Heritage Bay Minutes 12/06/2018 MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, December 6, 2018 at 9:00 a.m. in the
Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
John May Vice Chairman
Jack Arcurie Assistant Secretary
Dennis Gagne Assistant Secretary
Donna Hunter Assistant Secretary
Also present were:
Justin Faircloth District Manager
John Allen CPH
Residents
The following is a summary of the actions taken at the December 6, 2018
Heritage Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• The following additions were requested:
➢ Add Legal Discussion on Q.E. Insurance to Item 5Ai
• Add Opinion of Probable Cost to Item 5Aii
• Add Field Management Report dated 11/30/18 to Item 9E
Y Add L&W Management Report dated 11/26/18 to Item 9G
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the agenda was approved as amended.
December 6, 2018 Heritage Bay CDD
THIRD ORDER OF BUSINESS Public Comments on Agenda
Items
• Diane Lecca commented on spraying pass the bridge.
• Jim Eagan commented on spraying on Boulder Lake.
• Howard Freedman commented on weeds in boating area.
• Jerry Solomon commented on Quarry follow up.
• Jake Blutz commented on responsibility of maintenance of the lakes.
• Cheryl 011ila commented on lake maintenance responsibility.
• Laura Severance commented on availability of documents.
FOURTH ORDER OF BUSINESS Organizational Matters
A. Oath of Office D. Gagne-Seat 4; and J.May-Seat 5
• Mr. Dennis Gagne and Mr.John May have submitted their Oaths of Office and
commission fees to the State.
B. Resolution 2019-Designating Officers
i. Supervisor Hubbard Letter
Mr. Arcurie nominated Edwin Hubbard Chairman and Ms.
Hunter seconded the nomination, with no other
nominations,Mr. Hubbard was appointed Chairman.
Mr. Hubbard nominated John May Vice Chairman and Mr.
Arcurie seconded the nomination, with no other
nominations,Mr. May was appointed Vice Chairman.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor Resolution 2019-1 designating officers;
Edwin Hubbard Chairman; John May Vice Chairman;
Justin Faircloth Secretary; Stephen Bloom Treasurer; Alan
Baldwin Assistant Treasurer; and Jack Arcurie, Dennis
Gagne and Donna Hunter Assistant Secretaries was
adopted.
FIFTH ORDER OF BUSINESS Engineer's Report
A. Project Summary
i. Lake Bank Restoration Project Update — Legal Discussion on Q.E.
Insurance
• Mr.Faircloth updated the Board on Q.E items.
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December 6, 2018 Heritage Bay CDD
• Discussion ensued with regard to Q.E. insurance and an email from District
Counsel addressing this matter noting it is not unreasonable to accept coverage
with an umbrella or excess liability policy.
On MOTION by Mr. May seconded by Ms.Hunter with all _
in favor to accept the opinion of District Counsel as stated
in his email dated December 4,2018 to accept the coverage
as appropriate was approved.
B. Water Quality Report—October 2018
• The Board requested that CPH retest for D.O. levels in other locations and at
different depths when negative D.O. readings are initially observed in future
water quality projects.
C. Muck Probe Measurement Results
• The report was reviewed with the Board with staff noting that no negative
information was found in the report.
D. Lake Sediment Metals Analysis Report
• The report was reviewed with the Board with staff noting that no negative
information was found in the report.
ii. Boat Launch Proposal—Opinion of Probable Cost
• Mr. Allen reviewed the preliminary opinion of probable cost for the Lake 30A
boat launch. This cost opinion assumes the general design parameters of 12'
ramp width, 73' ramp length, and 6"concrete ramp pavement.
• Discussion ensued with regard to the boat launch proposal. The concrete ramp
should run the entire distance.
On MOTION by Mr. May seconded by Ms.Hunter with all
in favor the Board approved CPH to design a boat launch
with a not to exceed amount of$22,000 was approved.
• Q.E. will be contacted regarding the construction cost of the project once design
plans have been completed by CPH.
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December 6, 2018 Heritage Bay CDD
On MOTION by Mr. Gagne seconded by Mr. May with all
in favor the cost of construction of the project in the
amount not to exceed$28,000 was approved.
• Discussion of the next Board meeting date ensued.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor the February 7, 2019 Board of Supervisor
meeting was rescheduled to February 14,2019.
The record will reflect Mr. Gagne and Mr.Allen left the meeting.
