Agenda 02/12/2019 Item #16D 202/12/2019
EXECUTIVE SUMMARY
Recommendation to approve an after-the-fact contract Amendment and Attestation Statement
between the Area Agency on Aging for Southwest Florida, Inc. (Agency) and Collier County
Services for Seniors to extend the Older Americans Act (OAA) Programs grant period through
February 28, 2019. (No Fiscal Impact)
OBJECTIVE: Provide uninterrupted support services to Collier County Services for Seniors’ frail,
elderly clients.
CONSIDERATIONS: The OAA Programs are federal program initiatives that provide assistance to
older persons and caregivers and are the only federally funded support service programs directed solely
toward improving the lives of older people. Collier County receives these funds through the Florida
Department of Elder Affairs and administered by the Agency.
The current Standard Contract for the OAA Programs was approved by the Board of County
Commissioners (Board) on February 13, 2018, (Agenda Item #16D11) and had an expiration date of
December 31, 2018. Historically, during December, the County’s Services for Seniors Program receives
an amendment extending the expiration date for the upcoming grant cycle. The amendment received this
year extends the existing grant agreement through February 28, 2019, or until a new agreement is
executed, whichever comes first.
This Item is being presented after-the-fact because Collier County received the contract extension on
December 14, 2018, from the grantor agency, and is required to return it within thirty (30) days. This
time frame makes it impossible to process the document for the Board’s consideration. Pursuant to CMA#
5330 and Resolution No. 2018-202, the County Manager authorized the Public Services Department Head
to sign the agreement. This Amendment is being presented for Board ratification. Collier County, as the
Lead Agency, is responsible for responding to seniors’ needs and to manage the spending authority for
the Federal and State Funded Services for Seniors Programs.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
FISCAL IMPACT: Funding from the Department of Elder Affairs via the Area Agency on Aging under
the 2018 grant award is available in Human Services Grant Fund (707), Projects 33545 (3B), 33543 (3E),
33541 (C1), 33542 (C2), and 33544 (NSIP). There is no Fiscal impact associated with this action.
LEGAL CONSIDERATIONS: The underlying Agreement expressly contemplates an extension by
mutual assent of the parties. This Item is approved for form and legality and a requires majority vote for
approval. -JAB
RECOMMENDATION: To approve an after-the-fact contract Amendment and Attestation Statement
between the Area Agency on Aging for Southwest Florida, Inc. (Agency) and Collier County Services for
Seniors to extend the Older Americans Act (OAA) Programs grant period through February 28, 2019. (No
Fiscal Impact)
Prepared By: Wendy Klopf, Grant Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. AAA OAA 203.18.002 Extension Executed (PDF)
16.D.2
Packet Pg. 791
02/12/2019
2. Attestation OAA 2018 Extension Amendment CAO-SC (PDF)
3. Resolution 2018-202 (PDF)
16.D.2
Packet Pg. 792
02/12/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.2
Doc ID: 7690
Item Summary: Recommendation to approve an after-the-fact contract Amendment and
Attestation Statement between the Area Agency on Aging for Southwest Florida, Inc. (Agency) and
Collier County Services for Seniors to extend the Older Americans Act (OAA) Programs grant period
through February 28, 2019. (No Fiscal Impact)
Meeting Date: 02/12/2019
Prepared by:
Title: Operations Coordinator – Community & Human Services
Name: Wendy Klopf
01/04/2019 11:18 AM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
01/04/2019 11:18 AM
Approved By:
Review:
Community & Human Services Maggie Lopez Additional Reviewer Completed 01/22/2019 2:02 PM
Community & Human Services Kristi Sonntag CHS Review Completed 01/23/2019 3:39 PM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 01/23/2019 5:51 PM
Community & Human Services Dora Carrillo Additional Reviewer Completed 01/25/2019 8:21 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 01/25/2019 9:18 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 01/28/2019 9:16 AM
Grants Erica Robinson Level 2 Grants Review Completed 01/28/2019 9:54 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 01/29/2019 10:57 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/29/2019 1:33 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 01/30/2019 9:32 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/30/2019 9:55 AM
Grants Therese Stanley Additional Reviewer Completed 02/01/2019 1:31 PM
County Manager's Office Heather Yilmaz Level 4 County Manager Review Completed 02/04/2019 11:07 AM
Board of County Commissioners MaryJo Brock Meeting Pending 02/12/2019 9:00 AM
16.D.2
Packet Pg. 793
16.D.2.aPacket Pg. 794Attachment: AAA OAA 203.18.002 Extension Executed (7690 : OAA Extension FY2018)
16.D.2.aPacket Pg. 795Attachment: AAA OAA 203.18.002 Extension Executed (7690 : OAA Extension FY2018)
Revised August 2007
Attestation Statement
Agreement/Contract Nu m ber___.2"'0-"3,_,.1"'8'---
Am endm ent Number ,.02,._ __ _
I, Stephen Y Carnell (Recipient/Contractor representative) , attest that no changes or revisions have been made to the
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida and
Collier County Board of County Commissioners (Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting, due to the differences in electronic data processing media, which has no affect on the agreement/contract content,
Date
Approved as to form and legality
Revised August 2007
Assistant County Attorney --;;!J7
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16.D.2.b
Packet Pg. 796 Attachment: Attestation OAA 2018 Extension Amendment CAO-SC (7690 : OAA Extension FY2018)
16.D.2.c
Packet Pg. 797 Attachment: Resolution 2018-202 (7690 : OAA Extension FY2018)
16.D.2.c
Packet Pg. 798 Attachment: Resolution 2018-202 (7690 : OAA Extension FY2018)