Backup Documents 01/08/2019 Item #16A20 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b p L Q
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
4. BCC Office Board of County /�
Commissioners / /
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for a itional or missing information.
Name of Primary Staff Gail Hambri t, CZM Phone Number 2966 f
Contact/ Department
Agenda Date Item was 1/8/2019 Agenda Item Number 16A20
Approved by the BCC
Type of Document WO Number of Original 1
Attached � -3\ Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? GH
2. Does the document need to be sent to another agency for additional signatures? If yes, GH
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be GH
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's GH
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the GH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip GH
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 1/8/19(enter date)and all changes made GH
during the meeting have been incorporated in the attached document. The County ► •4
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for th; �(`� ,,j4, ° 6
Chairman's signature. `•
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: January 18, 2019
To: Gail Hambright, Accountant
Coastal Zone Management
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "Feasibility Study"
Contractor: APTIM Environmental & Infrastructure, Inc.
Attached for your records is one (1) scanned copy of the original of the document
referenced above, (Item #16A20) approved by the Board of County Commissioners
Tuesday, January 8, 2019.
The original document has been kept by the Board's Minutes & Records
Department as part of the Board's Official Records.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
16AZ0
MEMORANDUM
Date: January 18, 2019
To: Ana Reynoso,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "Feasibility Study"
Contractor: APTIM Environmental & Infrastructure, Inc.
Attached for your records is a copy of the referenced document above,
(Item #16A20) adopted by the Board of County Commissioners on Tuesday,
January 8, 2019.
The Board's Minutes & Records Department has kept an original as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
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WORK ORDER/PURCHASE ORDER
Contract 15-6382 "Grant Funded Professional Services for Coastal Zone"
Contract Expiration Date:June 8, 2019
This Work Order is for professional Engineering services for work known as:
Project Name: Feasibility Study
Project No: 80301 •
•
The work is specified in the proposal dated November 8, 2018 which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above.
this Work Order/Purchase Order is assigned to: APTIM Environmental & Infrastructure, Inc,
Scope of Work: As detailed in the attached proposal and the following:
* Task I Technical Support and Assistance
* Task II Agency Coordination & Meetings
• Task III Conceptual Plan Development
Schedule of Work: Complete work within 365/clays from the date of the Notice to Proceed which is
accompanying this Work Order, The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement No. 15-6382 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ENegotiated Lump Sum (NLS) ELump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate— Schedule B) fl
Cost Plus Fixed Fee (CPU), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $22,139.00(T&M) '
Task II $23,522.80(T&M)
Task III $28,228.00(T&M)
TOTAL FEE $73,889.80(T&M) •
PREPARED BY:
if) t .47/5
J.Gary Ipin, CZM anager D e p
Amy Pattei-son Digetally signocI ny Amy nomon
APPROVED BY: Data 2018 12 10 16 87:13-OM
A y Patterson,Department Dire tor Date
APPROVED BY: q.16
\tk-i as deus L.Cohen, Department Head GMD Date
C5
Page 1 of 3
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By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief,all relevant facts concerning past, present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work: and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: APTIM
/7)4 I /1 / 301
Thomas P. Piero,PF. Director Date
Page 2 of 3
'10•
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ATTEST: CRYSTAL K. KINZEL,CLERK BOARD OF CO i OMM1SStONERS
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• " Collier County, 10
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Atest as to '
Dgnature eputy CIak. W. McDaniel, Jr., .711h. n
sionly.airmans
Al LEST:
By:
(Print Name/Title
Approved as to Form and
Legali
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• sststant County Att‘mey
Item# I trAc?-0
Agenda
Date
Date I tt!Lc,
Rec'd
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Deputy Clerk
Page 3 of 3
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Tel.+1un1oo1o1oz
APTIM
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November 8,2018 /
Gary MoAlpin. Manager
Couier County Coastal Zone Management
2685 S. Horeshoe Drive, Suite 103
Naples, FL 34104
Re; Consulting Services in Support of the U.S.Army Corps of Engineers Feasibility Study for the
Collier County Hurricane and Storm Damage Reduction(HSDR)Project: Contract 15-6382
Dear Gary:
This letter is in response to Collier County's (County) requesfor a proposal for Aptim Environmental&
Infrastructure,Inc.(APTIM)to perform consulting engireering tasks under the above referenced contract,
to support the County and the U.S.Army Corps of Engineers(Corps)during preparation of the Feasibility
Study for the Collier County Hurricane and Storm Damage Reduction (HSDR) Project.
