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Agenda 02/12/2019 Item #16D 302/12/2019 EXECUTIVE SUMMARY Recommendation to approve the State Housing Initiative Partnership (SHIP) Program expenditure extension for FY2015/2016 through May 30, 2019. OBJECTIVE: To continue to promote affordable housing strategies for low- to moderate-income persons through the SHIP Program. CONSIDERATIONS: On July 7, 1992, the Florida legislature enacted the William E. Sadowski Affordable Housing Act to provide funding to local communities to promote and advance affordable housing initiatives. Funds are generated through documentary stamp tax on real estate transactions. Under the SHIP Program, Collier County and the City of Naples receive funds from the State of Florida through the Florida Housing Finance Corporation (FHFC) to provide initiatives to expand affordable housing opportunities. The 2013-2016 Local Housing Assistance Plan (LHAP) was adopted on April 23, 2013 (Agenda Item #16D5.). The LHAP identified various strategies by which funds will be allocated and disbursed in the community. On December 3, 2018, Community and Human Services Division (CHS) requested an expenditure extension from FHFC for Collier County’s FY2015/2016 SHIP funding from December 31, 2018 to May 30, 2019. The extension was requested due to delays in the Owner-Occupied Rehabilitation Program. Our rehabilitation partners have experienced ongoing significant delays and setbacks in securing contractors and goods, due to the demands created after Hurricanes Irma and Matthew. Many contractors and the majority of supplies were redirected to storm damage repair as top priority. It has taken our partners several months to receive contractor bids and begin construction on our participating homeowner’s roofs, windows, HVAC units, drywall, etc. Of late, these issues have lessened, and t he projects are again moving forward, but at a much slower pace than previously anticipated. On January 7, 2019, Florida Housing Corporation approved CHS's request to continue to expend the funds through May 30, 2019. FHFC does not require the Board of County Commissioners (Board) Chairman to sign a document for the extension to take effect. FHFC's approval is attached as back-up to this item. FISCAL IMPACT: The proposed action has no Fiscal impact. Funds are budgeted within SHIP Grant Fund (791), Project 33429. LEGAL CONSIDERATIONS: This Item has been approved for form and legality and requires a majority vote for Board approval. - JAB GROWTH MANAGEMENT IMPACT: Extension of the expenditure deadline will allow the County to continue to expand affordable housing opportunities for its citizens and further the goals of the Housing Element of the Collier County Growth Management Plan. RECOMMENDATION: To approve the State Housing Initiative Partnership Program expenditure extension for FY2015/2016 through May 30, 2019. Prepared By: Lisa N. Carr, Senior Grants Coordinator, Community and Human Services Division ATTACHMENT(S) 1. SHIP FY 15_16 Expenditure Extension Request-Approval (PDF) 16.D.3 Packet Pg. 799 02/12/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.3 Doc ID: 7707 Item Summary: Recommendation to approve the State Housing Initiative Partnership (SHIP) Program expenditure extension for FY2015/2016 through May 30, 2019. Meeting Date: 02/12/2019 Prepared by: Title: Grants Coordinator – Community & Human Services Name: Lisa Carr 01/07/2019 12:57 PM Submitted by: Title: Manager - Federal/State Grants Operation – Community & Human Services Name: Kristi Sonntag 01/07/2019 12:57 PM Approved By: Review: Community & Human Services Leslie Davis Additional Reviewer Completed 01/08/2019 3:08 PM Community & Human Services Cormac Giblin Additional Reviewer Completed 01/10/2019 8:20 AM Community & Human Services Kristi Sonntag CHS Review Completed 01/10/2019 8:28 AM Community & Human Services Maggie Lopez Additional Reviewer Completed 01/22/2019 1:56 PM Public Services Department Kimberley Grant Level 1 Reviewer Completed 01/23/2019 5:51 PM Public Services Department Todd Henry Level 1 Division Reviewer Completed 01/24/2019 10:11 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 01/24/2019 11:36 AM Grants Erica Robinson Level 2 Grants Review Completed 01/25/2019 1:26 PM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 01/29/2019 10:39 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/29/2019 1:29 PM Budget and Management Office Ed Finn Additional Reviewer Completed 01/30/2019 9:31 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/30/2019 9:49 AM Grants Therese Stanley Additional Reviewer Completed 02/01/2019 2:24 PM County Manager's Office Heather Yilmaz Level 4 County Manager Review Completed 02/04/2019 11:13 AM Board of County Commissioners MaryJo Brock Meeting Pending 02/12/2019 9:00 AM 16.D.3 Packet Pg. 800 From:SonntagKristi To:RobinsonErica; CarrLisa; GiblinCormac; LopezMaggie Subject:FW: SHIP FY 15/16 Expenditure Extension Request Date:Monday, January 7, 2019 10:16:33 AM Attachments:image001.jpg image002.jpg image003.jpg Thank You, Kristi Sonntag, CPM Director Office:239-252-2486 Cell:239-269-3907 Kristi.Sonntag@colliercountyfl.gov New Logo Version 4 Hi Res Community and Human Services Making Our Community Stronger: One life, one home, one project at a time. From: Robert Dearduff <Robert.Dearduff@floridahousing.org> Sent: Monday, January 7, 2019 9:26 AM To: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov> Subject: