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PBSD MSTBU Agenda 11/07/2018PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, NOVEMBER 7, 2018 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON NOVEIVIIIER 7 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 10/03/18 Regular Session meeting minutes 5. Approval of 10/02/18 Orientation Workshop meeting minutes 6. Audience Comments 7. Administrator's report a. Review/update of the Clam Bay Management Plan b. Update on streetlight project and sign bid award c. US 41 berm clean-up and restoration d. Gulf Park Drive median -cut construction and re -striping e. Bay Colony dune swale topographic survey f. Oak Lake sanctuary weir modification g. Beach raking evaluation/red tide clean-up plan h. 90 -day Internal Controls compliance i. Proposal for planning new field operations facility & admin. building j. September and October financial reports 8. Committee reports a. Clam Bay b. Landscape & Safety i. *Approval of the addition of the new plants included in the 41 berm landscape plan to our PBSD approved horticultural list c. Water Management i. *Ability of owners to supplement PBSD algae reduction efforts ii. *Expansion of blue tilapia program to 45 lakes d. Budget 9. Chairman's report a. 2019 PBSD Board meeting dates 10. Old business 11. New business 12. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOTON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF TH E MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU AREA PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 11/01/2018 1:44 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION OCTOBER 3, 2018 The Pelican Bay Services Division Board met on Wednesday, October 3, 2018, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Scott Streckenbein, Chairman (absent) Tom Cravens, Vice -Chairman (Acting Cham) Joe Chicurel Jacob Damouni Ken Dawson Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Nick Fabregas Pete Griffith Bohdan Hirniak (absent) Susan O'Brien Mike Shepherd Rick Swider Mary McCaughtry, Ops. Analyst (absent) Lisa Jacob, Associate Project Manager Barbara Shea, Recording Secretary Also Present Robert Sanchez, PBPOA Sean Callahan, County Manager's Office Trent Waterhouse, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 09/05/18 Regular Session meeting minutes 5. Audience Comments 6. Administrator's report a. Update on timeline for streetlight and sign bid awards b. Update on plans for US 41 berm clean-up and restoration c. Update on Gulf Park Drive median -cut construction d. Update on Bay Colony drainage survey e. Oak Lake sanctuary weir permit modification f Beach raking evaluation/red tide clean-up plan g. Payroll audit 90 -day Internal Controls compliance It. County reclaimed water rate increase Proposal for planning new field operations facility & admin. building Committee reports a. Clain Bay b. Landscape & Safety c. Water Management Pelican Bay Services Division Board Regular Session October 3, 2018 i. Update on PBF/PBSD 41 berm committee (add-on) d. Budget 8. Chairman's report 9. Old business 10. New business 11. Adjournment ROLL CALL Mr. Hirniak and Mr. Streckenbein were absent and a quorum was established Mr. Dawson motioned, Mr. Damouni seconded to approve the agenda as amended, with the addition of item #7ci. The motion carried unanimously. Mr. Dawson motioned, Mr. Damouni seconded to approve the 09/05/18 regular session meetine minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS None ADMINISTRATOR'S REPORT UPDATE ON TIMELINE FOR STREETLIGHT AND SIGN BID AWARDS Mr. Dorrill coumnented that bids have been received for our streetlight pole repairs (Hurricane Irma damage) project, with the most responsive bid being approximately $45,000 under the original estimate. The project is expected to be awarded by the BCC at their October 9 meeting. In addition, he commented that bids have been received for our repair, replacement, and/or realignment of street signs (Hurricane Irma damage) project, with the most responsive bid being approximately $50,000 below budget. This project is expected to be awarded by the BCC at their Oct. 23 meeting. Mr. Dorrill and Ms. Jacob commented that some of the signs in the sign project are eligible for FEMA mitigation grant funds, although the County has not yet received any approvals for mitigation grant funds. Ms. O'Brien referred to the FEMA website which states that any work started prior to FEMA review and approval of mitigation grant eligible projects is ineligible for funding. She suggested that we may be jeopardizing mitigation grant funding for about 40 of our signs, if the work is started prior to grant approval. Mr. Shepherd suggested that the PBSD pursue the completion of these hurricane -damage projects, regardless of mitigation grant funding. UPDATE ON BAY COLONY DRAINAGE SURVEY Mr. Dorrill commented that we have completed construction of the outfall facilities to improve the street conveyance of water to the Bay Colony beach dune Swale. He noted that we are waiting on the results of a topographic survey of the drainage Swale. Staff provided a robotic video of underground conveyance pipes in the Turkey Oak and Willowwood cul-de-sacs, for review by the board. Our engineer, Mr. Jim Carr of ABB, will be reviewing and evaluating the video to determine whether there is any evidence of structural problems. Pelican Bay Services Division Board Regular Session October 3, 2018 OAK LAKE SANCTUARY WEIR PERMIT MODIFICATION Mr. Dorrill reported that we have received a permit to effectuate the enlargement of the orifice at the weir adjacent to the Oak Lake Sanctuary community (to improve drainage) and will be meeting with our engineer at ABB to discuss a design to enlarge the notch of the orifice. This will be followed by obtaining a proposal from a County contractor. BEACH RAKING EVALUATION/RED TIDE CLEAN-UP PLAN Mr. Dorrill reported on recent discussions with Mr. Hoppensteadt and staff regarding the purchase or rental of a beach rake (such as the Barber Surf Rake used by Collier County Coastal Zone Management) to be used for the timely cleanup of dead fish as red tide events have become more frequent. Highlights included: • The County Coastal Zone Management Dept. (CZM) is planning to purchase a second Barber Surfer Rake and keep their existing rake in service. • A beach rake is only available for rent via a lease purchase agreement. • The cost of a Barber Surf Rake is approximately $58,000. • CZM stores their beach rake at the Vanderbilt Beach garage, where there are washing facilities. • An annual permit, costing a nominal amount, is required to operate this equipment on the beach. Mr. Hoppensteadt commented that the PB community expects the PBF/PBSD to have the capability to rake up dead fish. He commented that in the past, CZM has generally been responsive; however, at times, PB has waited up to 10 days to have the PB beach raked as their beach rake was deployed in other locations or broken down. Mr. Dawson commented on odor concerns as well as the rake's lack of ability to pick up eels and crabs. Mr. Dorrill commented that there are washing facilities at the preferred storage location at the Vanderbilt Beach garage. Mr. Cravens and Mr. Swider expressed concerns over where and how the waste will be disposed of Mr. Hoppensteadt commented that he is committed to solving the waste removal issue. Mr. Cravens commented that this tinction (beach raking) is not one of the functions of the PBSD described in our ordinance. Mr. Shepherd motioned, Mr. Damouni seconded that we authorize Mr. Dorrill to purchase this particular piece of equipment (Barber Surf Rake) for a price not to exceed $70,000, only after he confirms that the machine can satisfactorily, by adjustment or design, pick up the eels and the crabs, and confirm that there is satisfactory storage that would not create aromatic nuisance for any of our residents, and confirm that the PBF in conjunction with us has a suitable recentacle for the fish contemporaneously. The motion carried unanimously. PAYROLL AUDIT 90 -DAY INTERNAL CONTROLS