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VB MSTU Agenda 12/06/2018 Vanderbilt Beach M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 DECEMBER 6, 2018 2:00 P.M. Naples Park Community Center 654 104th Ave N, Naples, FL I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Bruce Forman – Chairman (11/13/2019) Bill Sjostrom – Vice Chairman (11/13/2020) Mark Weber (11/13/2021) Gabriella R. Miyamoto (11/13/2019) William Harris (11/13/2020) Staff Harry Sells – Project Manager Landscape Aaron Gross, Ground Zero Mike McGee, Landscape Architect III. Approval of agenda IV. Approval of the minutes of Nov 1, 2018 V. Landscape Maintenance Report-Aaron Gross, Ground Zero Landscape. VI. Conner Park- Mike McGee VII. Project Manager Report, Harry Sells A. Budget report for 12/6/2018 B. General status of burial project and delays C. Status of Phase IV D. Street widening, sidewalk repair, curbing E. New irrigation line and controller VIII. Old Business IX. New Business A. Meeting Location B. Possible new projects • Street Lights • Park Benches • Trash Cans on Vanderbilt Drive • Refurbishment of Vanderbilt Drive Landscape. • Sidewalks east and west side of Gulf Shore Drive • Trees in ROW of finger streets • Lighted street name signs X. Public Comment XI. Adjourn NEXT MEETING DATE: JANUARY 3, 2018\ TO BE DETERMINED 1 Vanderbilt Beach M.S.T.U Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 NOVEMBER 1, 2018 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Bruce Forman called the meeting to order at 2:00 P.M. A quorum of three was present. The Pledge of Allegiance was recited. II. ATTENDANCE Advisory Committee: Bruce Forman – Chairman William Sjostrom – Vice Chair (Excused) Mark Weber Gabriella R. Miyamoto William Arell Harris (Excused) Staff: Harry Sells - Project Manager Others: Mike McGee – Landscape Architect Aaron Gross – Ground Zero Landscaping Wendy Warren - Premier III. APPROVAL OF AGENDA Mr. Weber moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. as amended: Item IV: Approval of the Minutes of September 6, 2018 to Approval of the Minutes of October 4, 2018. Second by Ms. Miyamoto. Carried unanimously 3 - 0. IV. APPROVAL OF MINUTES OF OCTOBER 4, 2018 Ms. Miyamoto moved to approve the minutes of the October 4, 2018 Vanderbilt Beach MSTU meeting as presented. Second by Mr. Weber. Carried unanimously 3 - 0. V. LANDSCAPE MAINTENANCE REPORT – AARON GROSS, GROUND ZERO LANDSCAPE Mr. Gross reported on landscape and irrigation maintenance as follows: • General landscape maintenance was performed including pruning and weeding. • The Public Utilities contractor is repairing the irrigation system bordering the sidewalks where necessary. • Mr. Sells will approve December application of fertilizer for Vanderbilt Drive. During Committee discussion the following was addressed: • Two large Ficus hedges were cut to the top of the existing wall height conforming to MSTU standards. • Soil applied insect treatment to prevent Whiteflies on Ficus has been effective. • Mr. Sells will discuss removal of property line hedge on the corner of Willet Avenue and Vanderbilt Drive to expose the wall with the property owner at a future date. 2 • Sidewalk installation on the east side of Vanderbilt Drive should be considered to provide safety for pedestrians and bicyclists. - The MSTU Boundary line could be extended to the east ROW line of the street to enable the MSTU to install a sidewalk. This would require BCC approval. - Drainage issues would have to be evaluated as Public Utilities (PUD) installed underground pipe and closed the swales up to 108th Avenue. - The estimated project cost for design and installation is in the $1,250,000.00 range. - The project could be considered on completion of the Phase IV and Conner Park projects. VI. CONNER PARK – MIKE McGEE, McGEE & ASSOCIATES