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Agenda 12/15/2009 Item #16D 5 Agenda Item No. 16D5 December 15, 2009 Page 1 of 38 EXECUTlVE SUMMARY Recommendation to approve and authorize the Chairman to sign an agreement with the State of Florida, Department of Children and Families acccpting a Challenge Grant to assist in Homelessness Prevention in the amount of $96,000; and authorize the necessary budget amendments associatcd with this action. The non-profit subrecipients: Saint Matthew's House, The Sheltcr for Abused Women and Children, National Alliance on Mental Illness, The Collier County Hunger and Homeless Coalition and Youth Haven, Inc. OBJECTIVE: To accept an agreement Jor a State Challenge Grant with the State of Florida, Departmcnt of Children and Families (DCF) in the amount of $96,000 to provide hOll1i~less assistance for Collier County citizens through five non-profit entities: Saint Matthew's House, The Shelter for Abused Women and Children, National Alliance on Mcntallllness, The Collicr County Hunger and Homeless Coalition and Youth Haven, Inc.. CONSIDERATIONS: The Collier County Housing & Human Services Department proposes to providc $96,000 from the Challenge Grant as pass through funds for five sub-recipients: Saint Matthew's House, The Shelter for Abuscd Womcn and Children, National AlIiancc on Mental Illncss, The Collier County Hunger and Homeless Coalition and Youth Haven, Inc. On May 27, 2003, the Board of County Commissioners (BCC) gave approval for the County to become the Lead agcncy and to apply, on behalf of the County's social servicc agencies, for annual homeless assistance. On July 28, 2009 the BCC provided after the fact approval (Item ] 6D2) for a 2010 Challcnge Grant application. The total amount of funding to be rcceived from this application is $96,000. FISCAL IMPACT: Approval of this agreement will provide for grant funds in the amount of $96,000 to Collier County. No general funds are being utilized in these Challenge Grant pass through funds. GROWTH MANAGEMENT IMPACT: This project IS consistcnt with the Growth Management Plan. LEGAL CONSIDERATIONS: This agreement has been reviewed and approved by the County Attorney's Office. It is legally sufficient for Board action. -- CMG RECOMMENDATION: That the Board of County Commissioners approve and authorize the Chairman to sign an agrecment with the State of Florida, Department of Children and Families for a Challenge Grant in the amount of $96,000 and authorizc any neccssary budget amendments associated with this action. ",-- Prepared by: Margo Castorena, Grants Operations Manager Housing and Human Serviccs Dcpartment .~ Item Number: Item Summary: Meeting Date: Agenda Item No. 16D5 December 15, 2009 Page 2 of 38 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 1605 Recommendation to approve and authorize the Chairman to sign an agreement with the State of Florida, Department of Children and Families accepting a Challenge Grant in the amount of $96,000; and authorize the necessary budget amendments associated with this action. The non-profit subrecipients: Saint Matthews House, The Shelter for Abused Women and Children, National Alliance on Mental Illness, The Collier County Hunger and Homeless Coalition and Youth Haven, Inc. 12/15/20099:00:00 AM Approved By Marcy Krumbine Public Services Division Director - Housing & Human Services Date Human Services 12/1/200910:17 AM Approved By Kathy Carpenter Public Services Executive Secretary Date Public Services Admin. 12/1/200910:22 AM Approved By Colleen Greene County Attorney Assistant County Attorney Date County Attorney 12/1/20093:18 PM Approved By Jeff Klatzkow County Attorney Date Approved By 12/1/20094:24 PM Marla Ramsey Public Services Division Administrator. Public Services Date Public Services Division 12/2/20092:15 PM Approved By OMB Coordinator County Manager's Office Date Office of Management & Budget 12/2/20093:10 PM Approved By Sherry Pryor Office of Management & Budget Management! Budget Analyst, Senior Date Office of Management & Budget 12/2/20094:45 PM Approved By John A. Yonkosky Office of Management & Budget Director ~ Management and Budget Date Office of Management & Budget 12/312009 11 :00 AM .. -- Agenda Ilem No. 1605 December 15, 2009 Page 3 of 38 THE STATE O.'FleE ON HOMELESSNESS I 2009-2010 CHALLENGE GRANT AGREEMENT \ Collier County Board of County Commissioners and State of Florida Department of ChUdren and Families WHEREAS the State Office on Homelessness of the Department of Children and Families (hereinafter Department) with the concurrence of the Council on Homelessness has been lasked by section 420.622 Florida Statutes, to acccpt and administer monies appropriated to it for the purpose of awarding challenge grants to lead agencies for homeless .assistance continuums of care, and WHEREAS the Department has received a grant application from Collier County Board of County Commissioners in Collier County, (hereinafter Grantee), and WHEREAS it appears to the Department that there is a need to provide the services described in that application, NOW, THEREFORE, The Department hereby awards the sum of $96.000.00 DoUars to Grantee under the foUowiug terms and conditions: I. The application filed with the Department by the Grantee datcd July 10, 2009 and attached to this agreement as Attachment I is hereby incorporated within this agreement as if fully set out at length here. The solicitation documcnt upon which that application is based is also hereby incorporated within this agreemcnt as Attachment II. 2. Grantee bereby agrees to perform the tasks and to provide thc services described in that application as described in Attachment I with the following exceptions and/or special conditions: ' With or prior to requesting the first draw, a copy of the Grantee's executed sub-recipient agreements will be provided to the Department. 3. Grantee agrees that it will award sub-grants as described in its application and that it wi1l do all those things which it asserted that it wi1l do in that application including supervising and coordinating expenditures made hy sub-grantees. The sub-grant agreements executed by the grantee with the other entities carrying out activities funded under this grant agreement, shall provide that such sub-grantees shall be required to participate in the local homeless management information system for the continuum of care in conformance with state and federal law. Grantee further agrees that it will use due diligence in supervising its sub-grantees to assure that funds are expended for the purposes intended and that a full accounting for these grant funds is made. 4. Where there is a conflict between the grant application incorporated herein by reference and this Challenge Grant Agreement, this Challenge Grant Agreement shall prevail. GRANT # HFZ03 1009-1010 Agenda Item No. 16D5 December 15, 2009 Page 4 of 38 mE STATE OFFICE ON HOMELESSNESS 5. In accordance with sections 11.062 and 216.347, F.S., (Attachment V) no funds provided by this grant may be expended for the purpose of lobbying the Legislature, the judicial branch, or a state agency. 6. This Challenge Grant Agreement is executed and entered into in the State of Florida, anQ. shall be constrUed, performed, and enforced in all respects in accordance with the applicable State of Florida laws. Each party shall perform its obligations herein in accordance with the terms and conditions of this grant agreement. It is hereby agreed by the parties that in the event that litigation by either party to this grant agreement becomes necessary that venue shall be proper in Leon County, Florida. 7. Grantee agrees to maintain complete, accurate and adequate records, including financial records, relating to funds received pursuant to this Challenge Grant Agreement and of all expertditures made by Grantee and its sub-grantees with grant funds. The Grantee will require audit and record keeping requirements in all sub-grants and assignments. All records shall be in sufficient detail to permit a proper pre audit and a post audit of all expenditures. 