Agenda 11/13/2018 Item #16D 811/13/2018
EXECUTIVE SUMMARY
Recommendation to approve award of Request for Proposal (RFP) # 18-7300 Services for Seniors
to Eleven Ash, Inc., d/b/a Health Force; Golden Care Home Health Inc.; and Always There Home
Health Care, Inc., and authorize the Chairman to execute the attached agreements.
OBJECTIVE: To provide comprehensive in-home and out of home services to the elderly in Collier
County.
CONSIDERATION: Collier County’s Services for Seniors Program has been providing support services
to Collier County’s frail elderly for the past thirty (30) years through the Community Care for the Elderly
(CCE), Home Care for the Elderly (HCE) and the Alzheimer’s Disease Initiative (ADI) programs. The
Collier County Services for Seniors Program is a comprehensive program offered to qualified seniors age
sixty (60) and older, who need services to prevent, decrease, or delay premature or inappropriate
expensive placement in nursing homes or other institutions. The goal of the program is to assist the
elderly in living as independently as possible in their own homes or in the homes of relatives or
caregivers.
Collier County, as the lead agency, is required to enter into contractual agreements with area service
providers to administer Homemaking, Personal Care, Respite, Chore Adult Day Care, Nursing, Escort,
Companion, Shopping Assistant, and Emergency Alert Response Services. Annually, services provided to
program participants have cost approximately $550,000. The cost of services is reimbursed through
agreements between Collier County and the Area Agency on Aging for Southwest Florida, Inc. d/b/a
Senior Choices of Southwest Florida.
On February 26, 2018, the County publicly advertised RFP #18-7300, Services for Seniors Program. Staff
sent out 4510 notifications, interested service providers downloaded fifty-nine (59) solicitation packages,
and the County received five (5) proposals by the March 27, 2018 due date. Accu -Care Nursing Services
was found to be non-responsive for failing to supply all the required documentation. On May 1, 2018, the
selection committee met and ranked the companies. During review of the recommended award, the
decision was made to reconvene the selection committee to clarify a discrepancy in the proposals. On
June 29, 2018, the committee reconvened to review the clarifications and ranked the proposals.
The selection committee ranked the four (4) companies in the following order:
#1 Eleven Ash, Inc., d/b/a Health Force
#2 Golden Care Home Health Inc.
#3* Arden Courts-Lely Palms of Naples FL, LLC d/b/a Arden Courts of Lely Palms
#4 Always There Home Health Care, Inc.
* After additional consideration Arden Courts of Lely Palms has decided to withdraw their proposal.
The agreements are for an initial three (3) year contract period, with the option of three (3) additional one
(1) year renewal periods, consistent with the period of the grant funds awarded.
Due to the sensitive and specialized nature of the services procured under this RFP, should any of the
current awardees be unable to fulfill all the contract services, a supplemental RFP for services may be
required.
FISCAL IMPACT: Funds for vendor services and supplies are available in Human Services Grant fund
(707) for the CCE, ADI and HCE projects 33560, 33558 and 33562.
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GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To approve the award of RFP #18-7300, Services for Services, to Eleven Ash,
Inc., d/b/a Health Force; Golden Care Home Health Inc.; and Always There Home Health Care, Inc. and
authorize the Chairman to execute the attached agreements.
Prepared By: Wendy Klopf, Grant Coordinator, Community & Human Services Division
ATTACHMENT(S)
1. 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (PDF)
2. 18-7300 ElevenAsh_dba_HealthForce_Insurance _10-18-18 (PDF)
3. 18-7300 GoldeCare_Contract_Vendsign-Corrected (PDF)
4. 18-7300 GoldeCare_Insurance_09-05-18 (PDF)
5. 18-7300 Alwaythere_Contract_VendSign-Corrected (PDF)
6. 18-7300 Alwaythere_Insurance_03-04-18 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8
Doc ID: 7000
Item Summary: Recommendation to approve award of Request for Proposal (RFP) #18-7300
Services for Seniors to Eleven Ash, Inc., d/b/a Health Force; Golden Care Home Health Inc.; and Always
There Home Health Care, Inc. and authorize the Chairman to execute the attached agreements.
Meeting Date: 11/13/2018
Prepared by:
Title: Operations Coordinator – Community & Human Services
Name: Wendy Klopf
10/22/2018 8:38 AM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
10/22/2018 8:38 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/22/2018 9:00 AM
Community & Human Services Kristi Sonntag CHS Review Completed 10/22/2018 5:36 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 10/24/2018 4:00 PM
Procurement Services Ted Coyman Additional Reviewer Completed 10/25/2018 2:51 PM
Procurement Services Swainson Hall Additional Reviewer Completed 10/25/2018 2:51 PM
Procurement Services Evelyn Colon Additional Reviewer Completed 10/25/2018 3:02 PM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 10/25/2018 5:37 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 10/26/2018 9:33 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/26/2018 10:28 AM
Grants Erica Robinson Level 2 Grants Review Completed 10/26/2018 12:58 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 10/29/2018 9:08 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/29/2018 9:27 AM
County Attorney's Office Emily Pepin CAO Preview Completed 10/29/2018 9:31 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/29/2018 9:45 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 10/29/2018 2:52 PM
Grants Therese Stanley Additional Reviewer Completed 10/29/2018 4:19 PM
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County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 11/04/2018 3:12 PM
Board of County Commissioners MaryJo Brock Meeting Pending 11/13/2018 9:00 AM
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16.D.8.aPacket Pg. 1600Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1601Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1602Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1603Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1604Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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16.D.8.aPacket Pg. 1606Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1607Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1608Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1609Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1610Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1611Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1612Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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16.D.8.aPacket Pg. 1614Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1615Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1616Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1617Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1618Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1619Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1620Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1621Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1622Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1623Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1624Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1625Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1626Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1627Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1628Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1629Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1630Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1631Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1632Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.aPacket Pg. 1633Attachment: 18-7300 ElevenAsh-dba_HealthForce__Contract_VendSign- corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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Packet Pg. 1634 Attachment: 18-7300 ElevenAsh_dba_HealthForce_Insurance _10-18-18 (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1635Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1636Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1637Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1638Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1639Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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16.D.8.cPacket Pg. 1641Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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16.D.8.cPacket Pg. 1643Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1644Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1645Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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16.D.8.cPacket Pg. 1647Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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16.D.8.cPacket Pg. 1649Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1650Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1651Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1652Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1653Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1654Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1655Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1656Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1657Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.cPacket Pg. 1658Attachment: 18-7300 GoldeCare_Contract_Vendsign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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Packet Pg. 1670 Attachment: 18-7300 GoldeCare_Insurance_09-05-18 (7000 : RFP-18-7300 Svs for Seniors Vendors)
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Packet Pg. 1671 Attachment: 18-7300 GoldeCare_Insurance_09-05-18 (7000 : RFP-18-7300 Svs for Seniors Vendors)
16.D.8.ePacket Pg. 1672Attachment: 18-7300 Alwaythere_Contract_VendSign-Corrected (7000 : RFP-18-7300 Svs for Seniors Vendors)
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Packet Pg. 1707 Attachment: 18-7300 Alwaythere_Insurance_03-04-18 (7000 : RFP-18-7300 Svs for Seniors Vendors)