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Forest Lakes MSTU Agenda 02/05/2019February 5, 2019 Forest Lakes MSTU 1/1 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 AGENDA FEBRUARY 5, 2019 I. CALL TO O RDER II. A TTENDANCE Advisory Committee Marianne Fanning – Chair (4/21/2022) Barbara Bell – Vice Chair (4/21/2019) Richard Barry (4/21/2022) George E. Fogg (4/21/2020) John Goody (4/21/2019) Staff Michelle Arnold – Director Dan Schumacher – Project Manager Contractors Aaron Gross – Ground Zero III. A PPROVAL OF A GENDA IV. A PPROVAL OF M INUTES – D ECEMBER 4, 2018 V. CONTRACTOR R EPORTS: A. Ground Zero Landscape Maintenance – Aaron Gross VI. P ROJECT M ANAGERS R EPORT: A. BUDGET REPORT. B. Status – 1. Fence repairs. 2. Light Pole lens dislodged – reported for repair. C. Procurement – 1. PO’s Requested: n/a. 2. PO’s Issued: n/a. D. Light Pole Number Duplicates – replacement numbers. E. Perimeter Tree replacements – Committee on-site review. VII. NEW & O NGOING B USINESS: A. Quail Run GC – MSTU Funds from the MSTU for golf course beatification & maintenance. B. Roadway Signage: Stop, Street Name, and Traffic signs. VIII. O LD B USINESS IX. P UBLIC C OMMENTS X. ADJOURNMENT NEXT M EETING: MARCH 5, 2019 - 10:00 AM FOREST L AKES C ONDO ASSOCIATION C LUBHOUSE 1058 F OREST LAKES D RIVE, N APLES, FL 34112 (239) 261-5497 MINUTES January 8, 2019 Forest Lakes MSTU 1/5 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 MINUTES JANUARY 8, 2018 I. CALL TO ORDER Chair Fanning called the meeting to order at 10:00 A.M. A quorum was established. II. ATTENDANCE Advisory Committee Marianne Fanning – Chair Barbara Bell – Vice Chair Richard Barry George Fogg John Goody Staff Michelle Arnold – Director (Excused) Dan Schumacher - Project Manager Contractors Aaron Gross - Ground Zero Landscaping Wendy Warren – Premier Staffing Community Attendees Doug Burnham – GM, Quail Run GC Rick Korb – President, Quail Run GC III. APPROVAL OF AGENDA Mr. Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee as amended: Add: Item VI. Project Managers Report – B. (3) LED lamp conversion update. Item VIII. Old Business – B. MUTCD object distance from roadway standard. Move: Item VI. Project Managers Report – E. Perimeter tree replacements to Item VIII. Old Business - A. Item VII. New & Ongoing Business – A. Quail Run GC – MSTU Funds for golf course beautification & maintenance to V. Contractor Reports – B. Second by Ms. Bell. Carried unanimously 5 - 0. IV. APPROVAL OF MINUTES – December 4, 2018 Mr. Barry moved to approve the minutes of the December 4, 2018 Forest Lakes Advisory Committee subject to the following changes: Page 1, Item IV. Approval of Minutes: from “… The Committee requested signage for the entrance to the hole 13 golf cart crossing as well as erection of the cart traffic sign on Woodshire Lane and Pine Ridge Road) …,” to … The Committee requested signage for the entrance to the hole 13 golf cart crossing as well as erection of the cart traffic sign on Woodshire Lane and Forest Lakes Boulevard…).” Page 2, Item VI. Project Managers Report, B. 2 from “… Light Pole replacements) …,” to … Light Pole lamp replacements…).” Second by Ms. Bell. Carried unanimously 5 - 0. MINUTES January 8, 2019 Forest Lakes MSTU 2/5 V. CONTRACTORS REPORTS A. Ground Zero Landscape Maintenance – Aaron Gross Mr. Gross reported on landscape maintenance as follows: • Pruned tree limbs encroaching light poles. • Hard pruned Brazilian Pepper and cut back branches overhanging the Lake #5 exit canal at the southwest corner of the community; cleaned and weeded the bank. During Committee discussion the following was addressed: • Develop a treatment program to enhance the Bougainvillea “standards” at