8. Grantee agrees to provide a financial and compliance audit to the Department as specified in this Challenge Grant Agreement and in the Financial and Compliance Attachment (Attachmcnt III) and to ensure that all related party transactions are disclosed to the auditor. 9. Grantee agrees to retain all financial records, supporting documents, statistical records and any other documents, whether kept by electronic storage media or otherwise, pertinent to this Challenge Grant Agreement for a period of not less than six (6) years after the starting date of this Challenge Grant Agreement, or jf audit findings have not been resolved at the end of the six (6) year period, the records shall be retained until resolution of the audit findings. State auditors and any persons duly authorized by thc Department shall have full access to, and shall have the right to examine any of the said materials at any time during regular business hours. 10. Grantee agrees to furnish the Department with monthly status reports on the form included in Attachment II on or before the 20th day of each month following the month of services. II. Grantee agrees to be liable for all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the grantee, and its agents, sub-grantees and employees, during performance pursuant to this Challenge Grant Agreement. Further, the Grantee agrees to indemnify the Department against all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the Grantee, and its agents, sub-grantees, and employees, during performance pursuant to this Challenge Grant Agreement. (NOTE: This paragraph is not applicable between state agencies or subdivisions, as defined in subsection 768.28(2), F.S.) 12. Grantee agrees to establish an informal dispute resolution process with which to resolve any disputes between the Grantee and any sub-grantees or recipients. Disputes between the Grantee and any sub-grantees will be resolved in accordance with those procedures. I 2 GRANT # HFZ03 2009-2010 Agenda Item No. 1605 December 15. 2009 Page 5 of 38 THE STATE OFFICE ON HOMELESSNESS I 13. As required by section 286.25, F.S., if the Grantee is a non-govenunentaI organization which sponsors a program financed wholly or in part by state funds, including any funds obtained through this grant agreement, it shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by (insert Grantee's name) and the State of Florida, Department of Children and Families." If the ~;ponsorship reference is in written material, the words "State of Florida, Department of Children and Families" shall appear in the same size letters or type as the name of the organization. 14. Grantee shall not use or disclose any information concerning a recipient of services under this Challenge Grant Agreement for any purpose prohibited by state law or regulations (except with the written consent of a person legally authorized to give that consent or when authorized by law). 15. The Grantee shall permit Department persqnnel or representatives to monitor the services that are the subject of this Challenge Grant Agreement. 16. Grantee agrees to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Grantee in conjunction with this Challenge Grant Agreement. 17. The release of funds shall be subject to the availability of funds and release of funds by the Department, and in accordance with the Request for Release of Funds Schedule which is incorporated into this agreement as Attachment IV. The Grantee shall prepare and submit a request for release of funds on the Grantee's stationary in accordance with the grant application and the Request for Release of Funds Schedule, Attachment IV. The Department will provide the funds within forty (40) days of the receipt of the request for release of funds. The State of Florida's performance and obligation to pay under this Challenge Grant Agreement is contingent upon an annual appropriation by the Legislature. 18. Any notice that is required under this Challenge Grant Agreement shall be in writing and sent by hand delivery, U.S. Postal Service Certified mail, return receipt requested, or any expedited delivery service that provides verification of delivery. Said notice shall be sent to the representative of the Grantee responsible for administration at the designated address contained in this Challenge Grant Agreement. 19. TIlis Challenge Grant Agreement shall be effective on December 01. 2009. or on the date on which the Challenge Grant Agreement has been signed by both parties, whichever is later. It shall end at midnight, local time in Tallahassee, Florida, on June 30. 2010 or upon completion of the grant funded activities, whichever is earlier. 20. In the event funds for payment pursuant to this Challenge Grant Agreement become unavailable, the Department may terminate this Challenge Grant Agreement upon no less than twenty-four (24) hours notice in writing to the Grantee. Said notice shall be delivered by hand delivery, U. S. Postal Service, or any expedited delivery service that provides verification of delivery. The Department shall be the final authority as to the availability and adequacy of state 3 GRANT # HFZ03 ~- %009-%010 Agenda Item No. 16D5 December 15, 2009 Page 6 of 38 THE STATE OmCE ON HOMELESSNESS funds. In the event of termination of this Challenge Grant Agreement, the Grantee will be compensated for any work satisfactorily completed. 21. Grantee agrees to return to the Department any overpayments or funds disallowed pursuant to the tenns and conditions of this Challenge Grant Agreement that were disbursed to the Grantee by the Department. In the event that the Grantee or its independent auditor discovers that an overpayment has been made, the Grantee shall repay said overpayment immediately without prior notification from the Department. In the event that the Department first discovers an overpayment has been made, the grant manager, on behalf of the Department, will notifY the Grantee by letter of such findings. Should repayment not be made forthwith, the Grantee will be charged at the lawful rate of interest on the outstanding balance after Department notification or Grantee discovery. 22. Construction, Renovation, or Purchase of Real Property Using State Funds; In accordance with Section 402.73(3) Florida Statutes (2005), if this grant includes funds fm the purchase of or improvement to real property the provision of grant funds are contingent upon the grantee granting to the state a security interest in thc property at least to the amount of the state funds provided for at least five (5) years from the date of purchase or the completion of the improvements or as further required by law. As a condition of receipt of state funding for this purpose, the grantee agrees that, if it disposes of the property before the department's interest is vacated, the grantee will refund the proportionate share of the state's initial investment, as adjusted by depreciation. 23. Any modification of provisions of this Challenge Grant Agreement shall be approved at the Department's district level. Approval of any modification of provisions of this grant shall occur only after receipt by the Department of a signed certification of consistency of the proposed change with the continuum of care plan. Written approval of any such modifications shall be attached to the original of this Challenge Grant Agreement and a copy shall be sent to the Office on Hornelessness. 24. Official Name of Payee and Representatives: A. The official Grantee name, as shown on page one (1) of this Challenge Grant Agreement and as listed in MyFlorida Market Place, and mailing address as listed in MyFlorida Market Place, to whom the Department shall issue payment is: Colller County Board of Countv Commissioners 2800 N. Horleshoe Drive Naoles. F10rlds 34104 B. The name, address, telephone number, and email address of the grnnt manager for the Grantee under this Challenge Grant Agreement is: Marcv Krumbine. Director 3301 Tamiami Trail. East Building R.. Suite 211 N anles. Florida 34111 Phone: %39-252-%273 E-mail: mar~krumblne1lileolllerf!:Ov.Det C. The name, address, telephone number, and email address of the grnnt manager for the Department under this Challenge Grant Agreement is; I 4 GRANT # HFZ03 Agenda Item No. 1605 December 15. 