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Agenda 01/07/2019 Cedar Hammock Community Development District Board of Supervisors Norman Day,Chairman Justin Faircloth,District Manager Quentin Greeley,Vice Chairman Dan Cox,District Counsel Gene Bolton,Assistant Secretary Sam Marshall,District Engineer John Martino,Assistant Secretary Jack Rupe,Assistant Secretary Continued Meeting Agenda January 7,2019—3:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Audience Comments 4. Organizational Matters A. Oath of Office B. Election of Officers—Resolution 2019-02 5. Old Business 6. New Business A. Supervisor Cook Proposed Bridges and Bulkheads Base Plan i. Ingenium,Inc.50%design drawings ii. Financial Advisor Discussion—PRAG Information B. Bridging Solutions Change Order#1 C. Golf Cart Bridge Repairs D. Artistic Structures Proposal to Repair Bulkheads#4 and#5 E. Triploid Grass Carp Proposal F. Golf&Country Club Proposal for Littoral Installation G. Rear Gate Camera System Proposal 7. Manager's Report A. FEMA Public Assistance Eligibility Determination B. Follow Up Items i. 8670 Cedar Hammock Circle Roadway Damage 8. Attorney's Report 9. Engineer's Report 10. Communication to Master Board 11. Supervisors Request 12. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR FEBRUARY 11,2019. RESOLUTION 2019-02 A RESOLUTION DESIGNATING OFFICERS OF CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of Cedar Hammock Community Development District at a continued business meeting following the General Election on November 6, 2018 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown, to wit: fir/L2st't Det y Chairman ( >//,t- 66,47 Vice Chairman Justin Faircloth Secretary Stephen Bloom Treasurer Alan Baldwin Assistant Treasurer Assistant Secretary 6 -c, Z>/)/0,1- Assistant Secretary /11- / 'k) Assistant Secretary PASSED AND ADOPTED THIS,7°i DAY OF JANUARY,2019. 6.-E.� Chairman ecretary Page Number 8 From:Ralph Verrastro Finailto:ralph(o)bridginq-solutions.comi Sent:Saturday,April 21,2018 12:23 PM To:Faircloth,Justin<Justin.Faircloth(a�inframark.com> Cc:Rolando Corsa<rolando tbridoino-solutions.com>;Gina Verrastro<ginat7a.bridoina-solutions.com> Subject:Cedar Hammock Golf Cart Bridge Repairs Justin, We have attached the 3 bids we received with totals for various scenarios and offer the following comments: 1. Artistic Structures is the low bidder if the full replacement of the stringers was desired with the replacement of the wear deck at$421,721. 2. JTM is a close 2nd at$439,525. 3. AUE is the highest at$539,609. 4. If the partial stringer replacement and no wear deck option is selected with the wear deck JTM is slightly lower that Artistic.JTM is at$233,905 and Artistic is at$255,597. 5. Artistic prices for all of the add alternates are the lowest. 6. Both Artistic and JTM suggest they need 13 weeks to do the full project which over 2 times the proposed closure window of time. 7. We may want to consider awarding half of the work each to JTM and Artistic and have them work at the same time and it may be possible to get all the work done in the proposed 6 week time frame. 8. The per square foot costs from Artistic and JTM for the full replacement repair are in the$31 PSF range.At Quail West they paid$46 PSF for the full replacement of their bridges including the piles and abutments for 10 ton bridges. 9. Assuming$46 PSF the cost to completely replace these bridges would be: 13,760 SF X$46= $632,960 or$211,000 more for bridges with a 30 year life compared to$421,721 for a 10 year life. The cost per year comparison would be$42k per year for repairs versus$21k per year for full replacement. 10. Full replacement next year may be prudent if the Board is really going to replace the bridges in 10 years. 11. To keep the repair cost to a minimum we could consider the partial stringer approach and no wear deck for the next 10 years which cuts the cost almost in half which yields an annual cost for the next 10 years at$23.4k which is only slightly above the full replacement annual cost.The approximate SF cost for this repair approach is$17 PSF. Let me know when you are available to discuss the bids. Ralph Verrastro,PE Principal mi. BSOLUTIONS G Bridging Solutions,LLC 15863 Secoya Reserve Circle Naples,FL 34110 Phone:239-216-1370 ralph a.bridginq-solutions.com www.bridqino-solutions.com 00 0U Page Number 9 BRIDGING 15863 Secoya Reserve Circle,Naples,FL 34110 SOLUTIONS Tel.239-216-1370 ‘110www.bridging-solutions.com BID PROPOSAL FORM Full Replacement=$421,721 $30.65/SF Proposal Due Date:April 20,2018 at 10:00 AM Only 138 stringers+wear deck=$351,892 (255,597 w/no Bridge No. • Demolition& New Decking Add Alternate Add Altematewear deck) Disposal of Deck and Curbs for New for New Wear &Curbs Stringers Decking 4 1'780, oo $ L�13 (Q O $ 7i�I51.