SIXTH ORDER OF BUSINESS Attorney's Report
A. 30A/30B Boating Regulations Update
• Mr. Hubbard gave an update on the current status.
• It was noted that both communities will be assessed for the cost of the Quarry
Entrance street signal.
B. Proposed Homeowner Letter for Lake Bank 20 Project
• The draft letter prepared by District Counsel with sketch was reviewed.
• It was suggested Lake Management Easement be noted as the LME abbreviation.
• A meeting will be scheduled to present the letter to the homeowner, with the
Chairman and District Manager in attendance.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor the letter addressed to George E. Mather
and Elaine Mather regarding Stormwater Improvements to
Lake 20 with change as noted was approved.
SEVENTH ORDER OF BUSINESS Old Business
There not being any,the next item followed.
EIGHTH ORDER OF BUSINESS New Business
A. Lake&Wetland Management Tree Trimming Proposal
• A proposal from Lake & Wetland to trim all Cypress trees in the lake areas was
reviewed.
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December 6, 2018 Heritage Bay CDD
• Trimming is to be four feet from the ground up; timing of work coordinated with
Kevin Schaal;and the CDD notified when work will be done.
On MOTION by Mr. Arcurie seconded by Mr. Hubbard
with all in favor the Lake & Wetland Management tree
trimming proposal with changes as discussed in the amount
of$3,500 was approved.
B. Discussion of Quarry Entrance Street Signal
• This item was previously addressed.
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the October 4,2018 Meeting
Mr. Faircloth stated each Board member received a copy of the October 4 2018
meeting and requested any additions,corrections or deletions.
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the minutes of the October 4, 2018 meeting
were approved.
B. Acceptance of Financials
• The financials for the period ending October 31,2018 were reviewed.
On MOTION by Mr. May seconded by Ms. Hunter with all
in favor the October 31,2018 financials were accepted.
C. Motion to Assign Fund Balance
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the motion to assign fund balance was
approved.
D. Direct Deposit Form
• The option of direct deposit payment for Supervisors attending meetings was
addressed.
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December 6, 2018 Heritage Bay CDD
E. Field Manager's Report
• The Field Management Reports for site inspections conducted on October 26,
2018 and November 30,2018 were reviewed.
F. Environmental Consultant Illinois Pondweed Treatment Memorandum
i. Quarry Illinois Pondweed Dialogue •
• Memorandum provided by Turrell, Hall & Associates on Illinois Pondweed and
the efforts underway to try and control it in Lakes 30A and 30 B was discussed.
• The Board discussed options utilizing an Eco Harvester machine to assist in the
management of the Illinois pondweed and having a drone take photos/video of
lakes 30 A&30B periodically.
Mr. Arcuric MOVED to proceed with the project to have a
drone take photos/video of the pondweed four times per
year to evaluate progress on the treatment in an amount not
to exceed$5,000 and Mr. May seconded the motion.
• Further discussion ensued with regard to timing of project and obtaining a report
from Lake&Wetland on pondweed treatment.
On VOICE vote with all in favor the prior motion was
approved.
• The Board requested Mr. Gonzalez attend the February CDD Board meeting to
present a written management plan including best practices, costs and
expectations on how to get Illinois Pondweed improved and under control in
Lakes 30A and 30B.
G. Lake& Wetland Management Monthly Inspection and Service Reports
• The October and November Lake&Wetland Inspection and service reports were
reviewed.
H. Follow Up Items
• Staff provided an update on follow up items; including FEMA correspondence;
ADA compliance; pending MM report; irrigation project; lake bank evaluation;
and supervisor training session.
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December 6, 2018 Heritage Bay CDD
'On MOTION by Ms. Hunter seconded by Mr. Hubbard
with all in favor to proceed with the lake bank analysis with
Inframark in an amount not to exceed $2,000 was
approved.
TENTH ORDER OF BUSINESS Supervisors'Reports,Requests
and Comments
• Supervisor May commented on a complaint from a resident regarding the dirt pile
in the southeast corner of Smokehouse Drive.
ELEVENTH ORDER OF BUSINESS Chairman's Comment
• Chairman Hubbard commented on the Club updating their by-laws; and
installation of gutters which did not go through ARC.
TWELFTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
1On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the meeting was adjourned.
��_ _ .-/ c`.
Justin Faircloth Edwin Hubbard
'Secretary Chairman
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