RE: SHIP FY 15/16 Expenditure Extension Request yes From: SonntagKristi [mailto:Kristi.Sonntag@colliercountyfl.gov] Sent: Friday, January 04, 2019 2:05 PM To: Robert Dearduff <Robert.Dearduff@floridahousing.org> Subject: FW: SHIP FY 15/16 Expenditure Extension Request Rob: I am following up on the below email. If I am interpreting the email response below correctly, your response will allow us to maintain spending authority for our FY 15-16 allocation through May 30, 2019. Thank You, Kristi Sonntag, CPM Director Office:239-252-2486 Cell:239-269-3907 Kristi.Sonntag@colliercountyfl.gov 16.D.3.a Packet Pg. 801 Attachment: SHIP FY 15_16 Expenditure Extension Request-Approval (7707 : FY 15-16 SHIP OOR) New Logo Version 4 Hi Res Community and Human Services Making Our Community Stronger: One life, one home, one project at a time. From: Robert Dearduff <Robert.Dearduff@floridahousing.org> Sent: Wednesday, December 12, 2018 3:40 PM To: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; Terry Auringer <Terry.Auringer@floridahousing.org>; CarrLisa <Lisa.Carr@colliercountyfl.gov> Cc: GiblinCormac <Cormac.Giblin@colliercountyfl.gov>; LopezMaggie <Maggie.Lopez@colliercountyfl.gov> Subject: RE: SHIP FY 15/16 Expenditure Extension Request You can continue From: SonntagKristi [mailto:Kristi.Sonntag@colliercountyfl.gov] Sent: Wednesday, December 12, 2018 3:39 PM To: Terry Auringer <Terry.Auringer@floridahousing.org>; CarrLisa <Lisa.Carr@colliercountyfl.gov> Cc: GiblinCormac <Cormac.Giblin@colliercountyfl.gov>; Robert Dearduff <Robert.Dearduff@floridahousing.org>; LopezMaggie <Maggie.Lopez@colliercountyfl.gov> Subject: RE: SHIP FY 15/16 Expenditure Extension Request Terry: For clarification purposes can you please clarify if we have permission to continue to expend the funds beyond the approved 12-31 deadline. Our County process requires a formal authorization from your office to continue to expend funds. Thank You, Kristi Sonntag, CPM Director Office:239-252-2486 Cell:239-269-3907 Kristi.Sonntag@colliercountyfl.gov New Logo Version 4 Hi Res Community and Human Services Making Our Community Stronger: One life, one home, one project at a time. From: Terry Auringer <Terry.Auringer@floridahousing.org> Sent: Wednesday, December 12, 2018 3:34 PM To: CarrLisa <Lisa.Carr@colliercountyfl.gov> Cc: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; SonntagKristi 16.D.3.a Packet Pg. 802 Attachment: SHIP FY 15_16 Expenditure Extension Request-Approval (7707 : FY 15-16 SHIP OOR) <Kristi.Sonntag@colliercountyfl.gov>; GiblinCormac <Cormac.Giblin@colliercountyfl.gov>; Robert Dearduff <Robert.Dearduff@floridahousing.org>; LopezMaggie <Maggie.Lopez@colliercountyfl.gov> Subject: FW: SHIP FY 15/16 Expenditure Extension Request Lisa, I attached my response dated 12/6/18. FYI~ From: Robert Dearduff Sent: Wednesday, December 12, 2018 3:08 PM To: Terry Auringer <Terry.Auringer@floridahousing.org> Subject: FW: SHIP FY 15/16 Expenditure Extension Request From: SonntagKristi [mailto:Kristi.Sonntag@colliercountyfl.gov] Sent: Wednesday, December 12, 2018 12:15 PM To: Robert Dearduff <Robert.Dearduff@floridahousing.org> Subject: FW: SHIP FY 15/16 Expenditure Extension Request Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files. Rob: Good afternoon, I am following up on the attached request for a spending deadline extension for Collier County. We appreciate your consideration. Thank You, Kristi Sonntag, CPM Director Office:239-252-2486 Cell:239-269-3907 Kristi.Sonntag@colliercountyfl.gov New Logo Version 4 Hi Res Community and Human Services Making Our Community Stronger: One life, one home, one project at a time. From: CarrLisa Sent: Tuesday, December 4, 2018 4:33 PM 16.D.3.a Packet Pg. 803 Attachment: SHIP FY 15_16 Expenditure Extension Request-Approval (7707 : FY 15-16 SHIP OOR) To: Robert Dearduff <Robert.Dearduff@floridahousing.org> Cc: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; GiblinCormac <Cormac.Giblin@colliercountyfl.gov>; LopezMaggie <Maggie.Lopez@colliercountyfl.gov> Subject: SHIP FY 15/16 Expenditure Extension Request Rob, I have attached our FY15-16 expenditure deadline extension request for Collier County. We appreciate your review and consideration. Should you have any questions please feel free to email me or call me. Respectfully, Lisa N. Carr Senior Grant Coordinator Let us know how we are doing. Please take our survey: http://bit.ly/CDBG_HOME_ESG_SHIP_Survey Community and Human Services Making Our Community Stronger; One life, One Home, One Project a Time NOTE: Email Address Has Changed 3339 Tamiami Trail E, Suite 211, Naples Florida 34112 Phone: 239.252.2339 Fax: 239.252.6517 lisa.carr@colliercountyfl.gov Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Disclaimer Florida has a broad and inclusive public records law. This e-mail and any responses to it should be considered a matter of public record.” Disclaimer Florida has a broad and inclusive public records law. This e-mail and any responses to it should be considered a matter of public record.” 16.D.3.a Packet Pg. 804 Attachment: SHIP FY 15_16 Expenditure Extension Request-Approval (7707 : FY 15-16 SHIP OOR) Disclaimer Florida has a broad and inclusive public records law. This e-mail and any responses to it should be considered a matter of public record.” 16.D.3.a Packet Pg. 805 Attachment: SHIP FY 15_16 Expenditure Extension Request-Approval (7707 : FY 15-16 SHIP OOR)