Mr. McGee reported the Vanderbilt Drive Landscape Improvement Plans for Conner Park are at the 90% design level. Mr. Sells reported Collier County’s Wastewater Division Collections Section does not want columns on the street side of the County Lift Station Facility on Bluebill Ave. citing vehicle visibility limitations and truck access interference. Two posts west of the community identification sign, one which would have to be moved back, would be acceptable. During Committee discussion the following was addressed: • Mr. Sells will develop a “Scope of Work” document for the project with a targeted date for Invitations to Bid (IBD) to qualified contractors of January 2019. • A time frame of four months to contract and two months for construction from inception of Scope of Work document places estimated project date for fall 2019. • Potentially the project will be divided into the following categories to ensure competitive pricing: 1 Grubbing, grading and berming, sidewalk/paver adjustments, Clusia hedge planting and fence installation. 2. Masonry for sign walls and columns. 3. Irrigation. 4. Landscaping. • Both north and south sides of the park entrance will have signs, fencing and landscaping. • Proposed signage is sixty-four (64) square feet – north side preliminarily approved by Diane Compagnone, Site Plans Reviewer, Collier County; south side is in the ROW which is exempt from the Sign Ordinance. • Signs posts are thirty inches (30) wide with veneer. • Concrete sidewalks will be considered in lieu of paver walkways on the Park entryway perimeter. • An Invitation to Bid (ITB) has been prepared by Mr. Sells for extension of the MSTU.’s irrigation system on completion of refurbishment. The Dunes of Naples has volunteered to provide water for irrigation to the north side of Bluebill Ave. Mr. Sells will: • Obtain building and Right of Way permits. • Secure a proposal estimate for annual maintenance and irrigation expenses. • Solicit agreement from the Parks and Recreation Department for the MSTU to undertake the project. 3 Public Meeting November 14, 2018 A Collier County public informational meeting will be held November 14, 2018 at North Collier Regional Center. Vanderbilt Beach MSTU Staff will participate with coverage on the Underground Burial and Conner Park refurbishment projects. Mr. McGee will provide presentation color graphics for the Conner Park project. Community feedback will be considered and the Committee will move forward with the project at the December 2018 meeting. VII. PROJECT MANAGERS REPORT – HARRY SELLS A. BUDGET REPORTS for 11/1/2018 Mr. Sells provided an overview on the “Vanderbilt MSTU Budget Report on Fund 143” FY19 dated November 1, 2018 and the “Adjusted Balance Sheet (Unaudited) as of September 30, 2018” highlighting: • FY19 Ad Valorem property tax revenue budget is $1,345,200.00, an increase of 5.09%. • Total revenue FY18 is $4,722,770.26 including investment interest, transfers and contributions (minus a 5% reserve of $67,700). • The Millage rate remains constant at 0.5000. • Operating Expense Budget is $4,568,170.26 of which $1,394,303.46 is committed. • Unencumbered Operating Expense funds available are $3,193,387.31. • Reimbursement from the Public Utilities Department of $23,940.00 for damages caused primarily by Underground Utility and Location and Damage Protection (USIC), the locator company, and Hole Montes, is reflected as a credit on Line 16, Landscape Incidentals. • MasTec will invoice the MSTU for eight underground cable repairs on Vanderbilt Drive (6), Flamingo Avenue (1) and on Bayside Avenue (1). The invoice will be paid by the MSTU and submitted to Collier County PUD for reimbursement. • Fiscal 2019 Unaudited Cash Balance as of November 1, 2018 is $3,125,493.29. Mr. Sells noted funds are sufficient to finance completion of Phase