Backup Documents 02/26/2019 Item #16D4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 0
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 64
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community&Human 2/21/19
Services (CHS) Division
2. Jennifer Belpedio County Attorney Officen
��J 4-
,;i'1 I I if
3. BCC Office Board of County ‘,>.31--r-
Commissioners �/�-- \1\\\\(\
4. Minutes and Records Clerk of Court's Office °‘5- I`
t ,Ct a. fCciN__
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Carolyn Noble / Phone Number 252-5393
Contact/Department
Agenda Date Item was 2/26/2019 1,, Agenda Item Number 16.D.4
Approved by the BCC /
Type of Document Amendment#1 Collier County Hunger and Number of Original Total of 12 original
Attached Homeless Coalition,In—3 Originals Documents Attached documents attached !/
Amendment#1 NAMI Collier County,Inc.
—3 Originals o ��
Amendment#1 and Letter of Commitment
—Oak Marsh—3 Originals of each
PO number or account
number if document is
i to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable col ,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signat re?Stampenok � --_J :,�
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CN
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CN
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CN
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE. -
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 2/26/19 and all changes made during
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. —"5.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for t ,
Chairman's signature. (
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 ..,:d j
1604
MEMORANDUM
Date: March 5, 2019
To: Carolyn Noble, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment #1 Collier County Hunger & Homeless Coalition
Amendment #1 NAMI, Collier County, Inc.
Amendment #1 (2) and Letter of Commitment (2) - Oak Marsh
Attached please two original copies of each of the agreements referenced above,
approved by the Board of County Commissioners (Item #16D4) February 26, 2019.
The third original set of original documents has been held for the Official Record in
the Board's Minutes & Records Department.
If you have any questions please call me at 252-8406.
Thank you
Attachments (8)
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FAIN# E-17-UC-12-0024
($8,343.75
E-18-UC-12-882-7 0016
$35,000.00)
Federal Award Date October 2018 November
6, 2018
Federal Award Agency HUD
CFDA Name Emergency Solutions Grant
(ESG)
CFDA/CSFA# 14.231
Total Amount of Federal $43,343.75
Funds Awarded
Subrecipient Name Hunger&Homeless
Coalition of Collier County
DUN S# 150713423
FEIN 04-3610154
R&D No
Indirect Cost Rate No
Period of Performance October 1,2018—
September 30 November 30,
2019
Fiscal Year End 12/31
Monitor End: 1/31/2020 03/30/2020
AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HUNGER AND HOMELESS COALITION,INC.
Homeless Management Information System
THIS AMENDMENT is made and entered into thiWD day of q,¢,,\j 4. ,2019,by and between
Collier County, a political subdivision of the State of Florida, ("COUNTY' or "Grantee") having its
principal address as 3339 E.Tamiami Trail,Naples FL 34112,and"COLLIER COUNTY HUNGER AND
HOMELESS COALITION, INC.",a private not-for-profit corporation existing under the laws of the State
of Florida,("SUBRECIPIENT")having its principal office at 3510 Kraft Rd.,Suite 200 Naples, FL 34105
and a mailing address of PO Box 9202,Naples,FL 34101.
1
Collier County Hunger& Homeless ES18-003 IDIS#587
HMIS Project
1 61)
RECITALS
WHEREAS, on September 11, 2018 the COUNTY entered into an Agreement with
SUBRECIPIENT using Emergency Solutions Grant (ESG) funds, pursuant to the Homeless Emergency
Assistance and Rapid Transition to Housing(HEARTH)Act(24 CFR 576)amending the McKinney-Vento
Homeless Act(42 U.S.C. 11371-11378); and
WHEREAS,the Parties desire to amend the Agreement to update the principal physical address,
FAIN #, monitor end date, grant and special conditions, the performance period, and replace Exhibits B
and C.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to
amend the Agreement as follows:
* * *
1.1 GRANT AND SPECIAL CONDITIONS
B. The following resolutions and policies must be adopted by the SUBRECIPIENT's
governing body within sixty(60)days of this Agreement.