COMPLIANCE Mr. Dorrill reported on his recent meeting with County Internal Controls staff, to confirm and close the 90 -day compliance requirements associated with the PBSD audit. As noted in the e-mail from Mr. Stark, Internal Controls Manager, included in the agenda packet, all recommendations have been implemented, except for the installation of a card reader and security camera at the Pelican Bay Services Division Board Regular Session October 3, 2018 Administration Office, which is pending delivery. Mr. Dorrill commented that two behavior action plans (BAP's) were completed at the 60 -day review, one of which is pending an appeal. Ms. O'Brien commented that significant disciplinary actions were taken against two out of the three individuals cited in the PBSD audit report. She also suggested that BAP's could be used as a disciplinary tool in instances of non-productive PBSD workers. Mr. Dorrill commented that there have been recent disciplinary actions of a progressive nature issued to a few of Mr. Bolick's employees including warnings, a suspension without pay, a resignation in lieu of termination, and a forced transfer. COUNTY RECLAIMED WATER RATE INCREASE Mr. Dorrill commented that we were notified by Collier County Public Utilities of a 2.8% rate increase for reclaimed water (for irrigation purposes) beginning Oct. 1, 2018, along, with a total increase of 18.5% over the next three years (FY19-FY21). Ms. O'Brien commented that this increase should be offset by the recent installation of our new irrigation system, which is expected to provide a 30% reduction in reuse water. PROPOSAL FOR PLANNING NEW FIELD OPERATIONS FACILITY & ADMIN. BUILDING Mr. Dorrill reported on a recent meeting with County senior management, and the County's architect and engineering firm (Victor J. Latavish Architect) in anticipation of making plans to replace the PBSD operations facility. Mr. Dorrill requested a phased approach for conceptual site planning from Victor J. Latavish, and a copy of their proposal was included in the agenda packet. Mr. Nick Casalanguida, Deputy County Manager, has requested to see a set of conceptual site plans for the replacement of the existing PBSD operations facility. Ms. O'Brien suggested that the PBSD have a discussion on redeveloping this property with the PBF and the PBPOA. Mr. Shepherd commented that the Budget Committee has discussed including the cost of a new field operations and administration facility in a future long-term financing package. Mr. Hoppensteadt commented that this 12 -acre Public Utilities site is an integral part of the County's water and wastewater system. Dr. Chicurel motioned, Mr. Dawson seconded that the PBSD directs our Administrator to proceed with the preliminary plans for a new field operations facility and administration building. The motion carried 8-1 with Ms. O'Brien dissenting. COMMITTEE REPORTS CLAM BAY REPORT Ms. O'Brien provided her October 2018 Clam Bay update in the agenda packet. She highlighted, (1) there is an area of distressed mangroves near the north boardwalk (discovered by Mr. Cravens) which will be monitored by Mr. Sterk, Enviromnental Consultant with Earth Tech; it has been suggested that the cause may be inadequate draining of hand -dug channels, (2) the August Clam Pass tidal ratios look good, (3) copper levels in samples collected from Clain Bay for the year look good (4) phosphorus levels in samples collected from Clam Bay for the year do not look good, and (5) 4 Pelican Bay Services Division Board Regular Session October 3, 2018 Mr. Tim Hall, Environmental Consultant with Turrell, Hall, is not in favor of using hydrogen peroxide to combat algae in the swale east of the berm. Mr. Doi -rill provided the board with photos of Clam Pass, taken during the last week of September, which show Clam Pass functioning very well. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on Sept. 20, and the following items were discussed. 1. The committee voted unanimously to accept the revised US 41 restoration plan developed by Ellin Goetz, PBSD landscape architect. The committee also voted unanimously to add the plants and trees in the plan that were not on the "approved horticultural species" list of the PBSD Landscape Management Plan to the approved species list. 2. Alex Mumm has been hired as a PBSD Operations Supervisor. 3. The median cut -through on Gulf Park Drive across from the Oak Lake Sanctuary entrance/exit is underway. 4. Striping of the eastbound exit of Gulf Park Drive to be a "right turn only" exit will be done at the end of the Gulf Park cut -through construction. 5. A joint landscape restoration project in the Foundation's Ridgewood Park between the Foundation and the PBSD is in the planning stages. RIDGEWOOD PARK RESTORATIONS PLANS UPDATE Mr. Bolick commented that he will work with Mr. Laney (PBF) and follow up with our landscape architect, Ms. Goetz, to develop a restoration plan for Ridgewood Park. For this proposed project, Mr. Hoppensteadt commented that the PBF will pay for all the landscape materials, pay to ascertain the health of the existing pine trees, and pay to remove any unhealthy trees. WATER MANAGEMENT COMMITEE UPDATE ON PBF/PBSD 41 BERM COMMITTEE (ADD-ON) Mr. Trent Waterhouse commented on (1) the poor drainage (standing water) in the swale area between Oak Lake Sanctuary and The Village, recently visited with Mr. Cravens; this issue will be followed up by a discussion with our ABB engineers, and then a discussion at the next Water Management Committee meeting, (2) the new fence moratorium by the PBF, which will be followed by new specifications for future fence installations, (3) Ms. Jacob and Mr. Laney (PBF) are currently working on the process of obtaining PBF approval of the Goetz 41 berm landscape plans, and (4) the PBF/PBSD 41 berm committee, at this time, is not recommending installing a wall or changing the height of the earthen berm along US 41 BUDGET REPORT Mr. Shepherd reported that the PBSD FY2019 budget was officially approved at the September Board of County Commissioners' budget hearings. CHAIRMAN'S REPORT Mr. Cravens reported that the next PBSD Board meeting will be on Nov. 7. OLD BUSINESS Pelican Bay Services Division Board Regular Session October 3, 2018 Dr. Chicurel commented on recent resident complaints on the poor water quality conditions of our PB lakes and suggested that the PBSD look at "contracting out' the management of our lake system. Dr. Chicurel also suggested that the board look at requiring a "buffer" between each lake and the surrounding grass, which would prevent grass clippings from entering the lake. The Landscape & Safety Committee and/or the Water Management Committee may look at this issue. Mr. Robert Sanchez commented on the need for the PBSD Board to focus on our large-scale projects, such as replacement of our walkways and lake bank repairs, and to work on the long-term financing solution to complete them. NEW BUSINESS Mr. Dawson provided 17 photos of trash in the mangroves on the south side of the north boardwalk. Mr. Hoppensteadt commented that he will work with Mr. Bolick to have staff remove the trash. Mr. Griffith questioned whether the PBSD has performed coliform testing on lake 2-1 (Ridgewood Park Lake). Ms. Jacob responded that she will check on whether the PBSD has ever performed this testing and/or whether the County conducts regular coliform bacteria testing on this lake. The meeting was a(.iourned at 2:59 Tom Cravens, Vice -Chairman (Acting Chah) Minutes approved "as presented OR L] cis amended ON [ 1 date 6 PELICAN BAY SERVICES DIVISION BOARD ORIENTATION WORKSHOP OCTOBER 2, 2018 The Pelican Bay Services Division Board held an Orientation Workshop on Tuesday, October 2, 2018, at 8:30 a.m. at the Suri frust Bank Building, 801 Laurel Oak Drive, Suite 302, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Scott Streckenbein, Chairman (absent) Tom Cravens, Vice -Chairman (absent) Joe Chicurel (absent) Jacob Damouni (absent) Ken Dawson (absent) Nick Fabregas Pete Griffith Bohdan Hirniak (absent) Susan O'Brien Mike Shepherd Rick