III, Phase IV and the Conner Park restoration project. B. GENERAL STATUS OF BURIAL PROJECT and DELAYS Phases II and III Network Electrical Activation Ms. Arnold received notification a Florida Power & Light (FPL) crew was on site to evaluate removal of poles. Mr. Sells will confer with FPL management to establish a schedule and guidelines for pole removal. • The majority of the system has been converted from the aerial to the underground network. • The underground network is activated except for the six finger streets from Conners Avenue south and Vanderbilt Drive in front of it. • November 6, 2018 the five south finger streets of Tradewinds, Lagoon, Bayside, Pine and Oak Avenues will be activated. • MasTec will cease working until April – May 2019 once conversion of the five south finger streets noted is complete. • On FPL’s approval, poles will be removed on Bluebill Avenue, Vanderbilt Drive to Egret Avenue, the north three finger streets, Vanderbilt Beach Road, a small section of Gulf Shore Drive to Vanderbilt Beach Road and Vanderbilt Drive south of Willet to Vanderbilt Beach Road. 4 • The five “washout” street locations are on one circuit and cannot be activated until Quality Enterprises USA, Inc. (QE) and Mitchell & Starks Utilities Project on the West side of Vanderbilt Drive are complete (estimated for April 2019). C. STATUS OF PHASE IV DESIGN Underground Facilities Conversion Agreement – GAF Waiver The Board of County Commissioners (BCC) approved the “Underground Facilities Conversion Agreement – Government Adjustment Factor Waiver” contract between Florida Power & Light Company (FPL) and the Vanderbilt Beach M.S.T.U. for the Vanderbilt Drive FPL Phase IV Project in the amount of $287,680.00 and the “Applicant-Installed Facilities Agreement for Underground Conversion” (WR #5686943) contract between the Board of County Commissioners for Collier County and Florida Power & Light Company (FPL) for the Vanderbilt Drive FPL Phase IV Project, encompassing the section from 111th Avenue to the north side of the third bridge, enabling the MSTU to assume responsibility as a sub-contractor for burying the utilities (similar to the activity for Phases 2 & 3) are executed. Upon completion FPL will assume responsibility for the network. • Pending receipt of modifications contracts will go out to bid for the burial of conduit and placing of equipment for Florida Power & Light, Comcast cable and Century Link installations and networks. • A contract for Construction Engineering Inspection (CEI) professional services will be drafted and Request for Quote’s (RFQ) solicited. • Utilities will be installed “inboard” of the sidewalk. • Invitations to Bid (IBD) will be distributed to qualified contractors in accordance with County procedure. • Bids will be submitted to the Board of County Commissioners for approval. • Estimated timeline for construction is five to six months with a possible start date of April 2019. D. STREET WIDENING, SIDEWALK REPAIR, CURBING The Public Utilities Department contractor, Mitchell & Stark, has agreed to increase the radius corners and widen street entrances to twenty feet for eleven finger street intersections. Sight distances will be improved by relocating the sidewalks within six feet of Vanderbilt Drive and removing existing Right-of-Way landscaping. Paver crosswalks will be installed by the MSTU on completion of asphalt paving - estimated time frame one year. E. NEW IRRIGATION LINE The irrigation line installation on Vanderbilt Drive consisting of new control wires encased in plastic conduit is complete. An Invitation to Bid (ITB) to connect the system to the existing main line will be posted November 2, 2018. In accordance with Collier County policy, the new system will be activated once the bid is awarded to a qualified contractor. VIII. OLD BUSINESS