Forest Lakes MSTU Agenda 01/08/2019January 8, 2019 Forest Lakes MSTU 1/1
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
AGENDA
JANUARY 8, 2019
I. CALL TO O RDER
II. A TTENDANCE
Advisory Committee Marianne Fanning – Chair (4/21/2022)
Barbara Bell – Vice Chair (4/21/2019)
Richard Barry (4/21/2022)
George E. Fogg (4/21/2020)
John Goody (4/21/2019)
Staff Michelle Arnold – Director
Dan Schumacher – Project Manager
Contractors Aaron Gross – Ground Zero
III. A PPROVAL OF A GENDA
IV. A PPROVAL OF M INUTES – D ECEMBER 4, 2018
V. CONTRACTOR R EPORTS:
A. Ground Zero Landscape Maintenance – Aaron Gross
VI. P ROJECT M ANAGERS R EPORT:
A. BUDGET REPORT.
B. Status –
1. Fence repairs.
2. Light Pole lamp replacements – complete.
C. Procurement –
1. PO’s Requested: n/a.
2. PO’s Issued: n/a.
D. Light Pole Number Duplicates.
E. Perimeter Tree replacements.
VII. NEW & O NGOING B USINESS:
A. Quail Run GC – MSTU Funds from the MSTU for golf course beatification & maintenance.
B. Roadway Signage: Stop, Street Name, and Traffic signs.
C. Drain Pipe(s) cleanout.
VIII. O LD B USINESS
IX. P UBLIC C OMMENTS
X. ADJOURNMENT
NEXT M EETING: FEBRUARY 5, 2019 - 10:00 AM
FOREST L AKES C ONDO ASSOCIATION C LUBHOUSE
1058 F OREST LAKES D RIVE, N APLES, FL 34112
(239) 261-5497
MINUTES
December 4, 2018 Forest Lakes MSTU 1/5
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
MINUTES
DECEMBER 4, 2018
I. CALL TO ORDER
Chair Fanning called the meeting to order at 10:00 A.M.
A quorum was established.
II. ATTENDANCE
Advisory Committee Marianne Fanning – Chair
Barbara Bell – Vice Chair
Richard Barry
George Fogg
John Goody (Excused)
Staff Michelle Arnold – Director (Excused)
Dan Schumacher - Project Manager
Contractors Aaron Gross - Ground Zero Landscaping
Wendy Warren – Premier Staffing
Community Attendees Doug Burnham – GM, Quail Run GC
Rick Korb – President, Quail Run GC
Joan Nease – Emerald Greens
III. APPROVAL OF AGENDA
Mr. Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee as presented.
Second by Mr. Barry. Carried unanimously 4 - 0.
IV. APPROVAL OF MINUTES – November 6, 2018
Ms. Bell moved to approve the minutes of the November 6, 2018 Forest Lakes Advisory Committee
subject to the following change:
Page 4, Item VII. – New & Ongoing Business: Item C: from “…The Committee requested signage for
the entrance to the hole 14 golf cart crossing as well as erection of the cart traffic sign on Woodshire
Lane and Pine Ridge Road) …,” The Committee requested signage for the entrance to the hole 13
golf cart crossing as well as erection of the cart traffic sign on Woodshire Lane and Pine Ridge
Road….).”
Second by Mr. Fogg. Carried unanimously 4 - 0.
V. CONTRACTORS REPORTS
A. Windham Studio Landscape Architecture – Scott Windham, Landscape Architect
(not present).
B. Perimeter Tree Replacement Plan – Advisory Committee Comments
The Perimeter Tree Replacement Project will be discussed under Item VI, E; Project Managers
Report.
MINUTES
December 4, 2018 Forest Lakes MSTU 2/5
C. Ground Zero Landscape Maintenance – Aaron Gross
Mr. Gross reported on landscape maintenance as follows:
Crown of Thorns and shrubs were pruned in a “stair step” style.
Roundup was sprayed on weed infested areas.
Fertilizer application is scheduled for December 4, 2018.
Spider webs on light poles will be cleaned December 4, 2018.
Sod on the front island damaged as a result of an automobile accident will be replaced; tire
ruts have been repaired and an M.S.T.U. supplied replacement sign will be installed.
Holly and Ficus shrubs will be pruned to enhance sign visibility.
