Agenda 12/15/2009 Item #16B10
EXECUTIVE SUMMARY
Agenda Item No. 16B 10
December 15, 2009
Page 1 of 3
Recommendation to ratify an emergency purchase order previously approved by the
County Manager for electrical serviccs under annual contract 07-4083, "On-Call Electrical
Repairs and New Installation" to E. B. Simmonds Electrical Inc., Naplcs, FL, in the amount
of $127,760.90.
OBJECTIVE: To contract directly with EB Simmonds to complete the outstanding signalization
work at the intersection of Vanderbilt Drive and Wiggins Pass Road. The signalization work was
originally contracted with a private developer, Aqua Pclican Isle, who has since gone bankrupt.
CONSIDERATIONS: EB Simmonds was under contract with Aqua Pelican Isle to provide
signal reconstruction work at the Vanderbilt Drive and Wiggins Pass Road intersection. During
the course of the work Aqua tiled bankruptcy. The Florida Department of Transportation (FDOT)
has an ongoing project at the Vanderbilt Drive Bridge located south of the intersection at Wiggins
Pass. FDOT's current schedule estimates the bridge be reopened to traffic in late December of
2009 or January of 2010. Due to the requirements of the cure time of the concrete base USGd for
the mast arm signal foundation, time is of the essence. Additionally, EB Simmonds has already
purchased and storcd all thc major componcnts and long lead materials for the project. If this
project was sent through the cxisting purchasing process and a different vendor was selected, it
would take several months to complete due to thc fact that signalization materials require an
extremely long lead time. Failing to act cxpeditiously would put the intersection at risk by not
having traffic controls in place at the time of bridge opening, thereby creating the need for
emergency contract. It would also be expected that contracting a new vendor and purchasing new
materials would only add to the existing costs.
E.B. Simmonds is presently under County contract 07-4083 for On Call Electrical Repairs and
New Installation services. In order to facilitate the timely and ordcrly completion of the work as
described herein, The Purchasing Department issued a purchase order in the amount of
$127,760.90 to E.B. Simmonds with the approval of thc County Manager pursuant to the
emergency authorization provisions within Section XXI of the Board's purchasing policy. The
price schedule for the work was negotiated based upon the same schedule within thc private
contract between E.B. Simmonds and Aqua. Thc purchase order was issucd pursuant (0 the tcrms
of the existing County contract.
FISCAL IMPACT: Funds are availablc from escrow dollars collected from the developer's agent
and the Signature Properties settlement agrccment. No ad valorem dollars will be used.
GROWTH MANAGEMENT IMPACT: There is no Growth Managcment Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item has becn reviewcd and approved by the County
Attorney's Office and is legally sufficient for Board action-.--SRT.
RECOMMENDA TION: That the Board of County Commissioners ratify the emergency use of
contract 07-4083 with EB Simmonds to acquire signalization work at the interscction of
.-- Vanderbilt Drivc and Wiggins Pass.
Prepared by: Nick Casalanguida, Planning Director, Transportation Serviccs
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16610
December 15, 2009
Page 2 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16810
Recommendation to ratify an emergency purchase order previously approved by the County
Manager for electrical services under annual contract 07-4083, On-Call Electrical Repairs
and New Installation to E. 8. Simmonds Electrical Inc., Naples, FL, in the amount of
$127,760.90.
12/15/2009 9:00:00 AM
Prepared By
Nick Casalanguida
Transportation Division
Director - Transportation Planning
Date
Transportation Planning
12/2/20098:52:29 AM
Approved By
Robert W. Tipton, P .E.
Transportation Division
Director ~ Traffic Operations
Date
Traffic Operations
12/2/200910:14 AM
Approved By
Jeff Klatzkow
County Attorney
Date
Approved By
12/2/2009 11 :48 AM
Steve Carnell
Administrative Services
Division
Director - Purchasing/General Services
Date
Purchasing & General Services
12/2/200912:25 PM
Approved By
Gloria Herrera
Transportation Division
Managef!lent/Budget Analyst
Date
Transportation Administration
12/2/20093:48 PM
Approved By
Therese Stanley
Transportation Division
Manager - Operations Support. Trans
Date
Transportation Administration
12/3/20098:49 AM
Approved By
Norm E. Feder, AICP
Transportation Division
Administrator - Transportation
Date
Transportation Administration
12/3/2009 12:48 PM
Approved By
Nick Casalanguida
Transportation Division
Director - Transportation Planning
Date
Transportation Planning
12/3/20091:03 PM
Approved By
Rhonda Rembert
Administrative Services
Contracts Specialist
Date
Agenda Item No. 16B10
December 15, 2009
Page 3 of 3
Division
Purchasing & General Services
12/3/20093:27 PM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Division
Transportation Administration
12/3/2009 3:38 PM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
12/3/2009 3:43 PM
Approved By
Susan Usher
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
12/4/20095:55 PM
Approved By
Mark Isackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
12/5/20099:36 AM