the entrance to the community. • Tree species and quantity damaged from causes other than Hurricane Irma should be identified. • Magnolia, Oak and Crape Myrtle trees tolerate low water levels once established. • Sabal Palms are a choice for consideration for non-irrigated areas adjacent to the perimeter sidewalk. • Quail Run GC ficus hedge on vacant land behind the driving range should be trimmed prior to additional MSTU tree improvements in the vicinity. • A PO will be requested for Florida Fountains to reposition the fountain in Lake 9. Mr. Schumacher contacted the Stormwater Division to request an update on release of the “Gordon River Extension Stormwater Study” prepared by ABB. The Committee will be informed of the status at a future meeting. B. Quail Run GC – MSTU Funds from the MSTU for golf course beautification and maintenance. Mr. Korb, President, Quail Run Golf Club, reported: • The Club Board has created a seven-member committee plus Mr. Burnham, General Manager, to identify long-term infrastructure items for partnership with the M.S.T.U. • The goal is to facilitate improved drainage and water retention for the entire area and identifying any impacts to the golf course. • The study will be conducted over a six to eight-month period and findings presented to the M.S.T.U. Committee. During Committee discussion the following was noted: • The recommendations should be “environmentally sensitive.” • As feasible, the M.S.T.U may participate in the beautification aspects of the plan. VI. PROJECT MANAGERS REPORT A. Budget Report Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, January 8, 2019” for FY-19 noting: • FY19 Ad Valorem property tax revenue budget is $278,900.00, an increase of 6.18%. • Total revenue FY18 is $444,027.00 including investment interest, transfers and contributions (minus a 5% reserve of $14,000). • Operating Expense Budget is $178,027.00 of which $94,121.84 is committed; $17,707.85 expended. • Unencumbered Operating Expense funds available are $66,197.31. • The Capital Outlay budget balance of $147,105.00, Line 35, will finance special projects including tree, fencing and light pole replacement/repair and roadway signage. • Reserves of $23,100.00, line 42, are adequate at this time. MINUTES January 8, 2019 Forest Lakes MSTU 3/5 • Upon payment of the existing bond in 2022, the need for capital maintenance projects such as drainage, sidewalks, or street paving will be reviewed. • Total available balance for FY-19 is $298,439.74. A. Status 1. Fence repairs Woodshire Lane • The Procurement Division received responses for the Invitation to Bid to establish a County contract for fence repairs and replacement. • A contract is expected to be submitted to the Board of County Commissioners for approval in February 2019. • Mr. Schumacher anticipates utilizing the BCC approved contract for the approximate 315 linear feet of Woodshire Lane fencing to be repaired. • Ground Zero Landscaping will prepare the area in advance of the fence repairs. Mr. Schumacher estimates the project can be initiated in April 2019. Fence Cables Cable fences located at various lakes on Quail Run GC will be evaluated for repairs, potentially by the MSTU. 2. Light Pole lamp replacements - complete. A. Hart’s Electrical replaced thirty (30) lamp outages. B. LED lamp conversion update • A test bulb(s) will be installed to determine an acceptable Color Temperature (warm-to-cool) and brightness. • As pricing becomes more competitive, the plan is to convert all MSTU light poles to LED lamps. • In the near term, conventional replacements will be installed for lamp outages. C. Procurement 1. PO’s Requested: n/a No new Purchase Orders were requested. 