• Affirmative Fair Housing Policy
• Affirmative Action/Equal Opportunity Policy_
• Affirmative Action Plan
• Conflict of Interest Policy
Procurement Policy
• Violence Against Women Act(VAWA)Policy
• Sexual Harassment Policy
• Fraud Policy
[1 Inventory Report
C. Environmental Review Requirement (ERR) -No program costs can be incurred until an
environmental review of the proposed project is completed and approved by HUD.
Further,the SUBRECIPIENT will not undertake any activity or commit any funds prior to
the HUD environmental clearance of funds and a CHS Notice to Proceed (NTP) letter.
Violation of this provision will result in the denial of any reimbursement of funds under
this Agreement
* * *
1.3 PERIOD OF PERFORMANCE
Services of the SUBRECIPIENT shall start on October 1, 2018 and shall end on
September 30 November 30, 2019. The services/activities of the SUBRECIPIENT shall be
undertaken and completed in light of the purposes of this Agreement. Any funds not obligated by
the expiration date of this Agreement shall automatically revert to the COUNTY.
2
Collier County Hunger& Homeless ES18-003 IDIS#587
HMIS Project
1604
1.6 NOTICES
SUBRECIPIENT COLLIER COUNTY HUNGER AND HOMELESS COALITION,INC.
ATTENTION: Christine Welton, Executive Director
Physical Address 1: 9015 Strada Steil Ct. #205 3510 Kraft Rd., Suite
200
City/State: Naples,Florida 31109 34105
Mailing Address: PO Box 9292,Naples,FL 34101
Email: executivedirector@collierhomelesscoalition.org
Telephone: (239)263-9363
Exhibit"B"is replaced with the following:
EXHIBIT"B"
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: Collier County Hunger and Homeless Coalition,Inc.
Subrecipient Address: 9015 Strada Stell Ct.#205 3510 Kraft Rd, Suite 200 Naples,FL 31109 34105
Mailing Address: PO Box 9202,Naples, FL 34101
Project Name: Emergency Solutions Grant—HMIS
Project No: Payment Request#
Total Payment Minus Retainage:
Period of Availability: through
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
I.Grant Amount Awarded $
2.Sum of Past Claims Submitted on this Account $
3.Total Grant Amount Awarded Less Sum of Past Claims
Submitted on this Account $
4.Amount of Today's Request $
5.10%Retainage Amount Withheld NA) $ NA
3
Collier County Hunger& Homeless ES18-003 IDIS#587
HMIS Project
a
1604
6.Current Grant Balance (Initial Grant Amount Award
request)(includes Retainage) $
I certify that this request for payment has been made in accordance with the terms and conditions of the
Agreement between the COUNTY and us as the SUBRECIPIENT.To the best of my knowledge and belief, all
grant requirements have been followed.
Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor Division Director
(Approval required $15,000 and above) (Approval Required $15,000 and
above)
Exhibit"C"is replaced with the following:
EXHIBIT"C"
HMIS (ESG)Quarterly Report
Report Criteria for ALL users:
1. Number of current licensed users:
2. Number of new users this quarter:
3. Number of Training Sessions Provided:
4. Number of Technical Assistance Calls:
5. Number of current Agencies:
6. Number of Agencies set up this quarter:
7. Number of new projects set up by Administrator by type:
4
Collier County Hunger& Homeless ES18-003 IDIS#587
HMIS Project
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Shelter Operations Emergency Shelter
Rapid Re-housing Outreach
Coordinated Assessment Homelessness Prevention
Transitional Housing Permanent Housing
Other(describe)
Other(describe)
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
Crystal K. Kinzel,CLERK COLLIIER CO _ '.
6,e)
07,410
•C- By: �
� l
��
;1�e Clerk W.L.M uaniel,Jr.,Chairman
Attastai $.
signature oni : z � \ 1
Date:
01
Dated: J t COLLIER COUNTY HUNGER AND
(SEAL)} HOMELESS COALITION,INC.
11P1111/110..By: •anll
... r! L ._ A_ A.
Chris me Welton, Executive Director
Date: fJJ 9
Approved as to form and legality:
aeraMressra...amor:\, � II
C_. !,�
Jenne A.Belpedio (J"' \ Item#
Assistant County Attorney e\.
--\ Agenda 1e
a \CR \\c\ Dale y!!