Swider Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst (absent, Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager (absent) Barbara Shea, Recording Secretary Also Present Colleen Greene, County Attorney's Office APPROVED AGENDA (AS PRESENTED) 1. PBSD history and background 2. Landscape & Safety overview 3. Water Management overview 4. Capital Projects 5. Ethics & public records 6. Adjourn ROLL CALL Mr. Fabregas, Mr. Griffith, Ms. O'Brien, Mr. Shepherd, and Mr. Swider were present ORIENTATION WORKSHOP The PBSD Board held an orientation workshop for new board members. Mr. Dorrill provided a history, background, and overview of the PBSD. This was followed by a presentation by Ms. Colleen Greene, Assistant County Attorney, on Florida Sunshine Laws, public records law, and ethics law. Participants toured the following locations in Pelican Bay: (1) the PBSD Field Operations facility at 6200 Watergate Way, (2) the Gulf Park Drive median -cut project (currently under construction), (3) a recent drainage improvement project at the Carlysle and Bay Colony beach dune Swale, and (4) the upcoming lake bank restoration project site at Lake 2-9 at St. Maarten/St. Thomas. ADJOURNMENT Pelican Bay Services Division Board Workshop October 2, 2018 The meeting was adjourned at 11:50 a.m. Scott Streckenbein, Chairman Minutes approved " cis presented OR I ] as amended ON [ ] date PBSD Projects Update Agenda item #7 Page t of 3 November 2, 2018 IRMA Streetlight pole repairs (111 holes to be straightened and 4 pathway bollard lights to be ieplacedl Solicitation #18-7434 Pelican Bay Streetlight Pole Repairs was put out for bid on 7/17/18. On 8/21/18, four (4) bids were received; however, one bid was deemed non-responsive. The three (3) responsive bids ranged from $97,894 to $143,124. The recommendation to award a contract to SPE Utility Contractors FD, LLC in the amount of $97,894, which is well under the budgeted amount of $253,500. The BCC awarded the contract on 10/9/18 and in anticipation of receipt of the executed contract on 10/24/18, a pre -construction meeting was held on 10/22/18. A Notice to Proceed was issued and the Contractor will start on 11/13/18. The work will be completed within 90-120 days. Street signs replacement (265 street signs to be replaced and I entrance monument to be repaired Solicitation #18-7445 Pelican Bay Street Sign Replacement was put out forbid on 8/1/18. On 9/14/18, four (4) bids ranging from $440,968 to $777,367 were received. Additionally, two (2) no bids were received. The lowest bidder was deemed non-responsive for not submitting the required bid schedule; therefore, staff determined that the second lowest bidder, American Infrastructure Services (AIS) was the lowest responsive and responsible bidder. The recommendation to award a contract to AIS in the amount of $483,630, which is 9% below the budgeted amount of $530,199. The Contract is being prepared and the expected award date is 12/11/18. Once the contract is awarded, the work, which is expected to take 365-395 days, can be scheduled. Solar aeration systems repairs (9 Lakes• 2-6, 2-7 4-3 4-4 4-5 4-6 4-7 4-8 4-9) Solicitation #18-7481 for IRMA-damaged solar aeration systems repairs was issued on 9/12/18 and bids were due on 10/12/18. Two bids were received and staff is recommending to award the contract to the lowest responsive and responsible bidder, DBi. Services, d/b/a Aquagenix in the amount of $48,355 which is approximately 10% under the total estimated cost of $53,500 before insurance and FEMA claims. Water management Bay Colony "Beach Dune Swale" Carlysle-Brighton discharge restoration The construction of three additional sump retention areas at the Carlysle and Brighton is complete. These three new retention areas in addition to the first retention area constructed adjacent to the Brighton -Biltmore service parking lot have been added to field staffs water management maintenance schedule. Bay Colony `Beach Dune Swale" restoration Agnoli Barber & Brundage is preparing a permit modification for submittal to SFWMD. Due to the high cost expectations for mobilization of equipment and access issues in this large, wet and sensitive environmental area, the engineer is developing a phased construction schedule to restore the swale to its original permitted condition. North Berm pine collause This job was completed. PBSD Projects Update Page 2 Drainage nines evaluation Agenda item #7 Page 2 of 3 November 2, 2018 Ridgewood Park Lake to Bobwhite Ln Contractor cleaned and video -evaluated the pipes that go from the Ridgewood Park lake, under Ridgewood Dr and through the properties adjacent to Bobwhite where problems were identified. The engineer reviewed the videos and have made recommendations for repairs; however, before repairs can be scheduled a site visit will be scheduled to field -verify the problems identified and to determine the means and methods for the repairs that are efficient and if possible, minimally disruptive. Ritz entrance Contractor evaluated the twin drainage pipes at the Ritz entrance. These pipes are partially filled with vegetation and debris; however, water is flowing through them and they are working as intended. Due to high water levels, and despite their efforts to sandbag and pump down the water, Contractor will be scheduled during the upcoming dry season to clean and video evaluate these pipes. Other water management nroiects in the works Lake 2-9 (St Thomas/St. Maarten lake) Agnoli, Barber & Brundage completed the lake bank survey and is working on the proposed lake bank restoration plans and permit modification to SFWMD. A bulkhead or seawall will be needed along a portion of the bank, which will likely increase the cost for construction; however, structural engineer services are being considered to develop alternate and less costly methods to repair areas along the lake bank that are not critically eroded. Lake 3-1 (Oak Lake Sanctuary lake) A SFWMD permit modification was issued on 9/14/18 which authorizes modification of the existing control structure to provide for proper bleeddown drainage of the Oak Lake Sanctuary Lake 3-1. Quotes were received on 10/25/18 and the project was awarded to the lowest responsive and responsible quoter, Kyle Construction for $12,625. The work is tentatively scheduled for when the lake level falls below the control elevation. Roadway maintenance Gulf Park Dr median cut This project was completed. Gulf Park Dr re -striping On 9/5/18, the Board voted by motion, second and 6-1 vote to restripe Gulf Park Dr for a right turn only onto U.S. 41. The scope of work includes striping to gradually taper and merge traffic into the right lane and the addition of three (3) new traffic signs and modification of two (2) existing signs. On 11/2/18, staff was informed that approval of the signage is required by the Foundation; therefore, on 11/2/18, staff prepared and submitted the "Pelican Bay Foundation Design and Review Application for Minor Exterior Projects" to the Covenants Department. PBSD Projects Update Page 3 Agenda item #7 Page 3 of 3 November 2, 2018 Sharrow markines Twelve (12) custom sharrow stencils were provided to the roadway paint contractor. On 10/29/18, the contractor began grinding out the existing sharrows on Pelican Bay Blvd are currently working on a new application using PBSD's custom stencils and thicker 20 mil reflective paint on Pelican Bay Blvd. Because Gulf Park Dr is scheduled for milling and repaving this FY, a decision about whether to grind out existing sharrows and do a new application on Gulf Park Dr will be decided at the November Board meeting. Roadway Repaving Three roads in Pelican Bay are scheduled for milling and repaving in FY 19 by the County's Road & Bridge Maintenance Division: Hammock Oak Dr, Oakmont Parkway, and Gulf Park Dr. R&B will give PBSD 30 -days advanced notice prior• to scheduling the construction which will be sometime between now and 9/30/19. Other capital improvements New PBSD administration & operations facility On 8/24/18, staff held a preliminary planning meeting with an architect and engineer to discuss