Agenda 01/22/2019 Item #16C301/22/2019
EXECUTIVE SUMMARY
Recommendation to authorize the necessary budget amendments to purchase utility pipe, valves
and fittings in advance of the “Northeast Service Area Interim Wastewater Treatment Plant,
Storage Tanks and Associated Pipelines Project" (Project No. 70194).
OBJECTIVE: To remain in compliance and meet the demand throughout the wastewater collections and
treatment systems.
CONSIDERATIONS: On September 11, 2018, the Board of County Commissioners (Board) adopted a
resolution to expand the Collier County Water-Sewer District’s Service Area to coincide with the
unincorporated area permitted by Chapter 2003-353, Laws of Florida.
In response to the expanded service area and development needs, on August 21, 2018, the Procurement
Services Division released notices for Request for Professional Services (RPS), Step 1, 18-7474 Design-
Build Northeast Service Area Interim Wastewater Treatment Plant, Storage Tanks and Associated
Pipelines. Step 2 concluded with final ranking as presented to the Board as a separate item on the January
22, 2019 Agenda. Staff will be taking a Reimbursement Resolution to the Board on February 12, 2019 to
reimburse the user fees being used for the pre-purchase from Revenue Bond proceeds which is anticipated
to close in April 2019. On February 26, 2019, Staff plans to return to the Board with a recommended
award.
On February 14, 2017, as Agenda Item 11C, the Board awarded Contract No. 16-6622 for the design of
the Big Corkscrew Island Regional Park (BCIRP), Phase 1. Six pipelines serving short and long term
utility needs run through the BCIRP property. These pipelines need to be constructed in advance of the
BCIRP project to avoid impacting the park in the future.
In order to accelerate utility construction within the BCIRP boundaries, this budget amendment is
required to purchase $4,694,143 of water, wastewater and irrigation quality water pipe, valves and fittings
in advance of awarding the northeast service area utility project. Lead times for these materials range
from 10 to 14 weeks, so pre-purchasing them accelerates pipeline completion within the BCIRP
boundaries by at least six weeks. In addition, pre-purchasing these materials will save approximately
$328,000 in sales tax. Staff intends to pursue separate competitive procurement upon budget amendment
approval in accordance with the Procurement Ordinance.
Public Utilities, Facilities and Parks & Recreation have been coordinating project schedules. These
advance purchases are necessary to meet park construction timelines. As a worst-case scenario, even if
developers did not move forward as planned and the utility project was deferred, constructing the
pipelines within the BCIRP boundaries would still be necessary to avoid future conflict.
FISCAL IMPACT: A budget amendment in the amount of $3,830,000 is required to reallocate funds
within the Water (User Fee) Capital Project Fund 412. A second budget amendment in the amount of
$950,000 is required to reallocate funds within the Wastewater (User Fee) Capital Projects Fund 414.
Once the District receives the Revenue Bond Proceeds sometime in April 2019, the purchase orders and
expenses incurred in both the Water and Wastewater Capital Project Funds 412 and 414 for the above
purchases will be moved to the County Water and Wastewater Capital Projects Fund 415.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities and to remain in compliance
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with all regulatory programs.
RECOMMENDATION: To authorize the necessary budget amendments as set forth in the above Fiscal
Impact section.
Prepared By: Tom S. Chmelik, Public Utilities Engineering and Project Management Director
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01/22/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.3
Doc ID: 7672
Item Summary: Recommendation to authorize the necessary budget amendments to purcha se
utility pipe, valves and fittings in advance of the “Northeast Service Area Interim Wastewater Treatment
Plant, Storage Tanks and Associated Pipelines Project" (Project No. 70194).
Meeting Date: 01/22/2019
Prepared by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
12/27/2018 3:08 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
12/27/2018 3:08 PM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 12/27/2018 3:22 PM
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 12/27/2018 4:02 PM
Public Utilities Planning and Project Management Oscar Martinez Additional Reviewer Completed 12/28/2018 9:04 AM
Public Utilities Planning and Project Management Craig Pajer Additional Reviewer Completed 12/28/2018 9:15 AM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 12/28/2018 10:45 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 01/08/2019 11:05 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/08/2019 1:16 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/09/2019 8:20 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 01/12/2019 1:27 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 01/16/2019 11:39 AM
Board of County Commissioners MaryJo Brock Meeting Pending 01/22/2019 9:00 AM
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