Backup Documents 11/13/2018 Item #16A26 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 A 2 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS •
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THE BOARD OF COUNTY COMMISSIONERS OFFICE F t' �'t! .. `' (�
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the ounty t ey
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be recei4 4p,tlh coyply1Attorney
Office no later than Monday preceding the Board meeting. I'U Y 1 LU 8
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the documea ig4i,a0zcomidete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forwilMo'tlinWIRttbmey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Al/11-
2. County Attorney Office County Attorney Office
4. BCC Office Board of County PSS
Commissioners \,` 5Y),
4. Minutes and Records Clerk of Court's Office tt. (48 q:/4_,_
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Ana Reynoso/PURCHASING Contact Information 239-252-8950
Contact/ Department
Agenda Date Item was November 13,2018 Agenda Item Number 16.A.26.
Approved by the BCC
Type of Document AMENDMENT Number of Original 2
Attached Documents Attached
PO number or account N/A 17-7103 Amend#2 Q.Grady Minor
number if document is Q. Grady Minor& Associates,P.
to be recorded Associates,P.A
INSTRUCTIONS & ICII
Initial the Yes column or mark"N/A"in the Not Applicabl olumn,whichever Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signat e STAMP OK N/A
2. Does the document need to be sent to another agency for ;dditional sign. es? If yes, N/A
provide the Contact Information(Name;Agency;Address, '•.•- . an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AR
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AR
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03727TR-118 and all changes made during lA is not
the meeting have been incorporated in the attached document. The County option for
Attorney's Office has reviewed the changes,if applicable. LI -t3_ i .- i.. line.
9. Initials of attorney verifying that the attached document is the version approved by the e is not
BCC,all changes directed by the BCC have been made, and the document is ready for the , option for
Chairman's signature. this line.
1 6 A 2 6
MEMORANDUM
Date: November 16, 2018
To: Ana Reynoso,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Amendment #2 to Contract #17-7103 "West Goodlette
Frank Road Joint Stormwater-Sewer Project"
Contractor: Q. Grady, Minor & Associates, P.A.
Attached for your records is an original of each referenced document above,
(Item #16A26) adopted by the Board of County Commissioners on Tuesday,
November 13, 2018.
The Board's Minutes & Records Department has kept an original as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
1 6 A 2 6
SECOND AMENDMENT TO AGREEMENT
#17-7103
FOR
"WEST GOODLETTE FRANK ROAD JOINT STORMWATER-SEWER PROJECT"
THIS AMENDMENT, made and entered into on this I 44\ day of MOOrnbr 2018,
by and between Q. Grady Minor & Associates, P.A (the "Consultant") and Board of County
Commissioners Collier County, a political subdivision of the State of Florida, (the "County" or
"Owner"):
WHEREAS,on July 11, 2017(Agenda Item 16.A.17), the Countyentered into
an Agreement
with Consultant to obtain the professional Design and Other Related Services concerning the "West
Goodlette Frank Road Joint Stormwater-Sewer Project";
WHEREAS,on July 25, 2017,the County administratively approved First Amendment to the
Agreement to correct a Scrivener's error on Schedule B "Basis of Compensation" Section 2.
Compensation to Consultant,to amend the total fee amount from$659,591 to$695,591.
WHEREAS, the parties desire to amend the Agreement to modify Schedule A- Scope of
Services, Schedule B- Basis of Compensation, and Schedule C- Project Milestone Schedule to provide
amended scope, include task fee, add number of completion days for Task 7. Construction
Administration and increase the Total Fee from$695,591.00 to$886,435.00.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. Schedule A, Scope of Services, Task 7. Construction Administration is hereby amended to
expand upon and subdivide tasks into three categories, attached hereto.
Schedule B, Basis of Compensation, 2. Compensation to Consultant, is hereby amended to
include fee of$190,844.00 to Task 7. Construction Administration and increase Total Fee from
$695,591.00 to$886,435.00,attached hereto.
2. Schedule C, Project Milestone Schedule, is hereby amended to allocate 762 number of days to
complete Task 7. Construction Administration and increase the overall project days by 162,
attached hereto.
3. Except as modified through this Agreement all other terms and conditions shall remain the same.
Words Struck-Through are deleted; Words Underlined are added
**Remainder of this page left blank intentionally**
Page 1 of
CDCX°
16A26
SCHEDULE A
SCOPE OF SERVICES
* * * * *
Task No. 7—Construction Administration
Task No. 7.A.-General Coordination and Meetings:
• Assist Collier County and the City of Naples as requested between the receipt of Bids and Construction
Contract Notice to Proceed.
