Systems are consistent and comparable with prior contract rates and market value
rates.
The agreement term shall be for a three (3) year period commencing upon the date of Board approval.
The County may, at its discretion and with the consent of D.A. Systems Inc. d/b/a Dehart Alarm Systems,
renew the agreement under all the terms and conditions contained in the agreement for two (2) additional
one (1) year periods.
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03/12/2019
This contract may be used by other County departments once awarded in accordance with the
Procurement Ordinance.
FISCAL IMPACT: The estimated annual expenditure of the contract is estimated to be $25,000 for
alarm monitoring and repair services. Due to the nature of the services being provided, a formal contract
is required. Additional Facilities can be added or removed at the discretion of Collier County. Funds are
available in the Division of Facilities Management Operating Budget 001-122240 and other user division
cost centers.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: To award Invitation to Bid #18-7472, “Alarm Monitoring Services”, to D.A.
Systems, Inc. d/b/a Dehart Alarm Systems for countywide alarm monitoring services and authorize the
Chairman to execute the attached Agreement.
Prepared By: Miguel Carballo, CFM, Manager of Facilities, Division of Facilities Management
ATTACHMENT(S)
1. 18-7472 D.A.Systems_dba_DehartAlarmSystems_VendorSigned (PDF)
2. 18-7472 D.A.Systems_dba_DehartAlarmSystems_Insurance_1-14-19 (PDF)
3. 18-7472 Alarm Monitoring NORA updated (PDF)
4. 18-7472 Bid Tabulation (PDF)
5. 18-7472 Solicitation (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.1
Doc ID: 7828
Item Summary: Recommendation to award Invitation to Bid #18-7472, “Alarm Monitoring
Services”, to D.A. Systems Inc. d/b/a Dehart Alarm Systems for countywi de alarm monitoring services
and authorize the Chairman to sign the attached Agreement.
Meeting Date: 03/12/2019
Prepared by:
Title: Operations Analyst – Facilities Management
Name: Amanda Condomina
01/22/2019 2:03 PM
Submitted by:
Title: Deputy Department Head – Public Utilities Department
Name: Dan Rodriguez
01/22/2019 2:03 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/22/2019 3:03 PM
Procurement Services Kristofer Lopez Additional Reviewer Completed 01/28/2019 7:43 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 01/28/2019 9:54 AM
Facilities Management Damon Grant Director - Facilities Completed 01/29/2019 4:16 PM
Facilities Management Miguel Carballo Additional Reviewer Completed 01/31/2019 1:13 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 02/05/2019 2:37 PM
Procurement Services Swainson Hall Additional Reviewer Completed 02/07/2019 9:06 AM
Procurement Services Ted Coyman Additional Reviewer Completed 02/21/2019 9:44 AM
Public Utilities Department Dan Rodriguez Additional Reviewer Completed 02/21/2019 11:59 AM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 02/22/2019 4:42 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 02/26/2019 10:40 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/27/2019 12:01 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/27/2019 4:56 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/28/2019 10:06 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 03/04/2019 9:19 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 03/04/2019 4:47 PM
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Board of County Commissioners MaryJo Brock Meeting Pending 03/12/2019 9:00 AM
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Administrative Sevices
Procurement Seryices
Notice of Recommended Award
Required Signatures
Amanda Condomina
Kristofer Lopez
Edward F. Coyman Jr.