2009 Page 7 of 38 2009-2010 THE STATE OFFICE ON HOMELESSNESS Robert Farr 2295 Victoria A venue Fort Mvers. Florida 33901 Phone: 239-338-1295 E-mail: Robert Farrilildcf.state.fl.us 25. This Challenge Grant Agreement and its attachments and any exhibits referenced in said attachments, together with any documents incorporated by reference, contain all the terms and conditions agreed upon by the parties. There are no provisions, terms, conditions, or obligations other than those contained herein, and this Challenge Grant Agreement shall supersede all previous communications, representations, or agreements, either verbal or written between the parties. If any term or provision of this Challenge Grant Agreement is legally determined unlawful or unenforceable, the remainder of the Challenge Grant Agreement sha1l remain in full force and effect and such term or provision shall be stricken. IN WITNESS THEREOF the parties hereto have executed this 199 page Challenge Grant Agreement by their undersigned officials as duly authorized. GRANTEE: Collier County Board of County Commissioners Signed By: Name: Colleen Greene. Assistant County Attorney Title: Chair Date: Grantee Federal EID#: 596000558 ATTEST: DWIGHT E. BROCK, Clerk Grantee Fiscal Year Ending Date: 09/30 By: *************************************************** STATE OF FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES Signed By: Name: Harriet A. ColeDUln Title: Circuit Administrator Date: 5 GRANT # HFZG3 Agenda Item No. 1605 December 15, 2009 Page 8 of 38 AGREEMENT BETWEEN COLLIER COUNTY AND - State of Florida Homeless Assistance Challenge Grant# xxxx ~;:~~::$t~~~~?', THIS AGRE~MENT, is entered i~ of . ~~ ..;/ > II!I, by and between Collier County and the ~ a prlvate;~~.1-~f~.or- .fit CQ, rallon existing under the laws of the State of Florida, having its ~fi<<~.____ _ and its Federal Tax Identification number as _, he~r::referred to as "Subrecipient" .......;..::.;:.:.::'.,...:..:..,.:..::.: '::::~~~~'~:':l . ... .. ' : ,,:}~:::,: . ,:;." "~::;;;;:~' ", ,~. >:.;.:. :.' '<:"':':'i, WHEREAS, Collier County has entered int6:~-9hali:gh!!!i' ar..;rtfAgreement with the State of Florida Department of Children and Families h~W}lfter:~ed to as the "Challenge Agreement," in which Collier County was awardedthe sw;}pf $96,000 to provide homeless assistance as described in Collier County' s applic~&\4Ilted ; and approved by the Board of County Commissioners after the ffl!:i'im 07l2~{20M Item 16D2. ";' ., ... ..' . WHEREAS, Collier County belic:yes ii:~::l?!::: in the public interest to provide certain activities required by the Challenge Qrarif.Agreeme#~Jo Collier County residents through the Subrecipient according to this Agre.9w:~nt, and~h?thert~s and conditions as specified; and ":':;'~""">:~:;::::" :~~:., . .,' ,........,;. WHEREAS, Collier ~ty, in~~~dance with the State Challenge Grant (SCG) terms, and Subrecipient desire t~~~?Vl~ff:~, actirites specified in the SCG application; and ..,~.-':;~::;:.;.::.'.'.:.::.::.::' '," ... .:.".. .,~<;;t/" . .;.' " > V,",:'.,"" ':; .~.:;~:th, 9i:;,:~::::WHEREAS, Collier County further agrees that it will use due diligence in supervising the S\lt>recipient to assure that funds are expended for the purposes intended and that a full accounting for these grant funds are made, NOW, THEREFORE, in consideration of the mutual covenants and obligations herein contained, including the attachments, and subject to the terms and conditions hereinafter stated, the Parties hereto understand and agree as follows: 2009-2010 Challenge Grant Template Page I of 15 Agenda Item ~~o. 1605 December 15. 2009 Page 9 of 38 I: DEFINITION DEFINITIONS (I) "CCHHS" means Collier County Housing and Human Services Department and where applicable, it's authorized representative(s). (2) "CCHHS Approval" means the written approval of the CCHHS Director or designee. (3) "COUNTY" means Collier County, and where applicable/'i;;~/~ull.1orized representative(s)., :':.." .",; (4) "DCF" means the State of Florida Department of Chi~p and':'~i'llb~ as the agent for the State Office on Homelessness. ."..,.',.':'.:.::.> :,...... (5) "SCG" means the Statc Challenge Grant as authoJ:,il':~w Sectlilni420.622(4), Fla. &~ .. ... (6) "SUBRECIPIENT" means -",<.;.:-" (7) "Homeless" as defined by Section 420.621 ,F:f~~tat. .,,',' (8) "Program Beneficiaries" means hqmeJes,spersonifor those at risk of becoming homeless. ... . . (9) "Project" means the work conteinp\llJed to be performed as set forth in Exhibit "A." II: SCOPE OF SERVICES The Subrecipient, in a mllMeI'.satisfllc;tory to County, shall carry out or cause to be carried out all ,...',-,..-.'..' ','" services descriped or r~teq.iid toJn EXhibit "A," and shall submit each request for reimbursement using the c9V@f'~heeti#p,;Exhibif "8," which are attached hereto and made a part hereof. One hundred.l#rcent (IOO%b~{.~beneficiaries of a project funded under this Agreement must be perso1l.s'\*l:i9~e homeless"(jtat-risk ofhomelessness. III: TrijEOF PERFORMANCE The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the timely release of funds for this project by the State under the sca. The effective date shall be the latest date of execution of this Agreement, and the services of the Subrecipient shall be undertaken and completed in light of the purposes of this Agreement. In ~vent, all services required hereunder shall be completed by the Subrecipient by _ _ No exceptions or extensions shall he granted. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the County. 2009-2010 Challenge Grant Template Page 2 of 15 Agenda Item No. 1605 December 15, 2009 Page 10 of 38 IV: CONSIDERATION AND LIMITATION OF COSTS Subrecipient shall be reimbursed by the Coun usin SCO funds for allowable costs detennined by the County, in an amount not to exceed $ for the services described in Exhibit <lA." In the event the project costs exceed the stated amount, Subrecipient shall be responsible for the excess, The County reserves the right to inspect records and project sites to detennine that reimbursement and compensation requests are reasonable. The County also reserves the right to hold payment until adequate documentation has been provided and reviewed, but such payments shall not be arbitrarily nor unreasonably withheld if adequate documentation as defined by DCF regulations is provided. ",,:,:::::',,}. Subrccipient may submit a final invoice upon completion with a letterleqUest~/C::l~se01.it of the project. Final payment shall be made after the County has determined it~'!lt~ll ~~~.J~.iii(ie been rendered, files and documentation delivered. and units have been :~~ in ~~be in full compliance with DCF regulations, including submission oLa c~'ti~ report and documenuition of eligible occupancy, property standards aJ;l,d::"~~cable"WS~trictions. Said detennination shall be made within reasonable time, no Ia#!' ~:'f~!'ti-five (45) days after Subrecipient has submitted its final invoice. .'. "," V: PAYMENTS .';';,,-,'. ,::,"':'3:<:;':~ A. Invoices that have been approved)lY 'the"S-*-1:1~~sipient may be paid directly by CCHHS, or CCHHS shall reimburse the$u~,ipieri6:.'~ both cases, payment will be limited to items in Exhibit A. ." ,:::-.,..' :"'.: .,"" '" .. . ,','...",..'-, '.' -"'-''::-'''-',', "":"'<>'. , B. Subrecipient shall sub~tpaymeti~':~l!CIU~sts to CCHHS using the cover sheet in Exhibit "B," which is attached.