°° $ 71�(oU.00 5A $ L, 3o oO $11 Lito(o.DO $ e i401()D $ g1(p!D,00 513 $ 1 3rf5 oo $ (n,r iso.00 $ g1�ZZ.uo se 950,00 7 $ 1N50,00 $ Asa 0.00 $L0350.°0 $46106.00 9 $ L 0100 x.00 $ i %520.00 $3b,olio s3a1ga00 1 10 $ q l ZOO."' $ 0404" $ a ze6 oo $ g 14ob CO. 17 NA NA NA $ 31 I2$.04 18 $-71 975.00 $ 311 g50,0fl $15 52°0 $1St?50.09 46 585.00 189,002.00 89,839 96,295.00 Bid Alternates—Each.Basis Price to Remove and Replace One(1)Stringer assume 138 required S I gN.,, . 6O 20,010.00 Price to Remove and Replace Both Cap Boards(including bolts) $ '344. 00 If the proposed 6 week schedule is not enough time,please provide the additional number of days that may be required to compete the work.SEE. A-T`'rA-e I w D T't M LINE_ Total time 13 weeks Submitted By: ,G11Z'ft3/1 e. 57QUCrG{ Si Tnature: + A' (Company Name) Date: L-1/1q /Z.Q(g Name(Printed)-r //5 It tre 1T Title: _f_ge. (DENT We design bridges to fit your site and budget, FL 3Page4110 Number 10 '' BRIDGING 15863 Secoya Reserve Circle,Naples,Tel,239-216-1370 P► SOLUTIONS www.bridging-solutions.com BID PROPOSAL FORM Full Replacement=$539,609 $39.22/SF Proposal Due Date:April 20,2018 at 10:00 AM Bridge No. Demolition& New Decking Add Alternate Add Alternate Disposal of Deck and Curbs for New for New Wear &Curbs Stringers Decking 4 $ 5238 s 1 e bqo $ 10,054= $ 9Zma% 5A $ 5944' ' $ Z122di' $ 12,02516". $10 5743°. 5B $ 1063 $ 2 1575a�, : 1z, b5 $ 3375 ' 12,DE32 7 -)Db $ lopZDD 9 $ 2.7/b0of $ cib 5t,565-' $52q coo°' $ Ile 1b066?-- 10 $ o 5g20 $ 2D,712� $ /i', 1' $ 10, 3�D 17 NA _ NA _ NA $ 38700" L 18 /0,9/5 $ 38,835 $a 1)z75v' $ I ij I5t)L.)6� 64,555 229,638 127,080 118,336 Bid Alternates—Each Basis Price to Remove and Replace One(1)Stringer $ i%5 b% 25,530 assume 138 stringers Price to Remove and Replace Both Cap Boards(including bolts) $ 320 If the proposed 6 week schedule is not enough time,please provide the additional number of days that may be required to compete the work. \ SI Submitted By: A, (.A,1;:. , Signature: 1.i.,ljdk. ..., ' b It (Company Name) Date: q w Ii- ie. Name(Printed): ("2-190(q..../"2 9Q( C aPiQ.S Title: PkrA C.1/21\T� I'Ve design bridges to fit your site and budget. y Page Number 11 BRIDGING 15863 Secoya Reserve Circle,Naples,FL 34110 *Fri SOLUTIONS Tel.239-216-1370 www.bridging-solutions.com BID PROPOSAL FORM Full Replacement=$439,525 $31.94/SF Proposal Due Date: April 20, 2018 at 10:00 AM Only 128 stringers+wear deck= $343,985 (233,905 w/no wear deck) Bridge No. Demolition& New Decking Add Alternate Add Alternate Disposal of Deck and Curbs for New for New Wear &Curbs Stringers Decking 4 $ $ S $ 3,780.00 12,960.00 9,720.00 8,640.00 5A $ 4,305.00 $ S 14,760.00 11,070.00 $ i 9,840.00 5B $ 4,375.00 $ 15,000.00 S 11,250.00 $ 10,000.00 7 $ 2,450.00 $ 8,400.00 $ 6,300.00 $ 5,600.00 9 $ $ $ $ 19,600.00 67,200.00 50,400.00 44,800.00 10 $ 4,200.00 S $ $ 14,400.00 10,800.00 9,600.00 17 NA NA NA $ 3,600.00 18 $ $7,875.00 27,000.00 23,600.00 $ 18,000.00 46,585.00 159,720.00 123,140.00 110,080.00 Bid Alternates—Each Basis Price to Remove and Replace One(1)Stringer assume 138 stringers $ 200.00 27,600.00 Price to Remove and Replace Both Cap Boards(including bolts) $ 400.00 If the proposed 6 week schedule is not enough time,please provide the additional number of days that may be required to compete the work. 10 days/All Stringers Replaced-4 weeks/Allow 3 weeks wear deck Full replacement time= 13 weeks Submitted By: JTM Bridge Signature: f,/ta41 ieuaaa-& (Company Name) Date: 4/06/18 Name(Printed): Michael Russell Title: President We design bridges to fit your site and budget. Page Number 10 BRIDGING 15863 Secoya Reserve Circle,Naples,FL 34110 SOLUTIONS Tel.239-216-1370 www.bridging-solutions.com BID PROPOSAL FORM Full Replacement=$539,609 $39.22/SF Proposal Due Date:April 20,2018 at 10:00 AM Bridge No. Demolition& I New Decking Add Alternate Add Alternate Disposal of Deck i and Curbs for New for New Wear &Curbs Stringers /Decking 4 $ S2-38 v.) $ 1 $ 64106 ' 117,054= $ g z,g8'i 5A $ 5944, $ z J zzT* $ 12.10 o 25� $/0)57e45.