-/( -/ g
Solicitation: 18-7472Title: Alarm
Time: 3:00Due
Respondents:
Company Name City County State Amount Respo nsive/Responsi b le
Dehart Alarm Systems Naples Collier FL Sto,ozl.oo YIY
Utilized Local Vendor Preference: Yes No
On August 17,2018, the Procurement Services Department released lnvitation to Bid 18-74721o 2368 vendors
for Alarm Monitoring. Thirty-six (36) bid packages were downloaded, and one (1) bid was received on
September 18,2OL8. Staff is recommending to award to Dehart Alarm Systems as the only responsive and
responsible bidder,
Date:I
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Packet Pg. 807 Attachment: 18-7472 Alarm Monitoring NORA updated (7828 : Recommendation to award an Agreement for Invitation to Bid #18-7472, “Alarm
Category 1
Personnel Positions Hours*Price Per Hour Total
Technician 180 50.00$ $ 9,000.00
*number of hours used for bidding purposes only Total:9,000.00$
Category 2
Service # of Monitored
Equipment*
Unit price Total
Fire Protection Monitoring 20 30.00$ $ 600.00
Burglar Alarm Monitoring 40 15.00$ $ 600.00
Wireless Fire Monitoring 5 20.00$ $ 100.00
Wireless Burglar Alarm Monitoring 5 15.00$ $ 75.00
Monthly Supervised Open/Closed report (41 sites)41 6.00$ $ 246.00
*number used for bidding purposes only Total:1,621.00$
Total Category 1 & 2 10,621.00$
Conflict of Interest Yes
Declaration Statement Yes
Immigration Affidavit Yes
W-9 Yes
Insurance Requirements Yes
Opened by: Kristofer Lopez, Procurement Strategist
Witnessed by: Eveyln Colon, Procurement Strategist
18-7472 Alarm Monitoring Services Bid Tabulation
Pricing must be all inclusive. Mark up for any parts, leased equipment, materials, equipment, etc shall be 10%. Documenation of awardees'
cost must be provided with actual invoice from the supplier. Mark-ups will not be allowed for any portion of an actual invoice that is sales
tax, fees, freight, etc. Mark-ups are only allowed for the actual. After hours will be calculated at 1 and 1/2 time. "Normal Business" hours is
defined as County business hours; Monday through Friday 7:00 am to 5:00 pm. "After Hours" rates apply to weekends, County holidays and
Monday through Friday after 5:00 pm and before 7:00 am. If a requested service starts during Normal Business hours and extends into the
After hours period, the After Hours rate shall only be charged for time actually worked during the After Hours period.
Labor
Services
D.A Systems, Inc d/b/a Dehart Alarm Systems
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Packet Pg. 808 Attachment: 18-7472 Bid Tabulation (7828 : Recommendation to award an Agreement for Invitation to Bid #18-7472, “Alarm Monitoring
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
18-7472
SOLICITATION NO.: ALARM MONITORING SERVICES
KRISTOFER LOPEZ, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8944
Kristofer.Lopez@colliercountyfl.gov (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
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Packet Pg. 809 Attachment: 18-7472 Solicitation (7828 : Recommendation to award an Agreement for Invitation to Bid #18-7472, “Alarm Monitoring Services”)
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 18-7472
PROJECT TITLE: Alarm Monitoring Services
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Collier County Facilities Management Division (hereinafter, the “Division or Department”), the Collier County
Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter,
“ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and
specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work
stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance.
BACKGROUND
The County seeks bids by qualified firms for the monitoring of Burglar and Fire Alarms at county owned facilities. A qualifie d bidder
will install and service new equipment, as well as service and maintain existing equipment. Historically, County Divisions have spent
approximately $60,000.00 over a two-year period. It is the intent to award on a primary/secondary basis.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewals.
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in ef fect.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to
comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and
place of delivery; provided that risk of loss prior to actu al receipt of the goods by the COUNTY nonetheless remain with
VENDOR.
AWARD CRITERIA
ITB award criteria are as follows:
➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
➢ It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined
below:
• Total of Category 1 & 2
➢ Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Identify a primary and secondary vendor.
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Packet Pg. 810 Attachment: 18-7472 Solicitation (7828 : Recommendation to award an Agreement for Invitation to Bid #18-7472, “Alarm Monitoring Services”)
➢ The County reserves the right to issue a formal contract, standard County Purchase Order, or utilize the County Purchasing
Card for the award of this solicitation.
DETAILED SCOPE OF WORK
This ITB is for the service of monitoring alarm systems. There are approximately twenty (20) fire alarms and forty -one (41) burglar
alarms monitoring is to be completed 24 hours a day, 7 days a week for the term of the contract. Awarded vendors, at a minimu m,
should possess a Certified Alarm System Contractor I license.
Material Markup - Necessary Materials include, but are not limited to the following;
• Key pads
• Motion Detectors
• Door Contacts
• Window Contacts
• Glass Break Sensors
• Panic/Duress Buttons
• Horns
• Alarm Panels
• Dialers
• Wiring
Additional Specifications
Field Visit inspections can be scheduled by calling the Operations Center Supervisor, Facilities Management (239) 252 -8380.
Monthly Reports/Records
A written “Monthly Report” shall be delivered to the Facilities Manager or his designee no later than the seventh (7th) calendar day of
each calendar month. The report shall contain copies of all records and incidents of alarms or troubles, but not limited to i nspection
and testing results, all maintenance items perfor med, and any additional work performed under the contract. The report shall be neat,
legible and in a typed format. Failure to do so will result in a fine, as described below in the Contract Deductions section.
