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Forest Lakes MSTU Agenda 12/04/2018November 6, 2018 Forest Lakes MSTU 1/1 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 AGENDA DECEMBER 4, 2018 I. CALL TO O RDER II. A TTENDANCE Advisory Committee Marianne Fanning – Chair (4/21/2022) Barbara Bell – Vice Chair (4/21/2019) Richard Barry (4/21/2022) George E. Fogg (4/21/2020) John Goody (4/21/2019) Staff Michelle Arnold – Director Dan Schumacher – Project Manager Contractors Aaron Gross – Ground Zero III. A PPROVAL OF A GENDA IV. A PPROVAL OF M INUTES – O CTOBER 2, 2018 V. CONTRACTOR R EPORTS: A. Windham Studio Landscape Architecture – Scott Windham (not present) B. Perimeter Tree Replacement Plan – Advisory Committee Comments C. Ground Zero Landscape Maintenance – Aaron Gross VI. P ROJECT M ANAGERS R EPORT: A. BUDGET REPORT. B. Status – 1. Fence repairs. 2. Light Pole lamp replacements. C. Procurement – 1. PO’s Requested: Hart’s Electric. 2. PO’s Issued: n/a. D. Light Pole Number Duplicates. E. Perimeter Tree replacements. VII. NEW & O NGOING B USINESS: A. Quail Run GC – MSTU Funds from the MSTU for golf course beatification & maintenance. B. Roadway Signage: Stop, Street Name, and Traffic signs. C. Drain Pipe(s) cleanout. VIII. O LD B USINESS IX. P UBLIC C OMMENTS X. ADJOURNMENT NEXT M EETING: JANUARY 8 , 2018 - 10:00 AM -PROPOSED- FOREST L AKES C ONDO ASSOCIATION C LUBHOUSE 1058 F OREST LAKES D RIVE, N APLES, FL 34112 (239) 261-5497 MINUTES November 6, 2018 Forest Lakes MSTU 1/5 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 MINUTES NOVEMBER 6, 2018 I. CALL TO ORDER Chair Fanning called the meeting to order at 10:00 A.M. A quorum was established. II. ATTENDANCE Advisory Committee Marianne Fanning – Chair Barbara Bell – Vice Chair Richard Barry George Fogg John Goody (Excused) Staff Michelle Arnold – Director (Excused) Dan Schumacher - Project Manager Contractors Aaron Gross - Ground Zero Landscaping Wendy Warren – Premier Staffing Community Attendees Doug Burnham – GM, Quail Run GC Rick Korb – President, Quail Run GC III. APPROVAL OF AGENDA Mr. Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee as presented. Second by Ms. Bell. Carried unanimously 4 - 0. IV. APPROVAL OF MINUTES – October 2, 2018 Mr. Barry moved to approve the minutes of the October 2, 2018 Forest Lakes Advisory Committee as submitted. Second by Ms. Bell. Carried unanimously 4 - 0. V. CONTRACTORS REPORTS A. Windham Studio Landscape Architecture – Scott Windham, Landscape Architect (not contracted) – No October report. B. Perimeter Tree Replacement Plan – Advisory Committee Comments The Perimeter Tree Replacement Project to be reviewed at the December 2018 meeting was discussed under Item VI, E; Project Managers Report. C. Ground Zero Landscape Maintenance – Aaron Gross Mr. Gross reported on landscape maintenance as follows:  Lifted canopy on trees bordering sidewalks.  Removed broken leader limb from tree in front abutting the sidewalk path used by golf carts.  Brazilian Peppers emerging through the fence from Naples Bath and Tennis were clipped.  Fence vines, boulders adjacent to sidewalks, tree rings and sidewalk curbs were sprayed for weeds. MINUTES November 6, 2018 Forest Lakes MSTU 2/5  Mr. Schumacher issued a Notice-to-Proceed for fertilizer application. Ground Zero Landscaping will order delivery direct from Florikan. During Committee discussion the following was addressed:  Fertilizer blend is nitrogen free with low phosphorous content to minimize “red tide” pollution damage resulting from product run off.  Sod damage on the front island as a result of an automobile accident will be replaced and tire ruts repaired when the destroyed sign is removed.  