2. PO’s Issued: n/a No new Purchase Orders were issued. D. Light Pole Number Duplicates Decals for light pole renumbering on the north side of Forest Lakes Boulevard will be ordered in January with installation to commence soon thereafter. E. Perimeter Tree Replacements This item was moved to VIII. Old Business. VII. NEW & ONGOING BUSINESS A. Quail Run GC – MSTU Funds from the MSTU for golf course beautification and maintenance. This item was moved to V. B. Contractors Reports. MINUTES January 8, 2019 Forest Lakes MSTU 4/5 B. Roadway Signage: Stop, Street Name and Traffic Signs. • Inventory is complete and one quote for installation of signs has been received; additional quotes will be solicited. • Initial installation will include street signs and MUTCD compliant STOP signs. • The M.S.T.U. will supply and install the front island sign damaged by an automobile; sod and tire ruts will be repaired by Ground Zero Landscaping. D. Drain pipe(s) cleanout Drain Pipe Clean Out History • Shenandoah Construction performed scoping and clean out service for Forest Lakes in 2010 and 2015. • The Stormwater and Road Maintenance Divisions suggested if a blockage or obstruction is not evident, then scoping may be appropriate every six to ten years. • Shenandoah Construction and EnviroWaste Services Group are under County contract through August 2019. Mr. Schumacher will research maps identifying stormwater pipes in the community. Mr. Fogg motioned to evaluate the necessity for drainage scoping and cleaning in November 2019, based on stormwater performance in the preceding rainy season. Second by Mr. Barry. Carried unanimously 5 – 0. VIII. OLD BUSINESS A. Perimeter Tree Replacement Mr. Schumacher distributed a recap outlining historical tree placement versus the Street Tree Replacement Project proposed by Windham Studios. He noted the proposed plan to replace trees damaged by Hurricane Irma and those lost to natural causes identifies 92 species. During Committee discussion, the following was noted: • An explanation should be provided on the discrepancy between 68 trees in the original proposal and the revised quantity of 92. • What are proposed new, replacement, and destroyed trees should be clarified. • Appropriate species for the intended areas need to be asssessed. • Additional factors include hardiness, color and foliage (deciduous or non-deciduous) and the availability of irrigation. • Upon Committee approval of the project, a quote will be solicited from Ground Zero Landscaping. Mr. Schumacher will explore the feasibility of an “on-site” meeting to tour the west and south perimeter to review tree selection and placement. C. MUTCD - object distance from roadways. Mr. Schumacher will confirm the distance established by the MUTCD for placement of objects adjacent to roadways, (i.e. rocks) with Traffic Operations and report his findings at the February meeting. IX. PUBLIC or BOARD COMMENTS None MINUTES January 8, 2019 Forest Lakes MSTU 5/5 X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:55 AM. NEXT MEETING: FEBRUARY 5, 2019 - 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES FL 34112 (239) 261-5497 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE ________________________________ Marianne Fanning, Chair The Minutes were approved by the Committee on 2019, as presented ____, or as amended _______. FOREST LAKES MSTU FUND 159 February 5, 2019 FY-19 Vendor Item PO#Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX (278,900.00)$ -$ (223,749.74)$ (55,150.26)$ 2 DEL AD VALOREM -$ -$ -$ -$ 3 OVERNIGHT INTEREST -$ -$ (171.32)$ 171.32$ 4 INVESTMENT INTEREST -$ -$ (734.33)$ 734.33$ 5 INTEREST TAX COLLECTOR -$ -$ -$ -$ 6 REVENUE STRUCTURE (278,900.00)$ -$ (224,655.39)$ (54,244.61)$ 