~.c:to arid'made a part hereof. These requests will only be approved if: ' ,. ..,.". ~."' . ", ~::':- :.:: :~,;~. . . ,',,' ,. " J/':tne c"\l'lictor'sliendor's requests for payment has been reviewed and approved ...:. by the S~~9\#ht as stated on the Request for Payment and the attached original .c.' "':':':.::. invoice. Iri'nc{'event shall CCHHS provide advance funding to the Subrecipient or '::::~y'other subcontractors Ivendors hereunder. 2. Fdf::~oses of this section, originals of invoices, receipts, or other evidence of indebtedness shall be considered proper documentation. When original documents cannot be presented. the Subrecipient must adequately justify their absence, in writing, and furnish copies. 3. Upon receipt of the above enumerated documentation, and approval by Subrecipient, payment shall be made by the CCHHS. 2009-2010 Challenge Orant Template Page 3 of 15 Agenda Item ~'o. 1605 December 15. 2009 Page 11 of 38 C. All disbursements by the Subrecipient must be fully documented to corns so as to be available, on request, for inspection or audit in accordance with the provisions of Article Nine herein. D. The County shall pay the Subreclpient for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by CCHHS pursuant to the submittal of monthly progress reports as identified in Exhibit "C." E. Payment shall be made to the Subrecipient when requested as work progresses; but not more frequently than once per month. .. ,., , .' . F. Adherence to the work schedule, when appropriate, will be required ~!~~:~ mollified in writing by the parties. ..... ... . G. Payment will be made upon receipt of a proper invoic.c:::..and ulSii~:)lpproval by the CCHHS, or its designee, and in compliance with Sect~0ri'2l8,70, FIit~"'Stat., otherwise known as the "Local Government Prompt Paymc;mt AcqS.. ... .. '" H. Subrecipient shall render a final and completeSta,wmenftoeCHHS of all costs and charges for services not previously invoiced. The"CCtfHSshall not be responsible for payments of any charges, claims or deman4S.:6fthe Subreeipient incurred after June 30, 2010. . VI: . .",. COMPLIANCE WITl:ILQCAL AND STATE RULES, REGULATIONS AND LAWS During the performance of tJ:lis Agreement, the Subrecipient agrees to comply with any applicable laws, rules, regulatio~~d orders that may be applicable to SCG activities as defined in Section 420.621, Fla. ~.thrO\.igll420.626, Fla. Stat. No funds p~o~jded by.t.his grant may be expended for the purpose of lobbying the legislature, the judicial i)!:imch or a s-iat!;,.~ency. Subrecipient shall permit DCF or CCHHS personnel or represenfutiYeS to monitoi'ilieservices, which are the subject of this SCG 'C,' ','C'" . "." ., -. The Subrecipieiltluequired to participate in the local homeless management information system for the continuunf6f'care in conformance with state and federal law. VII: PROJECT PUBLICITY Any news release or other type of publicity pertaining to the project as stated herein must recognize the County as the recipient funded by the State of Florida Office on Homelessness through the Department of Children and Families as the entity that provided funds for the proj ecl. 2009-2010 Challenge Grant Template Page 4 of 15 Agenda Item No. 1605 December 15, 2009 Page 12 of 38 VIII: MANAGEMENT ASSISTANCE CCHHS will be availablc to the Subrecipient to provide guidance on sca rcquirements. IX: MAINTENANCE OF RECORDS Subrecipicnt shall maintain the following records. ~:;(.,~ ;:~ ;~~: ::~::. A. Subrecipient shall maintain such records, accounts, property recordsiltillj,i':" p~sonnel records, as are deemed neccssary by thc CCHHS to assure propcr ~cc~ting of.:;projcct funds and compliance with the provisions of this Agreement. f!,~:,t ":,:!i~,::".;:,...,<): .:>~~~r:::~, '."~$:;::::':;~:" , The SUB RECIPIENT shall maintain all necessary fi,ll:ili1cial;~\l~M as required by DCF Regulations and shall maintain the followin8't1~jal recotds: :'~>:,", .'~;,,<:::~~:~:~~~:", ,:: .>>':~ i."':';'.';'<': I. An invoice and a copy of a ~ty foi:a:ll:,i~em{prirchased and paid for under standard Subrecipient proced~: :::~,.:..,:.:., ",';'..,., '.>>:,:<~ 2. The current, prevailing.:A~mcnf;'iiWilll project contracts, and corresponding billings. ;. t' '.' !,.. :>>;:::<:.. :':: B. Subrecipient shall maintain proj~\;l.record.:@<\.financial infonnation so that the State could conduct an audit of SCG-a:btiv~s andt\U1ds. All audits covering the use of SCG funds shall be provided to q:;WiS,,,:,, '., '.'.' C. All rccords and con~f~ of ~t:l::ve; nature required by this Agreement shall be available for audit, inspe_ or copying at any time during nonnal business hours and as often as the CCI:W~~Q< DCFiroay deem necessary. CCHHS shall have the right to obtain and in~pect ant;\U~fpeI1ainirig to the perfonnance of this Agreement made by any local, statl?:.'Ot fede~,:,'Rgency;", Subrecipient shall retain all of its records and supporting c19i:"umentation';'~J~.'1!!,~le to the Agreement for a period of not less than six (6) years .aft~.the starting d~t~;-of this SCG Agreement or, if audit findings have not been resolved " ,.,,\'<., at ilie;i:i!l4 of the six (6) year period, the records shall be retained until resolution of the audit fin~lMs,. State auditors and any person duly authorized by DCF or CCHHS shall have the right to examine any of the said materials at any time during regular business hours. . D. Subrecipient shall allow public access to all documents, papers, letters or other materials subject to thc provisions of Chapter 119, Fla. Stat., and made or received by the Subrecipient in conjunction with this SCG. 2009-2010 Challenge Grant Template Page 5 of 15 Aoenda Item No. 1605 - December 15, 2009 Page 13 of 38 X: MONTHLY REPORTS AND EV ALVA nON Subrecipient agrees to provide the CCHHS with monthly status reports no later than the IOlh of every month as shown in Exhibit C beginning the month of contract execution. A final report summarizing progress, timetables, and financial information for monitoring and evaluating all aspects of project activities must be provided prior to grant closeout. XI: INDEPENDENT AGENT AND EMPLOYEES """-" Subrecipient agrees that, in all matters relating to this Agreement, it willA:ielltting as an independent agent and that its employees are not Collier County employe(:s allg.are not.'~ubject to the County provisions of the law applicable to County employee~"{+.'lativ~~:~,~whyment, hours of work, rates of compensation, leave, unemployment corrijle~tion .atid" employee benefits. ' ".,... . XII: CONTRACTS All contracts made by the Subrecipient to carry out the activil;ies described in Exhibit "A" shall be made in accordance with all applicable laws; rules arid/regulations stipulated in this Agreement. Any work or services contracted he~imder shalllx\ specified by written contract or Agreement and shall be subject to each Anicle'!;et forth it$this Agreement and written approval ofCCHHS. . ','" , . . All improvements specified in Exhi~it "A" shilltbe performed by Subrecipient employees, or shall be put out to competitive bidding under lfprocedure acceptable to the County and state requirements. Subrecipient shall enter into contract for improvements with the lowest responsive and responsible bidder. Contracflfdrninistration shall be handled by Subrecipient and monitored by the County, which shiil1-.l.lave acCc:oss to all records and documents rclated to the project. XIII:..' , . ....,......, ., . CONFLItt6i! INTEREST No employee,'tlgt;nt,. consultant, officer or elected official or appointed official of the Subrecipient who eXercises or have exercised any function or responsibility with respect to SCG activities assisted Under or who are in the position to participate in a decision making process or gain inside information with regard to such activitics, may obtain a financial interest or benefit from a SCG assisted activity, or have a financial intcrest in any contract, subcontract or agreement with respect to an SCG assisted activity or with respect to the proceeds of the SCG assisted activity, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. 