Agenda 02/26/2019 Item #16D502/26/2019
EXECUTIVE SUMMARY
Recommendation to authorize expenditures for the subscription to Hoopla streaming service from
MidWest Tape, LLC (MidWest Tape) for Library patron use in an amount not to exceed $200,000
per Fiscal Year, as budgeted, through FY2021.
OBJECTIVE: To subscribe to Hoopla streaming service from Midwest Tape for library patron use.
CONSIDERATIONS: MidWest Tape is the proprietary provider of electronic materials for its Hoopla
electronic resource product. Hoopla is the leading provider of streaming access of audiobooks, eBooks,
comics, movies, TV shows, and music for public libraries. Acquisition of titles through Hoopla allows the
Collier County Public Library (CCPL) to provide patrons with the greatest access to high demand, current
streaming content.
There are other streaming vendors on the market serving public libraries; however, Hoopla provides the
largest selection of titles supporting a wider variety of mediums. Hoopla is the only vendor that offers an
extensive Manga, graphic novel, and comic book collection. The Library anticipates purchasing streaming
content from Hoopla, a proprietary software offered through MidWest Tape through FY2021, if funds
have been budgeted.
Procurement Ordinance No. 2017-08, Section 8, provides that subscriptions, books, electronic
information, and similar material in printed or electronic format may be eligible for exemption from the
competitive process based upon the determination of the County Manager or his designee, the
Procurement Services Director, upon a determination that approval of such an exemption is in the best
interest of the County. The Ordinance further requires that purchases exceeding $50,000 in annual
expenditures be approved by the Board of County Commissioners (Board). The required ex emption form
approved by the Procurement Services is attached, along with staff’s business case in support of
approving the exemption.
FISCAL IMPACT: The cost for FY19 will not exceed $200,000, which is budgeted in Library General
Fund (001) and Library Grants Fund (709). Future years will be dependent on subsequent budget year
approvals.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To authorize expenditures for subscription to the Hoopla streaming service
from MidWest Tape, LLC. for library patron use in an amount not to exceed $200,000 per Fiscal Year, as
budgeted with Board approval, through FY2021.
Prepared By: Tanya Williams, Director, Library Division
ATTACHMENT(S)
1. FY19 Exemption Request 115 - Hoopla (Board Approval) (PDF)
2. Hoopla Business Case for Exemption from Competitive Process (DOCX)
16.D.5
Packet Pg. 974
02/26/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Doc ID: 8034
Item Summary: *** This item was continued from the February 12, 2019 BCC meeting.***
Recommendation to authorize expenditures for the subscription to Hoopla streaming service from
Midwest Tape, LLC (Midwest Tape) for Library patron use in an amount not to exceed $200,000 per
Fiscal Year, as budgeted, through FY2021.
Meeting Date: 02/26/2019
Prepared by:
Title: Manager - Technical Systems Operations – Administrative Services Department
Name: Michael Cox
02/13/2019 3:42 PM
Submitted by:
Title: Assistant Division Director - Library – Library
Name: Tanya Williams
02/13/2019 3:42 PM
Approved By:
Review:
Public Services Department Michael Cox Level 1 Reviewer Skipped 02/13/2019 3:42 PM
Procurement Services Michael Cox Additional Reviewer Skipped 02/13/2019 3:42 PM
Library Michael Cox Additional Reviewer Skipped 02/13/2019 3:42 PM
Procurement Services Michael Cox Additional Reviewer Skipped 02/13/2019 3:42 PM
Procurement Services Michael Cox Additional Reviewer Skipped 02/13/2019 3:42 PM
Public Services Department Michael Cox Level 1 Division Reviewer Skipped 02/13/2019 3:42 PM
Public Services Department Michael Cox Level 2 Division Administrator Review Skipped 02/13/2019 3:42 PM
Grants Michael Cox Level 2 Grants Review Skipped 02/13/2019 3:42 PM
County Attorney's Office Michael Cox Level 2 Attorney Review Skipped 02/13/2019 3:42 PM
County Attorney's Office Michael Cox Additional Reviewer Skipped 02/13/2019 3:42 PM
Office of Management and Budget Michael Cox Level 3 OMB Gatekeeper Review Skipped 02/13/2019 3:42 PM
County Attorney's Office Michael Cox Level 3 County Attorney's Office Review Skipped 02/13/2019 3:42 PM
Grants Michael Cox Additional Reviewer Skipped 02/13/2019 3:42 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 02/14/2019 11:08 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 02/19/2019 3:08 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/26/2019 9:00 AM
16.D.5
Packet Pg. 975
Instructions
The following procurement categories may be eligible for exemption from the competitive process based upon the determination
of the County manager or Designee that approval of such an exemption is in the best interest of the County.
Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
Requester Name:Vendor Name:
Division:Item / Service:
Budget Year:1RWWR([FHHG
per Fiscal Year:
One time purchase:Multiple purchases:Requested
date range:_________________
Is there an agreement
associated with this
Exemption?