Response Times
Typically, testing, preventative maintenance, and repair services will be completed during normal business hours; however, the
County may request services during After Hours, as deemed necessary by the County Representative or designee. Normal business
hours are considered Monday through Friday 7:00 AM and 5:00 PM. After hours are considered before 7:00 AM and after 5:00 PM on
weekdays and at any time on Saturday, Sunday or County Observed Holiday. An after -hours rate of time and one half will be allowed.
Alarm monitoring is to be completed 24 hours a day, 7 days a week for the term of the contract.
Collier County considers all burglar and fire system issues to be of utmost urgency. The Contractor shall be available on a t wenty-four
(24) hour basis, three hundred sixty-five (365) days per year for such urgent work. The Contractor shall provide the County with an
on-call telephone number for urgent service. The Contractor shall employ an adequate staff of approved technicians to provide se rvice,
taking into account vacation and other leaves.
The County will issue a written work request for all work. The County requires a response to any request within 2 hours of in itial
contact. The vendor will be required to be on site within twenty-four (24) hours of the vendors response to the County; unless
otherwise directed by the County representative or designee.
For urgent work, the vendor shall be on- site and begin work within two (2) hours of the initial call or email being placed for sites
located in Greater Naples area and four (4) hours for rural sites.
New Work/Estimates
The Contractor shall provide written, turn-key, time and material, "Not to Exceed" estimates on all projects except on urgent work.
This estimate shall include the estimated number of hours, hourly rate, number and types of employees required, estimated material
cost and number of calendar days required for project completion. Contractor shall respond to requests for estimates for non -urgent
work within two (2) business days and provide written estimates within five (5) business days. It shall be the Contractor's
responsibility to ensure they have all information to prepare accurate estimates. All work will be ordered by the issuance of a
numbered Purchase Order.
While the County intends to use the contractor(s) awar ded as a part of this solicitation, the County reserves the right, at any time, to
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Packet Pg. 811 Attachment: 18-7472 Solicitation (7828 : Recommendation to award an Agreement for Invitation to Bid #18-7472, “Alarm Monitoring Services”)
use the awarded contractors for the services described, or to request additional quotes or bids from other contractors per th e Board’s
Purchasing Ordinance].
Replacement/ Repair Parts
All replacement/repair parts must be approved and be of genuine and original manufacturer's parts.
The Contractor shall be required to expressly warrant that all replacement is new and free from defects, warranted for their
merchantability and meet the performance specifications of the original equipment. In the event a portion, or all of an order, is found
to be defective when delivered and/ or installed, the Contractor shall immediately replace the equipment at no cost to the Co unty.
Emergency/Natural Disaster work
The County shall be considered a "prime contract" and all necessary resources shall be directed to this contract enabling the County to
continue to function during any urgent need or natural disaster.
On a twenty-four (24) hours basis, the Contractor may be required to travel to the site immediately to meet with the Project Manager,
law enforcement, or emergency personnel to resolve an emergency. The Contractor shall respond to a telephone or emergency cal l
within one (1) hour. T here shall be no additional charge for these responses. Post storm response time shall be as soon as it is safe to
go out to the job site. If given direction to do disaster / post storm work, the response must be within the timeframe as set by Project
Manager on pre-disaster/storm communication. Any exceptions will be through the approval of the Project Manager. If a contractor's
designated point of contact does not answer an emergency call, the contractor will be written up for each missed emergency ca ll. If the
contractor does not respond to three calls, they will be deemed as nonresponsive and terminated from the contract.
Warranties
All new equipment warranty work shall be provided by the original warranty supplier. All warranty responsibility for prev iously
purchased, but still under warranty, equipment will continue to be provided by the original warranty supplier until expiratio n of the
warranty period. Upon expiration of the warranty period, responsibility for maintenance shall automatically transfe r to the contractor,
unless otherwise directed by the project manager.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the Contractor shall notify the
project manager, who will then have the r esponsibility of placing and tracking the warranty trouble call with the warranty supplier.
Maintenance of the warranty inventory list and the notification of a warranty trouble call to the project manager shall be pr ovided by
the Contractor at no additional cost to the County.