• Attend a pre-construction meeting with the County, City, and the Contractor.
• Attend a pre-construction neighborhood informational meeting.
• Review and catalog preconstruction videos and pre-assessment forms.
• Property owner correspondences/log.
• Respond to requests for additional information from the Contractor.
• Coordination with the County, City, and CEI consultant(if applicable)during construction.
Task No. 7.B.-Construction Administration Services:
• Review and catalog Contractor provided preconstruction videos and construction pre-assessment
forms.
• Review Contractor submitted Shop Drawings.
• Attend Construction Meetings, prepare agendas, and meeting minutes.Total of 25 meetings.
• Provide periodic observations during construction and at critical times,enough to certify the project
complete.
• Provide clarification of plans and construction documents or make minor changes due to field
conditions.
• Respond to requests for additional information from the Contractor.
• Maintain open communication with County and City inspectors and project managers.
• Review City and County's inspection reports and provide support as necessary.
• Provide Permit Certifications(FDEP and SFWMD). Estimated five(5)FDEP partial clearances required
(water and wastewater). -. ._• --• .... •_ .. _ ._• . -_ . . -_.' -
• Prepare Record Drawings based on County/City Inspector redline mark-ups, Contractor's mark-ups,
redline as-builts,and Contractor provided Record Survey(Task No. 8 below).
• Conduct Substantial Completion Inspection(2 total)and review punch list items and make changes or
additions as necessary.
• Conduct Final Completion Inspection(1 total).
• Provide Construction close-out documents.
• Review and approve Contractor Pay Requests.
• Provide assistance to resolve unforeseen conflicts.
County/City Inspectors shall provide GradyMinor with written inspection reports and photographs on a daily
basis.
Task No.7.C.-Miscellaneous Services:
• Provide public relation services as requested by the County and the City. These may include additional
neighborhood meetings; presentation document preparation; meetings with residents and key
stakeholders, County/City, etc.
• One-on-one meetings with property owners.
• Keep the County and City informed on the project progress.
• Provide progress updates and status of all phases of the project.
• Incorporate County and City direction/decisions made into the Contract Documents as applicable.
• Miscellaneous construction related surveying services including the re-survevinq of modification
performed since the original design survey was conducted
We have not included any resident or full-time inspection, special threshold inspection;or testing or-surveying in
this task.
* * * * *
Page 2 of 4 Q
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16A26* * * * *
SCHEDULE B
BASIS OF COMPENSATION
TIME AND MATERIAL
* * * * *
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make monthly payments
to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and Reimbursable Expenses in
accordance with the terms stated below. Provided, however, in no event shall such compensation exceed
the amounts set forth in the table below.
TASK DESCRIPTION NOT TO EXCEED
AMOUNT:
1. Infrastructure Identification $183,116.00
2. Basis of Design Report $85,072.00
3. Design $311,493.00
4. Permitting $56,420.00
5. Bidding $9,782.00
6. Project Management $32,558.00_
7. Construction Administration $-T-BT$190,844.00
8. Construction As-Built Survey $TBTD
9. Not-to-Exceed Fee for Reimbursable Expenses $17,150.00
TOTAL FEE (Total Items 1-9) $696i69-1.00
$886,435.00
The amount allocated to Task 7 only reflects the fee agreed upon for the first year, effective upon
the issuance of a Notice to Proceed. As funding becomes available for the remaining years, the
parties agree to negotiate the fees and amend this Agreement.
* * * * *
SCHEDULE C
PROJECT MILESTONE SCHEDULE
Cumulative Number
Task of Calendar Days
For Completion
Description from Date of
Notice to Proceed for Services
under this Agreement
1 Infrastructure Identification 190
2 Basis of Design Report 190
3 Design 190
4 Permitting 1,095 1,257
5 Bidding 1,0951,257
6 Project Management 1,095 1,257
7 Construction Administration T130-762
8 Construction As-Built Survey TBD
* * * * *
Page 3 of 4
I 6 A 2 6
IN WITNESS WHEREOF,the parties hereto, have each, respectively, by an authorized person or agent, have
executed this Amendment on the date and year first written above.
ATTEST:
Crystal K. Kinzel,Clerk of Courts& BOARD OF CO • TY COMMISSIONERS
Comptroller COLLIER CO . TY FLORIDA
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By: A
:ndy Solis, Esq.,Chairman
Dated: 1 I i 4='• 4 b
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