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BCC Minutes 01/16/1981 S Naples, Florida, January 16. 1981 LET IT BE REMEMBERED, that the Chairman having Issued the call and the Clerk having given due notice as prescribed by Ordinance No. 75-16, the Board of County Commissioners In an6 for the County of Collier met In SPECIAL SESSION on this date at 2:00 P.M. In the board room of Build- Ing "F" of the Courthouse Complex with the following members present: CHAIRMAN: VICE-CHAIRMAN: John A. Plstor Clifford Wenzel ABSENT: C.R. "Russ" Wimer Mary-Frances Kruse David C. Brown ALSO PRESENT: William J. Reagan, Clerkl Harold L. Hall. Chief Deputy Clerk/Fiscal Officerl Edna Brenneman. Deputy Clerk: C. William NOnMn, County Manager; Donald A. Pickworth, Coullty AttorneYI Thomas Hafner, Public Safety Adminlstra~orl an~, Frank Wilcox. Purchasing 01 rector. BOARD OF COUNTY COMMISSIONERS SPF:CIAL MF:ETING AGF:NDA January 16, 1981 I 2,:00 P.M. NOTICE. ALL PERSONS SPEAKING ON ANY AGENOA ITEM MUST REGISTER PRIOR TO TilE ITEM BI::ING HEARD. I. !!:!...VOCATION 2. PLEDGE OF ALLEGIANCE 3. COUNTY MANAGER e. Purcha.ing reque.t and award for emergency bid. for the purcha.e of two ambulance.. 4. CLERI( TO THE BOARD e. Approval of Budget Amendment to appropriate the ncce..ary amount from tho Goneral Fund Contingency to purche.. two ambulance.. .' . s. AOOOURN I . to:lX ' 058 /'At( 50f .' . ~ -'!.~ J. .~:v.. , ':}'J/ , >if;i. ~.~-:~r . ~~fl ) ."j.:., . {.',:::" ,~' ,':'7:~,Z ',,, \At;. . -I~J,' '. &OO~ 058 PACE 5t)2. . . . , .,'.... January 16, 1981 BOARD AUTtlORIZES EMERGENCY PURCtlASE OF 1'\/0 AMBULANCES, BY OBTAININlI WRITTEN QUOTATIONS, FROM FIRST RESPONSE, NEW SMYRNA BEACtI, FLORIDA IN !fIE A/oIlUNT OF $37,708 NET, PURSUANT TO STIPULATIONS BY BCC RE INSPECTION Pursuant to Board Instructions of January 13, 1981, Purchasing Director Frank Wilcox Informed the Commissioners that written quota- tions, through telephone calls. have been obtained for the purchase of' two ambulances. He said that quotations were received from five out of the six vendors to whom requests were sent and recommended that the purchase be awarded to First Response. New Smyrna Beach, Florida, the low bidder for both ambulances. Mr. Wilcox referred to the tabulation sheet presented and explained that the 1st Delivery Ambulance has been bid at $18,754, noting that the vehicle meets the specifications of the KKK-18llA in the electrical system. Not only does the ambulance meet "everything we asked for" but, said 'Mr. Wilcox, there Is, In addition, a 500 Watt Inverter "thrown in". He said that the ambulance can be In operation this date if the purchase is authorized. Regarding lnd Delivery Ambulance, Mr. Wilcox said that the delivery dat~ 'NOuld be in approximately three weeks, that It will replace the modular unit for which an attempt had been made to convert. The low bidder. said Mr, Wilcox. is also First Response. The difference between the two ambulances. explained Mr. Wilcox. Is that the lnd Ambulance has a 1.000 Watt Inverter, has an eight-level cot, and assorted medical equipment. Th~ cost for the vehicle is $21,954 less the trade-In In the amount of $3,000. for a net cost of $18.954. he continued, and said that the expenditures will be charged to the Ameriran Ambulance account which has $ll,700 appropri~ted for this purpose. He said that it will be necessary for the Fiscal Officer to present a budget amendment for the balanca of which $13.700 additional monies have been recovered from the insurance company for compensation for the burned-out unit. leaving I balance of approximately $11,000 over and above the planned expenditure. Ourlng the discussion which followed with regard to the requlreaents for Inverters, Hr. Wilcox said that It has been detenwlned, by contacting a representative of the EMS agency In Tallahlssee, that Inverters. If desired, have to be at least 750 wattsl however, he said that al\)' veMel. January 16, 1981 mado prior to January 1, 1981 does not have, to meet