Date: j—
Dasa
5
Collier County Hunger& Homeless ES18-003 IDIS#587
HMIS Project t�j
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FAIN# E18-UC-120016
Federal Award Date EST 10/2018 11/6/2018
Federal Award Agency HUD
CFDA Name Emergency Solutions
Grant(ESG)
CFDA/CSFA# 14.231
Total Amount of $27,304.00
Federal Funds
Awarded
Subrecipient Name NAMI e€Collier
County, Inc.
DUNS# 825230993
FEIN 65-0047747
R&D No
Indirect Cost Rate No
Period of Performance January 1, 2019—June 30,
2020
Fiscal Year End 6/30
Monitor End: 9/20
AGREEMENT BETWEEN COLLIER COUNTY
AND
NAMI Collier County, Inc.
Rapid Re-Housing Assistance Project
THIS AMENDMENT is made and entered into thisoh day of .,J. , 2019, by and between Collier
County, a political subdivision of the State of Florida, ("COUNTY" or "Grantee") having its principal
address as 3339 E.Tamiami Trail,Naples FL 34112,and"NAMI Collier County,Inc.",a private not-for-
profit corporation existing under the laws of the State of Florida("SUBRECIPIENT"),having its principal
office at 6216 Trail Blvd.,Building C,Naples,FL 34108
RECITALS
WHEREAS,on September 11, 2018 the COUNTY entered into an Agreement using Emergency
Solutions Grant (ESG) funds, pursuant to the Homeless Emergency Assistance and Rapid Transition to
Housing(HEARTH)Act(24 CFR 576)amending the McKinney-Vento Homeless Act(42 U.S.C. 11371-
11378); and
WHEREAS,the Parties desire to amend the Agreement to change the name of the organization
per their amended Articles of Incorporation,update the federal award date,and update language under grant
and special conditions.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to
amend the Agreement as follows:
1
NAMI Collier County ES18-002 IDIS#588
Rapid Re-housing Project
1604
All references to subrecipient name `NAMI of Collier County' shall be changed to `NAMI Collier
County,Inc.', herein.
Words Struck T�are deleted; Words Underlined are added
1.1 GRANT AND SPECIAL CONDITIONS
B. Environmental Review Requirement (ERR) - No program costs can be incurred until an
environmental review of the proposed project is completed; and approved by HUD.
Further, the Subrecipient will not undertake any activity or commit any funds prior to the
HUD environmental clearance . - . • : ' - - ', I -.
Violation of this provision will result in the denial of any reimbursement of funds under
this Agreement.
* * *
Exhibit"B" is replaced with the following:
EXHIBIT"B"
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: NATIONAL ALLIANCE ON MENTAL ILLNESS OF COLLIER COUNTY,INC
NAMI COLLIER COUNTY, INC.
Subrecipient Address: 6216 Trail Boulevard,Building C,Naples,FL 34108
Project Name: Emergency Solutions Grant—Rapid Re-Housing Assistance Project
Project No: Payment Request#
Total Payment Minus Retainage:
Period of Availability: 01/01/2019 through 06/30/2020
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
1.Grant Amount Awarded $
2.Sum of Past Claims Submitted on this Account
3.Total Grant Amount Awarded Less Sum of Past Claims
Submitted on this Account $
4.Amount of Today's Request $
5.10% Retainage Amount Withheld NA) $ NA
2
NAMI Collier County ES18-002 IDIS#588
Rapid Re-housing Project
1604
6.Current Grant Balance (Initial Grant Amount Award
request)(includes Retainage) $
I certify that this request for payment has been made in accordance with the terms and conditions of the
Agreement between the COUNTY and us as the SUBRECIPIENT. To the best of my knowledge and belief,all
grant requirements have been followed.
Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor Division Director
(Approval required $15,000 and above) (Approval Required $15,000 and
above)
IN WITNESS WHEREOF,the SUBRECIPIENT and the COUNTY, have each,respectively,by
an authorized person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
Crystal K. Kinzel,CLERK COLLIER CO Q • DA
Dep Clerk
Attt WASISIP
est as t halrmi3ri W•/• McDaniel,Jr., Chairman
signature only, a /61
Date:
NAMI Collier County, Inc.
