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GGCC Advisory Board Minutes 10/02/2018GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD MEETING MINUTES 10/01/2018 Advisory Board Members Present: Ms. Kaydee Tuff, Chairman Mr. Bill Arthur - Advisory Board Member Mr. Ernie Bretzmann - Advisory Board Member Ms. Cecelia Zenti - Advisory Board Member Also Present: Ms. Vickie Wilson - Supervisor, Golden Gate Community Center Page i 19.A.1 Packet Pg. 359 Attachment: GGCCAB Meeting Minutes - October Signed (7646 : Golden Gate Community Center Advisory Board - No Meeting Scheduled) III. IV. v. vI. Call to Order: Ms. Tuff called the meeting to order at 6:00 p.m. Attendance/Establish a Quorum Roll call was taken, with a quorum established. Approval of Agenda Ms. Zenti entered a motion to approve the agenda as presented. Mn Bretzmonn seconded the motion. All were infavor. The motion was carried. Approval of Minutes - August 27, 2018 Ms. Zenti entered a motion to approve the August 27, 2018 meeting minules as presented. Mr. Bretzmann seconded lhe motion. All were in favor. The motion was carried. Public Comment No members of the public were present at the meeting. Old Business a. Community Garden - The re-opening of the Community Garden was held on Saturday, September 29, 2018, with six garden plots sold. Approximately 30 members of the Golden Gate High School Key Club were on hand, working as volunteers. Approximately 26 members of the community were also in attendance and participated in the "Vegetable l0l" growing class. Sweet potatoes, watermelon, and various herb plantings were done in the higher handicap accessible beds due to the current lack of irrigation at the garden site. Two beds located behind the pavilion have been made into a butterfly garden. Several exotic plants and pumpkin seeds were brought by an attendee. Small vegetable plants and seeds for the children's garden were provided by the IFAS Extension office. Ms. Tuff suggested the children's after school program participants assist with weeding and maintenance of the garden. Ms. Wilson stated water is available for spraying the garden beds at this time, but water lines are planned to be placed for appropriate irrigation. Ms. Wilson stated that quarterly classes taught by a master gardener are planned for local residents. Ms. Tuff inquired as to what type of advertising was done with regard to the class; the majority of advertising was done through social media by the Blue Zones Proiect of Southwest Florida and the IFAS Extension office. b. Upcoming Events *October llalloween Event - The Family Halloween Event will be held on Friday, October 19,2018 from 6:00 p.m. to 8:00 p.m. The event will feature games, music, and a bounce house, with approximately 20 vendors onsite handing out candy. Naples BMX Club will be on hand, selling hamburgers and hot dogs, with other food options available as well. Staffis hopeful that last year's attendance of 700+ will be surpassed. Page 2 19.A.1 Packet Pg. 360 Attachment: GGCCAB Meeting Minutes - October Signed (7646 : Golden Gate Community Center Advisory Board - No Meeting Scheduled) +Onsite Voting - Early voting begins Thursday, October 25, 2018 at the Community Center, ending Saturday, November 3,2018. Election Day is November 6, 2018. +FaIl FestivaUCarnival - The Fall Camival will be held Thursday, November l, 2018 through Sunday, November 4, 2018. *Snow Fest/Breakfast with Santa - Snow Fest is scheduled for Saturday, December 1, 2018 from 3:00 p.m. to 9:00 p.m. and Pancake Breakfast with Santa will be held Saturday, December 8, 2018 at 9:30 a.m. c. Playground Equipment Repairs - Ms. Wilson reported that the broken playground equipment has been repaired, with no further problems reported. Ms. Wilson further stated that intervention by the Advisory Board proved successful in expediting resolution ofthis issue. VII. New Business: a. Application for Advisory Board Membership - An application for Advisory Board membership was received from Ms. Norma Lees-Davis. Ms. Lees-Davis has been a full-time resident of Collier County for l5+ years and formerly served on the Beautifi cation Advisory Committee. Mr. Arthur entered a molion ro appruve Ms. Lees-Davis' application for Advisory Board membership al the Golden Gate Conmanily Center. Mr. Bretzrnann seconded lhe motion. All were in favon The motion wos carried b. New Budget - A draft of the budget for the new year was shared with Advisory Board members for their review. Ms. Wilson noted $328K available for Capital Projects, with parking lot renovations identified as a priority, as well as a shade structure at the amphitheatre. Ongoing improvements include tle recent installation