Yes No
1. Government Agency/Non-
Profit
2. Registrations/dues/
training
3. Subscriptions/periodicals/
printed materials
4. Advertisements
5. Utility services –subject
to government control
6. Education/academic
programs/trainers, speakers
7. Legal services 8. Purchases required by
grants/gifts
9.Compatibility/proprietary
with current systems
10. Shop estimates on
disassembled equipment
11. Personnel/recruitment
services
2. Works of art for public
display
13. Direct purchases 14. Financial instruments 15. Entertainment services
for County sponsored events
16. Management studies as
directed by County Manager
17. Resolution/BCC direction (Indicate resolution number and approval date):
Description of Purchase:Enter a description of the item(s) items that will be purchased under this exemption.
Purpose:Describe in detail, the purpose of the requested item(s).
Requester:Signature: Date:
Division Director: Signature: Date:
Procurement Strategist: Signature: Date:
Procurement Director:
2UGHVLJQHH
Signature: Date:
For Procurement Use Only:
One time approval One year approval Multi-Year Approval: Start ____________ End ____________
Exemptions from the Competitive Process
Kim Spina Midwest Tape
Library Hoopla / Software-Streaming Subscription
FY2019 $200,000
10/01/2018-09/30/2021
Midwest Tape provides all audiovisual formats of cooks, movies, TV shows in children, adult and
young adult library users in the form of physical items and streaming service.
Midwest Tape is a comprehensive audio-visual materials supplier. Midwest Tape provides
streaming services for six different formats through their proprietary platform, Hoopla. Hoopla
provides streaming access to movies, music, eBooks, TV shows, comics and audiobooks.
Kim Spina 10/22/18
Tanya R. Williams
12/04/2018
Sara Schneeberger
Catherine Bigelow
01/09/2019 09/30/2021
SpinaKim Digitally signed by SpinaKim
Date: 2018.10.22 14:04:14
-04'00'
WilliamsTanya Digitally signed by WilliamsTanya
Date: 2018.12.04 11:46:18 -05'00'
SchneebergerSara
Digitally signed by SchneebergerSara
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions, ou=ASD,
ou=ASD Purchasing, ou=Purchasing User Accounts,
cn=SchneebergerSara,
email=Sara.Schneeberger@colliercountyfl.gov
Date: 2019.01.09 12:17:25 -05'00'
Cat Bigelow Digitally signed by Cat Bigelow
DN: cn=Cat Bigelow, o=Collier County
Government, ou=Procurement Services,
email=catherinebigelow@colliergov.net, c=US
Date: 2019.01.11 11:07:25 -05'00'
16.D.5.a
Packet Pg. 976 Attachment: FY19 Exemption Request 115 - Hoopla (Board Approval) (8034 : Authorize expenditures for Hoopla subscription in an amount not
COLLIER COUNTY GOVERNMENT
PUBLIC SERVICES DEPARTMENT, LIBRARY DIVISION
Page 1 of 1
BUSINESS CASE FOR:
Recommendation to authorize expenditures for the subscription to Hoopla streaming service from
Midwest Tape, LLC for Library patron use in the amount not to exceed $200,000 per Fiscal Year,
as budgeted, through FY 2021.
Amazon, Hulu, and Netflix are streaming content providers; however, neither of these vendors
sell subscriptions to their services directly to public libraries. Kanopy is another vendor offering
streaming content to public libraries, but their content is limited to documentaries and requires an
internet connection.
Hoopla is a digital service available exclusively to libraries offering access to audiobooks,
eBooks, comics, movies, TV show and music through streaming. Titles can either be streamed
or downloaded. Hoopla provides Collier County’s library patrons with 24/7 instant and
simultaneous access to over 700,000 titles from which to choose from – with just a simple click.
This “digital lending service” provided by Hoopla helps libraries remain relevant and
competitive in a technology-driven culture dominated by digitized services that offer information
and entertainment 24/7.
Hoopla is a “patron driven acquisitions” model which means patrons chose the title they would
like to “borrow” and the library pays for the title at the time of electronic check-out. This means
every purchase is a circulated purchase, driven by patron demand. The Library controls costs by
monthly budgeting and setting a patron burrowing limit.
Nationally, Hoopla is a widely-recognized digital brand with over 3,500,000 registered users,
7,000 individual public library locations, and 1,700+ public library system partners. This reach
allows Hoopla to be instantly recognizable to most of our current and potential new Collier
County residents and visitors.
Hoopla’s ease of service, popularity, and pricing allows Collier County Library to offer an array
of titles accessible in six formats to be delivered effortlessly to our patrons – wherever they may
be. Collier County Library continues to see consistent growth and demand with this service,
rendering it a critical asset in the current collection.
Library subscriptions and electronic content are exempt from the competitive process due to the
limited available of competitive sources. Hoopla provides Collier County Public Library patrons
with instantaneous, simultaneous, simplified downloadable and streaming technologies.
Tanya Williams, Division Director, Library Division, 12.03.18
16.D.5.b
Packet Pg. 977 Attachment: Hoopla Business Case for Exemption from Competitive Process (8034 : Authorize expenditures for Hoopla subscription in an