- SB $ to Ot,3 ®: $ z l 5756-, $ '2,, o, $ 4 oz.... bJ'7 SD 7 $ 339S' $ 12,®82.0' $ 7 Li $ tpZa°�- 9 $ 27,1 bO °'''' $ 910 6/,5 ° $i2�9 coo°' $ 116,16b°C. 10 $ s'r $ 0' $ a: $ ail 5e2.0 zo)7l2 ' ii)irD. ID, 32D ' 17 NA NA _ NA $ 3 8-70O' 18 $ I0,9/3 ®.b $ 30,1335x' $Z t,z75°' $ 19�,35b 64,555 229,638 127,080 118,336 Bid Alternates—Each Basis Price to Remove and Replace One (1)Stringer $ 1%5 6% 25,530 assume 138 stringers Price to Remove and Replace Both Cap Boards(including bolts) $ 32 0 °6'. If the proposed 6 week schedule is not enough time,please provide the additional number of days that may be required to compete the work. \ 1111141 ill i al Submitted By: A, t,Qt. Signature: b r'�jr, (Company Name) ' Date: 41 1 " 19- JO Name(Printed): o(' C .fl3viQ� Title: Q'e C\QA- - 1 We design bridges to fit your site and budget. Page NunIttja of 1 ArtistiçStructure Inc• 8415 SW Riverside Drive,Arca342691(863)494-2426/Fax(863)494-2707 I articticstructures(a.msn.com PROPOSAL SUBMITTED TO: JOB DESCRIPTION: Cedar Hammock CDD Cedar Hammock, Bulkhead Repairs Attention Of: Justin Faircloth 8660 Cedar Hammock Blvd Inframark Naples, Fl 34112 5911 Country Lakes Road Fort Myers, FL 33905 Office: 239.245.7118 ext. 306 5-07-2018 Cell: 239.785.0675 We hereby submit specifications and pricing for all labor,equipment and materials to complete the following.' 1.)40 LF of Wall Repair on#5 Green: • Removal of existing wall verticals and horizontal whalers. • Return existing pilings to plumb position. • Installation of new 2"x 8"RS,.60 CCA verticals. • Installation of new 3"x 8"RS,.60 CCA horizontal whalers • Installation of new 5/8 x 12'HDG tie rods. • Installation of new 8"x 6',2.50 CCA piling deadman. Cost of Wall Repair $13,500.00 2.)35 LF of Wall Repair on#4 Green: • Removal of existing wall verticals and horizontal whalers. • Return existing pilings to plumb position. • Installation of new 2"x 8"RS,.60 CCA verticals. • Installation of new 3"x 8"RS,.60 CCA horizontal whalers • Installation of new 5/8 x 12'HDG tie rods. • Installation of new 8"x 6',2.50 CCA piling deadman. Cost of Wall Repair $11,355.00 3.)Disposal Rates • Disposal shall be charged at actual cost plus 10%.Artistic Structures shall provide owner with all disposal receipts. • Rate-20 Yard Roll-Off,$402.25 Delivery,2-Ton Cap,$60.00 per each addition ton Notes: 1) Start dates shall be tentative to current workload at receipt of signed contracts. 2) Price does not include permitting. 3) Price based upon one mobilization.Stop of work resulting in additional mobilizations will result in additional cost. 4) Price does not include removal or replacement of existing irrigation lines and or utilities,All private utilities shall be located by owner. 5) Price does not include removal or replacement of any type of existing landscaping. 6) Price does not include finish grading or disturbed areas. 7) Price does not include additional fill if needed. 8) Price does not include replacement of cart path that will removed to construct the above. 9) Materials deposit due upon delivery. We hereby propose to furnish labor and materials-complete in accordance with the above specification,for the sum of Based on actual field measurements Dollars($ )with payment to be made as follows:Monthly draw based on percentage of completion 30%deposit upon mobilization All material is guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard practices.Any alteration or deviation from above specifications involving extra costs,will be executed only upon written orders,and will become extra charge over and above the estimate.All agreements contingent upon strikes,accidents or delays beyond our control.This proposal subject to acceptance within 30 days and is void thereafter at the option of the undersigned.Owners to carry fire,wind,and other necessary insurance.Our workers are covered by workers'compensation insurance. Authorized Signature: Artistic Structures Inc. 