Additions and Deletions of Equipment:
The County retains the right to add or to delete any equipment from service provided under this Contract as described herein, upon
written notification by the County designee to the Contractor.
a) The County shall attempt to provide advanced notice to the Contractor of all additional and/or new equipment. However,
should Contractor personnel receive a maintenance or repair call and records show that the individual piece of equipment is
not inventoried and covered by this contract; Contractor personnel will perform repairs as if equipment was covered by this
Contract and shall notify the County designee.
b) The County, or designee, will provide notice of equipment addition in writing to the Cont ractor. The Contractor may then
charge for that piece of equipment, as described below, respectively, effective the date the Contractor was called for servic e
on that piece of equipment.
c) If removing equipment from coverage, the County shall provide fifteen (15) days prior written or electronic notice.
Equipment removed from coverage prior to the 15th shall not be billed for that month; equipment removed after the 15th
shall be billed for the whole month. Any prepaid coverage fees will be refunded pro -rata to the County in the form of credit
on a subsequent billing.
Facility Safety and Security
The Contractor(s) employees are to comply with all legal and safety requirements, including, and without limitation, the requ irements
of the Occupational Safety and Health Act (OSHA) and the National Institute for Occupational safety and Health (NIOSH). Any
practice deemed hazardous by qualified County staff will be immediately halted upon verbal or written notification to the Con tractor
by the project manager or designee.
Work must be performed in accordance with industry standards & guidelines. The contractor will comply with all applicable fed eral,
state and local laws, ordinances, rules and regulations pertaining to the performance of the services requested herein . Any deductions
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levied due to inadequacies, or failure to comply with any requirements, will be the sole responsibility of the Contractor. An y employee
or representative of the contractor found not in conformance with any laws, statutes, rules or regulati ons will not be allowed on job
sites. Violations by a contractor may constitute cause for immediate termination of the Agreement. The Contractor shall repla ce or
repair any loss at their cost. The County may withhold payment or make such deductions as it may deem necessary to insure
reimbursement for loss or damage to property or persons through negligence of the Contractor and its employees.
All Contractor personnel will have on their shirts the name of the Contractor's business name and County issued pho to identification
available at all times. Site access will be limited to required company vehicles and delivery vehicles only. Any parking at a ny of the
County buildings or facilities is to be coordinated, in advance of starting a purchase order, with the County designee. Contractor
parking shall not interfere with County personnel or general public parking or pedestrian traffic.
Violator's will be towed at owner's expense.
Proper behavior and language by all Contractor employees will be enforced at all ti mes while working on County property. Contractor
employees shall be prohibited from disturbing items in County offices, and from smoking in any County facility.
The successful contractor(s) will be asked to work in the County Jails and other areas conside red being “high security”, which require
thorough checks of personnel items and tools taken into the jails.
Records and Documentation
The County will provide the initial list of equipment and locations. The Contractor shall maintain the comprehensive equ ipment
inventory list in place at each of the County's buildings and facilities. Anytime the inventoried equipment changes through a dditions,
deletions, relocation or transfer, the Contractor will modify its records to indicate such action and maintain an accurate equipment
inventory. All changes to the inventory shall be communicated in writing to the County designee. The County has the ability t o update
the minimum inventory requirements as needed, with notice to the contractor.
The Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. The Contractor shall request
that, when replacing equipment, the asset sticker be removed by an appropriate County staff member authorized to adjust equip ment
inventory records.
At a minimum, the required information will include:
• Location
• Type of equipment
• Description
• Serial Number
• Model number
• Manufacturer
• Any existing warranties on equipment, if applicable
• Report on condition of equipment and related parts; to also include age of equipment and related part (if known/ discernible),
recommendation for repair or replacement (as needed) with estimate of cost for repair or replacement and identification of
required equipment and parts to do so.
• Dialer passcodes
The inventory list including the required documentation is required to be provided to the County by the vendor each month, including
all changes for the prior month. All dialer passcodes must be provided at the time of installation and/or upon change, no exc eptions.
The contractor is responsible to maintain and update records for each type of equipment record and work completed. The
documentation will include, and not be limited to, records of all fire protection, burglar alarms and calls, repairs, install ation,
inspections, and work orders, if applicable. The Contractor will maintain a service log at the site of each piece of equipment
maintained. The contractor will not charge for any call back work. All recovery reports shall be sent to the County contract manager,
or their designee, noting date, type, quantity, location, and disposal information.
Records are required to be maintained in compliance with Sunshine Law. It is the contractor’s responsibility to understand an d ensure
proper retention of records. These records will be available to the County upon request within a reasonable time period (not to exceed
three weeks for requests).