APTIM will provide the professional services for technical oupport, conceptual plan development, and
agency coordination, as described in the scope of work attached as Exhibit A. Also included as
attachments are the Fee Proposal(Exhibit B),and the Rates Schedule(Exhibit C).We propose to perform ! �
these services on a time and material basis not to exceed$73,889.80,APTIM will perform this work under
the terms and conditions of Contract No. 15'6382 dated June 9, 2015. Barring any unforeseen
circumstances, all work will be completed within 12 months of receiving the County's Notice to Proceed.
/~
Thomas P. Pierro, P.E., D.CE
Director of Operations
Aptim Environmental& Infrastructure, Inc.
cc: Stephen Keehn. P.E., APTIM
Lauren Floyd,APTIM
Tara Benner, PG, P.E., APTIM
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1 6 A 2Q
A APTIM
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Exhibit A
Scope of Work
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Consulting Services in Support of the U.S.ArmCorps of Ei Feasibility Study
for the Collier County Hurricane and Storm Damage Reduction (HSDR)Project
Collier County, Florida |
Scope of Work
Contract Number 15-6382
INTRODUCTION
i � |
The purpose of this work is to support Collier Cthe U.S.
of Engineers (Corps) Feasibility Study for the Collier County Hurricane and Storm Damage
Reduction (HSDR) Project. Aptim Environmental & Infrastructure, Inc. (APTIM) will provide the
professional services described below as requiredb Collier County during the first 12 months of
the Feasibility Process, through the Scoping phase and Alternative Evaluation Analysis phase,
until the Tentatively Selected Plan is identified,
SCOPE OF SERVICES
Task 1, Tecriiical Support and Assistance
APTIM will provide historic Collier County beach nourishment reports and data to the Corps to
assist them in development of the Feasibility Study. It is assumed that this information will be
readily available from APT|M'n and the County's files, as they are already being compiled for the
County's Coastal Program History project. In addition to addressing the Corps' data needs,
APTIM will familiarize Corps planning, engineenng, and environmental staff on the Collier County
beach program since the 1 ggo'5 and the unique environmental setting that influences the coastal
protection approach, APTIM has technical experience in all aspects of the Corps planning
process,which we will use to advise the County on technical matters including: plmnning, design
and optimization u,uena, parking, acmsss, cost apportionment, project partnership agreements,
easements and other technical matters.
Task 2. Agency Coordination & Meetings
In support of the Feasibility Study process, APTIM will help coordinate, prepare for, and attend
planning meetings(also referred to as 'charettes")with County and Corps staff and stakeholders.
One APTIM representative will participate in these meetings, which are anticipated to be held
within Collier County at locations and on dates to be determined by County and Corps staff.
APTIM will also participate in regular Project Delivery Team(PDT) meetings via conference call,
as well as any other conference calls requested by the County and Corps.APTIM engineers and
biologists will assist the County and Corps with any coordination with local, s*ate, and federal
agencies during the Feasibility Study process. This task may include one in person meeting in
Tallahassee with FDEP staff.
Task 3. Conceptual Plan Developmeiit
APTIM will support the County in meeting their coastal resiliency goals by contributing to the
conceptual plan development with the Corps. Our engineers,geologist and biologists will provide
technical ana|yoow,plan formulation.engineering and scientific services to supplement the Corps
effort and technical review of Corps documents. This support will be directed towards assisting
in the development of a federal project that maximizes the County's resiliency goals, identifies
and develops any components of their preferred resiliency program beyond that covered by the
| |
Corps'recommended project,and maximizes the cost effectiveness In implementing a combined
project.
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1. 6 A 2 0
A APTIW
Exhibit B
Fee Proposal
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Exhibit C
Rate Schedule
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SCHEDULE B
RATE SCHEDULE
Title Rate
Principal $207.00
[Senior Project Manager $173.00
Project Manager _$148.00
Senior Engineer $158.00
Engineer $124.00
it Senior Inspector $97.00
Inspector $77.00
Senior Planner $140.00
Planner $111.00
Senior Designer $115.00
Designer $95.00
Environmental Specialist $110.00
Senior Environmental Specialist $135.00
Scientist/Geologist $94.00
Senior Scientist/Geologist $119.00
Marine BiologistJHydrogeologist $111.00
Senior Marine Biologist/Hydrogeologist $139.00
Senior GIS Specialist $146.00
GIS Specialist $103.00
Clerical/Administrative $63.00
Senior Technician I $86,00
Technician $73.00
Surveyor and Mapper $121.00
CAD Technician I $82.00
Survey Crew-2 man $136.00
Survey Crew-3 man $172.00
Survey Crew-4 man $205.00
Senior Architect $155.00
Architect $122.00
This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and
other services shall be mutually negotiated by Collier County and firm on a project by project oasis as
needed.
13-1
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