Backup Documents 12/14/2010 Item #16D 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 D 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines 41 through #4 complete the checklist and forward to Sue Fi t 1' 44 5
Route to Addressee(s)
(List in routing order)
Office
son
Initials
( ne I.
Date
1. Jennifer B. White, Assistant
County Attorney
CAO
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6
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2.
December 14, 2010
Agenda Item Number
16135
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Amendment Agreement
Number of Original
2
5. IanMitchell, BCC Office
Su p ervisor
Board of County Commissioners
Q
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6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
December 14, 2010
Agenda Item Number
16135
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendment Agreement
Number of Original
2
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SM
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
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should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 12 -14 -10 (enter date) and all
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changes made during the meeting have been incorporated in the attached document.
The Count Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16p5
MEMORANDUM
Date: January 5, 2011
To: Sandra Marrero, Grants Coordinator
Human Services Department
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #1
"City of Naples, CDBG 08 -09 River park Community
Center"
Attached is an original, referenced above (Agenda Item #16D5) approved
by the Board of County Commissioners on December 14, 2010.
The Minutes and Records Department has kept the original as part of
the Board's Official Records.
If you should have any questions, you may contact me at 252 -8411.
Thank you.
Attachment (1)
1605
MEMORANDUM
Date: January 5, 2011
To: Jessica Rosenberg, Clerk
City of Naples
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #1
"City of Naples, CDBG 08 -09 River Park Community
Center"
Attached is a copy, referenced above (Agenda Item #16D5) approved by
the Board of County Commissioners on December 14, 2010.
The Minutes and Records Department has kept the original as part of
the Board's Official Records.
If you should have any questions, you may contact me at 252 -8411.
Thank you.
Attachment (1)
L
EXHIBIT A -I Contract Amendment #1 1605
"City of Naples,
CDBG 08 -09 River Park Community Center"
This amendment, dated Q� e (' \, L{ , 2010 to the referenced agreement shall be by and
between the parties to the ginal Agreement, City of Naples, (to be referred to as Subrecipient) and Collier
County, Florida, (to be referred to as "COUNTY ").
Statement of Understanding
RE: Contract # B- 08 -UC -12 -0016 #14.218 "City of Naples,
CDBG- River Park Community Center"
In order to continue the services provided for in the original Contract document referenced above, the Sub -
Recipient agrees to amend the Contract as follows:
Words fitruelr. ThF are deleted; Words Underlined are added
EXHIBIT "A"
SCOPE OF SERVICES
CITY OF NAPLES
RIVER PARK COMMUNITY CENTER
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The City of Naples proposes to the following projects:
1. Reduce noise issues in the River Park Community Center located at 301 11"' Street North
Naples, FL 34102 and upgrade the Center's auditorium and related areas with better sound
systems and acoustics. The purchase and installation of sound system upgrades for the
auditorium, including weather resistance acoustical speaker system for the auditorium
outdoor patio, and intercom system for the entire center.
2. The purchase and installation of two additional roof AC units and related duct and
electrical work for the Center in order to reduce the load and noise of the auditorium AC
system.
3. Auditorium floor upgrade including the sound deadening carpet and softened hard surface
floor.
4. The purchase and installation of a drinking fountain to be located outside the auditorium.
All plumbing and electrical work will be part of the work necessary and covered by CDBG
grant.
Collier County Housing and Human Services is providing CDBG funds in the amount of ONE
HUNDRED ELEVEN THOUSAND EIGHT HUNDRED AND TWO DOLLARS
($111,802.00) for this Public Facilities project.
B- 08 -UC -12 -0016 #14.218
City of Naples
Contract Amendment #I Page 1 of 3
B. BUDGET — Community Center
Line Item:
CDBG Funds
All listed below will include
labor and parts
Sound System
A/C units
Floor
Drinking Fountain
Total
$ 50,802.00 $26,000.00
$x0,000.00 $13,200.00
$ 30,000.00 SAME
$- X000.00 $ 4,000.00
$111,802.00 $73,200.00
16D5
Clarifications to the quantity and types of work to be conducted under Exhibit A will be made upon
receipt of bids by the SUBCONTRACTOR and review by HHS. All clarifications to the budget line
items will be processed by a Change by Letter, Exhibit A -1, and made an integral component of this
Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE /TASK
START DATE
END DATE
REVISED END
SUITABLE
Sustainability through the
Creation of a passive
DATE
Required Permits
July 1 2009
Dee ember, 2010
Januga, 2010
Bid Preparations /Select
July 1,2009
Febraar-y, 2010
March, 2010
Vendor
which will enhance the
project
Construction
July 1,2009
june' 5,
December 31,
2010
NOTE. Performance milestones are in effect for program monitoring requirements only,
and as such, are used by HUD and other grantor agencies as general target goals rather
than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated with
the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHS.
E. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE
OUTCOMES
ACTIVITY
INDICATORS
SUITABLE
Sustainability through the
Creation of a passive
One neighborhood
LIVING
upgrading/maintenance of
neighborhood through
public facility
ENVIRONMENT
a public facility project
this Public Facility
which will enhance the
project
neighborhood
B- 08 -UC -12 -0016 #14.218
City of Naples
Contract Amendment #I
Page 2 of 3
16D 5
IN WITNESS WHEREOF, the DEVELOPER/SPONSOR and the County, have each, respectively,
by an authorized person or agent, hereunder set their hands and seals on this day of
U GCt-y,, -L e,— , 20 _Vo_.
ATTEST:
Dwi ht E. Broc Clerk of Courts
Dated'
At 1A'1i1 t
4111(- k/11, /) fihvs�
First Witness
f� F { ^DD5
Type/print witness name
Secofid Witness
(. z�ti 4 e �4 i - 0 9TS
r
Type /print witness name
Approved to form and
legal ffi ency:
Jennifer B. White
Assistant County Attorney
B- 08 -UC -12 -0016 #14.218
City of Naples
Contract Amendment #I
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: 10.1, uo , C
FRED W. COYLE, Chairmaif
CITY OF NAPLES
2 iLL 94LA h c it
Bill Barnett, Mayor
(Print Name)
Page 3 of 3
Approved as to form and legality
21"A
Robert D. Prl% City Attorney
�. 47 �.