2009-2010 Challenge Grant Template Pagc 6 of 15 Agenda Item No. 1605 December 15, 2009 Page 14 of 38 XIV: INDEMNIFICATION To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SUB RECIPIENT or anyone employed or utilized by the SUB RECIPIENT in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an in4,~ed party or person described in this paragraph. This section does not pertain to any incidc;if apslng . from the sole negligence of Collier County. The foregoing indemnification shall.. not, cojAAtifute a~aiver of sovereign immunity beyond the limits set forth in Section 768.28, Flori~:~tui~:::::;:",i=F: XV: INSURANCE::::,.~::!,>::'(::~)f~::ijitl:'" .,. ;::::':: . :(~~:: ;~);~~~~~j~h;;:;;:: Subrecipient agrees this coverage shall be provided oriii;P.r.!maiY'b\#is. IJitless expressly waived in writing by the County, Subrecipient shaU provide the rol~ing: ';':':.' ..... I. COMMERCIAL GENERALLI~ILITY:::> The SUBRECIPIENT shaU!'urWsh to :~e Housing and Human Services Department, Certificate(s)9f.Ins~~yidencing insurance coverage that meets the requirements as outl\1i~d'~1.9W: .::.: (a.) Wo~e~i Comperis~tion ....~~ required by Chapter 440, Florida Swutes. .... ;<:.;;;,.., <"~;:::~~;,:;. . c._." " (b).:::::?~::)::=:Publ~~iiibility Insurance on a comprehensive basis in an amount i.:,''",;:.. ,:: no)ess=than $300,000 per occurrence for combined Bodily Injury .,.. arJI,l Property Damage. Collier County must be shown as an <)(.,~ditional insured with respect to this coverage. '.",'.' .,.. ':;:::192 Automobile Liability Insurance covering aU owned, non-owned and hired ":~,:;,i:: vehicles used in connection with this contract in an amount not less than "(1::;;$300,000 per occurrence for combined Bodily Injury and Property Damage. XVI: WAIVER Subrecipient will not waive any of the duties and obligations under the contract without the express written consent of Collier County. 2009-2010 Challenge Grant Template Page 7 of 15 Agenda Item No. 1605 December 15, 2009 Page 15 of 38 XVII: SALES TAX INDEMNIFICA nON The State of Florida requires payment of sales tax on the transfer of tangible personal property. CCHHS will provide a resale certificate to be completed by the Subrecipient whereby Subrecipient represents and warrants that it has filed for and received an exemption from Florida Department of State for sales taxes. Subrecipient further agrees to indemnify and hold harmless Collier County from any and all taxes, penalties, interest and professional fees associated with the collection of any sales tax under the SCG. :::;;::::::':~;;:::; , XVIII: AMENDMENT; NON-ASSIGNABILITY; MERGER AND stv~RABJLITY :::; ,.;:::r <;' . :.:~. .,;,' ..'~. The County may, at its discretion, amend this Agreement to confo~::Jj:fch+xl.'~~ired by Federal, State, County, or DCF guidelines, directives, and objectives. $U~!JII1endi:i'ieritS shall be incorporated by written amendment as a part of this Agreement aI}.4..~hall~)IJl>j~ct to approval of the County. Except, as otherwise provided herein, no amendlrterttWt9. this Agrl:ement shall be bindin~ on either part,Y unless in writing, approved~Yt.he C(j~ty./lUid.~h Party's authonzed represental1ves. ThIs Agreement may nOlbellldended b~yon4_ .'".. ~<" .:;::;::;:::~/ Subrecipient may not assign this Agreement without the pritif:witten consent of Collier County and DCF. .. . This Agreement and its provisions merge any POQr agreements, if any, between the parties hereto and constitutes the entire understanding. The partic& hereby acknowledge that there have been and are no representations, warranties, covenllllts, oTnndertakings other than those expressly set forth herein. If any provision of this Agreementisheldiiivalid, the remainder of this Agreement shall not be affected thereby if suchr~ainder Would then continue to conform to the terms and requirements of applicable law.. XIX: TERMI~'f~N l.TERIv~tll1\TIONFOR CAUSE , If thrQrighAAY cause ei~h#~~y shall fail to fulfill in timely and proper manner its obligations und~t' this . A~ment, or if either party shall violate any of the covenants, agreements, or stipulations of\@~. Agreement, either party shall thereupon have the right to terminate this Agreement in whQ~tor part by giving written notice of such termination to the other party and specifying thereilIihe effective date of termination, 2. TERMINATION FOR CONVENIENCE At any time during the term of this Agreement, either party may, at its option and for any reason, terminate this Agreement upon ten (l0) working days written notice to the other party. Upon termination, the COUNTY shall pay the SUB RECIPIENT for services rendered pursuant to this Agreement through and including the date of termination. 2009-2010 Challenge Grant Template Page 8 of 15 Agenda Item No. 1605 December 15, 2009 Page 16 of 38 3. TERMINATION DUE TO CESSATION In the event the grant to the County is suspended or tenninated, this Agreement shall be suspended or tenninated effective on the date that DCF specifies. 4, GRANT CLOSEOUT PROCEDURES Subrecipient's obligation to the County shall not end until all closeout requiremcnts are cotupleted. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of progranl assets (including the return of all ~~!l~l-;materials, equipment, unspent cash advances, progranl income balances, and receivablfaccb\ints. to the County), and detennining the custodianship of records.~h,::/' ..,~,:.' "\~~;X~~~:j,~{::}. XX: HEADINGS ,'.',','.'. ,'.',','." '.... ',' ,',' ',.:,',',', All articles and descriptive headings of paragra~ in ~. f\gr~~q;nt are inserted for convenience only and shall not affect the constructiorio1',iqterpr~faypn hereof. ,:::~\::;::, XXI: NOTICES ,',,:.:,": ',',',' All notices required to be given under this..Al8i:c:ement$hall be sufficient when delivered to Collier County Housing and Human Servi~c:s De~ef.l(at its office, presently located at 3301 E Tanlianli Trail Bldg. H, Suite 211, NapI~$j:.:floridlt"i.4lI2 and to Subrecipient when delivered to its office at the address listed onlW~ Agreelti~t, '.' .. . RE~DEROFPAGE INTENTIONALLY LEFT BLANK ;:<::::., , . SIGNATURE PAGE TO FOLLOW 2009-2010 Challenge Grant Template Page 9 of 15 Agenda Item No. 1605 December 15. 2009 Page 17 of 38 IN WITNESS WHEREOF, the Subrecipient and the County, have ea~ an authorized person or agent, hereunder set their hands and seals on this -.. ATTEST: Dwight E. Brock, Clerk of Courts BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: By: Donna Fiala, Chairman Dated: (SEAL) First Witness By: . .... 'S\l~recipiel:tf Signature Type/print witness name Type Print Subrecipient name and title Second Witness Type/print witness name. ( Apprqvediisto form and Le~ sufticitin9Y: ~L Co~~:~'Y S;gro~ Colleen Greene 2009-2010 Challenge Grant Template Page 10 of15 Agenda Item No. 1605 December 15. 2009 Page 18 of 38 EXHIBIT "A" SCOPE OF SERVICES 1. THE SUBRECIPIENT AGREES TO: A. PROFESSIONAL SERVICES: -,.".',',. :;;:::;{;:;::::;;::- The procurement process of the consultant shall also incorporate any sub-con!\liital)t~; whieh shall be funded as reimbursable under the consultant's contract for servic.es. ReinlilIll'Sement.:for sub. consultants shall be at east. Such sub-consultants may include su~y6rs, t~g.~ices, or others as deemed necessary for the nature of the project. :::;::::q:.::*:.'~:::::::' :;:.::' B. PROJECT SCOPE: '. ":~<:i:~;.;,A: . ':;:;:;~;' C. ',';..';',';';'. ','.;..>;.:.\ ',:.;.:.}': '~::~::~ D. ,. ','."': c, ST AFFING: Prov!$:.Ji~ ot~t'f a~d time commitments to be allocated to each activity specified in B (Project Sc<yjC)'8!lII C (Bud~) above, if applicable. , ,:; .,' E. ,';';""""";'. "', ..... , FCl:R!VlER PRO~CTS: .J11lilure to adequately maintain any fonner State of Florida funded .:prjjJ!'c9ts may resujf:@::t,Iiii':aelay of processing reimbursement requests for ongoing aetivities or in .:; thif:(~ff~iture of future State of Florida Challenge Grant funds. . \'~:::i:::~;, F. woRI2i~~DULE: The time frame for completion of the outlined activities shall be: Project to lie completed no later than_ G. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to the CCHHS coordinator outlining the status of specific activities under the project. Each report must account for the total activity for which thc SUB RECIPIENT is reimbursed with State Challenge Grant funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be used as an additional basis for CCHHS approval of invoices, etc. for reimbursement. 2009-2010 Challenge Grant Template Page 11 of 15 Agenda Item No. 1605 December 15. 2009 Page 19 of 38 H. COMPENSATION. The County shall pay the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS pursuant to the submittal of monthly progress reports as identified in Article Ten. Payments shall be made to the SUB RECIPIENT when requested as work progresses, but not more frequently than once per month. Adherence to the work schedule identified in Exhibit A, Article F, will be required, W1less modified in writing by the parties. Payment will Payment will be made upon receipt of a proper invoice and upon approval by the or his designee, and in compliance with Section 218.70, Fla. Stat., otherwise known as the "Local Government Prompt Payment Act". 2009-2010 Challenge Grant Template Page 12 of 15 Agenda Item No. 1605 December 15, 2009 Page 20 of 38 STATE OF FLORIDA HOMELESS ASSISTANCE CHALLENGE GRANT REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT Subrecipient Name: Subrecipient Address: Project Name: Challemre Grant ...:' Project No: Payment Request# ::::';:};'. "'-"\:;:~:" "',: :'~':'. ~'~~:;~1~t( Dollar Amount Requested: $ .' ,-,-, .-;.' " ""''>'';'., .' " ',',',' ',',,",' ><;;::< I. Grant Amount Awarded ,;.;.:,;:, ';'",'::'.:. ::'-'~' . $ "'-". ....',.... 2. Sum of Past Claims Paid on this Account $ 5. Amount of Today' s Request.:: i;. ,;.. o 3. Total Grant Amount Awarded Less Sum Of Past Claims Paid on this Account 4. Amount of Previous Unpaid Requ~s $ $ o $ ,'.,;" 6. Current Grant Balance (InliUllGrant ~ount Awarded Less Sum of all requti$ljf) ""::>;. ..' $ 7. ... .. ~:;.>,.'.:. .. ...... " If app)Jcable am~t' held f!liretainage to date ~~;.J\i,~~ounty, ifrtiJ{5~ii.ed by the sub-recipient -;/ $ o ',' ':';::;:;':::'. I certify that ilil~;~\lest for payment has been drawn in accordance with the terms and conditions of the Agreetuent between the County and the Sub-recipient. I also certify that the amount of the Request for Payment is not in excess of current needs. Signature Date Title Authorizing Grant Coordinator Supervisor Dept Director (approval authority under $14,999) (approval required $15,000 and above) 2009-2010 Challenge Grant Template Page 13 of 15 Agenda Item No. 1605 December 15. 2009 Page 21 of 38 STATE OF FLORIDA HOMELESS ASSISTANCE CHALLENGE GRANT MONTHLY PROGRESS REPORT Complete/arm/or past month and submit to HHS staffby the IUh a/the/allowing month. Status Report for Month of Submittal Date: Project Name Activity Numbe~. ~<; .. ." Project Number ~'-, .!:~;;.; ", .".,.., " .;.;.:.;,..:,-<,.,.. '..... '_','8 Subrecipient: ..,..y... . . -.:'J. Contact Person Telephone: Fax: E-mail: Performance Measures 1. Activity StatuslMilestones (describe any actiontaken, relating to this project, during the past month): 2. Whateyents/~ti~s ar~'scheduled for the next two months? .."i.' 3. Describe altY affirmative marketing you have implemented regarding this project. Please list and attach any recent media coverage of your organization relating to this project. 4. List any additional data relevant to the outcome measures listed on the application for this project. 2009-2010 Challenge Grant Template Page 14 of 15 Agenda Item No. 1605 December 15, 2009 PagE! 22 of 38 Progress on Completion of the Grant Activity(s) For each funded activity, provide a concise written narrative that compares work accomplished to date versus planned timeframes for completion of the activity as outlined in your application. Provide detailed explanations for any delays in carrying out a grant activity, its cause, and steps being taken to assure completion of the activity or use by ~ be identified as fa.ci~g the likelihood of NOT, BEIN,G C. q~. :,~ETED --. report on the activtty, the cause, and corrective actions,(am!lodrnent to iiiiiiIi::'~: return of funds, identification of other uses that:j:J~:~ b\:~~~1,0;P by '.:.',',', ';::;j~)i!~::A;: ;:\. ~,? ":'. ":<;!;:-.::' ""," ::-, -:';~:X;:" ':<.!:::;:i:}:' ":':(';-:, ";:*~:;:', '<:> ,..,: .:.:~::-;.::/., ''''.',,';.,'..',\',: 2009-2010 Challenge Grant Template Pagel50fl5 Agenda Item No. 1605 December 15. 2009 Page 23 of 38 IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this December 15,2009. ATTEST: Dwight E. Brock, Clerk of Courts BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: By: Donna Fiala, Chairman Dated: (SEAL) ST. MATTHEW'S HOUSE &~ {JAJcI;-/Ci 6' f;~ff Type/print witnes BY:~ ~~ Subrecipient Signature Second Witness _ / L...o,-",,'~ Q,J Type/print witness name VIJ,J N ~.ItLb(jo Ai ~:;;~;;~Z~6 Approved as to form and Legal sufficiency: Colleen Greene 2009-2010 Challenge Grant St. Matthew's House Page 10 of15 Agenda Item No. 1605 December 15, 2009 Page 24 of 38 EXHffiIT "A" SCOPE OF SERVICES I. THE SUBRECIPIENT AGREES TO: A. PROFESSIONAL SERVICES: The procurement process of the consultant shall also incorporate any sub-consultants, which shall be funded as reimbursable under the eonsultant's contract for services. Reimbursement for sub- consultants shall be at cost. Such sub-consultants may include testing services, or others as deemed necessary for the nature of the project. B.PROJECT SCOPE: This grant will be used to pay the partial salary for a Case Manager who will work directly with the Structured Recovery Program run by St. Matthew's House. The Case Manager helps the residents accomplish tasks and goals in order to help transition the homeless back into society as an independent successful citizen. In addition, the grant funds will be used to pay for transportation expenses for residents to get to medical appointments, job interviews, support meetings, and any situations that require emergency transportation. The transportation will be provided by St. Matthew's House vehicles or will be by means of public transportation thru the use of bus tokens. C. BUDGET: Challenge Grant funding for $10,000 Partial Salary for a Case Manager $9,000.00 Transportation Expenses Vehicle repair, oil, gas, vehicle maintenance costs, bus tokens. $ 1,000.00 Total Budget $10,000.00 C. STAFFING: Provide list of staff and time commitments to be allocated to each activity specified in B (Project Scope) and C (Budget) above, if applicable. D. FORMER PROJECTS: Failure to adequately maintain any former State of Florida funded projects may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future State of 2009-2010 Challenge Grant St. Matthew's House Page 11 of IS Agenda Item No. 1605 December 15. 2009 Page 25 of 38 Florida Challenge Grant funds. E. WORK SCHEDULE: The time frame for completion of the outlined activities shall be: Project to be completed no later than June 30,2010. G. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to the CCHHS coordinator outlining the status of specific activities under the project. Each report must account for the total activity for which the SUBRECIPlENT is reimbursed with State Challenge Grant funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be used as an additional basis for CCHHS approval of invoices, etc. for reimbursement. H. COMPENSATION: The County shall pay the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS pursuant to the submittal of monthly progress reports as identified in Article Ten. Payments shall be made to the SUB RECIPIENT when requested as work progresses, but not more frequently than once per month. Adherence to the work schedule identified in Exhibit A, Article F, will be required, unless modified in writing by the parties. Payment will be made upon receipt of a proper invoice and upon approval by CCHHS or its designee, and in compliance with Section 218.70, Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." 