None 5 IX. NEW BUSINESS A. POSSIBLE NEW PROJECTS Mr. Sells introduced concepts for future improvements to the Vanderbilt Beach M.S.T.U. for Committee consideration including: • Street Lights Street lights will be considered as a future project on completion of Phases II and III construction. • Park Benches Additional benches will be considered for installation on completion of the County’s utility project. • Trash Cans on Vanderbilt Drive Trash cans would be placed next to benches on completion of utility construction. The Landscaping contractor would be responsible for trash removal weekly with the costs incorporated into the landscaping contract. • Refurbishment of Vanderbilt Drive Landscape This project will be considered for implementation upon completion of Public Utility construction and the underground utility project. • Sidewalks east and west side of Gulf Shore Drive This project requires designing and fund allocation. Sidewalks must conform to codes and be ADA compliant. Property owners are responsible to install and maintain sidewalks in the Right of Way (ROW) • Sidewalks east side of Vanderbilt Drive The Committee requested the addition of the sidewalk project be added to this category. • Trees in ROW Finger Streets A resident’s proposal to plant trees on one or both sides of the finger streets will be considered. X. PUBLIC COMMENT None XI. ADJOURN There being no further business for the good of the County, the meeting was adjourned by order of the Vice-Chair at 3:35 P.M. VANDERBILT BEACH MSTU ADVISORY COMMITTEE ______________________________________ Bruce Forman, Chairman The minutes approved by the Board/Committee on , 2018 “as submitted” [___] OR “as amended “ [___]. NEXT MEETING DATE: DECEMBER 6, 2018 2:00 P.M. NAPLES PARK COMMUNITY CENTER 654 104TH AVENUE, NAPLES, FL VANDERBILT MSTU FUND 143 December 6, 2018 FY19 Vendor Item PO#Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX (1,345,200.00)$ -$ (98,009.14)$ (1,247,190.86)$ 2 DEL AD VALOREM -$ -$ -$ 3 OVERNIGHT INTEREST -$ -$ (770.45)$ 770.45$ 4 INVESTMENT INTEREST (7,500.00)$ -$ (4,290.84)$ (3,209.16)$ 5 INTEREST TAX COLLECTOR -$ -$ -$ 6 REVENUE STRUCTURE (1,352,700.00)$ -$ (103,070.43)$ (1,249,629.57)$ 7 TRANSFERS FROM PROP APP -$ -$ -$ -$ 8 TRANSFERS FROM TAX COLL -$ -$ (10,146.17)$ 10,146.17$ 9 REIMBURSEMENT -INTERDEPT.(2,733.00)$ 10 CARRY FORWARD GEN (2,206,300.00)$ -$ -$ (2,206,300.00)$ 11 CARRY FOR OF ENCUMB AMT (1,231,470.26)$ -$ -$ (1,231,470.26)$ 12 NEG 5% EST REV 67,700.00$ -$ -$ 67,700.00$ 13 TRANSFERS & CONTRIB (3,370,070.26)$ -$ (12,879.17)$ (3,357,191.09)$ 14 TOTAL REVENUE (4,722,770.26)$ -$ (115,949.60)$ (4,606,820.66)$ 15 SURVEYING FEES 10,000.00$ -$ -$ 10,000.00$ 16 INDIRECT COST Collier County Indirect Cost Direct Pay 8,500.00$ -$ 4,250.00$ 4,250.00$ 17 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500189935 100,000.00$ 40,892.50$ 107.50$ 59,000.00$ Reimbursement from PUD Locate Holdings invoice - Dec. to Apr. Direct Pay -$ (23,940.00)$ Ground Zero Grounds Maintenance 4500189935 48,020.00$ 3,980.00$ Hole Montes CEI Utility Conversion 4500152314 305,385.91$ 3,895.00$ Mastec North America, Inc.FPL Util. Aerial to Underground Conversion 4500163308 757,092.23$ Harts Electric Install new power 4500166205 8,176.11$ 1,507.66$ Locate Holdings Inc.Locate services for buried utilities 4500181800 74,597.00$ 2,400.00$ BONNESS INC Installation of curbing & sidewalks 4500191775 33,926.57$ Hole Montes Finger street entrance widening 4500184583 64,146.35$ McGee & Assoc. Landscape Architecural Service 4500186398 14,270.00$ 18 OTHER CONTRACTUAL 4,386,070.26$ 1,305,614.17$ (12,157.34)$ 3,092,613.43$ 19 POST FREIGHT UPS 100.00$ -$ -$ 100.00$ 20 ELECTRICITY FPL Electricity 4700003640 200.00$ 108.64$ 21.36$ 70.00$ 21 WATER AND SEWER Collier County Util.Water & Sewer 4700003601 40,000.00$ 28,783.46$ 