construction of a new PBSD administration and operations facility to be built at 6200 Watergate Way. A second planning meeting was held on 9/20/18 and staff received the architect's planning proposal on 9/24/18. Two additional planning meetings with the County Manager and Public Utilities staff were held on 10/15/18 and 10/25/18 to determine Public Utilities involvement. Soil boring samples will be done to determine what type of structure can be built on the existing footprint and staff will be working with the architect and engineer to develop conceptual plans for a new joint PBSD/PUD facility. Prepared by Lisa Jacob, 11/2/18 Agenda item #7a Page 1 of 1 From: To: NeIlDorrill Cc: CallahanSean: OchsLeo; YlmazHeather: JacnbLisa Subject: Pelican Say recap Date: Monday, October 15, 2018 1:18:39 PM Attachments: Imaae001. Dna Neil, Thank you for coming in today with Lisa. I wanted to recap the meeting so I can assign some taskers to our staff to keep our ideas moving. If I missed anything or if I am off a little with my notes, please let me know. Maintenance facility o Goal is to develop a shared use facility master plan before the Christmas break and move that forward to be construction ready by the fall of 2019 o Sean is going to coordinate a meeting with our facilities team so we establish a work team that can handle the details as we move forward Sidewalks and Drainage o Goal is to transition the sidewalks and drainage systems outside of the paved right of way toPBSD • Sidewalks are pretty straightforward • Drainage cutoff needs to be refined o Sean will work with GMD to get you a copy of our drainage outfall plan in the next 30 days ■ You need a map of these locations and a spreadsheet identifying them ■ These exhibits will be used as a reference document in the transaction o PBSD was going to work on developing the financial plan Clam Bay Management Plan o This topic is going to be raised at the November PBSD meeting o Discussion will be had about reviewing historical methods of maintaining the pass with the more recent methods o The goal is to try and find common ground with the approach in order to manage stakeholder expectations with the need for a more sustainable maintenance plan ■ We need to avoid the annual emergency dredging as the agencies and the public are beginning to question the approach I am going to ask Heather to get us together again in mid-December to maintain momentum on accomplishing these initiatives. 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Refunds) - (203,700.00) (203;/00.00) - 203,700,00 Revenue Reserve (est. 5e51) 6,500.00 6,500.00 35,382.33 28,882.33 Interest $ 5,005,519.50 $ 5,0051519.50 $ 5,118,638.54 $ 113,119,04 . Total Operating Revenues Operating Expenditures: Water Management Administration $ 77,200.00 $ 77,200.00 $ 74,283.09 $ 2,916.91 Payroll Expense Emergency Malntenace and Repairs 3,50D.00 3,500.00 3 500 00 IT Direct Capital 1,200.00 1,200,00 7,600.00 1,200.00 7,534.00 66.00 IT Office Automatlon/BIIIIng lir. 7,600.00 119,200.00 119,200.00 119,200.00 - Indirect Cost Reimbursement 13,600.00 13,600.00 13,600.00 Inter Payment/Mnt. Site his. Assessment 51,000.00 51,000.00 39,367.95 11,632,05 Other Contractural Services 5,200.00 5,200.00 2,825.97. 2,374.08 Telephone - 1,200.00 1,200.00 1,011.75 188.25 Postage and Freight 14,600.00 14,600.00 13,830.A8 769:52 Rent Buildings and Equipment 900.00 900.00 900.00 Insurance -General 1,800.00 1,800.00 163.44 1,636.56 Printing, Binding and Copying 1,000.00 1,000.00- 464.00 536.00 Clerk's Recording Fees 1,000.00 1,000.00 161.61 838.39 Legal Advertising Other Office and Operating Supplies 1,500.00 1,500.00 1,973.34 (473.34) Training and Education (Tuition Relmb.) 2,000.00 2,000.00 366.67 1,633.33 Total Water Management Admin Operating $ 302,500.00 $ 302,500.00 $ 276,882.25 $ 25,617.75 Water Management Field Operations $ 149,000.00 $ 149,000.00 $ 148,016.64 $ 983.36 Payroll Expense 116,969.00 116,969.00 66,353.20 50,615.80 Engineering Fees 400.00 400.00 400,00 IT Office Automation 43,000.00 43,000.00 70,788.56 (27,788.56) Flood Control Bernn and Swale Mnlc. 8,500.00 8,500.00 (2,415.86) 10,915.86 Flood Control Replanting Littorals . 3,500.00 Flood Control Water Quallly Testing Supplies 3,500.00 3,500.00 - 32,646.40 (13,646.40) Interdepartmental Payment (Water Quality Lab) 19,000.00 19,000.00 Plan Review Charges 1,500.00 1,500.00 1,200.00 300.00 9,893.43 Other Contractural Services 11,700.00 11,700.00 78,600.00 1,806.57 71,764.83 6,835.17 Temporary Labor 78,600.00 1,800.00 1,800.00 1,710.87 89.13 Cell Phones 5,500.00 5,500.00 1,652.06 3,847.94 Trash and Garbage - 37.81 (37.81) Motor Pool Rental Charge 2,800.00 2,800.00 2,800.00 Insurance -General 1,000.01) 1,000.00• 1,000.00 Insurance - Auto 500.00 500.00 486.20 13.80 Building Repairs & Mntc. 29,300.00 29,300.00 21,294.14 8,005.86 Fleet Maintenance and Parts 1,800.00 1,800.00 1,723.22 76.78 Fuel and Lubricants 129,338.00 129,338.00 129,945.86. (607.86) Tree Triming Page 1 of 3 Agenda item #71 Page 3 of 30 Clothing and Uniforms 1,600.00 1,600.00 1,946,64 (346.64) Personal Safety Equipment 1,000.00 1,000.00 907.52 92.48 Fertilizer and Herbicides 135,500.00 135,500.00 27,399.64 108,100.36 Other Repairs and Maintenance 1,500,00 1,500.00 6,363.66 (4,863.66) Other Operating Supplies and Equipment 2,500.00 2,500.00 5,636.61 (3,136.61) Total Water Management Field Operating $ 746,307.00 $ 746,307.00 $ 593,464.57 $ 152,842.43 Right of Way Beautification-Admhilstration Payroll Expense - $ 78,800.00 $ 78,800.00 $ 75,875.05 $ 2,97.4.95 Emergency Repairs and Maintenance 4,500.00 4,500.00 87.49 4,412.51 IT Capital 5,500.00 5,500.00 5,500.00 - Office Automation 300.00 300.00 300.00 - OtherConlracturalServices 51,800.00 51,800,00 38,566.50 13,233.50 Telephone 5,200.00 5,200.00 2,908.36 2,291.64 Postage 2,080.00 2,080.00 1,153.29 926.71 Rent Buildings/Equipment/Storage 15,800.00 15,800.00 15,116.51 683.49 Insurance - General 500.00 _ 500.00 500.00 - Printing, Binding and Copying 2,300.00 2,300.00 487.13 1,812.87 Clerk's Recording 1,200.00 1,200.00 - 1,247.50 (47.50) Legal Advertising 1,200.00 11200.00 394.71 805.29 Office Supplies General 2,000.00 2,000.00 2,164.18 (164.18) Training and Education (Tuition Relmb.) 8,500.00 8,500.00 3,557.21 4,942.79 Total Right of Way Beautification Admin Operating $ 179,680.00 $ 179,680.00 $ 147,857.93 $ 31,822.07 Right of Way Beautification - Field Operations Payroll Expense" (Increased for 3 neer employees) $ 1,199,300.00 $ 1,199,300.00 $ 1,089,503.55 $ 109,796.45 IT Capital& Office Automation 14,700.00 14,700.00 _ 14,700.00 $ - Emergency Maintenance and Repairs 3,300.00 3,300.00 - 3,300.00 Recycled Water Use 131,200.00 131,200.00 92,097.68 39,102.32 Pest Control 1,000.00 1,000.00 - 1,000.00 Landscape Incidentals 2,500.00 2,500.00 359.06 2,140.94 Other Contractural Services (includes Goetz)- 13,000.00 13,000.00 37,784.75 (24,784.75) Temporary Labor" (BA $142,900 to Payroll) 447,100.00 447,100.00 395,153.13 51,946.87 Cellular Telephone 4,500.00 4,500.00 2,754.35 1,745.65 Electricity 8,500.00 8,500.00 2,139.52 6,360.48 Trash and Garbage 16,500.00 16,500.00 2,816.44 13,683.56 Motor Pool Rental - 200.00 200.00 - 200.00 Rent Equipment 5,000.00 5,000.00 3,799.59 1,200.41 Insurance -General 10,300.00 10,300.00 10,300.00 - Insurance - Auto 12,700.00 12,700.00 12,7000.0 - Building Repairs and Maintenance 500.00 500.00 1,125.74 (625.74) Fleet Maintenance and Parts 80,100.00 80,100.00 78,371.25 1,728.75 Fuel and Lubricants . 