2009-2010 Challenge Grant St. Matthew's [.Iouse Page 12 of 15 I A9~1 ,dB It~1 " . December 15. 2009 Pag', 26 of 38 IJ'If WITNESS WHEREOF, the Subrecipient and the County. have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this December 15, 2009. ATIEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) ~~ ~/C._"" (..e-15" Type/print witness name f!j.tJlllJl Secon Witness E1il.&b(,~ }-)~lU.(. Type/print witness name Approved as to form and Legal sufficiency: Colleen Greene 2009-2010 Challenge Grant Youth Haven BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Donna Fiala, Chairman Youth HlIven. Inc. By: r.. It t1IIthL 7n 'tiTf Subrecipient Signature c . 1< ,It ~"f> ,.,15.5<.11"1 Type Print Subrecipient name and title Page 10 of 15 Agenda Item No. 1605 December 15, 2009 Page 27 of 38 EXHIBIT "A" SCOPE OF SERVICES L THE SUB RECIPIENT AGREES TO: A. PROFESSIONAL SERVICES: The procurement process of the consultant shall also incorporate any sub-consultants, which shall be funded as reimbursable under the consultant's contract for services. Reimbursement for sub- consultants shall be at cost. Such sub-consultants may include testing services, or others as deemed necessary for the nature of the project. B. PROJECT SCOPE: This grant request will be used to pay partial salary for a Mobile Case Manager. This position is a new service which will be used to provide help to families with children who have been identified by the Collier County Public School District as currently homeless, or at-risk of being homeless. The Mobile Case Manager will be responsible for providing supportive services, information about housing options, job placement, budget and financial training, resume preparation, and legal tenant/landlord mediation services. The Mobile Case Manager will create an individualized service plan for each family, with the goal of helping each family attain self- sufficiency in a stable housing environment. C. BUDGET: Challenge Grant funding for $20,000 Partial- Salary one Mobile Case Manager Total Budget $20.000.00 $20,000.00 D. STAFFING: Provide list of staff and time commitments to be allocated to each activity specified in B (Project Scope) and C (Budget) above, if applicable. E. FORMER PROJECTS: Failure to adequately maintain any former State of Florida funded projects may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future State of Florida Challenge Grant funds. 2009-2010 Challenge Grant Youth Haven Page 11 of 15 Agenda Item No. 1605 December 15, 2009 PagE! 28 of 38 F, WORK SCHEDULE: The time frame for completion of the outlined activities shall be: Project to be completed no later than June 30, 2010. G, REPORTS: The SUB RECIPIENT shall submit detailed monthly progress reports to. the CCHHS coordinator outlining the status of specific activities under the project. Each report must account for the total activity for which the SUB RECIPIENT is reimbursed with State Challenge Grant funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be used as an additional basis for CCHHS approval of invoices, etc. for reimbursement. H. COMPENSATION: The County shall pay the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS pursuant to the submittal of monthly progress reports as identified in Article Ten. Payments shall be made to the SUBRECIPIENT when requested as work progresses, but not more frequently than once per month, Adherence to the work schedule identified in Exhibit A, Article F, will be required, unless modified in writing by the parties. Payment will be made upon receipt of a proper invoice and upon approval by CCHHS or its designee, and in compliance with Section 218.70, Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." 2009-2010 Challenge Grant Youth Haven Page 120f15 --~Ammda-ttemt-JO~'! -1 ~ December 15. 2009 Page 29 of 38 IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this December 15, 2009. ATfEST: Dwight E. Brock, Clerk of Courts BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: By: Donna Fiala, Chairman Dated: (SEAL) NATIONAL ASSOCIATION ON MENTAL ILLNESS OF COLLIER COUNTY c~'y:?.,.i'~ First Witness By: Subrecipient Signature ~. -4fr----- C A """,.J 'hcd>!~.sc":> Type/print witness name w.~ Second Witness ~r81 ClhVl \<\oAlwl..ol"l ~lh',h Type Pn'ht Subrecipient name and title Type/print witness name Approved as to form and Legal sufficiency: ssistant County Attorney Signature Colleen Greene 2009-2010 Challenge Grant NAMI of Collier County Page 10 of 15 Agenda Item No. 1605 December 15, 2009 PagEl 30 of 38 EXHffiIT"A" SCOPE OF SERVICES 1. THE SUB RECIPIENT AGREES TO: A. PROFESSIONAL SERVICES: The procurement process of the consultant shall also incorporate any sub-consultants, which shall be funded as reimbursable under the consultant's contract for services. Reimbursement for sub- consultants shall be at cost. Such sub-consultants may include testing services, or others as deemed necessary for the nature of the project. B. PROJECT SCOPE: This grant will be used to pay provide supportive services to the mentally ill, and their families. Included in the supportive services will be renal and utility assistance, medieal and psychiatric evaluations, medications, glasses, and dental work to individuals with mental health diagnoses who are homeless or at risk of homelessness. C. BUDGET: Challenge Grant funding for $6,000 Direct Client Assistance to include rental assistance, utility assistance, eye glasses, medical prescriptions, rental and utility deposits medical evaluations, and dental work $6,000 Total Budget $6,000 D. STAFFING: Provide list of staff and time commitments to be allocated to each activity specified in B (Project Scope) and C (Budget) above, if applicable. E. FORMER PROJECTS: Failure to adequately maintain any former State of Florida funded projects may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future State of Florida Challenge Grant funds. F. WORK SCHEDULE: The time frame for completion of the outlined activities shall be: Project to be completed no later than June 30, 2010. 2009-2010 Challenge Grant NAMI of Collier Cottuty Page 11 of 15 Agenda Item No. 1605 December 15. 2009 Page 31 of 38 G. REPORTS: The SUBRECIPlENT shall submit detailed monthly progress reports to the CCHHS coordinator outlining the status of specific activities under the project. Each report must account for the total activity for which the SUBRECIPlENT is reimbursed with State Challenge Grant funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be used as an additional basis for CCHHS approval of invoices, etc. for reimbursement. H. COMPENSATION: The County shall pay the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS pursuant to the submittal of monthly progress reports as identified in Article Ten. Payments shall be made to the SUB RECIPIENT when requested as work progresses, but not more frequently than once per month. Adherence to the work schedule identified in Exhibit A, Article F, will be required, unless modified in writing by the parties. Payment will be made upon receipt of a proper invoice and upon approval by CCHHS or its designee, and in compliance with Section 218.70, Fla. Stat., otherwise known as the "Local Government Prompt Payment Act". 2009-2010 Challenge Grant NAMI of Collier County Page 12 of 15 Agenda Item No. 1605 December 15, 2009 Page 32 of 38 IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this December IS, 2009. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) First Witness S1'EvE- ~S\oQ"'S Type/print witness name ~w~ Second Witness 730 () rJl t.. ~ 2 ~ '3....E.~./1 i- Type/print witness name Approved as to form and Legal sufficiency: ~Sistant County Attorney Signature Colleen Greene BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Donna Fiala, ChainmID Collier County HUDlI!er and HomelelS Coalition ~11,k By: Subrecipient Signature 1x\of< '1fI..\c...hr / ~)<"'( c'~\l-L0\'fCc.{,r Type Print Subrecipient name and title Collier County Hunger and Homeless Coalition 2010 Challenge Grant Page IOofl5 Agenda Item No. 1605 December 15. 