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Backup Documents 01/08/2019 Item #16A24 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 A 2 1� THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 't Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office ICPAC 1. ( ( •i l 4. BCC Office Board of County tj Commissioners /I /7 5. Minutes and Records Clerk of Court's Office q PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Gail Hambrigh CZM Phone Number 2966 Contact/ Department Agenda Date Item was 1/8/2019 Agenda Item Number 16A24 V Approved by the BCC Type of Document WO Number of Original 1 Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes . N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? GH 2. Does the document need to be sent to another agency for additional signatures? If yes, GH provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be GH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's GH Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the GH document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip GH should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 1/8/19(enter date)and all changes made GH during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made,and the document is ready for e VVC Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1 6 A 2 4 MEMORANDUM Date: January 18, 2019 To: Gail Hambright, Accountant Coastal Zone Management From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Work Order for Contract #15-6382 "Inlets Annual Monitoring for 2019" Contractor: Humiston & Moore Engineers Attached for your records is one (1) scanned copy of the original of the document referenced above, (Item #16A24) approved by the Board of County Commissioners Tuesday, January 8, 2019. The original document has been kept by the Board's Minutes & Records Department as part of the Board's Official Records. If you have any questions, please call me at 252-8411. Thank you. Attachment 1 6 A 2 4 MEMORANDUM Date: January 18, 2019 To: Ana Reynoso, Procurement Services From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Work Order for Contract #15-6382 "Inlets Annual Monitoring for 2019" Contractor: Humiston and Moore Engineers Attached for your records is a copy of the referenced document above, (Item #16A24) adopted by the Board of County Commissioners on Tuesday, January 8, 2019. The Board's Minutes & Records Department has kept an original as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment I 6 A 2 4 WORK ORDER/PURCHASE ORDER Contract 15-6382"Grant Funded Professional Services for Coastal Zone" Contract Expiration Date: June 9,2019 This Work Order is for Professional Engineering services for work known as: Project Name: Inlets Annual Monitoring for 2019 Project No: 195-90536 The work is specified in the proposal dated November 30,2018 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement references above,this Work Order/Purchase Order is assigned to:Humiston and Moore Engineers. Scope of Work: As detailed in the attached proposal and the following: • Task I Collier Beach—Scope of Work and Budget • Task 11 Doctors Erosion Control Structures—Scope of Work and Budget • Task III South Marco—Scope of Work and Budget • Task IV 2019 Aerial Image Book—Scope of Work and Budget Schedule of Work: Complete work within 270 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement No, 15-6382 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement references above,the County will compensate the Firm in accordance with following method(s):0 Negotiated Lump Sum(NLS) cl Lump Sum Plus Reimbursable Costs(LS+RC)El Time&Material(T&M)(established hourly rate—Schedule B) El Cost Plus Fixed Fee(CPFF),(define which method will be used for which tasks)as provided in the attached proposal. Task I $ 79,916.00(US—TIM) Task II $ 12,475.00(US—T/M) Task III $ 58,775.00(US—TIM) Task IV $ 7,529.00(LIS—TIM) TOTAL FEF $158,695.00(US T/M) PREPARED BY: 41- J. G McAl , CZM Ma1rager Date APPROVED BY: 0Allit Amy Pat .s n,Department Director Date 0 APPROVED BY: 1*(7 :o• Thaddeus L. Cohen,Department Head GMD Dat 1 6 A 2 4 By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses,that,to the best of their knowledge and belief,all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise)which relates to the proposed work:and bear on whether the Firm as a potential conflict have been full disclosed, Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Humiston&Moore Engineers 4614 40 /2-1,7.