37,500.00 37,500.00 35,840.01 1,659.99 Licenses, Permits, Training 1,700.00 1,700.00 928.86 771.14 Tree Triming 295,000.00 295,000.00 255,365.40 39,634.60 Clothing and Uniforms 12,000.00 12,000.00 7,292.97 4,707.03 Personal Safety Equipment 5,000.00 5,000.00 3,014.56 1,985.44 Fertilizer and Herbicides 140,000.00 140,000.00 76,739.03 63,260.97 Landscape Maintenance/Mulch 75,000.00 75,000.00 89,864.55 (14,864.55) Landscape Materials 165,232.50 165,232.50 66,545.14 - 98,687.36 Road/Pathway Repairs(Sharrows)_ 7,500.00 7,500.00 2,842.00 4,658.00 Sprinkler Maintenance 25,000.00 25,000.00 18,475.50 6,524.50 Painting Supplies 500.00 500.00 - 500.00 Traffic Slgns 50,000.00 50,000,00 3,000.00 47,000.00 Minor Operating Equipment 12,000.00 12,000.00 7,523.92 4,476.08 Other Operating Supplies 11,000.00 11,000.00 10,843.81 156.19 Total Right of Way Beautification - Field Operating $ 2,787,832.50 $ 2,787,832,50. $ 2,321,880.81 $ 465,951.69 Page 2 of 3 Agenda item #7j Page 4 of 30 Total Operating Expenditures $ 4,016,319.50 $ 4,016,319.50 $ 3,340,005.56 $ 676,233.94 Capital Expenditures: Water Management Operations- OtherMachlneryantlEqulpmenl - Field $ $ - ' 1,000.00 1,000.00' 1,000.00 General - Admin Total Water Management Field Operations Capital $ 1,000.00 $ 1,000,00 $ 1,000.00 $ - Right of Way Beautification $ 155,000.00 155,000.00 $ 110,447.13 $ 44,552.87 Autos and Trucks Other Machinery anti Equipment $ .47,000.00 47,000.00 83,033.50 $ (36,033.50) General - Admin 1,000.00 1,000.00 1,000.00 $ - Total Right of Way Beautification • Field Capital $ 203,000.00 $ 203,000.00 $ 194,480.63 $ 8,519.37 Total Capital Expenllitures $ 204,000.00 $ 204,000.00 $ 195,480.63 $ 8,519.37 Attrition Reserved for Attrition (37,200.00) Total Operating Oxpenditures $ 4,220,319.50 $ 4,220,319.50 $ 3,535,566.19 $ 684,753.31 NmrOperatlOg Expenditures: Transfer to Fund 322 $ 124,400.00 $ 124,400.00 78,354.17 46,045.83 Tax Collector Fees 69,800.00 69,800.00 59,815.56 9,984.44 Properly Appraiser Fees Reserves (2 1/2 months for Contingencies( 438,200.00 438,200.00 7 438,200.00 Reserves for 180,000.00 180,000.00 (27,200.00) - 180,000.00 2 (7,200.00) Attrition Reserved for Attrition (37,200.00) Total Non -Operating Expenditures $ 785,200.00 $ 785,200.00 $ 138,169.73 $ 647,030.27 Total Expenditures $ 5,005,519.50 $ 5,005,519.50 $ 3,673,735.92 $ 1,331,783.58 $ $ $ 1,444,902.67. $ 1,444,902.62 Net Profit/(Loss) Page 3 of 3 Current Assets Cash and Investments Interest Receivable Improvements, vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance : unreserved Excess Revenue (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - September 30, 2.018 Street Lighting Fund 778 - FY 2018 (Unaudited) Assets $ 1,488,890.16 49,089.93 Liabilities and Fund Balance $ 1,928.42 26,425.87 Agenda item 87j Page 5 of 30 $ 1,537,980.09 $ 1,537,980.09 $ 28,354.29 $ 1,245,132.75 264,493.05 $ 1,509,625.80 $ . 1,537,980.09 Agenda item #7j Page 6 of 30 Pelican Bay services Municipal Services Iaxi ng Unit Intone Statement w/ Budget - September 30, 2018 Street Lighting Fund 778 - FY 2018 (Unaudited) Annual YTO YTD Budget Budget Actual Variance Operating Revenues; $ carryforward $ 1,188,100.00 $ 1,188,100.00 $ 1,188,100.00 (20,818.41) Curent Ad Valorem Tax 564,400.00 564,400.00 543,581.59 31.50 31.50 Transfer fron Tax Collector 4,252.98 4,252.98 Miscellaneous (i.e. Ins. Refunds, Surplus, et (28,400.00) (28,400.00) 28,400.00 Revenue Reserve (est. 5%) 2,500.00 2,500.00 18,793,92 16,293.92 Interest $ 1,726,600.00 $ 1,726,600.00 $ 1,754,759.99 $ 28,159.99 Total Operating Revenues Operating Expenditures: Street Lighting Administration $ 77,900,OQ $ 77,900.00 $ 74,422.97 $ 3,477-03 Payroll Expense Indirect Cost & IT Automation 11,300.00 11,300.00 11,300.00 3,853.20 other Contractural Services 35,100.00 35,100.00 31,246.80 2,066.01 3,133.99 Telephone 5,200.00 1,500.00 5,200.00 1,500.00 (0.04) 1,500.04 Postage and Freight Rent Buildings/Equipment/Sto'age 15,400.00 15,400.00 14,491.68 908.32 Insurance -General 400.00 400.00 400.00 Printing, Binding and Copying 800.00 800.00 486.26 313.74 Office Supplies General Tuition Reimbursement Other Operating Supplies Total Street Lighting Admin Operating $ 147,600.00 $ 147,600.00 $ 134,413.68 $ 13,186,37. Street Lighting Field Operations $ 71,200.00 $ 71,200.00 $ 72,787.36 $ (1,587.36 ) Payroll Expense 20,000.00 20,000.00 - 20,000.00 Engirinering Fees 200.00 200.00 200.00 _ IT Office Automation Emergency Maintenance & Repairs 9,600.00 9,600.00 _ 9,600.00 Other Contractual Services 800.00 800.00 626.57 173.43 8,999.16 Temporary Labor 41,000.00 41,000.00 32,000.84 1,766.46 (266.46) Cellular Telephone 1,500.00 30,000.00 1,500.00 30,000.00 32,165.13 (2,165.13) Electricity 1,800.00 1,800,00 _ 1,800.00 Rent Equipment 900.00 900.00 900.00 Insurance -General 900.00 900.00 900.00 Insurance - Auto Page 1 of 2 Building Maintenace & Repairs Fleet Maintenance and Parts Fuel and Lubricants Other Equipment Repairs/Supplies Personal Safety Equipment Electrical Contractors Light Bulb Ballast Total Street Lighting Field Operating Total Street Lighting Expenditures Capital Expenditures: Street Lighting Operations Other Machinery/Equipment General Improvements - Admin Total Capital Expenditures Total Operating Expenditures Non -Operating Expenditures: Tax Collector Fees Property Appraiser Fees Reserve for Future Construction* Reserves for Contingencies** Reserves for Capital Total Non -Operating Expenditures Total Expenditures Net Profit/(Loss) * $900,000 to Fund 322 for IRMA **$100,000 to Fund 321. for IRMA Agenda item #7j Page 7 of 30 500.00 500.00 240.12 259.88 10,700.00 10,700.00 3,815.16 6,884.84 800.00 800.00 794.32 5.68 500.00 500.00 416.23 83.77 800.00 800.00 784.48 15.52. 62,200.00 62,200.00 25,952.95 36,247.05 $ 390,200.00 $ 390,200.00 203,153.24 $ 187,046.76 $ 537,800.00 $ 537,800.00 $ 337,566.92 $ 200,233.08 $ 537,800.00 $ 537,800.00 $ 337,566.92 $ 200,233.08 $ 16,700.00 $ 16,700.00 $ 10,914.16 $ 5,785.84 10,700.00 $ 10,700.00 - 10,700.00 900,000.00 $ 900,000.00 900,000.00 - 192,800.00 $ 192,800.00 100,000.00 92,800.00 68,600.00 $ 68,600.00 - 68,600.00 $ 1,188,800.00 $ 1,188,800.00 $ 1,010,914.16 $ 177,885.84 $ 1,726,600.00 '$ 1,726,600.00 $ 1,348,481.08 $ 378,118.92 Page 2 of 2 $ 406,278.91 $ 406,278.91 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - September 30, 2018 Capital Projects Fund 322 - FY 2018 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Assets $ 1,181,944.43 Liabilities and Fund Balance 2,288,026.19 37,272.25 6,500.00 $ 1,114,205.68 2,311,992.69 Agenda item #7j' Page 8 of 30 $ 3,469,970.62 . $ 3,469,970.62 772.25 $ 3,426,198.37 Total Liabilities and Fund Balance $ 3,469,970.62 Operating Revenues: Carry Forward Transfer from Fund 778 SL Miscellaneous****** Special Assessment Transfer from Tax Collector Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Irrigation & Landscaping Landscape Imp. Project (50066) Engineering Fees Other Contractural Services* Rent Equipment Sprinkler System Repairs Landscape Materials** Other Operating Supplies*** Sign Restoration Project (50103) Traffic Signs North Berm Restoration (50107) Improvements Lake Aeration (50108) Improvements*** . Field Site Improvements (50143) Improvements**** Hurrican Irma (50154) Other ContracturalSrv.*/ Beach Renourishment (50126) Other Contractural Services Lake Batik Project (51026) Swale & Slope Maintenance Engineering Fees Landscape Materials Other Contractural Services Upgrade Irrigation System (51145) Improvements Total Project Expenditures Non -Operating Expenditures: Tax Collector Fees Property Appraiser Fees Rolled Project Funds Total Non -Operating Expenditures: Agenda item #71 Page 9 of 30 Pelican Bay Services Municipal Services Taxing Unit intone Statement w/ Budget - September 30, 2010 Capital Projects Fund 322 - FY 2010 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance $1,095,449.85 $1,095,449.85 $ 1,095,449.85 $ 1,095,449.85 $ $ - $ 38,211.32 $ 1,000,000.00 1,000,000.00 1,000,000.00 164,050.42 $ - - - 161,710.67 161,710.67 743,900.00 743,900.00 714,100.00 716,514.51 2,414.51 6,070.25 - - 37.63 37.63 (37,400.00) (37,400.00) - - " 5,000.00 5 000.00 5,000.00 17,149.79 - 12,149.79 1,806,949.85 $ 2,806,949.85 $ 2,814,549,85 $ 2,990,862.45 5 176,312.60 $ - $ 38,211.32 $ 1,000.00 $ 939.75 $ 60.25 164,050.42 $ 131,200.00 122,558.60 8,641.40 - 1,800.00 1,800.00 1,800.00 - 175,000.00 165,224.55 132,200.00 126,129.75 6,070.25 - 325.52 - - " - 20,971.00 - - - 50,000.00 50,000.00 20,000.00 18,781.00 1,219.00 - 104,588.00 - 40,000.00 25,487.91 10,200.00 7,606.22 2,593.78 - 1,290,904.11 322,700.00 317,770.55 4,929.45 220,500.00 478,883.89 - - 406.17 - - 52,749.77 52,700.00 43,704.51 8,995.49 178.00 - - 100,000.00 156,316.24 62,500.00 - 