Lake aquatic vegetation in the swales was inspected by Mr. Schumacher and Mr. Burnham. Mettauer Environmental was advised diligence is required to ensure weed control maintenance is effective. VI. PROJECT MANAGERS REPORT A. Budget Report Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, November 6, 2018” for FY-19 noting:  FY19 Ad Valorem property tax revenue budget is $278,900.00, an increase of 6.18%.  Total revenue FY18 is $444,027.00 including investment interest, transfers and contributions (minus a 5% reserve of $14,000).  Operating Expense Budget is $179,027.00 of which $102,170.99 is committed.  Unencumbered Operating Expense funds available are $72,097.31.  The Capital Outlay budget of $150,100. Line 34, will finance special projects including tree replacement, fencing repair, and roadway signage.  Mr. Schumacher will confirm the accuracy of the balance outstanding for Haskins, Inc., Line 33.  The existing bond will be repaid in 2022.  Total available balance for FY-19 is $337,653.87. B. Status 1. Fence repairs Data to secure a quote for the Woodshire Lane fence installation has been collected. Piping and posts have to be replaced and a lockable gate incorporated into the design. Mr. Schumacher will utilize the County’s format to initiate a Request For Quote (RFQ) for projects under $50K. The template will be submitted to Procurement for review week ending November 10, 2018; on approval the RFQ will be distributed to qualified contractors with an anticipated installation in early 2019. On receipt of the estimate for the fence repair, Mr. Schumacher will investigate if the item qualifies for FEMA or insurance reimbursement. 2. Light Pole replacements. An estimate for destroyed light pole replacements will be solicited from Hart’s Electrical with installation scheduled on completion of the Woodshire Lane fence project. Hart’s is experimenting with retrofitting lamps with compatible LED bulbs. Thirty bulb outages were recorded by Staff. Mr. Schumacher will compare current outage list to previous list accumulated several months prior, secure a quote for repairs and issue a Notice-To-Proceed (NTP) for replacements. MINUTES November 6, 2018 Forest Lakes MSTU 3/5 3. Committee Member Nameplates. Mr. Schumacher distributed Committee member identification name plates. C. Procurement 1. PO’s Requested: Hart’s Electric FY-18 Purchase Order balance of funds was rolled over to FY-19 to ensure continuity in service. An FY-19 purchase order will be subsequently requested. The contract permits projects up to $200K are allowed to be undertaken without solicitation of additional quotes. 2. PO’s Issued: n/a No new Purchase Orders were issued. D. Light Pole Number Duplicates Mr. Schumacher will purchase the number and letter decals for light pole renumbering on the north side of the Forest Lakes Boulevard. E. Perimeter Tree Replacements Windham Studios has previously presented the Forest Lakes M.S.T.U. post-Irma Street Tree Replacement Project focused on juxta positioning seasonal flowering ornamental trees with shade trees along the M.S.T.U. funded perimeter sidewalk. During Committee discussion the following was noted:  Presentation plans should be large scale for ease of specimen identification and roadway placement.  One set of plans should denote position of trees prior to Hurricane Irma.  Trees will be planted in the County Right of Way (ROW) and maintained by the M.S.T.U.  Easement boundaries will be reviewed.  Upon design approval by the Committee, a methodology to share the renovation plan with homeowners for comment will be evaluated.  A quote will be solicited from Ground Zero Landscaping, with the trees tobe warrantied for one-year.  