No additional charges will be allowed for maintaining the records and documentation required in this section including but no t limited
to maintaining the equipment inventory list, reports, etc.
Non-Proprietary Systems
It is the intent of Collier County to use non-proprietary monitoring systems whenever practicable. Additional preference will be given
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to vendors that can provide and monitor non-proprietary systems.
Contractor Responsibilities and Miscellaneous
All necessary costs, labor, materials, etc. much be included in the prices provided for completion of monitoring, service, an d/or
installation. Travel, mileage, fees, and surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
There is a multitude and variety of different systems currently in place within the County. A list of equipment may be obtain ed from
Procurement Services, as necessary, so that interested bidders understand the County’s current equipment and locations. This list is for
the bidder’s analysis only, it is a constantly changing list as buildings are added / removed, and equipment is modifie d.
The County and the Contractor may conduct an inspection of the completed services provided in response to any resulting purch ase
order.
Any deficiencies noted during an inspection shall be corrected before final acceptance. Such deficiencies will be corrected within 24
hours after receipt of notification, at the Contractor's expense.
If the Contractor fails to correct the defects within this time frame, the County shall be entitled to have such work remedie d and the
Contractor shall be fully liable for all costs and expenses reasonably incurred by the County.
In each scope of work the County’s project manager reserves the right to specify: the period of completion; collection of liq uidated
damages in the event of late completion; and “time and material” sums.
Performance Measures
The Contractor shall maintain compliance with the following performance measures:
• The Contractor will provide 100% of all required reports and records within the time frame specified to the County, or their
designee.
• The Contractor will advise the County, in writing, of any extenuating circumstances that will prohibit the Contractor from
meeting the above-outlined performance measures.
• The Contractor will furnish all necessary labor, tools, equipment and services to perform the services specified in the
contract. The term contract officer or project manager as used herein, shall mean Facilities Manager or his designee. The
Facilities Manager shall be the final authority on any issues that may arise as to the quality and accep tability of any work
performed under this contract. If, in the opinion of the Contract Officer, any part if the Contractor’s performance becomes
unsatisfactory; the County will immediately levy a deduction on the Contractor’s invoice for lack of service. T his deduction
will be two hundred fifty dollars ($250) per instance based on County staff time to resolve the issue.
The County shall have the immediate right to complete the work to its satisfaction, through the use of County employees or ou tside
contractors as deemed necessary and shall deduct two hundred fifty dollars ($250) to correct issue, plus actual cost to correct from the
Contractor’s monthly invoice.
Contract Deductions
It is the County’s intent to have all tasks performed satisfactorily and completed in accordance with the specifications and frequencies
set forth under the contract. It is important that the Contractor perform all tasks as prescribed. If any tasks are omitted o r not
performed satisfactorily and completely and with the frequency designated by the contract, the entire affected area as defined solely by
the Project Manager or designee shall be found to be a non-performance area and a deduction shall be levied. Reference Performance
Measures Section for deductions.
Deductions shall be administered through the Project Manager or designee. Should the Contractor wish to appeal these charges, they
may do so in writing to the Facilities Manager. The appeal should state dates, times and other associated facts, along with a clear
description of their argument or disagreement with the fine. The argument should also reference this bid document and / or other
supporting documentation. Should the fine appeal be rejected by the Facilities Manager, the next and final appeal may then be made to
the Director of Facilities Management. Each of these appeals should be made within one (1) day of the incident (for the appea l to the
Facilities Manager).
Employee Identification
All employees must wear Collier County Government identification badges at all times while performing services on County facilities.
Fingerprinting and Background Checks
16.C.1.e
Packet Pg. 814 Attachment: 18-7472 Solicitation (7828 : Recommendation to award an Agreement for Invitation to Bid #18-7472, “Alarm Monitoring Services”)
The vendor is required to comply with County Ordinance 2004-52, as amended.
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor Check
List):
The Solicitation Submittal has been signed.
The Solicitation Pricing Document (Bid Schedule/Quote Schedule/Proposal Pricing/etc.) has been completed and attached.
All applicable forms have been signed and included, along with licenses to complete the requirements of the project.
Any addenda have been signed and included.
Affidavit for Claiming Status as a Local Business, if applicable.
Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State).
E-Verify/Immigration Affidavit (Memorandum of Understanding).
16.C.1.e
Packet Pg. 815 Attachment: 18-7472 Solicitation (7828 : Recommendation to award an Agreement for Invitation to Bid #18-7472, “Alarm Monitoring Services”)