Minutes 01/14/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The meeting of the Board of Supervisors of the Cedar Hammock Community Development
District was held on Monday, January 14, 2019 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660
Cedar Hammock Boulevard,Naples,Florida.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice Chairman
Gene Bolton Assistant Secretary
John Martino Assistant Secretary
Jack Rupe Assistant Secretary
Also present were:
Justin Faircloth District Manager
Sam Marshall District Engineer
Tom Read Cedar Hammock Golf&Country Club
Ralph Verrastro Bridging Solutions
Carl Hazenberg Ingerlium,Inc.
Residents
The following is a summary of the discussions and actions taken at the Janua►y 14, 2019
Cedar Hammock Board of Supervisors continued meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
On MOTION by Mr.Greeley seconded by Mr. Bolton with all in favor
the agenda was approved as presented.
THIRD ORDER OF BUSINESS Audience Comments
o Resident inquired about the meeting schedule and making comments at the end of the
meeting.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkheads
1
January 14,2019 Cedar Hammock CDD
i. Ingenium,Inc.50%Design Drawings
• o Mr. Faircloth noted Mr.Hazenberg of Ingenium is here today to answer any questions.
o We need to look at any changes you may want to make in the RFP. That information will be
compiled along with the District Attorney to develop a Scope of Services before it is sent out
for bid.
o Mr. Carl Hazenberg,Engineer from Ingenium,explained the bulkhead project.
o The plan is to replace all bulkheads over a period of approximately four years.
o An opportunity was given for residents to ask questions.
o Mr. Day noted we have some rough budget costs,but will not have real numbers until we go
out for bid,which we hope will be within the next month and a half.
o He noted this project could go on for three years and nobody will give you a price today for
something they will do in three years.
o Discussion ensued on budget,taxes,the lifespan of bulkheads.
Mr. Rupe MOVED to authorize District Manager to go out for bid
subject to review by District Counsel and District Engineer and Mr.
Bolton seconded the motion.
o General Bid Specifications and Requirements,was included in the agenda package.
o Requirements include:
• Bidders must submit their company's bridge construction experience and a list
of recommendations from past projects.
• Bidders must submit a list of equipment available for this project.
• Contractors will be required to have an experienced foreman on-site at all
times with a minimum crew of four men.
• Contractors required to clean up all work debris and dispose of in their
dumpster or off-site daily.
• All work areas must be fenced off or condoned off with barricades to prevent
public access.
a The selected contractor shall carry a $1,000,000 general liability policy with
Cedar Hammock and Cedar Hammock CDD listed as additional insurance.
2
January 14,2019 Cedar Hammock CDD
• The contractor shall submit copies of their automobile policies. The
contractor shall be responsible for all materials and equipment left or stored
on site by means of insurance or personal responsibility.
• Also USL&H insurance, which is an insurance for contractors that work on
barges. Also, the Jones Act Insurance which is a specialty type of workers'
compensation for people who work on bridges.
• All bidders will be required to submit a bid and performance bond.
• Contractor will be responsible for any and all damages done to the property.
He will also restore all turf areas to the satisfaction of the Golf Course
Superintendents.
• Contractor will be encouraged to submit alternate bids for materials and
construction methods and reviewed by the District Engineer and Board, who
will accept or reject at their discretion.
o Discussion ensued on changes and additional information that should be provided in the bids.
o Mr. Day wanted to add to the motion above,"subject to Board review of bid documents".
Mr. Rupe MOVED to amend the prior motion to authorize District
Manager to go out for bid subject to review and approval by District
Counsel and District Engineer and subject to Board review of bid
documents and Mr.Bolton seconded the motion.
On VOICE vote with all in favor the prior motion was approved as
amended.
FIFTH ORDER OF BUSINESS New Business
A. Bridging Solutions Bridge Replacement Design Documents
i. Bridge Designs
• Mr. Verrastro discussed bridge materials and IPE wood as the best
material for the bridges.
• Board discussed bridge measurements.
ii. RFP Bid Form
• Board discussed bid and work expectations,particularly contractor drilling
rock and relocation of utilities.
3
January 14,2019 Cedar Hammock CDD
• The Board discussed the bid schedule.
Bridge Location Map
• Bridge location map included in the agenda package.
iv. List of Bidders
• Board discussed the list of bidders that was included in the agenda
package.
On MOTION by Mr. Martino seconded by Mr. Rupe with all in favor to
proceed with the RFP for the bridges subject to the District Attorney's
review and the District Engineer's and subject to Board's approval.
B. Cedar Hammock Golf&Country InvoiceJanuary2,2019
o Mr. Faircloth noted this is the invoice from Cedar Hammock Golf & Country Club for
repairs in the amount of$1,378.13.
On MOTION by Mr. Greeley seconded by Mr. Bolton with all in favor
authorizing payment of invoice dated January 2, 2019 to Cedar Hammock
Golf&Country for repairs was approved.
SIXTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the November 12,2018 Meeting
On MOTION by Mr. Greeley seconded by Mr. Martino with all in favor
the minutes of the November 12, 2018 meeting were approved as
presented.
B. Financial Report
o Mr.Faircloth reported that finances look good.
C. Motion to Reassign Budget Amount
o Mr.Faircloth noted we have a motion to reassign budget amount.
o Overall, the budget does not change, we just changed the amount from Miscellaneous
Contingency.
4
January 14,2019 Cedar Hammock CDD
!On MOTION by Mr. Rupe seconded by Mr. Bolton with all in favor the
(Motion to Reassign Budget Amount was approved.
o The Board discussed the budget for the upcoming projects.
Mr. Rupe MOVED to accept the Financial Report and Mr. Martino
seconded the motion.
o Mr. Day had a question in the financials regarding the amount of 72% collected by the
Collier County Tax Collector.
lOn VOICE vote with all in favor the prior motion passed.
o Mr.Faircloth noted going forward invoices will not be included in agenda packages.
D. Follow-Up Items
o Mr.Faircloth updated the Board on the following items:
• The website has been updated.
• Documents have been sent to FEMA.
• New[Q,LLC have received our payment. They are ordering equipment and it should
be installed soon.
• Reached out to PMI regarding the repairs needed on Cedar Hammock Circle. He
should have an update by the February 11,2019 meeting.
• District Engineer is working on a new District map.
• Working on the audit.
• Have received proposal from irrigation company and the signed addendum.
• Received insurance on gatehouse through the Master Association.
SEVENTH ORDER OF BUSINESS Attorney's Report
o There not being any,the next item followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
o Mr.Marshall is working on the exhibit for the community for the piping and the outfalls. By
the next meeting,he should have those documents finalized for the Board.
5
January 14,2019 Cedar Hammock CDD
o Mr. Marshall noted the second item in progress is the Engineer's Report for the bulkheads
and the bridge work. Once the Board decides on which job to finance and in what manner,
he will put pricing in here,discuss it and then the Engineer's Report will be completed.
NINTH ORDER OF BUSINESS Communication to Master Board
o There not being any,the next item followed.
TENTH ORDER OF BUSINESS Supervisors Request
o There not being any,the next item followed.
ELEVENTH ORDER OF BUSINESS Adjournment
o There being no further business,
On MOTION by Mr. Martino seconded by Mr. Day with all in favor
the meeting was adjourned.
J m Faircloth Norman Day
i:ecretary Chairman
6