VI. PROJECT MANAGERS REPORT
A. Budget Report
Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, December 4, 2018” for FY-19
noting:
FY19 Ad Valorem property tax revenue budget is $278,900.00, an increase of 6.18%.
Total revenue FY18 is $444,027.00 including investment interest, transfers and
contributions (minus a 5% reserve of $14,000).
Operating Expense Budget is $178,027.00 of which $102,651.13 is committed; $8,878.56
expended.
Unencumbered Operating Expense funds available are $66,497.31.
Florikan submitted an invoice for fertilizer.
The Purchase Order generated for Hart’s Electrical for FY-19 will be reflected in the
January 2019 budget.
Limb and spider web removal around lighting are covered by a line in the “bid tab.”
The Capital Outlay budget of $150,100.00, Line 34, will finance special projects including
tree replacement, fencing repair, and roadway signage.
Reserves of $23,100.00, line 42, are adequate.
The existing bond will be repaid in 2022.
Total available balance for FY-19 is $331,348.27.
B. Status
1. Fence repairs
The Procurement Division has issued an Invitation to Bid to establish a County contract for
fence repairs, to be awarded to the lowest qualified bidder in accordance with County
policy and submitted to the Board of County Commissioners for approval in early 2019.
The Procurement Division meeting on January 11, 2019 will review details of the proposed
Contract and guidance will be solicited whether to proceed on a “stand alone” basis for
Woodshire Lane fencing or wait for the County to approve a vendor.
Dimensional specifications for the Woodshire Lane fence have been tabulated. Piping, posts,
and chain link mesh must be replaced, with a lockable gate incorporated into the design.
Mr. Schumacher will update the Committee at the January meeting on fence replacement
status.
2. Light Pole replacements.
A Notice to Proceed was issued to Hart’s Electrical to replace thirty (30) lamp outages.
Replacement bulbs will be installed before the holidays.
MINUTES
December 4, 2018 Forest Lakes MSTU 3/5
During Committee discussion the following was addressed:
What is the life expectancy and operating cost of LED bulbs?
Labor cost for more frequent installation of metal halide fixtures must be factored into
the cost equation.
An LED bulb should be installed as a test to determine the Color Rendering Index
(CRI) and color temperature (warm or cool glow) preference.
Mr. Schumacher will consult Hart’s Electrical and Graybar Electric Supply regarding LED
lighting options and costs and report his findings to the Committee at a future meeting.
C. Procurement
1. PO’s Requested: Hart’s Electric
An FY-19 purchase order has been issued providing clearance for Hart’s to replace current
outages.
2. PO’s Issued: n/a
No new Purchase Orders were issued.
D. Light Pole Number Duplicates
Letter decals for light pole renumbering on the north side of Forest Lakes Boulevard may be
ordered in late December, with installation to commence soon thereafter.
E. Perimeter Tree Replacements
Windham Studios previously presented the Forest Lakes M.S.T.U. post-Irma Street Tree
Replacement Project which focused on juxta positioning seasonal flowering ornamental trees with
shade trees along the M.S.T.U. funded perimeter sidewalk.
During Committee discussion the following was noted:
Presentation plans should conform to standard procedure for Landscape Architecture
design drawings.
One set of plans should denote sixty-eight (68) original trees with placement position pre
Irma.
Two key components for design are flowering trees with alternating seasonal color and
pedestrian friendly shade trees.
The species selected should be drought tolerant and disease resistant and planted in areas
where irrigations exists.
Spacing of plantings varies by the tree species.
The Committee requires additional information prior to approving the landscape plan presented by
Windham Studios.
Mr. Schumacher will research the original Window Studio sidewalk tree design for comparison
with the current replacement proposal.
Ground Zero Landscaping will submit a cost proposal for the project upon Committee
approval of the replacement plan.
MINUTES
December 4, 2018 Forest Lakes MSTU 4/5
VII. NEW & ONGOING BUSINESS
A. Quail Run GC – MSTU Funds from the MSTU for golf course beautification and
maintenance.
1. Request submitted to the County Attorney’s Office to evaluate feasibility.
The County Attorney has advised that limited and specific requirements within Quail Run Golf
Club may be considered for possible M.S.T.U. funding.
Mr. Korb, President, Quail Run Golf Club, reported the Club Board has created a committee
to identify the long-term infrastructure items for partnership consideration with the M.S.T.U.