Dated: 19
(SEAL) By: � ..i �
,e-73c---
Pamela Baker,et ief Executive Officer
Date: !r02/ Po/ 7
Approved as to form and legality: l!(
°\ 1lnT4
Jen er A. e pedio
Assistant County Att y
Date:
3 ILA -71
NAMI Collier County Deputy Ci ES1: 12 IDIS#588
Rapid Re-housing Project
16 4
FAIN# M-17-UC-12-0217
Federal Award Date September 2018
Federal Award HUD
Agency
CFDA Name Home Investment
Partnership (HOME)
CFDA/CSFA# 14.239
Total Amount of $300,000
Federal Funds
Awarded
Subrecipient Name Oak Marsh,LLC
DUNS# 019726347
FEIN# 26-4755786
R&D No
Indirect Cost Rate No
Period of September 11,2018 -
Performance December 31,2020
Fiscal Year End 12/31
Monitor End Date 12/2030
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
OAK MARSH,LLC
RENTAL REHABILITION
THIS AMENDMENT is made and entered into this cX dayof 're r9✓ 019 byand between
P �Gr
Collier County, a political subdivision of the State of Florida, ("COUNTY" or "Gran e") having its principal
address as 3339 E. Tamiami Trail, Naples FL 34112, and "OAK MARSH, LLC" a private not-for-corporation
existing under the laws of the State of Florida("SUBRECIPIENT),having its principal office at a physical address
of 19308 SW 8380 St,Florida City,FL 33034 and a mailing address of PO Box 343529,Florida City,FL 33034.
RECITALS
WHEREAS, on September 11, 2018 the COUNTY entered into an agreement with SUBRECIPIENT
using HOME Investment Partnerships (HOME) Program funds for Rental Rehabilitation to enhance tenant life,
neighborhood revitalization and safety throughout Timber Ridge at Sanders Pines Reserve.
WHEREAS, the Parties desire to amend the Agreement to update language from subrecipient to
developer,update federal award date,add rental description language and clarify income/tenant requirements and
period of performance.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to amend
the Agreement as follows:
* * *
All references to"SUBRECIPIENT", shall be changed to"DEVELOPER", herein.
1
Oak Marsh, LLC HM 17-14 IDIS#589
Rental Rehabilitation
0
1604
Words Struek-Through are deleted;Words Underlined are added
X x
1.2 PROJECT DETAILS
A.1. Rental Description
Number of Bedrooms Rental Price Rental Increase Process
2 Bedroom—Sanders $545 Oak Marsh, LLC, the Owner, conducts an annual review
Pine of income and expenses, generally in the 3rd quarter
3 Bedroom—Sanders $595 of each Fiscal Year, to determine proposed rents for the
Pine 1st Quarter of the subsequent FY. Rent increases
3 Bedroom—Timber $705 targeted toward maintenance of the desired debt service
coverage and net operating income are determined, and
Ridge notice is given to tenants in accordance with their lease
4 Bedroom—Timber $779 agreement. Notice is generally a minimum of thirty (30)
Ridge days. In no instance are rents established at rates in
excess of the rent limits established by Federal and
state programs governing the property or units.
B. Income/Tenant Requirements
Nominally all tenants must be at or less than 80% of AMI; but Program-wide Income targeting(across all
County HOME programs)requires that 90% of rental families be at or less than 60% of AMI;
In projects with 5 or more HOME-assisted units, 20% of the units must be occupied by families at or
below 50% of AMI; and incomes of tenants must be certified initially and recertified annually. Subrecipient
will provide 2 high home rent units and 7 low home rent units.Units will be made up of: 2 units at or below
50%of AMI; 5 units at or below 60%AMI and 2 units at or below 80%AMI. The units are floating across all
units.
1.3 PERIOD OF PERFORMANCE
However, no program costs can be incurred until an environmental review of the proposed project is
completed,and approved by HUD. Further,the Subrecipient will not undertake any activity or commit
any funds prior to the HUD environmental clearance of funds and a CHS Notice to Proceed (NTP)
lam. Violation of this provision will result in the denial of any reimbursement of funds under this
Agreement.
