Agenda 12/11/2018 Item #16C 712/11/2018
EXECUTIVE SUMMARY
Recommendation to approve a $245,909 Work Order under Request for Quotation No. 16-6663-1
to Bonness Inc., to construct the Pelican Marsh IQ Pump Station Site Improvements, which
includes a new access driveway into the site, concrete steps and retaining wall, sidewalks
surrounding the pump station, internal drainage improvements, leveling the pump station floor,
and removal of exotic vegetation, and to authorize the necessary budget amendment (Project No.
70166).
OBJECTIVE: To meet demand, stay in compliance, and serve customers efficiently by providing a
compliant and reliable Irrigation Quality (IQ) water system for Collier County Water-Sewer District
(CCWSD) customers.
CONSIDERATIONS: The proposed scope of work for Project No. 70166, “Pelican Marsh IQ Pump
Station Site Improvements,” is consistent with the FY2019 Budget approved by the Board of County
Commissioners on September 20, 2018.
The Pelican Marsh IQ Pump Station withdraws IQ water from a nearby pond and distributes it for
irrigation of residential areas within Pelican Marsh and Tiburon. The pump station and its site have
several deficiencies that impair efficient operation and worker safety. There is no stabilized access road
to the site causing maintenance vehicles to get stuck in the “sugar sand” surrounding the station. A 5-foot
embankment of uneven rocks must be traversed by foot to reach the pump station from the adjacent
Pelican Marsh Community Development District parking lot. Water accumulates on the operating f loor
of the station near high voltage electrical equipment posing an electrical safety hazard. The station
concrete floor consists of two levels separated by a 2-inch step, which presents a tripping hazard.
This request to issue a Work Order resolves those issues. To improve vehicular access, the scope of work
includes site grading and installation of a 210-foot-long driveway to the pump station. A set of concrete
steps and retaining wall will be built to avoid traversing the uneven rock embankmen t by foot when
approaching the station. Fence and gate adjustments will be made to accommodate the new steps. Drains
will be installed in the pump station operating floor to resolve the water issue. The uneven floor in the
pump station will be leveled, eliminating the tripping hazard. A five-foot wide sidewalk will be built
around the perimeter of the pump station. Finally, to comply with conditions of the Site Development
Plan-Insubstantial Change (SDPI) approval, invasive vegetation along the northern border of the site will
be removed.
The County sent Request for Quotation No. 16-6663-1, “Pelican Marsh IQ Pump Station Site
Improvements” to all qualified vendors under the County’s Fixed-Term Roadway Contract No. 16-6663.
Three of the four vendors qualified under that Contract submitted quotations by the August 10, 2018
deadline- only Ajax Paving failed to submit a quote. All three quotations were found to be responsive
and responsible. After review, staff is recommending award to the lowest responsible bidder, Bonness
Inc. The quotations are summarized in the table below and in Attachments 1 and 2.
VENDOR TOTAL QUOTED PRICE
Bonness Inc. $245,909.00
Wright Construction $252,231.45
Preferred Materials $266,314.84
Bonness’ quote was 7 percent higher than the engineer’s adjusted cost opinion. All three quotes are
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within 8 percent of each other, suggesting that the quotes are an accurate representation of market cost. In
its letter dated November 28, 2018 (Attachment 3), the design professional, Stantec Consulting Services,
Inc., explains why their cost opinion was initially low and subsequently adjusted. Stantec recommends
awarding the contract to Bonness Inc., which has a satisfactory performance and warranty record on
previous projects for Collier County.
The quote amount incorporates an allowance of $15,000 for owner-directed work related to unforeseen
conditions including, but not limited to, conflicts with existing facilities not reflected in record drawings,
and modifications or repairs resulting from unforeseen work associated with this project. The
compensation method for work done under the allowance will be determined by the owner at either unit
price and/or time and materials, depending upon the nature of the work. The price for any needed
additional work will be negotiated prior to commencement in accordance with the County’s Procurement
Ordinance, the terms of Contract No. 16-6663, and will be reviewed by the engineer of record for cost
reasonableness.
FISCAL IMPACT: The source of funding is the Wastewater User Fee Fund 414. A budget amendment
in the amount of $95,713.12 is required to re-allocate funding from Project No. 74401 to Project No.
70166. Upon completion of this project, operating costs at the Pelican Marsh IQ Pump Station are
anticipated to remain the same or decrease.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approves a $245,909 Work Order to Bonness Inc., under
Request for Quotation No. 16-6663-1 for the “Pelican Marsh IQ Pump Station Site Improvements”
(Project No. 70166), authorizes the necessary budget amendment, and authorizes the Chairman to sign
and execute the attached Work Order.
Prepared By: John H. Eick, P.E., Sr. Project Manager, Engineering and Project Management Division
ATTACHMENT(S)
1. Attachment 1 Quote Tabulation (PDF)
2. Attachment 2 Quote Analysis (PDF)
3. Attachment 3 Engineers Letter Rev. (PDF)
4. Attachment 4 Work Order (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.7
Doc ID: 7319
Item Summary: Recommendation to approve a $245,909 Work Order under Request for
Quotation No. 16-6663-1 to Bonness Inc., to construct the Pelican Marsh IQ Pump Station Site
Improvements, which includes a new access driveway into the site, concrete steps and retaining wall,
sidewalks surrounding the pump station, internal drainage improvements, leveling the pump station floor,
and removal of exotic vegetation, and to authorize the necessary budget amendment (Project No. 70166).