2. Real Estate Signs
The real estate sign placed in the Right of Way (ROW) at Forest Lakes Boulevard and Forest
Lakes Drive is not permitted by the County and should be removed.
B. Roadway Signage: Stop, Street Name and Traffic Signs.
Mr. Schumacher distributed an Inventory Grid and Requested a Quote for installation of sixteen
County standard traffic signs that are MUTCD compliant. An Expenditure Report will be submitted
for the January meeting.
During Committee discussion the following was noted:
Signs should be uniform, and the speed limit should be consistent and enforced.
The distance established by the MUTCD for placement of objects adjacent to roadways,
(i.e. rocks) should be confirmed. Mr. Schumacher will forward the query to Traffic
Operations for clarification.
D. Drain pipe(s) cleanout
Drainage
The Committee voiced a safety concern regarding water accumulation in the vicinity of Forest
Lakes Boulevard and Woodshire Lane noting inadequate drainage is resulting from lowered
pavement levels and generating algae on the sidewalk.
Drain Pipe Clean Out History
A previous Purchase Order for stormwater scoping and drainage cleanout was developed and Mr.
Schumacher will continue the search for the drawing related to the PO.
The Committee agreed storm water drain pipes along Forest Lakes Boulevard and Woodshire Lane
should be scoped and cleaned if necessary, prior to 2019 rainy season.
Mr. Schumacher noted the “Gordon River Extension Stormwater Study” prepared by ABB is
scheduled for distribution year end 2018. Findings and recommendations may provide drainage
options for consideration for the Forest Lakes community.
VIII. OLD BUSINESS
None
IX. PUBLIC or BOARD COMMENTS
Mr. Schumacher will consult Ms. Arnold for procedural guidance regarding the Sunshine Law
regulations to determine feasibility for members to exchange ideas and comments on the Perimeter
Tree Planting project in venues outside the monthly meeting and update the Committee.
MINUTES
December 4, 2018 Forest Lakes MSTU 5/5
X. ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:30 AM.
NEXT MEETING: JANUARY 8, 2019 - 10:00 A.M.
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES FL 34112
(239) 261-5497
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
________________________________
Marianne Fanning, Chair
The Minutes were approved by the Committee on 2019, as presented ____, or as
amended _______.
FOREST LAKES MSTU
FUND 159
January 8, 2019
FY-19 Vendor Item PO# Budget Commitments Expenditures
Budget
Remainder
1 CUR AD VALOREM TAX (278,900.00)$ -$ (182,007.64)$ (96,892.36)$
2 DEL AD VALOREM -$ -$ -$ -$
3 OVERNIGHT INTEREST -$ -$ (171.32)$ 171.32$
4 INVESTMENT INTEREST -$ -$ (734.33)$ 734.33$
5 INTEREST TAX COLLECTOR -$ -$ -$ -$
6 REVENUE STRUCTURE (278,900.00)$ -$ (182,913.29)$ (95,986.71)$
7 CARRY FORWARD GEN (154,200.00)$ -$ (154,200.00)$
8 CARRY FORWARD OF ENCUMB AMT (24,927.00)$ -$ (24,927.00)$
9 TRANSFER FROM TAX COLLECTOR Unused Fees (2,278.99)$ 2,278.99$
10 NEG 5% EST REV 14,000.00$ -$ 14,000.00$
11 TRANSFERS & CONTRIB (165,127.00)$ -$ (2,278.99)$ (162,848.01)$
12 TOTAL REVENUE (444,027.00)$ -$ (185,192.28)$ (258,834.72)$
13 ENGINEERING FEES 10,000.00$ -$ -$ 10,000.00$
14 ENGINEERING FEES OTHER 8,000.00$ -$ -$ 8,000.00$
15 INDIRECT COST REIMBURS Collier County Direct Pay 5,000.00$ -$ 2,500.00$ 2,500.00$
16 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ -$ -$ 500.00$