1,216.54$ 10,000.00$ 22 RENT BUILDINGS Naples Park Assocciation Facility Agreement Check payment 260.00$ (260.00)$ 23 RENT EQUIPMENT J.M. Todd Copier Lease (shared)4500191080 300.00$ 133.06$ 133.06$ 33.88$ 24 INSURANCE GENERAL Collier County Insurance General Direct Pay 800.00$ -$ -$ 800.00$ 25 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500189925 10,000.00$ 7,500.00$ -$ 2,500.00$ 26 MULCH 2,500.00$ -$ -$ 2,500.00$ 27 LICENCES AND PERMITS Collier County 2,000.00$ -$ 50.00$ 1,950.00$ 28 CLERKS RECORDING FEES 300.00$ -$ -$ 300.00$ 29 LEGAL ADVERTISEMENTS 400.00$ -$ -$ 400.00$ 30 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv.4500189802 2,000.00$ 1,800.00$ -$ 200.00$ 31 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 300.00$ 200.00$ -$ 100.00$ 32 COPYING CHARGES JM Todd Monthly CPC (shared)4500191081 300.00$ 265.16$ 34.84$ (0.00)$ 33 FERT HERB CHEM 4,000.00$ -$ -$ 4,000.00$ 34 OTHER OPER SUPPLIES 200.00$ -$ -$ 200.00$ 35 OTHER TRAINING 200.00$ -$ -$ 200.00$ 36 OPERATING EXPENSE 4,568,170.26$ 1,385,296.99$ (6,084.04)$ 3,188,957.31$ 37 TRANS TO 111 UNINCOR 96,500.00$ -$ -$ 96,500.00$ 38 TRANS TO 112 UNINCOR 12,100.00$ -$ -$ 12,100.00$ 39 Budget Trans from Appraiser 12,000.00$ -$ 2,618.26$ 9,381.74$ 40 Budget Trans from Tax Collector 34,000.00$ -$ 2,160.52$ 31,839.48$ 41 TRANSFERS 154,600.00$ -$ 4,778.78$ 149,821.22$ 42 TOTAL BUDGET 4,722,770.26$ 1,385,296.99$ (1,305.26)$ 3,338,778.53$ 2,068,487,415 FY 10 Final Taxable Value 2,005,897,752 FY 11 Final Taxable Value Total Available Balance 3,338,778.53$ 1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 1,385,296.99$ 1,904,053,751 FY 13 July 1 Taxable Value 1,945,640,639 FY 14 July 1 Taxable Value Estimated Cash 4,724,075.52$ 2,044,186,286 FY 15 July 1 Taxable Value 2,195,715,846 FY 16 July 1 Taxable Value 2,385,578,106 FY 17 July 1 Taxable Value 2,560,181,524 FY 18 July 1 Taxable Value 3,476,884.66$ 2,690,415,673 FY 19 July 1 Taxable Value 5.09%Adj. 18 to 19 Actual Cash FY 19 FY 18 Millage 0.5000 0.5000 Millage Cap = .5000 Extension 1,345,208 1,280,091 Property Tax Limitation Impact FY 19 Gross Taxable Value 2,690,415,673 Minus: New Const. Annex.13,029,337 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 2,677,386,336 Prior year FY18 Levy (Proceeds)1,280,093 1280091 DR 422 Levy Rolled Back Rate (less Amend. One)0.4781 Estimated Cash Less Uncollected Ad Valorem Taxes NAPLES PARK AREA ASSOCIATION 654104 T" AVENUE NORTH NAPLES, FLORIDA 34108 FACILITY AGREEMENT THIS AGREEMENT made Saturday, September 15, 2018 Between NAPLES PARKAREA ASSOCIATION (herein after known as NPAA) and Harry Sells/ Collier County Gov (herein after known as User), that in consideration of the mutual agreements to be performed by the above, respectively, as stated: I. NPAA agrees that it shall provide space located at 654 104th Avenue North for the expressed purpose of MEETING. II. The User agrees to use the facility on (Month/Day/Year) October 4, 2018 beginning at (Time) 2:00 pm and ending at 4:00 pm for a donation of $65.00 per hour. Total Donation is due prior to the date of the event in the sum of $130.00 III. The User agrees to return the premises (including the building and the surrounding grounds) to the condition under which they were received. The User will be responsible for the set-up of chairs and tables and subsequent storage to their proper location at the conclusion of the event. A refundable deposit of $100.00 has been waived. IV. CANCELLATION: This Agreement may be cancelled, and the deposit refunded in full if the if the cancellation occurs 15 or more days prior to the scheduled event. If the User cancels within 14 days of the event, the deposit shall not be refunded. V. Rules and Instructions: Please see and initial the attached sheet of Rules and Instructions. This Agreement shall be binding upon the parties, their successors, assignees and personal representatives. This Agreement shall be enforced under the laws of the State of Florida. NPAA Representative: Donna Caccese, Vice President Donor: Signature: NPAA Facility Agreement.doc `v/ `�29�' 9 /��mi ar,-I' Ti i � �i.