Backup Documents 11/13/2018 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 D 6
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#I through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
On*
r 'I
4. BCC Office Board of County b r
Commissioners L``�����
5. Minutes and Records Clerk of Court's Office
(1-11C,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Matthew Catoe Contact Information 239-252-4059
Contact/ Department
Agenda Date Item was 11/13/2018 \ Agenda Item Number 16.D.6
Approved by the BCC
Type of Document MOU Number of Original 2
Attached Documents Attached
PO number or account
number if document is ,
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable c umn, 'hic ever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatur STAMP 0 I lv j
2. Does the document need to be sent to another agency for a ditional si .tures? If yes, MC
provide the Contact Information(Name;Agency;Address; en an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be MC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the MC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip MC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/13/2018 and all changes made during
the meeting have been incorporated in the attached document. The County
Ito��
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for e
Chairman's signature.
16D6
MEMORANDUM
Date: November 14, 2018
To: Matt Catoe, Operations Analyst
Parks & Recreation
From: Teresa Cannon, Sr. Deputy Clerk
Boards Minutes & Records Department
Re: Memorandum of Understanding w/The Southwest Florida
Workforce Development Board, Inc.
Attached is an original document referenced above (Item #16D6), approved by
the Board of County Commissioners on Tuesday, November 13, 2018.
The Second Original is being held in the Minutes & Records Department as
part of the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
1606
'1 ft '€ 's
MEMORANDUM OF UNDERSTANDING:
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
21 Cr CENTURY COMMUNITY LEARNING CENTERS PROGRAM
"MIRACLE"
YEAR 5: 2018
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "Workforce Board") and Collier County, a political Subdivision of
the State of Florida(hereinafter referred to as the"Parks and Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the 2l" Century
Community Learning Centers grant program in Collier County, Florida. in a project known locally as Miracle
sited in Eden Park, Highlands, Pinecrest, Lake Trafford, and Village Oaks Elementary and Immokalee Middle
Schools.
II. Services to be Provided by Parks and Recreation Department
i l
II
The Parks and Recreation Department agrees to:
A. Implement the Parks and Recreation Department component of the Miracle grant in accordance with
the approved application, specific contract deliverables and the Parks and Recreation project outline
for program year 2018 attached (See Attachment 2);
B. Maintain usual and customary records which will be available upon request;
C. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic
suggestions;
D. Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation;
E. Submit to the Workforce Board invoices for its services rendered to include materials/supplies,
personnel and refreshments as needed for participants. Such invoices may be computer-generated
and may be in electronic, facsimile, or paper format;
F. Submit final invoice and report no later than January 20, 2019. Failure to submit final invoice
and report by January 20, 2019 (for services rendered prior to December 31, 2018), will constitute
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breach of contract and result in the forfeiture of all or partial funding relative to the 4th
quarter. (See Attachment I); and.
Liability Insurance and a Wim' _ . _ . . •- - - . -- -
III.Services to he Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation Department as necessary to support the
implementation of the 21`` Century Community Learning Centers Program grant in accordance with
the approved application and the budget attached;
B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of
funds; funds are not to exceed annual funding amount of: $7,2(0.00 during the 2018 YEAR 5 of the
project;
C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle
project.
IV. General Conditions
A. The Parks and Recreation Department and its representative signing this document attest that:
1. Parks and Recreation Department as an organization in part or as a whole is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered
transactions by any federal department or agency; and,
2. Parks and Recreation Department or any of its agents are not suspended or debarred or otherwise
excluded from Recreation receiving Federal funds.
B. Parks and Recreation Department and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to,claims or suits based on allegations of discrimination on the
basis of race,creed, color, national origin, gender, age, sexual orientation,or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28,Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such Recreation records shall be used only for purposes allowed under §
1002.22, Florida Statutes,and shall be shared only with written parental permission;and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments. or improvements to this arrangement become necessary or desirable.