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Structure Inc. 8415 SW Riverside Drive,Arcadia, lo'rida 34269/(863)494-2426 I Fax(863)494-2707/articticstructuresmsn.com r, PROPOSAL SUBMITTED TO: JOB DESCRIPTION: Cedar Hammock CDD Cedar Hammock, Bulkhead Repairs Attention Of: Justin Faircloth 8660 Cedar Hammock Blvd Inframark Naples, Fl 34112 5911 Country Lakes Road Fort Myers, FL 33905 Office: 239.245.7118 ext. 306 5-07-2018 Cell: 239.785.0675 We hereby submit specifications and pricing for all labor,equipment and materials to complete the following: 1.)40 LF of Wall Repair on#5 Green: • Removal of existing wall verticals and horizontal whalers. • Return existing pilings to plumb position. • Installation of new 2"x 8"RS,.60 CCA verticals. • Installation of new 3"x 8"RS,.60 CCA horizontal whalers • Installation of new 5/8 x 12'HDG tie rods. • Installation of new 8"x 6',2.50 CCA piling deadman. Cost of Wall Repair $13,500.00 2.)35 LF of Wall Repair on#4 Green: • Removal of existing wall verticals and horizontal whalers. • Return existing pilings to plumb position. • Installation of new 2"x 8"RS,.60 CCA verticals. • Installation of new 3"x 8"RS,.60 CCA horizontal whalers • Installation of new 5/8 x 12'HDG tie rods. • Installation of new 8"x 6',2.50 CCA piling deadman. Cost of Wall Repair $11,355.00 3.)Disposal Rates • Disposal shall be charged at actual cost plus 10%.Artistic Structures shall provide owner with all disposal receipts. • Rate-20 Yard Roll-Off,$402.25 Delivery,2-Ton Cap,$60.00 per each addition ton Notes: 1) Start dates shall be tentative to current workload at receipt of signed contracts. 2) Price does not include permitting. 3) Price based upon one mobilization.Stop of work resulting in additional mobilizations will result in additional cost. 4) Price does not include removal or replacement of existing irrigation lines and or utilities.An private utilities shall be located by owner. 5) Price does not include removal or replacement of any type of existing landscaping. 6) Price does not include finish grading or disturbed areas. 7) Price does not include additional fill if needed. 8) Price does not include replacement of cart path that will removed to construct the above. 9) Materials deposit due upon delivery. We hereby propose to furnish labor and materials-complete in accordance with the above specification,for the sum of:Based on actual field measurements Dollars($ )with payment to be made as follows:Monthly draw based on percentage of completion 30%deposit upon mobilization All material is guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard practices,Any alteration or deviation from above specifications involving extra costs,will be executed only upon written orders,and will become extra charge over and above the estimate.All agreements contingent upon strikes,accidents or delays beyond our control.This proposal subject to acceptance within 30 days and is void thereafter at the option of the undersigned.Owners to carry fire,wind,and other necessary insurance.Our workers are covered by workers'compensation insurance. Authorized Signature Artistic Structures Inc. ACCEPTANCE OF PROPOSAL: The above process,specifications and conditions are hereby accepted.You are authorized to do the work as specified.Payment shall be made as outlined above. DANIEL H.COX,Attorney at Law Post Office Drawer CC Carrabelle,Florida 32322 Telephone(850)697-5555 Cell Phone(239)370.0842 Email dhcoxagtcom.net January 6,2019 CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT ATTN: District Manager 5911 Country Lakes Drive Fort Myers, FL 33905 RE: AMENDED ENGAGEMENT LETTER Dear Mr. Faircloth: It has been a pleasure to represent the Cedar Hammock Community Development District ("District")as its general counsel for the past twenty years. I recently realized it has been a significant time lapse since my engagement agreement has been updated and wish to propose the following amended agreement for continued representation. There are a significant number of complex matters coming before the District and my compensation package needs to be updated. Also,there have been changes to state law that require certain provisions which are included herein. The services I will provide to the District consist of those typically faced by a local government attorney. These include advising the Board of Supervisors on public records and open government law,procurement law covering contractual and public works projects,public finance law,ethics law and where necessary litigation on the District's behalf. Beginning February 1,2019, I will be compensated for these services at the rate of $175.00 per hour for each hour spent on matters related to this engagement outside of Board meetings. Attendance at meetings of the Board of Supervisors by phone will be at that rate and meetings attended in person will be billed at$600.00 per meeting. Representation in litigation will be at the rate of$200.00 per hour. Issuance of public debt will be negotiated at the time of issuance. Generally, for bank qualified opinions regarding amounts less than$500,000.00,the fee will be$2,000.00 