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Minutes 09/20/2018 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING SEPTEMBER 20,2018 The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday, September 20 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,Naples, Florida 34108. The following members attended. Landscape & Safety Committee Nick Fabregas Joe Chicurel, Chairman Pete Griffith Tom Cravens Mike Shepherd Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Frank Laney, Pelican Bay Foundation Ellin Goetz, Goetz& Stropes (by phone) Trent Waterhouse, Pelican Bay Foundation APPROVED AGENDA (AS AMENDED) 1. Call to Order and Pledge of Allegiance 2. Agenda approval 3. Approval of 08/16/18 meeting minutes 4. Audience comments 5. US 41 berm landscaping plan revisions update 6. Administrator's Report 7. Sharrow update and Pelican Bay repaving schedule 8. Gulf Park Drive cut-through update 9. "Right turn only"request exiting Gulf Park Drive update 10. Committee member comments a. Ridgewood Park update (add-on) b. Waterside Shops/Apple Store update (add-on) 11. Adjournment ROLL CALL All members were present and a quorum was established AGENDA APPROVAL 1 Pelican Bay Services Division Landscape& Safety Committee Meeting September 20,2018 Mr.Cravens motioned,Mr.Shepherd seconded to approve the agenda as amended with the addition of items #10a and#10b. The motion carried unanimously. APPROVAL OF 08/16/18 MEETING MINUTES Mr. Cravens motioned, Mr. Griffith seconded to approve the 08/16/18 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr.Ray Kretz commented on(1)the"good job"of mowing by Marion's crew in the swale area by Oak Lake Sanctuary,and(2)the poor drainage in the eastern end of the OLS swale(closest to US 41). Dr. Chicurel commented on recent conversations with Mr. Waterhouse on possible solutions to improve drainage in this area. Mr. Dorrill commented that he has just received a draft permit which would enable the PBSD to artificially lower the level of the lake and modify the weir,resulting in better positive drainage in this area. US 41 BERM LANDSCAPING PLAN REVISIONS Dr. Chicurel commented on the newly revised US 41 berm landscaping plans,prepared by our landscape architect Ms. Goetz, included in the agenda packet. The revisions include(1) sabal palms were replaced with canopy trees,and(2)grasses were replaced with native low maintenance plants. Ms. Goetz commented that these revisions increased the estimated cost to $409,679. Mr. Dorrill commented that he has reviewed the revised plans with Mr. Bolick and that they are both very supportive of it. He noted that some of the landscape materials in the plan are not included in the approved PBSD plant palette. Mr. Brian Flaherty questioned using gumbo limbo trees in the restoration plan, as these trees typically lose their leaves each year. Ms. Goetz commented that gumbo limbo trees under irrigation typically do not lose their leaves, or worst case, for a very short time. Ms. Beth Flaherty questioned whether Ms. Goetz's project estimate of $409,000 was confidential. Mr. Dorrill commented that project specifications without a project estimate are put out for bid. However, all PBSD discussions and documents are public record. Mr. Trent Waterhouse commented that the landscape plans under discussion are,solely for the purpose of repairing Hurricane Irma damage. He suggested that a separate project could be considered to look at possible enhancements to the US 41 berm. Mr. Frank Laney, Pelican Bay Foundation, commented that (1) the PBF needs to review and approve the plans, (2) the PBSD needs to complete an application form, and(3)the PBF will need to determine whether the plant materials included in this plan are included in the PBF's approved plant palette. Mr. Shepherd motioned,Mr. Cravens seconded to move forward with the revised US 41 berm landscaping plans and to amend the existing plant palette to include any plants from the revised plans. The amended plant palette will be taken to the full board for approval. The motion carried unanimously. ADMINISTRATOR'S REPORT Mr. Dorrill commented on a recently issued FY19 County repaving schedule which includes Gulf Park Drive, Oakmont Pkwy., and Hammock Oak Drive in Pelican Bay. He will 2 Pelican Bay Services Division Landscape & Safety Committee Meeting September 20,2018 work with Commissioner Solis to hopefully have the work on these three roads completed in the first quarter. Mr. Dorrill commented on our new PBSD Operations Supervisor, Alex Mumm, who formerly worked for Leo Jr. as Senior Site Supervisor for 11 years. He also commented that the PBSD is eligible to convert three day-laborer positions to full-time County positions. SHARROW UPDATE Dr. Chicurel commented that the PBSD will purchase 12 sharrow stencils; a copy of the sharrow was included in the agenda packet. These stencils will be used for future sharrow re- painting, in order to provide consistency. OTHER AUDIENCE COMMENTS Mr. Gaspare Re commented on (1) an area of concrete pathway on Green Tree Dr. which has recently been repaired/patched in some areas with asphalt, (2) a possible sinkhole on Green Tree Dr. opposite the SandPointe community association, and(3) a badly damaged (by Hurricane Irma)transmission box on Gulf Park Dr. GULF PARK DRIVE CUT-THROUGH Ms.Jacob provided an update on the Gulf Park Drive median cut-through project including, (1) Bonness will begin staging equipment on Sept. 24, and (2) they will begin the actual work on Oct. 1. "RIGHT TURN ONLY" REQUEST EXITING GULF PARK DRIVE Ms. Jacob commented that she has had discussions with the Collier County Transportation Engineering Dept., who will design the re-striping for a"right turn only" designation for exiting onto US 41 from Gulf Park Dr. The re-striping will be completed after the Gulf Park Dr. cut- through project has been completed. COMMITTEE MEMBER COMMENTS RIDGEWOOD PARK UPDATE (ADD-ON) Mr. Griffith reported on his recent meeting with Mr. Hoppensteadt, Mr. Waterhouse, Mr. Laney,Mr. Dorrill,and Mr.Bolick to discuss a possible Ridgewood Park restoration project. This park was greatly impacted by Hurricane Irma and has lost 44 trees over the past few years. Mr. Hoppensteadt proposed a joint PBF/PBSD restoration project whereby the PBF would pay for the cost of the landscape materials and landscape architect, and the PBSD would be responsible for the project management and site preparation. Mr. Shepherd suggested that the PBF contact and hire Ms. Goetz directly. Additional planning discussions will take place in the future. WATERSIDE SHOPS/APPLE STORE UPDATE (ADD-ON) Mr. Fabregas commented that the Apple Store closed on Sept. 2 for construction, and will re-open(sometime in the fall) in the former Talbots space,which is about twice the size. ADJOURNMENT The meeting was adjourned at 2:11 p.m. 3 Pelican Bay Services Division Landscape & Safety Committee Meeting September 20,2018 oe 'hicurel, Chairman Minutes approved [ /aspresented OR F 1 as amended ON F ra/ao/i© 1 date 4