Committee members are requested to submit their comments and proposed design modifications to Mr. Schumacher prior to the December meeting. An on-site meeting for Committee members, Mr. Windham and Mr. Schumacher to tour the roadway areas designated for “Tree Replacement” and discuss product selection will be considered. Mr. Burnham volunteered the use of club golf carts for the event. Mr. Schumacher will determine the feasibility of the proposal and notify members of the date and time. VII. NEW & ONGOING BUSINESS A. Quail Run GC – MSTU Funds from the MSTU for golf course beautification and maintenance. 1. Request submitted to the County Attorney’s Office to evaluate feasibility. The County Attorney has advised that limited, specific requirements within Quail Run Golf Club may be considered for possible MSTU funding. The following points were noted:  The existing MSTU bond must first be repaid.  Long-term expenses for roadway repairs and resurfacing must be identified and earmarked. MINUTES November 6, 2018 Forest Lakes MSTU 4/5  Items related to drainage and beautification enhancement, and affiliated costs, should be identified by the Advisory Committee for planning purposes. Mr. Burnham will tabulate a list of candidate items and costs for MSTU consideration. Mr. Korb, President, Quail Run Golf Club reported the Quail Run Golf Club is featured with a six-page article, titled “Hidden Jewel in Middle of Naples,” in Golf Course Magazine. B. “NO TRUCKS” Signs Mr. Schumacher will investigate the feasibility of posting “Limit 1 Ton” on the “No Trucks” signs. C. Roadway Signage: Stop, Street Name Traffic Signs. A price quote will be sought for replacement of the County standard sign blade and post for all missing or damaged signs as inventoried by Mr. Schumacher. The Committee requested signage for the entrance to the hole 14 golf cart crossing as well as erection of the cart traffic sign on Woodshire Lane and Pine Ridge Road. D. Drain pipe(s) cleanout Mr. Schumacher has searched information on cleaning of storm water drain pipes along Forest Lakes Boulevard and Woodshire Lane. He will research the date of prior cleaning, investigate options for cleanout and secure quotes for Committee review at a future meeting. The project may be slated for 2019. VIII. OLD BUSINESS None. IX. PUBLIC or BOARD COMMENTS Drainage Concern Advisory A safety concern was addressed regarding water accumulation in the vicinity of Forest Lakes Boulevard and Woodshire Lane. Inadequate drainage is resulting from lowered pavement levels and generating algae on the sidewalk. Mr. Schumacher and Mr. Burnham will investigate the area and evaluate potential causes of condition and provisions for remediation. An engineering firm may need to be retained to analyze the situation and propose a solution. Muscovy Duck Population Mr. Barry presented the Florida Fish and Wildlife Conservation Commission requirements pertaining to Muscovy ducks regarding relocation of the species. During Committee discussion the following was addressed:  Is there an Ordinance prohibiting feeding of the ducks?  Can the MSTU consider a project to relocate the ducks? Mr. Schumacher will research the request and apprise the Committee of his findings at a future meeting. MINUTES November 6, 2018 Forest Lakes MSTU 5/5 X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:25 AM. NEXT MEETING: DECEMBER 4, 2018 - 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES FL 34112 (239) 261-5497 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE ________________________________ Marianne Fanning, Chair The Minutes were approved by the Committee on 2018, as presented ____, or as amended _______. FOREST LAKES MSTU FUND 159 December 4, 2018 FY-19 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX (278,900.00)$ -$ (20,861.31)$ (258,038.69)$ 2 DEL AD VALOREM -$ -$ -$ 3 OVERNIGHT INTEREST -$ -$ (89.54)$ 89.54$ 4 INVESTMENT INTEREST -$ -$ (598.24)$ 