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V. Duration of Memorandum of Understanding
.This Memorandum of Agreement shall begin when signed by all parties and shall end on December 31, 2018,
except as provided in Article V (-Termination") of this Memorandum of Understanding. It is understood that
this agreement may be amended during the program year at the direction of the Florida Department of
Education or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both
parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30)days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation
Department for services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
4:470/'
And Solis,Chairperson Date
Collier County Board of County Commissioners
04..1 [0 ig--j
JoePa mo, Executive Director Date
South est Florida Workforce Development Board, Inc.
•
ATTEST Appr n
CRYS AL K.KIN CLERK tion ad4: lay
it / 411: Assistant County Anurncy
//
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• • •
an's
signature'only.
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Reports and Penalties Swimming:School Year
1nyetce' ate. lieble in +et tai°ivaice Peres .
Quarter ® Schedule of swimming modules offered;description and Each of these two requirements
December 2018 goals of courses provided;schedule of sites to be served; is worth 50%of funding
name(s)of staff,qualifications,and documentation of requested
mandated background checks Failure to submit final
® Quarterly report identifying: (1) names,dates and number invoice and report by
of students served in each swimming module completed in January 20,2019(for
this quarter;(2)Pre and Post test/survey results indicating services rendered prior to
student progress toward goals;(4) name(s)of staff and December 31,2018),will
hours worked constitute breach of contract
and forfeiture of full or
partial funding
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16D6
Attachment
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
A. SWIMMING MODULE
The swimming program for the Miracle grant will take place at the Immokalee Sports Complex and will be
guided by the following:
• Transportation to and from the facility will he provided by Parks and Rec
• Miracle will guarantee at least 20 students per class
• Students will have had a snack prior to arriving at the pool
• As required by the Health Department, each child must wear a bathing suit and bring a towel; students
without bathing suits will not be permitted to enter the pool
• Goggles are permitted but snorkel masks are not
• Each child will get a one hour lesson per week for six weeks
• There will be two instructors in the pool at all times while lessons are being conducted
• Children are required to follow all rules of the pool at all times
• Notice must be made to Miracle staff regarding completion of the program for each site.
The Fee Structure
FALL(approximately 10-17-18 to 12-15-18)
• 6 schools
• 6 weeks
• 20 students per school (approximate)
• $5 per week per child
$3.600.000 each semester SWIMMING TOTAL: $7,2()0.00*
Swimming Curriculum
By the end of the six week swim lesson,each child will be at least knowledgeable if not proficient in the
following skills and receive a certificate or reward for completion of the following:
1, entering and exiting the water safely
2. floating
3. gliding
4. front crawl kick and arm movements
5. use of the kick board
6. swimming under water
7. safe use of the diving board
8. reaching assist
9. introduction to breast stroke
10. introduction to proper dive technique
Deliverables:
Lessons will be delivered as follows:
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Week One: a. rules of the pool
b. skills test
c. entering and exiting the water safely
Week Two: a. review of rules/entering and exiting water
b. floating
c. gliding
d. introduction to kick boards
Week Three: a. review of floating, gliding, and kick boards
b. swimming under water
c. introduction to front crawl
Week Four: a. review of floating. gliding, and kick boards
b. swimming under water
c. introduction to front crawl
Week Five: a. review of front crawl
b. reaching assist
c. introduction to diving board
Week Six: a. introduction to breast stroke
b. introduction to proper dive technique
c. review of all skills
Swimming Report
A written report will be submitted upon the completion of each class to Miracle Project Coordinator, who
represents the Southwest Florida Workforce Development Board, and will contain the following information:
A. Total number of students served, schools served,course goals and agenda.
B. Pre-and post-assessment results reflecting the number of students who were able to master the skills
taught.
C. List of instructional staff, qualifications, and hours worked.
D. Original sign-in sheets of students.
Contact information: Community Center Supervisor
lmmokalee Sports Complex
505 Escambia St.
lmmokalee, FL 34142
239-657-1951
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