Ground Zero Landscape Incidentals - FY19 4500191318 9,265.00$ 735.00$
Ground Zero Landscape Incidentals - FY18 4500184455 `2,688.00$ -$
17 LANDSCAPE INCIDENTALS 12,688.00$ 11,953.00$ 735.00$ -$
Ground Zero Grounds & Swales Maint - FY19 4500191318 51,610.00$ 3,390.00$
Mettauer Routine Lakes Maint - FY19 4500190382 -$ 5,775.00$ 525.00$
Ground Zero Grounds Maint - FY18 4500184455 -$ 420.00$ 1,913.00$
Ground Zero Swales Maint - FY18 4500183632 -$ 5,472.00$ 1,872.00$
18 OTHER CONTRACTUAL 99,677.00$ 63,277.00$ 7,700.00$ 28,700.00$
19 OTHER CONTRACTUAL 10,000.00$ -$ -$ 10,000.00$
20 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 10,613.53$ 2,586.47$ 1,800.00$
21 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 2,500.00$ 1,162.59$ 337.41$ 1,000.00$
22 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared) 4500191080 300.00$ 266.12$ -$ 33.88$
23 INSURANCE GENERAL Collier County Insurance Direct Pay 300.00$ 300.00$ -$ -$
24 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500189928 1,500.00$ 484.66$ 15.34$ 1,000.00$
25 MULCH Forestry Resources Mulch 4500191049 1,000.00$ 1,000.00$ -$ -$
Harts Electric Electrical Repair Services 4500182830 562.00$ -$
Harts Electric Light Pole Relamps 4500192777 598.48$ 2,501.52$
26 LIGHTING MAINTENANCE 5,562.00$ 1,160.48$ 2,501.52$ 1,900.00$
Juristaff, Inc. Transcriptionist 4500182118 -$ -$ 436.57$
Premier Staffing Transcriptionist 4500189934 -$ 2,569.35$ 430.65$
27 OTHER MISCELLANEOUS 3,500.00$ 2,569.35$ 867.22$ 63.43$
28 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 300.00$ 174.80$ 25.20$ 100.00$
29 COPYING CHARGES JM Todd Monthly CPC (shared) 4500191081 300.00$ 242.81$ 57.19$ -$
SiteOne Landscape Fertilizer 4500191419 -$ 300.00$ -$
Florikan Fertilizer 4500189762 -$ 617.50$ 382.50$
30 FERT HERB CHEM 1,500.00$ 917.50$ 382.50$ 200.00$
31 OTHER OPERATING SUPPLIES CDW Provide office Equipment Intern Visa Payment 200.00$ -$ -$ 200.00$
32 OTHER TRAINING CDW Provide office Equipment Intern Visa Payment 200.00$ -$ -$ 200.00$
33 OPERATING EXPENSE 178,027.00$ 94,121.84$ 17,707.85$ 66,197.31$
34 IMPROVEMENTS GENERAL Lykins Signtek Signage 4500192876 150,100.00$ 2,995.00$ -$ 147,105.00$
35 CAPITAL OUTLAY 150,100.00$ 2,995.00$ -$ 147,105.00$
36 TRANS TO 111 UNINCOR 57,900.00$ -$ -$ 57,900.00$
37 TRANS TO 112 UNINCOR 25,400.00$ -$ 25,400.00$ -$
38 TRANSFERS 83,300.00$ -$ 25,400.00$ 57,900.00$
39 Budget Trans from Appraiser 2,500.00$ -$ 1,046.40$ 1,453.60$
40 Budget Trans from Tax Collector 7,000.00$ -$ 4,316.17$ 2,683.83$
41 TRANSFERS CONST 9,500.00$ -$ 5,362.57$ 4,137.43$
42 RESERVES FOR FUTURE CONST 23,100.00$ -$ -$ 23,100.00$
43 RESERVES 23,100.00$ -$ -$ 23,100.00$
44 TOTAL EXPENDITURES 444,027.00$ 97,116.84$ 48,470.42$ 298,439.74$
176,394,909 FY-10 Final Taxable Value
145,888,273 FY-11 Final Taxable Value
132,933,552 FY-12 Final Taxable Value
129,715,669 FY-13 Oct Taxable Value
129,977,881 FY-14 Oct Taxable Value
140,171,072 FY-15 Oct Taxable Value
152,711,783 FY-16 Oct Taxable Value
165,722,702 FY-17 Oct Taxable Value
190,428,196 FY-18 Oct Taxable Value
202,194,186 FY-19 Oct Taxable Value
6.18% Adj. FY-18 to FY-19
Operating Budget Summary Millage Summary
FY 19 FY 18 Debt Service Operations Total
Millage: 1.3793 1.3431 2.6207 1.3793 4.0000
Revenue: $278,886 $255,764 $529,900 $278,900 $808,800
Property Tax Summary
FY-19 Oct Taxable Value 202,194,186