7 CARRY FORWARD GEN (154,200.00)$ -$ (154,200.00)$ 8 CARRY FORWARD OF ENCUMB AMT (24,927.00)$ -$ (24,927.00)$ 9 TRANSFER FROM TAX COLLECTOR Unused Fees (2,278.99)$ 2,278.99$ 10 NEG 5% EST REV 14,000.00$ -$ 14,000.00$ 11 TRANSFERS & CONTRIB (165,127.00)$ -$ (2,278.99)$ (162,848.01)$ 12 TOTAL REVENUE (444,027.00)$ -$ (226,934.38)$ (217,092.62)$ 13 ENGINEERING FEES 10,000.00$ -$ -$ 10,000.00$ 14 ENGINEERING FEES OTHER 8,000.00$ -$ -$ 8,000.00$ 15 INDIRECT COST REIMBURS Collier County Direct Pay 5,000.00$ -$ 2,500.00$ 2,500.00$ 16 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ -$ -$ 500.00$ Ground Zero Landscape Incidentals - FY19 4500191318 9,265.00$ 735.00$ Ground Zero Landscape Incidentals - FY18 4500184455 `2,688.00$ -$ 17 LANDSCAPE INCIDENTALS 12,688.00$ 11,953.00$ 735.00$ -$ Ground Zero Grounds & Swales Maint - FY19 4500191318 47,670.00$ 7,330.00$ Mettauer Routine Lakes Maint - FY19 4500190382 -$ 5,775.00$ 525.00$ 4500193704 387.00$ Ground Zero Grounds Maint - FY18 4500184455 -$ 420.00$ 1,913.00$ Ground Zero Swales Maint - FY18 4500183632 -$ 5,472.00$ 1,872.00$ 18 OTHER CONTRACTUAL 99,677.00$ 59,724.00$ 11,640.00$ 28,313.00$ 19 OTHER CONTRACTUAL 10,000.00$ -$ -$ 10,000.00$ 20 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 9,566.66$ 3,633.34$ 1,800.00$ 21 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 2,500.00$ 1,162.59$ 337.41$ 1,000.00$ 22 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared)4500191080 300.00$ 266.12$ 33.88$ 23 INSURANCE GENERAL Collier County Insurance Direct Pay 300.00$ 225.00$ 75.00$ -$ 24 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500189928 1,500.00$ 484.66$ 15.34$ 1,000.00$ 25 MULCH Forestry Resources Mulch 4500191049 1,000.00$ 1,000.00$ -$ -$ Harts Electric Electrical Repair Services 4500182830 562.00$ -$ Harts Electric Light Pole Relamps 4500192777 2,498.48$ 2,501.52$ 26 LIGHTING MAINTENANCE 5,562.00$ 3,060.48$ 2,501.52$ -$ Juristaff, Inc.Transcriptionist 4500182118 -$ -$ 436.57$ Premier Staffing Transcriptionist 4500189934 -$ 2,361.45$ 638.55$ 27 OTHER MISCELLANEOUS 3,500.00$ 2,361.45$ 1,075.12$ 63.43$ 28 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 300.00$ 174.80$ 25.20$ 100.00$ 29 COPYING CHARGES JM Todd Monthly CPC (shared)4500191081 300.00$ 242.81$ 57.19$ -$ SiteOne Landscape Fertilizer 4500191419 -$ 300.00$ -$ Florikan Fertilizer 4500189762 -$ 617.50$ 382.50$ 30 FERT HERB CHEM 1,500.00$ 917.50$ 382.50$ 200.00$ 31 OTHER OPERATING SUPPLIES Golden Gate Trophy Name Plates for Committee Visa Payment 200.00$ -$ 243.00$ (43.00)$ 32 OTHER TRAINING 200.00$ -$ -$ 200.00$ 33 OPERATING EXPENSE 178,027.00$ 91,139.07$ 23,220.62$ 63,667.31$ 34 IMPROVEMENTS GENERAL Lykins Signtek Signage 4500192876 150,100.00$ 2,995.00$ -$ 147,105.00$ 35 CAPITAL OUTLAY 150,100.00$ 2,995.00$ -$ 147,105.00$ 36 TRANS TO 111 UNINCOR 57,900.00$ -$ -$ 57,900.00$ 37 TRANS TO 112 UNINCOR 25,400.00$ -$ 25,400.00$ -$ 38 TRANSFERS 83,300.00$ -$ 25,400.00$ 57,900.00$ 39 Budget Trans from Appraiser 2,500.00$ -$ 1,046.40$ 1,453.60$ 40 Budget Trans from Tax Collector 7,000.00$ -$ 5,151.02$ 1,848.98$ 41 TRANSFERS CONST 9,500.00$ -$ 6,197.42$ 3,302.58$ 42 RESERVES FOR FUTURE CONST 23,100.00$ -$ -$ 23,100.00$ 43 RESERVES 23,100.00$ -$ -$ 23,100.00$ 44 TOTAL EXPENDITURES 444,027.00$ 94,134.07$ 54,818.04$ 295,074.89$ 176,394,909 FY-10 Final Taxable Value 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,428,196 FY-18 Oct Taxable Value 202,194,186 FY-19 Oct Taxable Value 6.18% Adj. FY-18 to FY-19 Operating Budget Summary Millage Summary FY 19 FY 18 Debt Service Operations Total Millage: 1.3793 1.3431 2.6207 1.3793 4.0000 Revenue: $278,886 $255,764 $529,900 $278,900 $808,800 Property Tax Summary FY-19 Oct Taxable Value 202,194,186