plus the hourly rate for time spent reviewing the documents. For amounts greater than$500,000.00 the fee will be .05%of the amount financed with no additional fee for document preparation and Cedar Hammock CDD Amended Engagement Letter January 6,2019 Page 2 review. Financing for a period greater that five years will be an additional$10,000.00 to prepare and prosecute the required validation. In addition to my hourly fee,office costs and expenses incurred during representation will be billed. I may also use my paralegal and/or contracted law clerk for assistance in researching issues. The hourly rates for my paralegal and law clerk and method of charging costs and expenses are shown below.These rates are reviewed periodically and may be increased from time to time,but not within six(6)months of the date of this letter. You will be advised in advance should this occur. STANDARD RATES FOR COSTS AND EXPENSES Photocopies $.25 per page. Postage Actual amount of postage used. Paralegal's Time $75.00 per hour. Miscellaneous costs advanced ._...___ Actual amount of expense. You may terminate my engagement at any time upon written notice. I will immediately cease performing services upon receiving such notice,you will be obligated,however, for the fees due for services rendered and costs incurred prior to my receipt of your termination of the engagement. I may terminate my engagement and representation of you under certain circumstances. I may terminate my engagement for your failure to promptly pay your bills for services rendered and costs incurred by me as long as it will have no material adverse effect on your interests and reasonable notice is given to you,and for any good cause reason permitted under the Rules of Professional Conduct of the Florida Bar. In certain circumstances,I may be ordered by a court to continue representing you even though good cause may exist for me to terminate our engagement. If ordered to continue representation,you will be responsible for all fees and costs. 1 acknowledge that documents that come into my possession as part of this representation are likely public records and I agree to comply with Florida's public records law by keeping and maintaining public records that ordinarily and necessarily would be required to be kept by the District in order to perform the services under this Agreement by doing the following: (i)by, upon the request of the District's Custodian of Public Records,providing the District with copies of or access to public records on the same terms and conditions that the District would provide the records and at a cost that does not exceed the cost allowed by Florida law;(ii)by ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. Cedar Hammock CDD Amended Engagement Letter January 6,2019 Page 3 For the duration of the term of this Agreement and following completion of the Agreement, I acknowledge that if I do not transfer the records to the District;and upon completion of the Agreement by transferring,at no cost,to the District all public records in my possession or by keeping and maintaining all public records required by the District to perform the services,I will be liable to the District for any costs it incurs. I will transfer all public records to the District upon completion of the work contemplated by this Agreement at no cost to the District,and shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.If I elect to keep and maintain public records upon completion of the Agreement,I shall meet all applicable requirements for retaining public records. All records stored electronically shall be provided to the District,upon request from the District's Custodian of Public Records,in a format that is compatible with the information technology systems of the District. I have provided a copy of my resume for the Board's review. I believe my experience with local government law and my long-term involvement with the District both warrant consideration of this amended agreement. If the terms described in this letter are satisfactory to you,please so indicate by signing the letter and returning one signed copy to me via electronic mail in .pdf format. I appreciate the opportunity to continue to represent the District in connection with these matters,and look forward to a mutually satisfactory relationship. Sincerely, f/pAiG�/I, NF Daniel H. Cox,P.A. Attorney at Law 4 Approved and agreed to this 1 day of 4%40411 ,2019. By: 19 stin Faircloth,District Manager