62,500.00 116,000.00 226,852.95 215 500.00 205 318.81 10,181.19 $ 701,500.00 $ 2,776,949.85 $ 949,800.00 $ " 844,609.19 $ 105,190.81 $ 20,000.00 $ 20,000.00 $ 15,000.00 $ 14,328.05 $ 671.95 10,000.00 10,000.00 10,000.00 10,109.68 (109.68) 1,075,449.85 - " $ 1,105,449.85 $ 30,000.00 $ 25,000.00. $ 24,437.73 $ 662.27 Page 1 of 2 Agenda item R7j Page 10 of 30 Total Expenditures $ 1,806,949.85 $ 2,806,949.85 $ 974,800.00 $ 869,046,92 $ Net Profit/(Loss) $ - $ (0.00) $ 1,839,749.85 $ 2,121,815.53 $ OMB Transfer $100K to IRMA 50154,1 ** OMB Transfer $140K to IRMA 50154.1 ***OMB Transfer $2,372.23 to Aeration ****OMB Transfer $50K to IRMA 50154.1 *** LOAN FROM 778 to IRMA 50154.1 for $1M IRMA payment $141,744.86 **"k*Carlyslo payment $19,965.82 Page 2 of 2 105,753.08 282,065.68 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance• Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - September 30, 2018 Clam Bay Fund 320 - FY 2018 (Unaudited) Assets $ 120,487.41 212,694.34 $ 333,181.75 $ 333,181.75 Liabilities and Fund Balance $ 8,462.50 $ 107,392.53 217,326.72 $ 8,462.50 $ 324,719.25 $ 333,181,75 Agenda item #7j Page 11 of 30 Operating Revenues: Carry Forward Special Assessment Transfer from Tax C61lector Miscellaneous Income Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Clain Bay Restoration Engineering Fees Other Contractural Services Tree Trimming Other Equipment Repairs Aerial Photography Minor Operating Other Operating Supplies Total Clain Bay Restoration Clain Bay Ecosystem Engineering Fees Licenses and Permits Other Contractual Services Total Clam Bay Ecosystem Capital Expenditures: Clain Bay Restoration Other Machinery and Equipment Total Capital Expenditures Total Operating Expenditures Agenda item #7j Page 12 of 30 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - September 30, 2018 Clam Day Fund 320 - FY 2018 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance $ 91,858.93 $ 91,858.93 $ 91,858.93 $ 91,858.93 $ - 160,500.00 160,500.00 154,100.00 154,702.00 602.00 - 8.12 8.12 (8,100.00) (8,100.00) 500.00 500.00 500.00 2,225.88 1,725.88 $ 244,758.93 $ 244,758.93 $ 7.46,458.93 $ 248,794.93 $ 2,336.00 $ 87,900.00 $ 114,012.66 $ 57,000.00 $ 46,117.13 $ 10,882.87 44,100.00 50,681.89 $ 50,700.00 - 50,700.00 34,Od0.00 24,790.00 $ 24,800.00 91,917.50 (67,117.50) - 1,577.77 $ 1,577.77 1,121.32 456.45 7,500.00 26,608.60 $ 8,000.00 7,600.00 400.00 - 9,688.01 $ 9,700.00 9,700.00 - 2,000.00 $ 2,000.00 2,000.00 $ 173,500.00 $ 229,358.93 153,777.77 $ 146,755.95 $ 7,021.82 $ 8,400.00 $ $ $ $ 8,400.00 $ $ $ 173,500.00 $ 237,758.93 $ 153,771.77 $ 146,755.95 $ 7,021.82 Page 1 of 2 Non -Operating Expenditures; Tax Collector Fees Property Appraiser Fees Rolled Project Funds Reserves for Contingencies Total Non -Operating Expenditures Total Clam Bay Expenditures Net Profit/(Loss) Agenda item 97j Page 13 of 30 $ 4,500.00 $ 4,500.00 $ 3,375.00 $ 3,093.56 $ 281.44 2,500.00 2,500.00 2,250.00 2,182,77 67.23 64,258.93 - - - $ 71,258.93 $ 7,000.00 $ 5,62.5.00 $ 5,276.33 $ 348.67 $ 244,758.93 $ 244,758.93 $ 159,402.77 $ 152,032.28 $ 7,370.49 $ $ - $ 87,056.16 $ 96,762,65 $ 9,706.49 Page 2 of 2 Agenda item #7j Page 14 of 30 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - September 30, 2018 Clam Bay Ecosystem Fund 111- FY 2018 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 193,860.00 $ 193,860.00 $ 193,860.00 $ Total Operating Revenues $ 150,000.00 $ 193,860.00 $ 193,860,00 $ 193,860.00 $ Operating Expenditures: Clam Bay EcoSystem Other Contractural Services $ 150,000.00 $ 193,860.00 $ 112,500.00 $ 109,411.97 $ 3,088.03 Total Clam Bay Dreging $ 150,000.00 $ 193,860.00 $ 112,500.00 $ 109,411.97 $ 3,088.03 Capital Expenditures: Clam Bay Restoration Improvements General $ $ $ $ $ Total Capital Expenditures $ $ $ $ $ Total Operating Expenditures $ 150,000.00 $ 193,860.00 $ 11.2,500.00 $ 109,411.97 $ 3,088.03 Net Profit/(Loss) $ $ $ 81,360.00 $ 84,448.03 $ 3,088.03 Operating Revenues: Foundation Sand Payment" Fund 195 Distribution Total Operating Revenues operating Expenditures: Clam Pass Dredging (88032) Engineering Fees Other Contractual Services Licenses and Permits General Improvements Total Clam Pass Dredging Pelican Bay Beach (90070) Improvements General Total Capital Expenditures Total Clam Bay Expenditures Net Profit/(Loss) *Funds belong to TDC Agenda item #7j Page 16 of 30 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - September 30, 2018 Clam Pass Dredging Fund 195/88032,1- FY 2018 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual $ - - $ (25,760.00) $ $ $ 457,920.27 $ 434,500.00 $ 434,500.00 $ $ 457,920.27 $ 434,500.00 $ 434,500.00 $ Variance $ $ 1,566.25 $ 1,566.25 $ 63,576.87 $ (62,010.62) $ $ 21,854.02 $ 21,854.02 $ 265,309.01 $ (243,454.99) $ _ $ - $ 2,112.40 $ (2,112.40) 434,500.00 325,900.00 - 325,900.00 $ $ 457,920.27 $ 349,320.27 $ 330,998.28 $ 18,321.99 $ $ 457,920.27 $ 349,320.27 $ 330,998.28 $ 18,321.99 $ $ $ 85,179.73 $ 103,501.72 $ 18,321.99 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Property Appraiser Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Accrued Wages Payable Goods Received/Inventory Recv'd Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - October 31, 2018 Operating Fund 109 - FY 2019 (Unaudited) Assets $ 1,585,937.73 4,661.31 656,284.30 31,903.09 $ 2,278,786.43 $ 2,278,786.43 Liabilities and Fund Balance $ 29,428.58 43,493.50 128,136.47 $ 201,058.55 $ 1,491,598.27 586,129.61 $ 2,077,727.88 $ 2,278,786.43 Agenda item 97j Page 16 of 30 Agenda item #7j Page 17 of 30 Pelican Day Services Municipal Services Taxing Unit Income Statement w/ Budget - October 31, 2018 Operating Fund 109 - FY 2019 (Unaudited) Amoral YTO YTD Budget Budget Actual Variance Operating Revenues: Carryforward Special Assessment - Water Management Admin Special Assessment - Right of Way Beautification Transfer from Fund 320 (L Jacob salary) Plan Review Fees Miscellaneous (Surplus Sales, Ins. Refunds) Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Water Management Administration Payroll Expense Emergency Malnlenace and Repairs IT Direct Capital IT Office Automation/Billing Hr. Indirect Cost Reimbursement Inter Payment/Mnl, Site Ins. Assessment Other Contractural Services Telephone Postage and Freight Rent Bulldings and Equipment Insurance - General Printing, Binding and Copying Clerk's Recording Fees Legal Advertising Other Office and Operating Supplies Training and Education (Tuition Reimb.) Total Water Management Admin Operating Water Management Field Operations Payroll Expense Engineering Fees IT Office Automation Flood Control Berm and Swale Mntc. Flood Control Replanting littorals Flood Control Water Quality Testing Supplies Interdepartmental Payment (Water Quality Lab) Plan Review Charges Other Contractural Services Temporary labor Cell Phones Trash and Garbage Motor Pool Rental Charge Insurance - General Insurance - Auto Building Repairs & Mnlc. Fleet Maintenance and Parts Fuel and Lubricants $ 1,567,881.07 $ 1,567,881.07 $ 1,567,881.07 $ 1,097,100.00 3,079,100.00 - - 34,500.00 - - 1,500.00 - - - 70,653.86 70,653.86 (204,200.00) - 6,900.00 - $ 5,577,781.07 $ 1,567,881.07 $ 1,638,534.93 $ 70,653.86 $ 130,100.00 $ 8,200.00 $ 3,500.00 - 200.00 58.39 8,100.00 295.75 119,100.00 - 17,200.00 - 52,200.00 4,400.00 5,200,00 400.00 1,200.00 - 15,300.00 2,600.00 1,000.00 900.00 1,800.00 71.83 1,000.00 1,000.00 500.00 1,500.00 100.00 3,924.67 $ 4,275.33 2,639.50 1,760.50 341.61 58.39 2,304.25 295.75 472.00 ISSAS $ 360,400.00 $ 16,200.00 $ 9,747.52 $ 28.00 34.51 6,452.48 $ 155,200.00 $ 9,900.00 $ 9,685.93 $ 214.07 130,436.00 10,900.00 1,680.25 9,219.75 700.00 - 242,601.07 2,000.00 1,150.00 850.00 9,500.00 - - 22,100.00 900.00 828.17 71.83 1,500.00 - 13,000.00 100.00 104.15 (4.15) 79,700.00 9,600.00 9,463.98 136.02 2,100.00 200.00 - 200.00 5,900.00 500.00 363.08 136.92 3,000.00 - - - 500.00 500.00 15,300.00 100.00 35.37 64.63 2,100.00 ' Page 1 of 3 Agenda item #7j Page 18 of 30 Tree Triming TreeClothingand 25,400.00 1,600.00 900.00 " 1,306.63 (406.63) Uniforms 1,000.00 100.00 125.00 (25.00) Personal Safety Equipment 139,300.00 7,500.00 4,500.00 3,000.00 Fertilizer and Herbicides 2,675.00 200.00 - 200.00 Other Repairs and Maintenance 2,600.00 200.00 222.50 22.50) Other Operating Supplies and Equipment 5,200.00 400.00 $ 13,634.94 Total Water Management Field Operating $ 856,712.07 $ 43,100.00 $ 29,465.06 Right of Way Beautification - Administratlmr $ 55,000.00 $ 3, 800.00 $ 4,043.68 $ (243.68) Payroll Expense 4,500.00 Emergency Repairs and Maintenance 19,700.00 _ _ " 7,330.00 (7,330.00) IT Capital 500.00 - - IT Office Automation 50,000.00 4,200.00 2,72.0.00 1,480.00 Other Contractural Services 5,200.00 400.00 239.30 160-70 Telephone 2,000.00 - Postage 16,700.00 2,800.00 2,428.74 371.26 Rent Buildings/Equipment/Storage Insurance -General 500.00 - _ 290.82 Printing, Binding and Copying 2,300.00 - 202.41 97.59 Clerk's Recording 1,200.00 1,200.00 - 1,200.00 1,418.00 ( Legal Advertising 2,100.00 300.00 348.50 (48.00) (48.50) Office Supplies General 12,300.00 ' - Training and Education (Tuition Relmb.) 