2
Oak Marsh, LLC HM 17-14 IDIS#589
Rental Rehabilitation
I `VD4
IN WITNESS WHEREOF, the DEVELOPER and the COUNTY, have each, respectively, by an
authorized person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF 4,w1,'."-- *MMISSIONERS OF
Crystal K. Kinzel, CLERK COL�I.IER i I ', LOR1D
•
L �
Ot-1\ , CLIAlbt. I Q — By: �,�►
JERK W, . MeDanie, r., Chairman
Attest as toi airman's
-$I nature only.
W; Date: a' ca
Oak Marsh,LLC
Dated: j, T .
(SEAL)
By: Atka A
Ste 'rest -
Ili
Date: 2/�//S
Approved as to form and legality:
Jen r . Belpedio — ` ' ''.5•
Assistant County Attor p 6'
Date: . JaCe 119
Item# Iraq
Agenda)—" J —VI
Date ------�—y
Date 3- �-I�
Recd —
Deputy CI: 4
3
Oak Marsh, LLC HM 17-14 IDIS#589
Rental Rehabilitation
1604
SPECIFIC HOME-ASSISTED PROJECT COMMITMENT
DATE: January 22,2019 PROJECT NAME: Oak Marsh Rental Rehab
DEVELOPER: Oak Marsh,LLC PROJECT ADDRESS: 2449 Sanders Pines Circle and 2711 Wilton
Ct, lmmokalee, FL 34142
HOME COMMITMENT AMOUNT: $300,000.00
This Agreement shall serve as Collier County's (herein referred to as the "County") official financial commitment to Oak
Marsh, LLC, (Developer)for Rental Rehabilitation (HOME-assisted activity) at the address noted above.
Collier County has determined the above-mentioned project has been reviewed and meets the HOME requirements for
committing funds to a specific HOME Program project, in accordance with the definition of commitment at 24 CFR 92.2
and the subsidy layering and underwriting requirements at 24 CFR 92.250(b).
The County proposes to provide approximately $300,000 dollars in HOME Program funds. The HOME Program funds
committed to this project will be subject to 10-year affordability period. The affordability restriction in the form of a Deed
Restriction and a Deed to Secure Debt and Security Agreement will be placed on this property by utilizing these funds.
The percentage of HOME Program funds utilized versus the total project cost, this "pro-rata" number will be used to
determine the total number of HOME-assisted units for this project. As such the total number of HOME-assisted units
for this project is 9 . These units will be reserved for clients who meet the HUD HOME Program income
limit requirement for throughout the affordability period. The terms and conditions as listed in the Subrecipient
Amendment shall remain in effect.
This Specific Home-Assisted Project Commitment is intended to implement the Agreement, dated September 11, 2018,
as it may be amended or modified, between County and Subrecipient. Should a conflict arise between the Specific
Home-Assisted Project Commitment and the Subrecipient Agreement, the executed Subrecipient Agreement will prevail.
Please indicate your acceptance of this HOME Program Commitment by executing this Commitment in the space
provided below.
The terms and conditions of this Commitment, are hereby accepted under seal as of the ako day of r7C&
2019.
Oak Marsh,LLC
Rental Rehab,HM 17-14 IDIS#589
1604
IN WITNESS WAFREOF,the DEVELOPER and the COUNTY, have each, respectively,by an authorized
person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF eJ NTY e MISSIONERS OF
Crystal K. Kinzel,CLERK CLI r r RIDA 011110
} ,Clerk /L. McDaniel,Jr.,Chairman
Ati6st as 6.rani
Date: 21?‘Ce \ICt
•
2 (� tGy Oak Marsh, LLC
Dated: 3� '- i
(SEAL)
By: Aka..•c /
S -��irk, Presi.e
Date: 2/3,/
Approved as to form and legality:
Jennifer A. Belpedio 4'
Assistant County AttorneyCThlr
' �t0a
Date: oC j (p I I t\\
Item# .LSCC 11- l
Agenda 2 TO- �
Date - — I.
Date 3 -1, -19
Rec'd
Deputy C ' •
Oak Marsh,LLC
Rental Rehab,HM 17-14 IDIS#589