the KKK specIfIca- tions. He mentioned that the 500 Watt Inverter on the 1st Delivery Ambulance was not requested - "It Just happens to be on It". Hr. E. Earl Meek, Sales Representative for Flrst Response, agreed with Mr. Wilcox's statements with the additional comment that the subJect date, noted by Mr. Wilcox as being January 1, 1981 for compliance, has been "backed off" to July 1, 1981. tie further stated that any vehicle pro- duced under the existing specifications meet all new specifications automatically. In response to Chairman Plstor's inquiry, Public Safety Admin- Istrator Hafner said that the first ambulance would be ready to go out on a call as soon as the equipment, such as the drug boxes, and the like, are placed in It. Mr. Hafner said that hand-held radios will be used until radios are permanently installed. Having heard Mr. Ilafner explain that the transfer of equipment and the like Is bein9 worked out, Commissioner Wimer moved that the purchase under di~cussion be approved pursuant to staff recommendation. Commissioner Wenzel seconded the motion for dis,usslon purposes. Commissioner Wenzel, commenting that he will vote for the motion, asked that the minutes reflect that he Is opposed to turning the vehicle over to American Ambulance until Mr. Hafner can work out a better way to , check the maintenance of the vehicles. Commissioner Kruse observed that she, too, will vote for the motion so that there is no shortage of ambulances on the road. She asked that the record Indicate her concern over the shifting of equipment around and her desire that It be known where the various vehicles are located so that there Is no more "bumping Into" different mileages, different equipment, and the like. A further concern was expressed by Commissioner Wenzel who commented that he has heard rumors that speedometers are being disconnected and that he dots not Wlnt this to happen on the new vehicles. He said that he wants to see the actual mileage shown and requested that the matter be Investigated. There WlS a brief discussion regarding Inspection of the first of the two vehicles with Commissioner Wenzel aSking that the staff .ate sure tIlat tt 15 checked out properl)' and that It 15 turned ever tn I \ .,; n~Q .,.. ~1 &O~j 058 rACE 5M. : _.., .. I~'" Januar,v 16, 1981 first-class condition. Mr. lIafner sold that following Inspections by Dr. Adams, himself, and the company, It has been determined that the vehicle Is In "good shape". Upon call for the question, the motion carried 4/0 with Commissioner Brown not present. BUDGET AMENDMENT 81-10 TO APPROPRIATE NECESSARY AMOUNT FROM GENERAL FUND CONTINGENCY FOR PURCHASE OF TWO AMBULANCES - ADOPTED IN THE AMOUNT OF S25,3OO Pursuant to discussion of the matter during the deliberations on the purchase of two ambulances for the County's Ambulance Service, Commissioner Wimer moved, seconded by Commissioner Wenzel and carried 4/0 with Commis- sioner 8rown not present, that Budget Amendment 81.10 to transfer from contingencies sufficient funds, which with $12.700 currently budgeted, will purchase two a~bulances, be adopted In the amount of $25,300. As noted on the subject Budget Amendment, one ambulance Is to replace a burned unit for "hlch the County has re..:eived an Insurance check for $13,778. . . . . . . . . . * * * ,.. &OO~ 058 rACE 50B D.. January 16, 1981 '. DISCUSSION RE INSURANCE COVERAGE OF TELEMETRY EQUIPMENT ON 8URNED AMBULANCE UNIT Fiscal Officer Harold Hall called the Board's attention to Infor- mation that Is applicable to the preceding Budget Amendment In that It is his understanding that the telemetry equipment In the burned ambu- lance vehicle was not covered by insurance. He said that If this Is the case It poses a problem because under the terms of the Agreement with American Ambulance there Is a provision that the firm provide Insurance. The question which must be addressed, said Mr. Hall, Is who will pay for the telementry equipment replacement. He said that he would like the