8,000.00 Total Right of Way Beautification Admit Operating $ 149,200.00 $ 12,700.00 $ 11,198.22 $ 1,501.78 Right of Way Beautification - Field operations $ 1,299,400.00 $ 751700.00 $ 69,121.13 $ 6,578.87 Payroll Expense' (increased for 3 new employees) IT Capital & Office Automation 19,700.00 _ " 7,330.00 (7,330.00) Recycled Water Use 3,300.00 _ - Emergency Maintenance and Repairs " Landscape Incidentals 2,500.00 53,700.00 3,800.00 68,336.39 (64,536.39) Other Contractural Services - Pest Control - 1,100.00 Q69,600.00 -41,900.00 40,229,76 1,670-24 Temporary Labor Motor Pool Rental 4,5 500.00 00.00 ' 400.00 109.18 290.82 Cellular Telephone 3,500.00 300.00 202.41 97.59 Electricity Ey 17,700.00 300.00 328.50 (28.50) ttcitGarbage Trash 5,500.00 300.00 115 86 184.14 Rent Equipment 12,300.00 ' Insurance- General Insurance - Auto 11,600.00 - 500.00 (500.00) Insurance Claims 500.00 300.00 415.50 (115.50) Building Repairs and Maintenance 25,000.00 5,600.00 9,008.94 08.94) (4,600.00 Sprinkler Maintenance 75,000.00 6 600.00 Landscape Maintenance/Mulch 303,300.00 3,000.00 1,740.00 1,260.00 Tree Triming 160,500.00 48,000.00 49,040.75 (1,040.75) Landscape Materials Road/Pathway Repairs (Sharrows) 7,800.00 - Fleet Maintenance and Parts 58,000.00 ' " Licenses, Permits, Training 1,700.00 12,000.00 2,600.00 2,661.23 (61.23) Clothing and Uniforms 5,200.00 700.00 530.42 169.58 Personal Safety Equipment Y44,000.00 7,800.00 4,075.20 3,724.80 Fertilizer and Herbicides Fuel and lubricants 42,900.00 12,000.00 ' 1,500.00 2,432.29 (9) Minor Operating Equipment 11,400.00 1,000.00 1,019.09 (19,0 (19.09) Other Operating Supplies Painting Supplies 500.00 _ 50, 000.00 - Traffic Signs Page 2 of 3 Agenda item #7j Page 19 of 30 Total night of Way Beautification - Field operating $ 2,814,300.00 $ 193,200.00 $ 257,196.65 $ (63,996.65) Total Operating Expenditures $ 4,180,612.07 $ 265,200.00 $ 307,607.45 $ (42,407.45) Capital Expenditures: Water Management Operations $ - $ _ $ - Trucks, Machinery and Equipment - Field $ 41,500.00 _ Tax Collector Fees 125,800.00 71,000.00 - 53,250.00 General - Admin 1,000.00 Properly Appraiser Fees Reserves (21/2 months for Contingencies) 805,000.00 - _ Total Water Management Field Operations Capital $ 42,500.00 $ - $ - $ Reserved for Attrition night of Way Beautification (25,700.00) - $ - $ - Autos and Trucks $ 40,000,00 137,569.00 12,057.29 6,878.45 $ 6,169.00 $ 709.45 Other Machinery and Equipment (29,640.71) Total Expenditures _ _ General -Adnan $ 1,000.00 $ 1,242,552.67. - $ ' Not Profit/(Loss) Total Right of Way Beautification - Field Capital $ 178,569.00 $ 6,878.45 $ 6,169.00 $ 709.45 Total Capital Expenditures $ 221,069.00 $ 6,878.45 $ 6,169.00 $ 709.45 $ 4,401,681.07 $ 272,078A5 $ 313,776.45 $ (41,698.00) Total Operating Expenditures Non -Operating Expenditures: $ — $ $ _ Transfer to Fund 322 $ _ Tax Collector Fees 125,800.00 71,000.00 - 53,250.00 ' 41,192.71 12,057-29 Properly Appraiser Fees Reserves (21/2 months for Contingencies) 805,000.00 - _ Reserves for Capital - 200,000.00 Reserved for Attrition (25,700.00) Total Non -Operating Expenditures S 1,176,100.00 $ 53,250.00 $ 41,192.71 $ 12,057.29 $ 5,577,781.07 $ 325,328.45 $ 354,969.16 $ (29,640.71) Total Expenditures $ $ 1,242,552.67. $ 1,283,565.77 $ 41,013.15 Not Profit/(Loss) Page 3 of 3 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities ACCOUnts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance- unreserved Excess Revenue (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Agenda item #7j Page 20 of 30 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - October 31, 2018 Street Lighting Fund 778 - FY 2019 (Unaudited) Assets $ 1,429,546.17 3,094.26 48,457.50 4,443.87 $ 1,485,541.80 $ 1,485,541,80 Liabilities and Fund Balance $ 4,986.45 2,067.09 4,269.95 $ 11,323.49 $ 1,457,168.33 17,049.98 $ 1,474,218.31 $ 1,485,541.80 Agenda item #7j Page 21 of 30 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - October 31, 2018 Street Lighting Fund 778 - FY 2019 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,424,289.05 $ 1,424,289.05 $ 1,424,289.05 $ - Curent Ad Valorem Tax 585,000.00 Transfer from Tax Collector - - 4,443.87 4,443 87 Miscellaneous (i.e. Ins. Refunds, surplus, et, Revenue Reserve (est. 5%) (29,400.00) Interest 2,500.00 Total Operating Revenues $ 1,982,389.05 $ 1,424,289.05 $ 1,428,732.92 $ 4,443.87 Operating Expenditures: Street Lighting Administration $ 53,400.00 $ 3,400.00 $ 3,924.65 $ (524.65) Payroll Expense Indirect Cost & IT Automation 11,700.00 36,300.00 - 3,000.00 2,639.50 360.50 Other Contractural Services 5,200.00 400.00 172.84 227.16 Telephone - Postage and Freight 1,500.00 16,100.00 2,700.00 - 2,359.35 340.65 Rent Buildings/Equipment/Storage Insurance - General 400.00 - - Printing, Binding and Copying 800.00 300.00 316.17 (16.17) Office Supplies General Tuition Reimbursement Other Operating Supplies Total Street Lighting Admin Operating $ 125,400.00 $ 9,800.00 $ 9,412.51 $ 387.49 Street Lighting Field Operations $ 73,800.00 $ 4,900.00 $ 4,692.10 $ 207.90 Payroll Expense Enginnering Fees 20,000.00 - - IT Office Automation 300.00 Emergency Maintenance & Repairs 9,600.00 Other Contractual Services 800.00 41,000.00 4,300.00 4,568.42 (268.42) Temporary Labor 1,800.00 200.00 106.00 94.00 Cellular Telephone 40,000.00 3,300.00 2,372.31 927.69 Electricity 1,800.00 180.00 104.16 75.84 Rent Equipment Insurance - General 1,700.00 Insurance - Auto 900.00 Page 1 of 2 Building Maintenace & Repairs Fleet Maintenance and Parts Fuel and Lubricants Other Equipment Repairs/Supplies Personal Safety Equipment Electrical Contractors Light Bulb Ballast Total Street Lighting Field Operating Total Street Lighting Expenditures Capital Expenditures: Street Lighting Operations Other Machinery/Equipment General Improvements - Admin Total Capital Expenditures Total Operating Expenditures Non -Operating Expenditures: Tax Collector Fees Property Appraiser Fees Reserve for Future Construction* Reserves (2 1/2 mos. for Contingencies) Reserves for Capital Total Non-operating Expenditures Total Expenditures Net Profit/(Loss) *Includes laon repayment $1M Agenda item #7j Page 22 of 30 500.00 100.00 37.84 62.16 9,100.00 900.00 $ 467,089.05 500.00 44,580.00 $ 39,645.95 $ 4,934.05 800.00 14,900.00 $ $ 99,989.05 18,700.00 17,114.58 1,585.42 38,200.00 3,100.00 1,238.03 1,861.97 $ 341,689.05 $ 34,780.00 $ 30,233.44 $ 4,546.56 $ 467,089.05 $ 44,580.00 $ 39,645.95 $ 4,934.05 Page 2 of 2 $ 467,089.05 $ 44,580.00 $ 39,645.95 $ 4,934.05 $ 14,900.00 $ $ $ 11,900.00 $ 1,258,500.00 150,000.00 80,000.00 $ 1,515,300.00 $ $ $ $ 1,982,389.05 $ 44,580.00 $ 39,645.95 $ 4,934.05 $ $ 1,379,709.05 $ 1,389,086.97 $ 9,377.92 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - October 31, 2018 Capital Projects Fund 322 - FY 2019 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received Inv, Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Assets Agenda item Of Page 23 of 30 $ 1,132,896.09 2,612.28 2,244,203.52 5,833.89 $ 3,385,545.78 Liabilities and Fund Balance $ 3,385,545.78 59,065.00 $ 59,065.00 $ 826,012.03 2,500,468.75 $ 3,326,480.78 $ 3,385,545,78 Operating Revenues: Carry