Agenda 12/15/2009 Item #16F 1
Agenda Item No. 16F1
December 15, 2009
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation to approve a fiscal year 2010 budget amendment establishing dedicated
appropriations covering anticipated contraclor and administrative expenses associaled with
the Intersection Safety Program. Fiscal Impact $841,000.
OBJECTIVE: Establisb budget appropriations in FY 2010 covering anticipated Intersection
Safety Pro!,'Tam expenses.
CONSIDERATIONS: Ordinance 2008-22 adopted by tbe Board of County Commissioners
(Board) on April 22, 2008 established the Intersection Safety Pro!,'fam, which utilizes unmanned
cameras to encourage vcbicle owners to ohey traffic control devises. The agreement for
intersection safety camera enforcement with American traffic Solutions (ATS) was entered into
on February 10, 2009. Since initial program autborization, tbe Board altered the fee structure
througb a subsequent ordinance amendment on Octoher 13, 2009; establishing a tiered system
whereby a first and second notice would yi.eld fees of $62.50 and $75.00 respectively. A third and
all subsequent notices thereafter would result in a fee of $1 00.00. The original fee for all issued
notices was $125.00.
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With the pro!,'fam in its initial stages of operation and recognizing that contractor and
administrative expenses have and will continue to be incurred, it is appropriate to establisb an
initial FY 20 I 0 budget to cover contractor invoices from A TS and administrative expenses which
to date are part time job bank costs under Code Enforcement associaled witb tbe volume of onsite
citation inquiries and payments. By far the vast majority of program expenses are contractor
payments. For tbe most part, existing permanent staff at the Sheriffs Office, Tbe Clerk's Finance
Office, Transportation and Code Enforcement is ahsorhing the management and administration of
this pro!,'fam.
The Board will recall that compensation for ATS under the contract is based upon monthly paid
notice volume. Tbe County's cost per notice paid is reduced as the number of paid notices
increase. Specifically the contract provides that $47.50 per paid notice is remitted to the vendor
for the first 89 monthly notices per camera. Thereafter, the vendor fee drops to $27.50 and this
fee is applied to the next 90 to 149 paid monthly notices per camera. Monthly paid notices per
camera above 150 are invoiced at $]7.50 per notice. In addition, a supplemental fee 01'$3.70 per
notice is applied to cover certified mail costs.
As of November 30, 2009, the County has remitted a total of $179,863 to ATS, In addition,
during the current fiscal year, Code Enrorcement has expended $1,614 in palt time job bank
salaries. Other costs connected with the special magistrate process and program/contract
administration may run between $25,000 and $35.000 annually.
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Agenda Item No. 16F1
December 15, 2009
Page 2 of 3
The following table provides a description of the expenses incurred to date plus a projection of
program expenses anticipated through fiscal year 2010.
Actual Pniected Total (FY)
Contractor County Contractor County Contractor County
(ATS) (ATS) (ATS)
FY 09 $30,570 $0 $0 $0 $30,570 $0
$149,293 $1,614 .-- $40,000 $799,293
FY 10 $650,000 $41,614
(through (through (remaining (remaining
November November FY) FY)
2009) __ JOO~)
While it is difficult to project A TS expenses, monthly paid notices will covcr expenses associated
with the program. As of Novemher 30, 2009, notice revenue collected totals $622,487. Of this
amount, $287,165 was collected during FY 2009 and $335,322 has been collected thus far
(through November 2009) in FY 20 I O. All notice revenue collected has becn deposited within the
Board's General Fund (001).
General ProLJTam Comments: A deployment team consisting of the governmental stakeholders in
this program was created shortly after pro!,'Tam inception and is meeting regularly to address
administrative, logistical, contractual and process flow issues which often arise with a prO!:,'T3m of
this nature after inception. Modifications to the vendor contract will be required to reflect recent
Board action adjusting the rate structure. Additional contract modifications related to collections
as well as the responsibilities of ATS and the County will be discussed based upon actual
program occurrences. Contract amendments will he presented to the Board at the appropriate
time.
FISCAL IMPACT: A separate cost center within the Board's General Fund (001) will be
established to account for and track pro!,'Tam revenues and expenses. A budget amendmcnt
totaling $841,000 will be necessary to recognize program revenue and set up the ceJlTesponding
expense appropriations. Contractor, part time job bank expenses and other probrram expenses
which have been paid from other appropriation centers will bc reversed and posted to this new
General Fund cost center.
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's
Office and it does not present a legal issue---SRT.
RECOMMENDATION: To approve a budget amendment in the amount of $841,000 which
recognizes revenue and sets up corresponding pro!,'Tam expenses sufficicnt to administer the
Intersection Safety Program.
Prepared by: Mark Isackson, County Manager's OfJice ~ Corporate Financial and Management
Services
Agenda Item No. 16F1
December 15, 2009
Page 3 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Ilem Number:
Item Summary:
16Fl
Recommendation to approve a fiscal year 2010 budget amendment establishing dedicated
appropriations covering anticipated contractor and administrative expenses associated with
the Intersection Safety Program. Fiscal Impact $841,000.
12/15/2009 9:00:00 AM
Meeting Dale:
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
1217120093:41 PM
Approved By
Scott R. Teach
Deputy County Attorney
Date
County Attorney
County Attorney
12/7120093:43 PM
Approved By
Robert W. Tipton, P.E.
Director - Traffic Operations
Date
Transportation Division
Traffic Operations
1218120099:24 AM
Approved By
Jeff Klatzkow
County Attorney
Date
1218/200911:15 AM
Approved By
Therese Stanley
Manager - Operations Support - Trans
Date
Transportation Division
Transportation Administration
121812009 1: 35 PM
Approved By
Diane B. Flagg
Director - Code Enforcement
Date
Community Development &
Environmental Services
Code Enforcement
1218/20092:19 PM
Approved By
Mark Isackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
1218120092:29 PM
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