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TDC Minutes 01/23/2006 R January 23,2006 TRANSCRIPT OF THE MEETING OF THE COLLIER COUNTY TOURIST DEVELOMENT COUNCIL Naples, Florida January 23,2006 LET IT BE REMEMBERED, that the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in REGULAR SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: Commissioner Frank Halas Ron Albeit Susan Becker - Excused Murray H. Hendel Clark Hill Douglas House John Sorey III Glenn Tucker - Excused ALSO PRESENT: Jack Wert, Director of Tourism Gail Hambright, Tourist Tax Coordinator Colleen Greene, Assistant County Attorney Page 1 1-23-06 Agenda Page 1 of 1 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL January 23, 2006, 9:00am Collier County Government Center, Administration Bldg. F, 3rd Floor, 3301 East Tam/ami Trail, Naples, Florida 34112 , Requres TDC Action I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Changes and Approval of Agenda V. Approval of TDC Minutes - ' Regular Meeting December 12, 2005 VI. New Business 1. 'TDC Funds to City of Naples for Doctors Pass Dredging 2. 'Humiston & Moore Work Order for Maintenance Dredging of Clam Pass 3. '1 st Amendment GLDD Contract 4. 'CP&E Proposal - Hard-Bottom Investigation 5. Category "A" Grant Applications a. 'Tigertail Boardwalk Repairs 6. 'Sports Coordinator Position VII. Old Business 1. 'Paradise Advertising Emergency Amendment No.2 2. 'Paradise Advertising Pay Commissions up to $112,500 VIII. Reports 1 . Klages 2005 Economic Impact 2. Paradise Advertising & Marketing - Kerry Durand 3. Director's Report/Tax Report - Jack Wert 4. Sales Manager Report - Debi DeBenedetto 5. P.R. Manager Report - JoNell Modys 6. Film Coordinator Report - Maggie McCarty IX. Inquiry Reports 1. Phase V Fulfillment & Call Summary _ Ginny DeMas 2. Golf Pac Inquiries - Jack Wert 3. Search Engine Report - Jack Wert X. Miscellaneous XI. Announcements XII. Audience Input & Discussion XIII. Council Discussion XIV. Next Meeting Date/Location - February 27,2006; Collier County BCC Chambers, Naples Florida XV. Adjournment AU interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 403-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3301 East Tamiami Trail, Naples, FL 34112, (239) 774-8380. Public comments wilt be limited to 5 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that aI/lobbyists shaU, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. http://www.eolliergov.net/tde/I-23_06Agenda.htm 1/23/2006 January 23,2006 I. The meeting was called to order by Chairman Frank Halas at 9:00 AM. II. Pledge of Allegiance was recited. III. Roll Call A quorum was established with Commissioner Susan Becker and Glenn Tucker having excused absences. IV. Changes and Approval of Agenda Mr. Wert noted the change in funds under item "VII. Old Business, 2. Paradise Advertising Pay Commissions". Mr. Sorey moved to approve the Agenda with changes including "VII. _ 2." Second by Mr. Albeit. Carried unanimously 6-0. V. Approval of TDC Minutes - Regular Meeting December 12,2005 Mr. Hendel moved to approve the minutes of December 12, 2005. Second by Mr. Hill. Carried unanimously 6-0. Mr. Hendel suggested having the meetings at the Naples City Chambers due to the difficult parking situation at the County buildings. Mr. Halas will discuss reservation of parking for a period of three to four hours for the Committee meetings. VI. New Business 1. TDC Funds to City of Naples for Doctors Pass Dredging Gary McAlpin reviewed Executive Summary "Recommend Approval of an $118,663.86 cost increase in TDC funds to the City of Naples for the dredging of Doctor's Pass, Project No. 905501 and necessary budget amendment." (See attachment). Mr. Sorey moved to approve the $118,663.86 to the City of Naples. Second by Mr. Hill. Mr. McAlpin noted that the additional costs were due to fuel and delay of the project. Motion carries unanimously 6-0. 2. Humiston & Moore Work Order for Maintenance Dredging of Clam Pass Page 2 January 23,2006 Gary McAlpin reviewed Executive Summary "Recommend approval of Work Order #HM-FT-06-03, under Contract 01-3271 with Humiston and Moore to provide engineering services and construction engineering inspection (CEI) for maintenance dredging of Clam Pass for a not-to-exceed, Time and material price of$59,820 and approve a revised project budget (90028) totaling $265,000 which includes $205,180 for construction dredging and approve all necessary budget amendments" (see attachment) including the following points: . There is an existing permit. . The hurricanes did affect this area. . Biding for the project should happen in the spring of this year. . A permit modification will be requested in order to create a permanent solution. This will be done in conjunction with Pelican Bay. Mr. Sorey moved to approve the engineering work. Second by Mr. Albeit. Motion carries unanimously 6-0. Mr. Hill moved to approve the $265,000 budget increase. Second by Mr. Sorey. Motion carries unanimously 6-0. 3. 1 st Amendment GLDD contract Gary McAlpin reviewed Executive Summary "Update TDC on progress of Collier County Beach Renourishment and obtain approval on Amendment I to Contract (05-3854) with Great Lakes Dredge and Dock Company, LLC" (see attachment). It was noted that the increased number for the project could be inaccurate; Mr. McAlpin will acquire the exact numbers. Mr. Hendel expressed concerns about the company's complete demobilization ifthe project is not completed by the given time. Mr. Sorey moved to approve the 664,421 additional cubic yards of sand. Second by Mr. Hendel. Motion carries unanimously 6-0. 