Meeting Date: 12/11/2018
Prepared by:
Title: Project Manager, Senior – Public Utilities Planning and Project Management
Name: John Eick
11/09/2018 2:26 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
11/09/2018 2:26 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 11/09/2018 2:47 PM
Wastewater Beth Johnssen Additional Reviewer Completed 11/09/2018 3:07 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 11/13/2018 12:40 PM
Procurement Services Evelyn Colon Additional Reviewer Completed 11/15/2018 9:28 AM
Procurement Services Swainson Hall Additional Reviewer Completed 11/15/2018 11:31 AM
Capital Project Planning, Impact Fees, and Program Management Tara Castillo Additional Reviewer Completed 11/15/2018 2:11 PM
Procurement Services Ted Coyman Additional Reviewer Completed 11/15/2018 6:04 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 11/16/2018 3:15 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 11/16/2018 4:15 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/19/2018 2:02 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/19/2018 2:21 PM
County Attorney's Office Emily Pepin CAO Preview Completed 11/19/2018 4:41 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/20/2018 9:00 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 11/21/2018 12:08 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 12/03/2018 7:53 AM
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Board of County Commissioners MaryJo Brock Meeting Pending 12/11/2018 9:00 AM
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QUOTE TABULATION
COLLIER COUNTY QUOTE UNDER AGREEMENT 16-6663
COLLIER COUNTY PUBLIC UTILITIES DEPARTMENT - EPMD PROJECT 70166.4
PELICAN MARSH IQ PUMP STATION SITE IMPROVEMENTS
Bonness Preferred
Materials Wright Ajax Paving
1 Site Improvements LS 1 $230,909.00 $251,314.84 $237,231.45
2 Owner-Directed Work for
Unforeseen Conditions TBD $15,000.00 $15,000.00 $15,000.00 $15,000.00
$245,909.00 $266,314.84 $252,231.45
Did Not Quote
Quotes Received and Tabulated August 10, 2018 at 3 pm
Quote Totals
Item Description Unit Estimated
Quantity
Contractor
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Packet Pg. 1776 Attachment: Attachment 1 Quote Tabulation (7319 : Pelican Marsh IQ Pump Station Site Improvements)
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
Eng Est Bonness Preferred Materials Wright Construction
Attachment 2
Bid Results of RFQ 16-6663-1
(Pelican Marsh IQ Pump Station Site Improvements)
KEY:
Dashed Green-
AVERAGE BID
Dashed black-
+/-1 std dev
of avg bid
Dotted red-
+/-20% of eng
estimate
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Packet Pg. 1777 Attachment: Attachment 2 Quote Analysis (7319 : Pelican Marsh IQ Pump Station Site Improvements)
Stantec Consulting Services Inc.
5180 Pelican Bay Boulevard Naples, FL 34108
November 28, 2018
File: 177311080
John H. Eick, P.E.
Sr. Project Manager
Collier County Public Utilities
Engineering and Project Management Division
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
Reference: Pelican Marsh IQ Pump Station Site Improvements – Award Recommendation Response
Dear Mr. Eick,
In response to the considerably lower Engineer’s Opinion of Probable Cost for this project, Stantec
Consulting Services Inc. has performed an additional review of the estimate and bids considering current
local market conditions. The bid tabulation, along with the current engineer’s estimate, is provided below for
reference:
Bidder Quote Total
Ajax Paving Did Not Quote
Bonness Inc $245,909.00
Preferred Materials, Inc. $266,314.84
Wright Contracting $252,231.45
Engineer’s Opinion of Probable Cost $164,885.65
A detailed understanding of the deviations between the estimate and bids cannot be performed as this
project was bid as lump sum, and therefore unit costs were not provided. However, factors affecting the bid
prices may include limited competition associated with the prequalified vendor list and increasing
construction costs associated with high demand for post hurricane labor force.
The pool of responsive bidders is comprised of specialty paving contractors. This project, however includes
site/civil and stormwater components, which may have also contributed to the bids being higher than
expected.
Stantec’s Construction Practice Lead performed an independent review of the Engineer’s Opinion of
Probable Cost and has made the following comments:
• Concrete and formwork related items such as the: thickened edge concrete sidewalk, concrete
steps, concrete ribbon, reinforced gravity wall, and GravelPave system were low considering local
market conditions by approximately $60,000.
• Additional minor site work items such as the aluminum handrails and bollards with plastic covers
were low by approximately $3,000.
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Packet Pg. 1778 Attachment: Attachment 3 Engineers Letter Rev. (7319 : Pelican Marsh IQ Pump Station Site Improvements)
November 28, 2018
John H. Eick, P.E.
Page 2 of 2
Reference: Pelican Marsh IQ Pump Station Site Improvements – Award Recommendation Response
• The final scope of the exotic vegetation removal was defined during the bidding process after the
estimate was prepared. Quotes estimate the current estimate to be low by approximately $2,000.
• The above items increase the original Engineer’s Opinion of Probable Cost to approximately
$230,000.
All three bids were within 8% of each other, with the lowest bid valid and reasonable. Based upon the
information above, Stantec recommends the award of the contract to Bonness Inc. in the amount of
$245,909.00.
Please let us know if we can be of further assistance in concluding the Bidding and Award Phase for this
project.
Regards,
Stantec Consulting Services Inc.
Kyle Goodwin, PE,
Senior Project Manager
Phone: 239 649 4040 ext 6057
Fax: 239 643 5716
Kyle.Goodwin@stantec.com
c. Kelly Smith
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Packet Pg. 1779 Attachment: Attachment 3 Engineers Letter Rev. (7319 : Pelican Marsh IQ Pump Station Site Improvements)
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Packet Pg. 1780 Attachment: Attachment 4 Work Order (7319 : Pelican Marsh IQ Pump Station Site Improvements)
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Packet Pg. 1781 Attachment: Attachment 4 Work Order (7319 : Pelican Marsh IQ Pump Station Site Improvements)
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Packet Pg. 1782 Attachment: Attachment 4 Work Order (7319 : Pelican Marsh IQ Pump Station Site Improvements)