598.24$ 5 INTEREST TAX COLLECTOR -$ -$ -$ -$ 6 REVENUE STRUCTURE (278,900.00)$ -$ (21,549.09)$ (257,350.91)$ 7 CARRY FORWARD GEN (154,200.00)$ -$ (154,200.00)$ 8 CARRY FORWARD OF ENCUMB AMT (24,927.00)$ -$ (24,927.00)$ TRANSFER FROM TAX COLLECTOR Unused Fees (2,278.99)$ 2,278.99$ 9 NEG 5% EST REV 14,000.00$ -$ 14,000.00$ 10 TRANSFERS & CONTRIB (165,127.00)$ -$ (2,278.99)$ (162,848.01)$ 11 TOTAL REVENUE (444,027.00)$ -$ (23,828.08)$ (420,198.92)$ 12 ENGINEERING FEES 10,000.00$ -$ -$ 10,000.00$ 13 ENGINEERING FEES OTHER 8,000.00$ -$ -$ 8,000.00$ 14 INDIRECT COST REIMBURS Collier County Direct Pay 5,000.00$ -$ 2,500.00$ 2,500.00$ 15 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ -$ -$ 500.00$ Ground Zero Landscape Incidentals - FY19 4500191318 10,000.00$ -$ Ground Zero Landscape Incidentals - FY18 4500184455 `2,688.00$ -$ 16 LANDSCAPE INCIDENTALS 12,688.00$ 12,688.00$ -$ -$ Ground Zero Grounds & Swales Maint - FY19 4500191318 55,000.00$ Mettauer Routine Lakes Maint - FY19 4500190382 -$ 5,775.00$ 525.00$ Ground Zero Grounds Maint - FY18 4500184455 -$ 420.00$ 1,913.00$ Ground Zero Swales Maint - FY18 4500183632 -$ 5,472.00$ 1,872.00$ 17 OTHER CONTRACTUAL 99,677.00$ 66,667.00$ 4,310.00$ 28,700.00$ 18 OTHER CONTRACTUAL 10,000.00$ -$ -$ 10,000.00$ 19 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 11,771.21$ 1,428.79$ 1,800.00$ 20 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 2,500.00$ 1,331.63$ 168.37$ 1,000.00$ 21 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared) 4500191080 300.00$ 266.12$ -$ 33.88$ 22 INSURANCE GENERAL Collier County Insurance Direct Pay 300.00$ -$ -$ 300.00$ 23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500189928 1,500.00$ 500.00$ -$ 1,000.00$ 24 MULCH Forestry Resources Mulch 4500191049 1,000.00$ 1,000.00$ -$ -$ 25 Harts Electric Electrical Repair Services 4500182830 562.00$ -$ Harts Electric Light Pole Relamps TBD 3,100.00$ LIGHTING MAINTENANCE 5,562.00$ 3,662.00$ -$ 1,900.00$ Juristaff, Inc. Transcriptionist 4500182118 -$ -$ 436.57$ Premier Staffing Transcriptionist 4500189934 -$ 3,000.00$ -$ 26 OTHER MISCELLANEOUS 3,500.00$ 3,000.00$ 436.57$ 63.43$ 27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 300.00$ 200.00$ -$ 100.00$ 28 COPYING CHARGES JM Todd Monthly CPC (shared) 4500191081 300.00$ 265.17$ 34.83$ (0.00)$ SiteOne Landscape Fertilizer 4500191419 -$ 300.00$ -$ Florikan Fertilizer 4500189762 -$ 1,000.00$ -$ 29 FERT HERB CHEM 1,500.00$ 1,300.00$ -$ 200.00$ 30 OTHER OPERATING SUPPLIES CDW Provide office Equipment Intern Visa Payment 200.00$ -$ -$ 200.00$ 31 OTHER TRAINING CDW Provide office Equipment Intern Visa Payment 200.00$ -$ -$ 200.00$ 32 OPERATING EXPENSE 178,027.00$ 102,651.13$ 8,878.56$ 66,497.31$ 33 IMPROVEMENTS GENERAL Haskins, Inc. Stormwater Drainage Improv. 4500188310 150,100.00$ -$ 150,100.00$ 34 CAPITAL OUTLAY 150,100.00$ -$ -$ 150,100.00$ 35 TRANS TO 111 UNINCOR 57,900.00$ -$ -$ 57,900.00$ 36 TRANS TO 112 UNINCOR 25,400.00$ -$ -$ 25,400.00$ 37 TRANSFERS 83,300.00$ -$ -$ 83,300.00$ 38 Budget Trans from Appraiser 2,500.00$ -$ 523.20$ 1,976.80$ 39 Budget Trans from Tax Collector 7,000.00$ -$ 625.84$ 6,374.16$ 40 TRANSFERS CONST 9,500.00$ -$ 1,149.04$ 8,350.96$ 41 RESERVES FOR FUTURE CONST 23,100.00$ -$ -$ 23,100.00$ 42 RESERVES 23,100.00$ -$ -$ 23,100.00$ 43 TOTAL EXPENDITURES 444,027.00$ 102,651.13$ 10,027.60$ 331,348.27$ 176,394,909 FY-10 Final Taxable Value 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,428,196 FY-18 Oct Taxable Value 202,194,186 FY-19 Oct Taxable Value 6.18% Adj. FY-18 to FY-19 Operating Budget Summary Millage Summary FY 19 FY 18 Debt Service Operations Total Millage: 1.3793 1.3431 2.6207 1.3793 4.0000 Revenue: $278,886 $255,764 $529,900 $278,900 $808,800 Property Tax Summary FY-19 Oct Taxable Value 202,194,186