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Backup Documents 03/14/2017 Item #16E3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUIIF E 3 Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Routed by Procurement Services to the Office Initials Date Following Addressee(s) (In routing order) 2. County Attorney Office County Attorney Office .I' �S) 3. BCC Office Board of County ► Commissioners We/6-0/ 3\ 1 4. Minutes and Records Clerk of Court's Office 311511 5. Return to Procurement Services Procurement Services Division Contact: Viviana Giarimoustas PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Barbara Lance for Brenda Brilhart Phone Number 239-252-8998 Procurement Staff 3/15/17 Contact and Date Agenda Date Item was 3/14/17 Agenda Item Number 16.E.3 Approved by the BCC Type of Document Amendment Number of Original 1 Attached Documents Attached PO number or account N/A Solicitation/Contract 13-6163/Security number if document is Number/Company Services/G4S Secure to be recorded Name Solutions USA INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? '<�'� 2. Does the document need to be sent to another agency for additional signatures. If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on the date above and all changes made BL during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by e Ems' BCC,all changes directed by the BCC have been made,and the document is ready or th Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1 6 E 3 MEMORANDUM Date: March 16, 2017 To: Barbara Lance, Purchasing Tech Procurement Department From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Exhibit A-1 Amendment #1 to Agreement #13-6163 Contractor: G4S Security Services Attached, please find an original copy of the contract amendment referenced above, (Item #16E3) approved by the Board of County Commissioners on March 14, 2017. The second original contract will be held in the Minutes and Records Department for the Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment EXHIBIT A-1 Contract Amendment#1 to Agreement#13-6163 1 6 E 3 "SECURITY SERVICES" This Amendment, dated vtSc1 \4, 2017 to the referenced Agreement shall be by and between the parties to the original Agreement, G4S Secure Solutions (USA), Inc., (to be referred to as "Contractor") and Collier County, Florida,(to be referred to as"County"). Statement of Understanding RE: Agreement#13-6163 -"Security Services" The Parties agrees to amend the above-referenced Agreement as stated below by clarifying and revising the existing price adjustment language in the original solicitation and Agreement, which is incorporated by reference as part of the Agreement. Chance #1: Request for Proposal, Exhibit l: Scope of Work, Specifications and Response Format, is hereby amended to read: Fixed Hourly Rates Billing for services rendered will be based on the rates as negotiated and agreed upon by the Contractor and the County contained in the Schedule of Payments. The fixed hourly rates shall contain all charges, including wages and benefits paid to all Contractor personnel. There may be additional charges to the County for additional training and or equipment and or supplies requested by the County. The County reserves the right to be able to adjust the hourly billing rates in order to attract and retain the highest quality personnel. This will allow the County to take into account other economic conditions and remain competitive with other security projects in the geographical area. In any case all changes to hourly rate will be in writing by the Facilities Management Director or his designee and are dependent upon approval by the Collier County Board of County Commissioners. The County may at its sole discretion provide an annual cost of living adjustment to the Contract. The intent of this clause is that the officers benefit from this increase. *1* Wage Determination&Benefits *** The County anticipates adding other positions as needed not specifically identified within this RFP. The proposer will submit a percentage make-up as provided for in the Price Proposal Billing Rate. Any additional wages for extraordinary circumstances and/or additional assignments or general or individual salary and or hourly rate adjustments will be presented to the Facilities Management Director and Purchasing Director, and are dependent upon approval by the Collier County Board of County Commissioners. Page 1 of 4 Language deleted has been stFeek-thr-eugh. New language has been underlined. *** 16E3 Term of Contract: The contract term, if an award(s) is/are made is intended to be for two years with one year renewal options. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made , in writing, to the Purchasing Director and Facilities Management Director. Price adjustments are dependent upon the budget availability and Collier County Board of County Commissioners approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Chance#2:Exhibit A Schedule of Payments, is hereby replaced in its entirety with the attached Exhibit A-1. *** All other terms and conditions of the Agreement shall remain in force. (Signature page to follow) Page 2 of 4 Language deleted has been stuck gh. New language has been underlined. i &E3 IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or agent,hereunder set their hands and seals as of the date indicated above. ATTEST: COUN Y: Dwight E.Brock,Clerk BOA' DO/UNTY COMMISSIONERS OF C ._ • COUNTY, FLO' t By. �� Q , Attest as is _ 5 Penny Taylor air signature only. Collier County Board of County Commissioners Contractor's First Witness CONTRACTOR .m• G4S Secure Slut + SA) c. By ._ AIL �� Print Name � /Al ,/ r Print Name and Title Contra 7ond • ess By: i& Print Name Ap• ove• . to F• - :Ile Legality: lirvR each Deputy County Attorney Item# Agenda - L Date S.L Date i a Recd it `:' Depu ler Page 3 of 4 `N'' Language deleted has been stfueli-thfough. New language has been underlined. 16E3 Exhibit A— 1 Schedule of Payments Cost of Services to the County(Traditional Payments,including Additional Cash Discount) POSTION COST TO nit:COUNTY Project Manager $88,438.27 (formally known as Chief**) Assistant Project Manager(formally known as Assistant Chief*) $74,726.91 Major** $68,192.29 Captain** $61,658.27 Sergeant** $25.72 Corporal* $23.63 Executive Protection Officer* $23.63 Exe Prot.Officer*on details $30.59 Officer armed*) $22.24 Officer not armed*) $20.60 Report riting $21.36 Markup on ammunition %10.00 Markup on equipment %10.00 Markup on supplies(targets,shooting and security supplies) %10.00 *Does not include benefits. **Regardless of being armed or not. The Contractor must comply with the minimum wages requirements paid to the officers, as outlined in the Wage Determination& Benefits section of the Request for Proposal#13-6163,which is hereby incorporated and made part of this Agreement. The County may pay overtime at a rate of 1.5 for officer working details over 40 hours per week or 8 hours per day. Pricing should include any impact the Patient Protection and Affordable Care Act might have on their employees now or in the future. The County anticipates other positions will be added. Please provide markup on positions not listed above. Percentage markup over what the employee receives for unidentified positions. 41.73% Page4of4 Language deleted has been struck-through. New language has been underlined.