•Tele� Address: Home Phone: 2, J-2 -S'VP Cell Phone: NAPLES PARK AREA ASSOCIATION 654 104TH AVENUE NORTH NAPLES, FLORIDA 34108 FACILITY AGREEMENT THIS AGREEMENT made Saturday, September 15, 2018 Between NAPLES PARK AREA ASSOCIATION (herein after known as NPAA) and Harry Sells/ Collier County Gov (herein after known as User), that in consideration of the mutual agreements to be performed by the above, respectively, as stated: I. NPAA agrees that it shall provide space located at 654 104th Avenue North for the expressed purpose of MEETING. II. The User agrees to use the facility on (Month/Day/year) November 1, 2018 beginning at (Time) 2:00 pm and ending at 4:00 pm for a donation of $65.00 per hour. Total Donation is due prior to the date of the event in the sum of $130.00 III. The User agrees to return the premises (including the building and the surrounding grounds) to the condition under which they were received. The User will be responsible for the set-up of chairs and tables and subsequent storage to their proper location at the conclusion of the event. A refundable deposit of $100.00 has been waived. IV. CANCELLATION: This Agreement may be cancelled, and the deposit refunded in full if the if the cancellation occurs 15 or more days prior to the scheduled event. If the User cancels within 14 days of the event, the deposit shall not be refunded. V. Rules and Instructions: Please see and initial the attached sheet of Rules and Instructions. This Agreement shall be binding upon the parties, their successors, assignees and personal representatives. This Agreement shall be enforced under the laws of the State of Florida. NPAA Representative: Donna Caccese, Vice President Donor: Signature: NPAA Facility Agreement.doc ii -if X-1 e - Address: /%w/ '_r 3y�� Home Phone: 2 Z —4r0,0 pU Cell Phone: 81-690 NAPLES PARK AREA ASSOCIATION 654104 TH AVENUE NORTH NAPLES, FLORIDA 34108 FACILITY AGREEMENT THIS AGREEMENT made Saturday, September 15, 2018 Between NAPLES PARK AREA ASSOCIATION (herein after known as NPAA) and Harry Sells/ Collier County Gov (herein after known as User), that in consideration of the mutual agreements to be performed by the above, respectively, as stated: k NPAA agrees that it shall provide space located at 654 104" Avenue North for the expressed purpose of MEETING. II, The User agrees to use the facility on (Month/Day/year) December 6, 2018 beginning at (Time) 2:00 pm and ending at 4:00 pm for a donation of $65.00 per hour. Total Donation is due prior to the date of the event in the sum of $130.00 III. The User agrees to return the premises (including the building and the surrounding grounds) to the condition under which they were received. The User will be responsible for the set-up of chairs and tables and subsequent storage to their proper location at the conclusion of the event. A refundable deposit of $100.00 has been waived. IV. CANCELLATION: This Agreement may be cancelled, and the deposit refunded in full if the if the cancellation occurs 15 or more days prior to the scheduled event. If the User cancels within 14 days of the event, the deposit shall not be refunded. V. Rules and Instructions: Please see and initial the attached sheet of Rules and Instructions. This Agreement shall be binding upon the parties, their successors, assignees and personal representatives. This Agreement shall be enforced under the laws of the State of Florida. NPAA Representative: Donna Caccese, Vice President Donor: Signature: NPAA Facility Agreement.doc Address: Tk� Home Phone: 2 -,S2 --"A0 Cell Phone: '?L/— 4�y0