-e Bret 111.Moore,P. F.President Date 1 6 A 2 4 ATTEST: 1- r BOARD OrCO iN COM IS443 .S Cryst: .Kinzel,Z4e , Collier Couhty, g, 4+a te),, 1 - ;.,.: : • i 6 _ By: ri eputy Clerk , W L co.niel, Jr., Chairman Attest as to Chairman's ATTEST: signature only. 1 By: i I (Print Name/Title) Approved as to Form and Legality: /1 ' / jil I // Assistant County Attor• y I le.tem....a-1.6 if.?9,.......,...11P.1•14, i 1 I k7 Pr?.9 I ftm# # # 1 I i cilic. a i P-1.0 4 ,:-rz,..i..d 4IW °'• ft , i 1 II 1 1 ^� � ^� �� �� � �� m� HUMISTON & 'Foie' ENGINEERS coAsmL5379 STRAND COURT 'm ENGINEERING DESIGN AND PERMITTING PHONE smewum November 30, 2018 Gary McAlpin, Manager Coastal Zone Management Collier County Government 2685 South Horseshoe Drive Unit 103 Naples, FL 34104 Re: Proposal for Collier County Beaches and Inlets Annual Monitoring for 2019 Collier County Contract 15-6]82; HK4File Nu23-O65.Z018Beach-K4mnitor Dear Gary: Enclosed is a proposal for the Collier County Beaches and Inlets monitoring surveys and monitoring reports for 2019. The completion date for all work is estimated to be 270 days from the date of the Notice to Proceed. Rectified aerial images acquired for 20I9, provided by the Collier County Property Appraiser's Office, are to be submitted to the DEP as part of the work described below for all projects. Task 1 Collier Beach-Scope of Work and BudRet Conduct the annual monitoring survey for Collier Beach Nourishment Project consistent with the monitoring plan approved by the Department of Environmental Protection (DEP). This scope of work consists of DEP monuments R-17 to R-84*. (78 profiles). A summary including beach profiles will be issued to the County for the preliminary assessment of beach fill needs for Collier County Beaches per the Design Standard beach width, established in 2003, and a complete monitoring report is to be submitted to the DEP in compliance with the annual monitoring. Task la. Sub Total Data Collection Budget(S Dl) $ 44,400 LS Task lb Final Report (H&M) $ 35,516 TM Total Task 1 Subtotal(SDI +H6&KN) $79,916 Deliverable: Copy of Monitoring Report in hard copy and provided electronically in pdf format *Includes beach profiles plus R58A-400, R584-300, R58A-I50, R58A, R58A+150, R58A+300, R58A+425, R58+250, R58+300, R50+600. 1 ���� � �� ���� � �, Task 2 Doctors Pass Erosion Control Structures-Scope of Work and Budget Provide the annual monitoring report for the Doctors Pass Erosion Control Structures Project consistent with the monitoring plan approved by the DEP. This scope of work is based on the survey of DEP monuments R58A,400 south to R-64 (17 profiles) as described in Task 1. One report is to be submitted to the DEP in compliance with the annual monitoring. Task 2a. Sub Total Data Collection Budget (SDI) No Charge (Included in la) Task 2b Final Report (H&M) $ 12,475 TM Total Task 2 Subtotal (SDI + H&M) $ 12,475 Deliverable: Copy of Monitoring Report in hard copy and provided electronically in pdf format Task 3 South Marco Beach-Scope of Work and Budget Conduct the annual monitoring survey for South Marco Beach Nourishment Project consistent with the monitoring plan approved by the DEP. This scope of work consists of DEP monuments R'139toR'148'G'1thruG'5' and %'1thruk-2.This survey scope does not include the Caxannbas Pass borrow area. Additionally, conduct and pre and post-construction survey for the Central Marco Re-Grade Project consistent with the DEP permit and the requirements of the US Fish & Wildlife Service (FWS). This scope of work consists of DEP monuments R'130 south to R'138 including half monuments south of R-135. A report is to be submitted to DEP & FWS addressing both the renourishment and re-grade projects. Task 3a. Sub Total Data Collection Budget (SDl) $ 35,760 LS Task 3b Final Report (H&M) $ 23,015 TM Total Task 3 Subtotal (SDI +H&M) $ 58,775 Deliverable: Copy of Monitoring Report in hard copy and provided electronically in pdf format Task 4 2019 Aerial Image Book-Scope of Work and Budget Prepare an aerial image book for the Collier County Beaches ranging from DEP reference monument R-1 south to R-89 and from Hideaway Beach reference monument H-16 including the entrance to Collier Bay south to DEP reference monument R-148 including Caxambas Pass. The monument locations will be overlaid along with the names of existing structures as noted in the 2018 book. The rectified images will be the latest available from the County Appraiser's Office. The ECL, latest MHWL, and vegetation line will be shown along with the distance from each to the 2003 Baseline. A CD/DVD will be supplied containing the pdf file for the book and a total of three hardcopies will be supplied. Task Option Bl. Aerial Image Book(3and CD) (HQ'k8).............. $ 7'529TM Task 4 Subtotal (HM—No SDI) $ 7,529 � �� � w� � �� � �� Deliverable: Copy of Aerial Book in hard copy and provided electronically in pdf format Grand Total (SDI+ H&M) $ 158,695 Tasks 1 thru 4 Tasks will be billed on a time and materials basis, unless otherwise noted.The budgets for these tasks may therefore be considered as not-to-exceed amounts with the understanding that in the event regulatory requirements or requests from County staff result in Additional Services exceeding the estimated budget amounts, a budget amendment will be requested. Please call if you have any questions. Sincerely yours, HUMISTON &MOORE ENGINEERS , � ,. s.(4,. � __~~~~ Brett D. Moore, P.E. President /