record to reflect that the subject is not addressed at all In the afore- mentioned Oudget Amendment. Commissioner Wenzel noted that If Mr. Ilall's information Is correct there Is a violatioll of the contract and should be investigated and repnrted nn the follnwing week. It was pointed out by Public Safety Administrator H^fner that the County's Risk Manager Robinson has advised that the telemetry equipment WJS not ~overed by insurance. Mr. Jack 8ridenthal, Manager of American Ambulance, Inc., said that the information Is correct, adding that the equipment was not to be covered by insurance until It was t_rned over, approved, and the like. Mr. Hafner stated that the equipment has been accepted with Purchasing Director Frank Wilcox informln9 the Board that the last 51 of the pertinent contract was pa1d "quite awhile ago.. Fol- lowing Mr. Hafner's statement that the equipment has been in use for sometime, Commissioner Wenzel said that, if the equipment was legally supposed to be covered, reimbursement arrangements will have to be worked out. COUNTY ATTORNEY REPORTS ON PROPOSEO LEGISLATION SUBMITTED TO LEGISLATIVE DELEGATION FOR REVIEW County Attorney Pickworth said that since the Board Is convened In Special SeSSion he was not asking for official action on the ..ttar of specIal legiSlation which had to be In Representative HawkIns' offIce this date, observing that It was not c~loted In tl.. for the Board to take action on during the last Regul.r Session. He saId that he sub- January 16, 1961 mltted three pieces of legislation, which con be discussed at the moetlng on January 20. 1981. Two of the proposals. said the Attorney, are to give the Zoning Investigators and the Contractor's Licensing Compliance Office power to Issue citations. He said that this legis- lation would be acts enabling the Board to give such authority If deemed desirable. the ultimate decision still resting with the Board of County Commissioners. The third piece of proposed legislation, he continued, Is a repealing bill to take off the books about 27 Acts which have been superseded by changes, and the like, noting that he will provide the Board with copies of these Acts. In response to Commissioner Wimer's inquiry about "bottle ban" legiSlation, Attorney Pickworth said that would be general legislation and that there Is no time limit on such legislation. The transportation matter will also be general legislation, said Attorney Pickworth In response to Chairman Plstor, COMMISSIONER WIMER REITEPATES PREVIOUS COMMENTS REGAROING ADMINIS- TRATIVE HANDLING or AMBULANCE Sl~VICE MATTERS Commissioner Wimer voiced his displeasure with the types of "displays" to which the Board hu bt.~n subjected t, In the put with regard to American Ambulance and the County Staff, stating that he will no longer tolerAte them, pers~nally, nor does he expect the Board to be subjected to them, regardless of whether they are on the side of the ambulance firm or the County's side. He said that everyone has been instructed that the Public Safety Administrator "Is the man to administrate the pertinent contract"and that he expects everyone to work with Hr. Hafner under the authority of the County Manlger. A letter to this effect Is being distributed, he concluded. and that If anyone disagrees with it, he (Commissioner Wimer) should be advised. Chalnaan Plstor voiced his agreement with the Commissioner and ex- pressed his satIsfaction with regard to Commissioner WI..r'. action. ~1' 1 .. :, I ~ 058 faC[507 :,.. .'.iI, >~~ . .,..! .:~:~t: '~t" ',I :;J. ,'':;' , .~.j". ,,~l.~~i ,. ,'. &OO~ 058 fACE 508' January 16, 1901 Thore being no further business for the good of the County, the meeting was adjourned by order of the Chair - Time: 2:20 P.H, BOARD OF COUNTY COMMISSIONERS/EX OFFICIO GOVERNING BOARD(S) OF SPECIAL DISTRICTS UNDER ITS CONTROL .& (/ ~2;t- John . s or, Chairman ATTEST: WILLIAM J. REAGAN, CLERK '~"~.t';{iTr , ~. " - "- . I, ' ~ .. ~ " "\ , f 'j; '<, . , , ::'~,(~ ,;i\ .,'t:'; /t,~ ' '7h yl;;\ J<~~'