of new window blinds, with replacement of 4-5 windows and window tinting still pending. Air conditioning units in the auditorium are scheduled for replacement October 8 and 9, 2018. Ms. Wilson stated she will keep Advisory Board members advised as to ongoing expenditures at the Community Center. Ms. Tuff requested a side by side comparison of the prior year's budget to the current draft for review. c. Christmas Tree Purchase - Discussion was had at the previous meeting regarding a possible tree lighting ceremony to be held in conjunction with the Snow Fest celebration. Decoration ofa real tree in the courtyard versus the use ofan artificial tree was considered. At the time ofdiscussion, Ms. Zenti had volunteered to research the cost of artificial trees and presented the results of her frndings to the Advisory Board. Catalog options were reviewed, with one example cited of a 12-foot high, S8-inch width, 10,500 tips, 1 52 lbs, 2000 lights at a cost of $ 1600 for incandescent lights and $ 1950 for LED lights. In comparison, a g-foot tree with incandescent lights cost $1300 and $1400 for LED lights. Page 3 19.A.1 Packet Pg. 361 Attachment: GGCCAB Meeting Minutes - October Signed (7646 : Golden Gate Community Center Advisory Board - No Meeting Scheduled) The online retailer, QVC, was noted to have a wide selection of artificial trees, of varying sizes and price points, often with a bonus of free shipping. Storage bags may also be purchased at a cost of $50, for protection of the tree when not in use. Ms. Tuff stated a 12-foot tree and careful selection of the location ofplacement would promote greater protection against theft and/or vandalism. The courtyard behind the Community Center was mentioned as a protected location for the tree lighting ceremony. Decoration ofthe existing real tree in that area was discussed, using the downtown Naples holiday decorations as a model. The use of white lights was mentioned as being practical for year round use at non-holiday events as well. Ms. Tuff vohurteered to research companies who provide holiday decorating services in order to gather pricing information with regard to decoration of the real tree onsite. Budget was discussed, with up to $3 K agreed upon in support of this project. Ms. Tuff and Ms. Zenti will convene for frrther planning and share their findings with Ms. Wilson, who will forward the information via email to all members for review and feedback. VIII. Member Comments +Mr. Arthur inquired as to activities at the BMX track. Ms. Wilson reported that the Naples BMX Club was holding their weekly races on Wednesday nights. No major races are scheduled for the near future; however, a "late skate" is scheduled for Saturday, October 20, 201 8. Giveaways will be provided by Asylum Skate Shop, with food and drinks provided by the Community Center. A new lighting system, which also operates the starting gate, has recently been installed. Ms. Wilson also reported recently receiving an inquiry for rental ofthe facility for a3 day, weekend Christian concert in OctoberA.,lovember 2018, final date to be determined. An onsite food tnrck is also planned to begin in January 2019. +Ms. Tuff requested follow up of a decision from the county with regard to activation of the Community Center's Facebook account. Ms. Tuffis the original account holder and noted receiving "likes" on the page fiom the public, despite the account being inactive. Ms. Tuff requested direction as to acceptable parameters for promotion of events and activities at the Community Center. Ms. Wilson will obtain this information for discussion at a subsequent meeting. +Ms. Wilson inquired as to whether any Advisory Board members were due for renewal this year; however there are no pending renewals through 2018. +Ms. Tuff expressed her gratitude to fellow Advisory Board members for their time and contribution to the Community Center. Page 4 19.A.1 Packet Pg. 362 Attachment: GGCCAB Meeting Minutes - October Signed (7646 : Golden Gate Community Center Advisory Board - No Meeting Scheduled) Adjournment There being no further business to discuss, a motion to adjoum the meeting was entered by Ms. Zenti. The motion was seconded by Mr. Arthur. All were in favor. The meeting was adjoumed. Golden Gate Community Center Advisory Board These minutes approved by the Board/Committee on amended as presented, or as Next meeting, November 5, 2018 at 6:00 p.m. Collier County Golden Gate Community Center 4701 Golden Gate Parkway, Conference Room "C" Naples, FL ydee Tuff, Chairman Page 5 19.A.1 Packet Pg. 363 Attachment: GGCCAB Meeting Minutes - October Signed (7646 : Golden Gate Community Center Advisory Board - No Meeting Scheduled)