Forward Transfer from Fund 778 Miscellaneous Special Assessment Transfer from Tax Collector &PA Revenue Reserve (est. 5%) Interest Total Operating Revenues Agenda item #7i Page 24 of 30 pelican Day Services Municipal Services Taxing Unit Income Statement w/ Budget - October 31, 2018 Capital Projects Fund 322 - FY 2019 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget, Actual Variance $965,640.66 $965,640.66 $ 965,640.66 $ 965,640.66 $ 1,000,000.00 - 3,333,700.00 3,333,700.00 30,212.93 30,212.93 (166,900.00) (166,900.00) _ - 5,000.00 5,000.00 $ 4,137,440.66 $ 5,137,440.66 $ 965,640.66 $ 995,853.59 $ 30,212.93 Operating Expenditures: Irrigation & Landscaping Landscape Imp. project (50066) $ _ $ 37,271.57 $ Engineering Fees Other Contractural Services 35,000.00 76,441.82 _ 50.00 Rent Equipment _ Sprinkler System Repairs 231,100.00 270,194.80 700.00 Landscape Materials 325.52 Other Operating Supplies Sign Restoration Project (50103) Traffic Signs 75,000.00 95,971.00 North Berm Restoration (50107) 31,219.00 Improvements Lake Aeration (50108) - 104,588.00 Improvements Field Site Improvements (50143) Improvements 350,000.00 367,881.69 Hurrican Irma (50154) 550,000.00 1,523,133.56 Other Contractural Services - 1,000,000.00 Repay Loan to 778 Asset Management (50157) 75,000.00 75,000.00 Other Contractual Services Roadway Improvements (50158) Improvements General 40,000.00 40,000.00 Beach Renourishment (50126) 200,000.00 678,883,89 Other Contractual Services Page 1 of 2 342.00 358.00 Lake Bank Project (51026) Swale & Slope Maintenance Engineering Fees Landscape Materials Other Contractural Services Upgrade Irrigation System (51145) Improvements Total Project Expenditures Agenda item #7j Page 25 of 30 500,000.00 500,406.17 - - 106,396.49 8,OOOm 6,476.25 1,523.75 178.00 - - 58,965.01 57,800.00 58,723.00 (92.3.00) 21,534.14 __ $ 2,056,100.00 $ 4,988,440.66 $ 66,500.00 $ 65,541.25 $ 958.75 Noll -Operating Expenditures: $ - $ - Tax Collector Fees $ 93,000.00 56,000.00 $ 93,000.00 56,000.00 $ - 39,200.00 32,142.14 7,057.86 Property Appraiser Fees Rolled Project Funds Total Non -Operating Expenditures: 1,932,340.66 - - - $ 2,081,340.66 $ 149,000.00 $ 39,200.00 $ 32,142.14 $ 7,057.86 Total Expenditures $ 4,137,440.66 $'5,137,440.66 $ 105,700.00 $ 97,683.39 $ 8,016.61 Net Profit/(Loss) $ $ 0.00 $ 859,940.66 $ 898,170.20 $ 38;229.54 Page 2 of 2 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - October 31, 2018 Clarn Bay Fund 320 - FY 2019 (Unaudited) Assets $ 110,539.32 . 284.04 210,423.79 1,259.59 $ 322,506.74 $ 322,506.74 Liabilities and Fund Balance $ 99,580.33 222,926.41 $ 322,506.74 $ 322,506.74 Agenda item #7j Page 26 of 30 Operating Revenues: Carry Forward Special Assessment Transfer from Tax Collector Miscellaneous Income Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Clam Bay Restoration Engineering Fees Other Contractural Services Tree Trimming Other Equipment Repairs Aerial Photography L Jacob Salary Other Operating Supplies Total Clam Bay Restoration Clam Bay Ecosystem Engineering Fees Licenses and Permits Other Contractual Services Total clam Bay Ecosystem Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment Total capital Expenditures Total Operating Expenditures Agenda item #7j Page 27 of 30 Pelican Bay Services Municipal services Taxing Unit income Statement w/ Budget - October 31, 2018 Clam Bay Fund 320 - Fy 2019 (Unaudited) YTD Adopted Amended YTD Actual Budget Budget Budget Actual Variance $ 102,502.98 $ 102,502.98 $ 102,502.98 $ 102,502.98 $ 225,100.00 225,100.00 - 3,299.49 3,299.49 (11,300.00), (11,300.00) _ 500.00 500,00 - 299.49 $ 316,802.98 $ 316,802.98 $ 102,502.98 $ 105,802.47 $ 3,299.49 $ 90,000.00 $ 157,895.53 $ 45,800.00 86,368.50 34,000.00 14,082.50 2,000.00 2,456.45 34,500.00 34,500.00 9,600.00 11,600.00 $ 215,900.00 $ 306,902.98 3,900.00 $ 2,250.00 $ 1,650.00 $ 3,900.00 $ 2,250.00 $ 1,G50.00 $ 215,900.00 $ 306,902.98 $ page 1 of 2. 3,900.00 $ 2,250. 00 $ 1,650.00 Agenda item #7j Page 28 of 30 Non -Operating Expenditures: Tax Collector Fees $ 6,100.00 $ 6,100.00 '$ - $ - $ Property Appraiser Fees 3,800.00 3,800.00 2,850.00 2,170,15 679.85 Rolled Project Funds 91,002.98 - - - - Reserves for Contingencies - - - - - Total Non -Operating Expenditures $ 100,902.98 $ 9,900.00 $ 2,850,00 $ 2,170.15 $ 679.85 Total Clam Bay Expenditures $ 316,802.98 $ 316,802.98 $ 6,750.00 $ 4,420.15 $ 2,329.85 Net Profit/(Loss) $ $ - $ 95,752.98 $ 101,382.32 $ 5,629.34 Page 2 of 2 Operating Revenues: Fund 111 Distribution Total Operating Revenues Operating Expenditures: Clam Bay Ecosystem Other Contractural Services Total Clam Bay Dreging Capital Expenditures: Clam Bay Restoration Improvements General Total Capital Expenditures Agenda item #7j Page 29 of 30 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - October 31, 2018 Clam Bay Ecosystem Fund 111- FY 2019 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual $ 150,000.00 $ 193,580.00 $ 193,580.00 $ 193,580.00 $ 150,000.00 $ 193,580.00 $ 193,580.00 $ 193,580.00 150,000.00 $ 193,580.00 $ 7,800.00 7,594.08 $ 150,000.00 $ 193,580.00 $ 7,800.00 $ 7,594.08 Total Clam Bay Operating Expenditures $ 150,000.00 $ 193,580.00 $ 7,800.00 $ 7,594.08 Net Profit/(Loss) $ $ $ 185,780.00 $ 185,985.92 Operating Revenues: Foundation Sand Payment Fund 195 Distribution Total Operating Revenues Operating Expenditures: Clam Pass Dredging (88032) Engineering Fees Other Contractual Services General Improvements Total Clam Pass Dredging Agenda item #7j Page 30 of 30 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - October 31, 2018 Clam Pass Dredging Fund 195/88032.1- FY 2019 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance $ $ 8,498.38 $ $ $ $ 20,000.00 $ 27,862.25 $ $ $ - 110,561.36 _ $ 20,000.00 $ 146,921.99 $ $ $ Pelican Bay Beach (90070) Improvements General $ $ $ $ $ Total Capital Expenditures $ - $ - $ $ $ Total Clam Bay Expenditures $ 20,000.00 $ 146,921.99 $ $ $ Agenda item #8a _ Page 1 of 1 Clam Bay Update -November 2018 Clam Bay. ETE's work removing Irma -related debris from Clam Bay's waterways and hand -dug channels and the annual maintenance of hand -dug channels was 90% complete in early July. PBSD staff engaged THA to evaluate ETE's work. THA's report was received on September 28. This topic will be discussed at the Clam Bay Committee meeting on Nov. 8. ETE recently evaluated some mangroves near the PBF's north boardwalk that include some dead black mangroves and other signs of stress and will evaluate the effectiveness of nearby hand -dug channels to make certain that adequate drainage is being provided in these areas. ETE will provide an update on this topic on Nov. 8. ETE's contract for Clam Bay monitoring will expire in early 2019. Suggested changes to the scope of work will be discussed at the Clam Bay Comm. meeting on Nov. 8 Clam Pass. The tidal ratio report for September shows ratios at markers 4 and 14 above .7 which is very good. The impact of Hurricane Michael on Clam Pass will be a topic at the upcoming committee meeting. Copper. Seven of 90 copper samples in Clam Bay from November 2017 through July 2018 and from September 2018 exceeded FDEP standards, about 8%. An acceptable level of exceedances for 12 months is no more 15%. The County Lab issued a revised report for copper and TP samples in August. This revised report will be discussed at the Clam Bay Committee meeting. Total phosphorus. Dr. Tomasko's third quarter report for May -July, 2018 is expected shortly. The committee is also expecting Dr. Tomasko's recommendation on the best way to document activity in the rookery in Upper Clam Bay, a possible source of high TP levels in Clam Bay. CH2MHill reports on upland water quality. This topic was discussed at the May, July, and September Clam Bay Committee meetings. The committee is expecting Tim Hall's and Dr. Tomasko's recommendations on the best way to modify upland water quality testing and reporting at the November committee meeting. Prepared by Susan O'Brien October 15, 2018 Agenda item #9a Page t of t Jan. 7 (Monday) Feb. 6 Mar. 6 Apr. 3 May 1 June 5 July 3 Sept. 4 Oct. 2 Nov. 6 Dec. 4