4. CP&E Proposal- Hard-Bottom Investigation Gary McAlpin reviewed Executive Summary "Recommend Approval of CP&E proposal of$8,800 for a one day hard-bottom investigation of hard- bottom to determine if Hurricane Wilma caused sand to shift on the hard- bottom" (see attachment) including the following points: . Ifthere is any sand on the hard-bottom DEP will require a mitigation of 3 to I. Page 3 January 23,2006 . Ifthere is a problem a complete survey will be needed. . The survey will include six locations. Mr. Hill moved to approve the $8,800 for a one day hard-bottom investigation. Second by Mr. Halas. Motion carries unanimously 6-0. 5. Category "A" Grant Applications a. Tigertail Boardwalk Repairs Gary McAlpin reviewed Executive Summary "Recommend Approval of a Grant Application from Collier County Parks & Recreation for Emergency Repairs to the Tigertail Beach Boardwalk at a Cost not to Exceed $193,700" (see attachment). Mr. Murdo Smith gave a presentation including the following points: - Demonstration of photographs showing termite damage. - Plastic or Marine lumber will replace the damaged walkway. Mr. Albeit moved to approve "Grant Application from Collier County Parks & Recreation for Emergency Repairs to the Tigertail Beach Boardwalk at a Cost not to Exceed $193,700" which is granted out of the parks allocated funds of $2million. Second by Mr. Hendel. Motion carries unanimously 6-0. 6. Sports Coordinator Position Jack Wert reviewed Executive Summary "Request Approval of a Recommendation to Create a Sports Coordinator Position to be Split-Funded with Parks & Recreation" (see attachment) including the following points: . Volunteer help has been utilized up until this point; it is now no longer sufficient. . The funds for the part-time position have already been set in the budget. . The position will be full time, giving half of regularly hours worked to each entity; it will have goals and objectives for each split position. The person will report to a supervisor under Parks and Recreation. . Events to be pursued inc] ude- soccer, lacrosse, softball etc. Mr. Hill moved to approve "Request Approval of a Recommendation to Create a Sports Coordinator Position to be Split-Funded with Parks & Recreation". Second by Mr. Albeit. Motion carries unanimously 6-0. Page 4 January 23,2006 VII. Old Business: 1. Paradise Advertising Emergency Amendment No.2 Jack Wert reviewed Executive Summary "Recommend Approval of Second Amendment to the Tourism Agreement For Emergency/Disaster Relief Advertising Plan with Paradise Advertising and Marketing, Inc." (See attachment) including the fo1\owing point: . Explanation was given on how Advertising is paid through a commission; which was never written into the contract. This amendment wi1\ resolve the omission. Mr. Halas noted that the contract should have originally included the language. Mr. Sorey moved to approve the Second Amendment to the Tourism Agreement For Emergency/Disaster Relief Advertising Plan with Paradise Advertising and Marketing, Inc. Second by Mr. Hendel. Motion carries 5-1 with Mr. Halas opposed. 2. Paradise Advertising Pay Commissions up to $112,500 Mr. Halas expressed a problem with bookkeeping, not with Paradise Advertising. Mr. Sorey moved to approve Payment to Paradise Advertising & Marketing, Inc. for Commissions Due on Emergency/Disaster Recovery Advertising from May 25, 2004 to Present not to exceed $75,000. Second by Mr. Hendel. Motion carries 5-1 with Mr. Halas opposed. Mr. House gave his resignation, noted enjoying working with the Committee, and thanked the staff and advertising personnel. He then excused himself and left at 9:56 AM. VIII. Reports 1. Klages 2005 Economic Impact WaIter Klages gave a Power Point presentation (see attachment) including the following points: . Focus group studies were conducted. . The area did we1\ with the "windy season" or hurricane season. . Hotel cost rates have reached a peek level. Page 5 January 23,2006 2. Paradise Adverting & Marketing - Kerry Durand Kerry Durand gave a Power Point presentation (see attachment) including the following points: . Demonstration of current advertising. . Advertising is being aimed at the markets for- Tennis, Audubon, Golf, Boating, Fishing, Culture & Heritage, and International. Mr. Wert displayed the new magazine produced from Collier County at no cost. The advertisements provided the funding. 3. Director's Report/Tax Report - Jack Wert Jack Wert gave a Power Point presentation (see attachment), reviewing tax proceeds. 4. Sales Manager Report - Debi DeBenedetto Debi DeBenedetto gave a Power Point presentation (see attachment) reviewing trade shows and activities. 5. P.R. Manager Report - JoNell Modys JoNell Modys gave a Power Point presentation (see attachment) reviewing featuring magazines, rewards, and activities. 6. Film Coordinator Report - Maggie McCarty Maggie McCarty gave a Power Point presentation (see attachment) reviewing film activity. IX. Inquiry Reports 1. Phase V Fnlfillment & Call Summary - Ginny DeMas Ginny DeMas gave a Power Point presentation (see attachment) reviewing charts and leading States and Countries for inquiries to the area. 2. Golf Pac Inquiries - Jack Wert Jack Wert gave a Power Point presentation (see attachment) noting that golf packages can be booked online. 3. Search Engine Report - Jack Wert Page 6 January 23,2006 Jack Wert gave a Power Point presentation (see attachment) noting that the web site is displayed in search engines. X. Miscellaneous None. XI. Announcements Mr. Wert reminded the Committee of the joint meeting in one week with the Board of County Commissioners. XII. Audience Input and Discussion None XIII. Council Discussion Commissioner Halas announced that it is his pleasure to be with the Tourist Development Council. XIV. Next Meeting Date/Location - February 27, 2006; Collier County BCC Chambers, Naples Florida There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 11 :04 AM. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman Commissioner Frank Halas Page 7