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Minutes 10/08/2018 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, October 8, 2018, at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Thomas Cook Chairman Quentin Greeley Vice Chairman Norman Day Assistant Secretary Gary McClellan Assistant Secretary Also present were: Justin Faircloth District Manager Dan Cox(via telephone) District Counsel Tom Read Cedar Hammock Golf&Country Club Todd Legan Cedar Hammock Golf&Country Club Residents The following is a summary of the discussions and actions taken at October 8, 2018 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Cook called the meeting to order and Mr.Faircloth called the roll. SECOND ORDER OF BUSINESS Approval of Agenda o Mr. Cook asked to move 5A, Consideration of Resolution 2019-01 to 5B, and add Cedar Hammock Littoral Plantings as 5A. o Under Sixth Order of Business, 6D was added, Financial Alternative Review with Attorney on Speakerphone; 6E, Bridges and Bulkhead Proposal Discussion and 6F, Meet the CDD Candidates—October 20th Discussion. Mr. Greeley MOVED to approve the amended agenda and Mr. McClellan seconded the Motion. o Mr. Faircloth added 5C,Bridging Solutions Letter dated October 8,2018 and 5D,Discussion on SunTrust Bank Account. 1 October 8,2018 Cedar Hammock CDD Mr. nnGreeley MOVED to approve the revised, amended agenda and Mr. 1VlcClellall seconded the Motion. a Discussion ensued. On VOICE vote with all in favor the two prior motions were approved as amended. THIRD ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FOURTH ORDER OF BUSINESS Old Business There not being any,the next item followed. FIFTH ORDER OF BUSINESS New Business A. Cedar Hammock Littoral Plantings o Mr. Todd Legan, Cedar Hammock Golf& Country Club, discussed a proposal for littoral plantings on lake banks. o Mr. Cook noted we can deal with it today or table until the November meeting. o The Board tabled this item until the November meeting so it could be included in the agenda packet. B. Consideration of Resolution 2019-01 Approving Adoption and Execution of the Statewide Mutual Aid Agreement o Mr. Faircloth discussed the resolution and the Statewide Mutual Aid Agreement. On MOTION by Mr. Greeley seconded by Mr. McClellan with all in favor Resolution 2019-01,a resolution of the Board of Supervisors of Cedar Hammock CDD approving adoption and execution of the Statewide Mutual Aid Agreement,was adopted. C. Bridging Solutions Letter dated October 8,2018 o Mr. Faircloth reviewed the October 8, 2018 letter from Ralph Varrestro of Bridging Solutions regarding final design coordination for Golf Cart Bridges 4, 5,5B,7 and 10. o The Board answered the design questions from the letter and requested the District Manager provide the responses back to Bridging Solutions. D. Discussion on Sun Trust Bank Account 2 October 8,2018 Cedar Hammock CDD o Mr. Faircloth noted bank account fees were $606 for the year. The District could likely save about$50/month if the Board was agreeable to moving the operating account to another bank with lower or no fees. o The Board was in favor of the lnframark recommendation to move the operating account. o Mr. Cox was on the phone. o Mr. Faircloth noted an engineer was engaged to design five new bridges and four new bulkheads for the District. o The vinyl bulkheads will be an expensive item. The District has an estimated $600,000 in funds. The cost to do all of the work at once is estimated at$2 to$3 million. o Different funding sources, the recommendation of the need for a financial advisor, and costs for validation if the projects are financed longer than five years were all discussed. o Mr. Cox noted the differences between long and short term financing. For long term financing the Board would need bond counsel, underwriters, underwriters' counsel and others,costing somewhere over$100,000 for professional costs. o Mr. Day asked about obtaining funds through a special assessment rather than as a bond or bank loan.He also inquired about the possibility of the CDD obtaining a line of credit. o Mr. Cox noted the problem with a line of credit is that it could be ongoing, and would be considered long term debt and requires the District go through the validation process. o Discussion ensued on funding options. Let the record reflect, Mr. Cox left the meeting. SIXTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes: i. April 9,2018 Meeting On MOTION by Mr. McClellan seconded by Mr. Greeley with all in favor the minutes of the April 9, 2018 meeting were approved. ii. May 21,2018 Meeting o A minor correction was made to the minutes and will be incorporated into them. On MOTION by Mr. Greeley seconded by Mr. McClellan with all in favor the minutes of the May 21, 2018 meeting were approved as amended. 3 October 8,2018 Cedar Hammock CDD iii. September 17,2018 Continued Meeting o Corrections were made to the minutes and will be incorporated into them. On MOTION by Mr. McClellan seconded by Mr. Greeley with all in favor the minutes of the September 17,2018 meeting was approved as amended. B. Financial Report o The latest financial report was discussed at the September 17,2018 continued meeting. C. Follow-Up Items i. Roadway Damage Update o Mr. Faircloth distributed a proposal received from PMI for repair to damage found at 3857 Wax Myrtle Run and correspondence received from Mr. Andrew Mauro of K Simon Construction questioning the need for his firm to cover the entire cost of the damage. o The Board discussed the matter and confirmed that witnesses observed the damage being caused by the work being performed by K. Simon Construction. o Mr. Faircloth will request payment from K. Simon Construction for the damages and will wait until the current roofing projects along the roadway are completed to have the road repaired by PMI. ii. Rear Gate Discussion Update o Mr. Faircloth noted he is working on getting proposals for the rear gate and will present at the next meeting. iii. Insurance Update o Mr. Faircloth reviewed the insurance selections for FY 2019 noting changes with the provider for the public officials' liability/employment practices coverage as the new provider offered better coverage with a lower premium. D. Financial Alternative Review with District Attorney on Speakerphone Item was previously discussed. E. Bridges and Bulkheads Proposal Discussion 4 October 8,2018 Cedar Hammock CDD o The Board discussed various options and agreed to review again the repair bids presented in the May 21, 2018 agenda packet under items 6.A. Golf Cart Bridge Repairs and 6.B. Artistic Structures Proposal to Repair Bulkheads#4 and#5 in the November agenda packet. F. Meet the CDD Candidates—October 20,2018 Discussion o Mr. Cook noted Mr. Jacobsen is the Master of Ceremonies for this event. o Mr. Cook read a statement he wished to read at the beginning of the meeting outlining what the CDD is and the Board was in agreement. o Mr. Faircloth updated the Board on the audit RFP submitted earlier in the year. There were no responses to the RFP and as noted by the attorney the District should obtain at least three proposals to select a firm. Requests for proposals are in process and, hopefully, proposals will be presented at the November meeting so the Audit Committee can meet and select a firm. SEVENTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. NINTH ORDER OF BUSINESS Communication to Master Board There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors Request o Mr. Greeley inquired about the Public Records request recently received by the District. o Mr. Day suggested there should always be a pre-bid meeting with the vendors and sealed bids should be opened publicly. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. McCllellan seconded by Mr. Cook the meeting was adjourned. ,.i. ��. (..7)".•.. J if in Fairclot Tom Cook -cretary Chairman 5