2009 Page 33 of 33 EXHffiIT "A" SCOPE OF SERVICES I. THE SUBRECIPIENT AGREES TO: A. PROFESSIONAL SERVICES: The procurement process of the consultant shall also incorporate any sub-consultants, which shall be funded as reimbursable under the consultant's contract for services. Reimbursement for sub- consultants shall be at cost. Such sub-consultants may include testing services, or others as deemed necessary for the nature of the project. B. PROJECT SCOPE: The Hunger and Homeless Coalition (HHC) is requesting funding to expand the HUD mandated HMIS system. The Collier County HMIS is known as the Information Network for the Community of Collier County (INCCC). The HMIS/INCCC system has been in place since 2003. Funding for this required resource has come from a number of sources ineluding Community Developmcnt Block Grant (CDBG) and Continuum of Care/SHP funds. There are currently nine (9) participating organizations at various stages of using and implementing the HMIS software for case management. With funding from the Challenge Grant, the nunlber par1icipating organizations will increase from nine to thirteen. Funding is needed to continue to maintain and expand this homeless initiative. Full funding of this request would allow for more agencies to partIcIpate in HMIS/INCCC. Funding will be utilized to provide equipment, software, personnel, rent, training/travel, technical services. and operational costs. Funding of HMIS by HUD and the State of Florida, Depar1ment of Children and Family Services Challenge Grant will improve the sharing of data, improve coordination of case management services, streamline resources and improve the overall Continuum of Care system within Collier County. Collier County Department of Housing and Human Services is using Depar1ment of Housing and Urban Developmcnt (HUD) and State Challenge Grant funds in the amount of THIRTY-TWO THOUSAND DOLLARS ($32.000) to fund the Hunger and Homeless Coalition's HMIS project. Collier County Hunger and Homeless Coalition 2010 Challenge Grant Page II of 16 Agenda Item No. 1605 December 15, 2009 Page 34 of 38 C. BUDGET: Challenge Grant funding for $32,000 Line Item: Challenge Grant Funds HMIS Equipment & Software: Computers, Printers and Peripherals $ 700 HMIS operational Costs Office supplies, classroom materials, printing, $ 100 HMIS Rental (Space) $ 2,000 Personnel: Salary, benefits, mileage $ 24,000 Training (includes travel) $ 5,000 Technical Services Website Maintenance $ 200 Total Budget: $ 32.000 D. STAFFING: Provide list of staff and time commitments to be allocated to each activity specified in B (Project Scope) and C (Budget) above, if applicable. E. FORMER PROJECTS: Failure to adequately maintain any former State of Florida funded projects may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future State of Florida Challenge Grant funds. F. WORK SCHEDULE: The time frame for completion of the outlined activities shall be: Project to be completed no later than June 30, 201O~ G. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to the CCHHS coordinator outlining the status of specific activities under the project. Each report must account for the total activity for which the SUBRECIPIENT is reimbursed with State Challenge Grant funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be used as an additional basis for CCHHS approval of invoices, etc. for reimbursement. H. COMPENSATION. The County shall pay the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS pursuant to the submittal of monthly progress reports as identified in Article Ten. Payments shall be made to the SUBRECIPIENT when requested as work progresses, but not more frequently than once per month. Adherence to the work Collier County Hunger and Homeless Coalition 2010 Challenge Grant Page l20fl6 Agenda Item ~jo. 1605 December 15, 2009 Page 35 of 38 schedule identified in Exhibit A, Article F, will be required, unless modified in writing by the parties. Payment will Payment will be made upon receipt of a proper invoice and upon approval by the or his designee, and in compliance with Section 218.70, Fla. Stat., otherwise known as the "Local Government Prompt Payment Act". Collier County Hunger and Homeless Coalition 2010 Challenge Grant Page 13 of 16 l I Agenda Item, o. December 15, 2009 PagE! 36 of 38 IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this December 15,2009. A TIEST: Dwight E. Brock, Clerk of Courts BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: By: Donna Fiala, Chainnan Dated: (SEAL) Shelter for Abused Women & Children C}L_n~~ First Witness By:;;7~ Subrecipient Signature mIU.c/ slW1>GlZ 5 Type/print witness name ~ wum ~,'lber+ Type/print witness name ~N-./P"" t1.6'E"<-'I.<l"f.l', ?xeC'ar'vC' fl,ct;'e.rC/f Type Print Subrecipient name and title Approved as to fonn and Legal sufficiency: Colleen Greene 2009-2010 Challenge Grant SA WCC Page 11 of 15 Agenda Item No. 1605 December 15. 2009 Page 37 of 38 EXHIDIT "A" SCOPE OF SERVICES 1. THE SUBRECIPIENT AGREES TO: A. PROFESSIONAL SERVICES: The procurement process of the consultant shall also incorporate any sub-consultants, which shall be funded as reimbursable under the consultant's contract for services. Reimbursement for sub- consultants shall be at cost. Such sub-consultants may include testing services, or others as deemed necessary for the nature of the project. B. PROJECT SCOPE: This grant request will be used to pay for the partial salary of one full-time Shelter Residential Case Manager who would serve homeless women and children who have been victims of domestic violence. This position would assist women and children who utilize the services of the Shelter for Abused Women and Children annually. The Shelter Residential Manager will assess residents' short term and long term needs, as well as assist them with accessing mainstream benefits, such as food stamps, medications, job placement, life skills, budgeting, nutrition and self care, court and legal assistance. These services will be utilized in order to help these families attain self sufficiency and independence. C. BUDGET: Challenge Grant funding for $28,000 Partial- Salary one Shelter Residential Manager Total Budget $28,000.00 $28,000.00 D. STAFFING: Provide list of staff and time commitments to be allocated to each activity specified in B (Project Scope) and C (Budget) above, if applicable. E. FORMER PROJECTS: Failure to adequately maintain any former State of Florida funded projects may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future State of Florida Challenge Grant funds. F. WORK SCHEDULE: The time frame for completion of the outlined activities shall be: Project to be completed no later than June 30. 2010. 2009-2010 Challenge Grant SA wee Page 11 of 15 Agenda Item No. 1605 December 15, 2009 PagE! 38 of 38 G. REPORTS: The SUB RECIPIENT shall submit detailed monthly progress reports to the CCHHS coordinator outlining the status of specific activities under the project. Each report must account for the total activity for which the SUBRECIPIENT is reimbursed with State Challenge Grant funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project.. The progress reports shall be used as an additional basis for CCHHS approval of invoices, etc. for reimbursement. H. COMPENSATION. The County shall pay the SUBRECIPIENT for the perfonnanc:e of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS pursuant to the submittal of tuonthly progress reports as identified in Article Ten. Payments shall be made to the SUB RECIPIENT when requested as work progresses, but not more frequently than once per month. Adherence to the work schedule identified in Exhibit A, Article F, will be required, unless modified in writing by the parties. Payment will be made upon receipt of a proper invoice and upon approval by CCHHS or its designee, and in compliance with Section 218.70, Fla. Stat., otherwise known as the "Local Government Prompt Payment Act". 2009-2010 Challenge Grant SA wce Pagel20fl5